QA Letter_23Q0045.pdf

RFQ No. 19GE5023Q0045 Questions and Answers (Q&A) U.S. Embassy Kyiv, Ukraine Page 1 of 3 Radio Equipment Accessories

Questions and Answers (Q&A)

RPSO has received the following questions (Q) and is hereby providing the following answers (A).

1. Q: Please confirm if you require the VHF variant of the SLR5500 repeater as the

DM4600e are VHF.

A: We do not require repeaters. We asked for accessories to the SLR5500 repeater. Repeaters that we have are VHF.

2. Q: We have been informed it could be lengthy lead time can the UHF repeaters.

Possibly a few years to meet the required qty. Would you allow for partial delivery.

A: As we didn’t ask for UHF repeaters partial deliveries will not be preferrable.

3. Q: Could you please provide information for below mentioned:

• (line item 01) Part number and list of accessories required in a set.

• (line item 02) please confirm it with magnetic base or through hole mount and the frequency.

A: Yes

Line item 01 - Duplex filter parameters: Frequency range: 136-174 MHz;

Separation between the reception and transmission channels: 15 MHz; The maximum input power (continuous) is 50W. In addition to the filter, you need cables to connect it to the inputs of the repeater (or to each duplexer: Belden

H155 coaxial cable - 1 m, BNC Male connector for H 155 cable - 2 pcs. and

N-Male connector for H155 cable - 2 pcs. to make these cables independently)

Line item 02 - A stationary dipole antenna is needed for the repeater, which will be installed on the mast in the future, the type of antenna RAD1504 is indicated by mistake, the operating range of the antenna is 154-171MHz.

4. Q: The current requirement for duplex filter is the following:

“1.1 Duplex filter with a set of cables for connection to inputs of the repeater and junction between the channels of reception and transmission at a maximum power of the repeater not less than 75 dB and spacing of 10 MHz between carriers of these channels, type DSPR1501-C6 (spacing of 10 MHz between carriers of these channels)”.

Typically for this type of equipment and based on normal intended use, a 15 MHz carrier spacing is required for these channels.

Please confirm that end-user really needs spacing of 10 MHz not 15 MHz between carriers of these channels.

A: The separation between the reception and transmission channels of the duplex filter that is required - 15 MHz

5. Q: RAD4201A – Motorola Solutions Mobile Antenna BNC (162-174MHz) or

Mobile radio antenna DLM136.3MO.

Is this a car or base (fixed) antenna? Where this antenna is planned to be installed

(For example, car antennas are mounted on a magnetic base, gutter bracket, trunk

U.S. Embassy Kyiv, Ukraine Page 2 of 3 Radio Equipment Accessories bracket, etc., and basic (stationary) antennas can be equipped with a pipe rack, beam, or pole.

If it is a car antenna, it is recommended to use a magnetic mount in order not to damage the car body, which in turn may void the car warranty.

Please clarify which type of mount is most suitable for the end user.

A: Magnetic base is required.

6. Q: When referring to FOB, it means "originating port", so is this a mistake?

Is it FOB or CIF or any other?

A: The Equipment shall be delivered on F.O.B destination in accordance with

FAR clause 52.247-34, F.o.b. Destination (Nov 1991):

The term "f.o.b. destination," as used in this clause, means-

(1) Free of expense to the Government, on board the carrier’s conveyance, at a specified delivery point where the consignee’s facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and

(2) Supplies shall be delivered to the destination consignee’s wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor. The

Government shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or

"constructive placement" as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the

Government acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including "piggyback") is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item568 of the National Motor

Freight Classification for "heavy or bulky freight." When supplies meeting the requirements of the referenced Item568 are delivered, unloading

(including movement to the tailgate) shall be performed by the consignee, with assistance from the truck driver, if requested. If the contractor uses rail carrier or freight forwarded for less than carload shipments, the contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to truck is required to complete delivery to consignee.

7. Q: If we need to deliver it to Ukraine, will we get a tax exemption from you?

A: The U.S. Embassy Kyiv, Ukraine is VAT exempted and can provide VAT exemption letter to the vendor upon award.

8. Q: May we please request the Latest valid Project Card and Project Registration for Tax Exemption, and any other supporting documentation that may be required?

A: Project Card and Project Registration will be provided to the awardee upon award.

9. Q: Can you please recommend the easiest way to deliver goods to Ukraine?

A: That depends on where you will be delivering from. FOB delivery shall be made to the U.S. Consolidated Receiving Point (CRP) in Dulles, Virginia or directly to the end-users address in Kyiv, Ukraine. Offerors that plan to

U.S. Embassy Kyiv, Ukraine Page 3 of 3 Radio Equipment Accessories deliver to Dulles, Virginia shall coordinate with INL POC in the U.S. and provide weight, dimensions, and other details of their proposed consignment.

10. Q: We have options to bring it to other neighboring countries and we want to know if you have some agents you are working with that we can contact so they will give us the shipping from those countries to Ukraine?

A: Yes, we can recommend agents in Poland. Full destination services

(shipping, custom clearance, temporary warehousing, local delivery, loading/offloading at final destination) should be included to the contract price.

11. Q: We would like to seek the below clarification for CLIN 001: MOTOROLA

SLR 5500, please confirm its frequency so that we can offer the right and compatible accessories.

A: It is a VHF frequency (136-174 MHz).

12. Q: Do you require UHF or VHF frequency?

A: VHF frequency (136-174 MHz).