19GE5023Q0043-Combined Synopsis-Solicitation.pdf

COMBINED SYNOPSIS & SOLICITATION

Explosive Ordnance Disposal Equipment

U.S. Embassy Chisinau

SOLICITATION NO.19GE5023Q0043

Issued by:

Regional Procurement Support Office Frankfurt Giessener Strasse 30 60435 Frankfurt am Main Germany

Regional Procurement Support Office Frankfurt Giessener Strasse 30

60435 Frankfurt am Main Germany

Tel: (49) 69 7535 3350

E-mail: DyaneA@state.gov

April 18, 2023

Combined Synopsis and Solicitation

Solicitation Number 19GE5023Q0043

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Explosive Ordnance Disposal Equipment U.S. Embassy Chisinau

Synopsis:

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5023Q0043 and is issued as a Request for Quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-01, effective December 30, 2022. The solicitation is not set-aside.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, and all other expenses necessary to deliver the required equipment. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Statement of Work

Requirements:

A vendor shall supply and deliver Explosive Ordnance Disposal Equipment as described in the following specifications. All Equipment shall be new and of high-quality.

Shipping Condition:

All bid prices shall include shipping FOB Destination. No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award.

Shipping address:

General Police Inspectorate 10 Putna Alleway Chisinau, Republic of Moldova

Warranty:

At least twenty-four (24) months standard manufacturer or seller warranty in Moldova is required for CLIN 0001 + CLIN 0002 + CLIN 0003. At least twelve (12) months standard manufacturer or seller warranty in Moldova is required for CLIN 0004 + CLIN 0005 + CLIN 0006 +

CLIN 0007 + CLIN 0008 + CLIN 0009 + CLIN 0010. The warranty applies as of the date the items are received and accepted at the delivery location. Items or parts that fail or malfunction during the warranty period shall be repaired or replaced. The price for warranty shall be included in the price for each item.

Delivery and Deadline:

The delivery shall be made within 60 calendar days from the date of award.

Payment Schedule and Invoice Submission (Fixed-Price):

Payment to The Contractor can only be made once the goods have been custom cleared and delivered to the agreed final destination, respecting all the conditions listed here in this solicitation, and upon confirmation and acceptance by means of a receiving report from Post.

Thereafter, payment will be processed within 30 days.

Unless a separate remittance address is specified, payment shall be made to the contractor’s address as specified on the cover page of the issued contract.

Duty-Free Clearance:

The U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Moldova.

Duty-free clearance shall include all imported materials, equipment, personnel and all shipping containers or otherwise. The Contractor shall follow the instructions of the purchase order as to the manner of marking and labeling the shipping containers or otherwise processing shipments of imported materials in order to obtain, or continue to receive, duty free clearance through customs. The Contractor shall be solely responsible without right of reimbursement from the

Government, for the payment of customs duties, if any, which:

1. are imposed on items which are not labeled and processed in accordance with the contract instructions,

2. are imposed on the Contractor's tools, construction equipment and machinery imported for use on the project, or

3. are otherwise ineligible for duty-free entry.

The Contractor shall estimate a reasonable number of days for custom clearances and delivery.

In the event that the contractor fails to provide any required paperwork for the custom clearance process to the U.S. Embassy Moldova shipping office and the custom clearances procedure is delayed, the contractor shall be required to pay any additional costs occurred (storage fees).

When the goods are imported to Moldova, the U.S. Embassy Chisinau can provide a letter for

Customs clearance and exemption of Customs import taxes.

To avoid rejection, coordination with POC prior to shipping is required.

Value Added Tax (VAT):

The U.S. Embassy Chisinau, Moldova is exempted from VAT on both importation of goods and domestic purchase of goods and services and can provide a VAT exemption letter to the

Contractor upon award.

Brand Name or Equal:

The buyer is allowing sellers to submit offers for alternate products as long as the offered specifications meet the stated salient characteristics/specifications. Sellers shall state exactly what product/brand name they are bidding (including make, model, and description) and provide descriptive literature for the offer to be considered. It is the offeror’s responsibility to prove that the offered product meets the specifications. Offerors shall also provide with their offer, at a minimum, existing product literature to substantiate the acceptability of their offered products in accordance with the specifications provided in this document. Offers without Descriptive

Literature may be rejected.

Inspections:

The Government shall conduct inspections of the equipment upon delivery.

Currency:

The currency shall be fixed and cannot be changed by modification to the contract. The contract will be issued in the currency, the price proposal has been quoted in.

Currency: ____________ (Please insert currency of the offer)

Schedule:

CLIN Description Brand Unit Qty Unit Price

Total

Blast Protection Suit (Brand: Med-Eng or equal)

• EOD 9N Bomb Suit & Helmet

• Size: Medium

• Color: Olive Drab

• Accessories: HW-300 Communication System; Visor

• Certified according to the standard NIJ 0117.01.

• Protection against the effects of explosion, overpressure, fragmentation (shrapnel), impact (acceleration and deceleration) and heat/flame

• Chemical protection suit can be wear under Med-Eng EOD 9 suit for giving protection against chemical/biological explosion (CBRN)

• Optional cooling system that is used for cooling the body, to mitigate the risk of thermal stress

• Integrated carrying case to hold the optional BaquaPak for hydration Communication system

• System for fixing additional devices (e.g.

flashlight, specialized tools)

EA 2

TM 600 Telescopic Manipulator

• Provides a distance of up to 3m (9.8′)

• Provides EOD tools such as x-ray plates and disruptors

• The claw rotates 360 degrees and closes with precision

• Removable wheelbase and shoulder strap

• Includes a sturdy storage case for transport

CLIN Description Brand Unit Qty Unit Price

Total

Bomb Blast Suppression Blanket

• Anti-shrapnel blanket

• Standard color – black

• Size: 1,5 m (4,9’) x 1,5 m (4,9’) 12 kg (26,5lb)

• Includes a carry bag

• blanket has in its set: ballistic ring, collar to suppress explosions that contain smaller loads

• Material with ballistic load with more layers, closed in resistant nylon.

• Provided with lifting straps.

HAL Tactical Kit

• Individual exhaust set

• Modular, lightweight and compact design for EOD / IEDD evacuation

• Includes 3 modules:

- Line mode

- Basic clamp and handling mode

- Anchor mode

- Advanced Clamp mode

- Visibility mode

- Basic coverage mode

- Guidance mode

- Multi-functional tool

- Demining mode

- Hook

- Bipod and extended coverage mode

- All components are safely carried in the foot bag or by hand

- Colour MultiCam

EA 15

Unit Price

Total

HAL Standard/ General Service Kit

• Contains specialized equipment for both the semi-remote and manual stages of an IEDD operation.

- Over 100 components.

- Over 30 different types of components

- Two high strength, two color coded

Kevlar core lines

- High strength heat treated hooks

- Telescopic pole (3M / 10ft)

- Pulley with lock with automatic opening

- Adjustable double suction anchor

- Available in soft case, hard case or disposable carton

- Easily performs the 5 basic functions of a proper EOD / IEDD mounting kit: Touch, Attach, Anchor, Move and Manipulate.

HAL Access Kit

• The kit helps to remotely manipulate and open a wide range of mechanisms and handles

• 15 unique modular components and specialty clamps

HAL Vehicle Kit

• The kit provides specialized access tools to perform remote vehicle entry, search and release tasks

• Specialized components include:

- Manual brake release tool

- Window breaker

- Key turner

- Hood release hooks

Unit Price

Total

Visual Search Kit (SKM)

• The kit includes endoscope with side view for searching inaccessible areas (e.g. wall cavities, access spaces, ventilation ducts, behind dashboards)

• Long telescopic arm and a fixed / short length model

• Fluorescent hand lamp to provide a wide working light and two right angle flashlights with belt clips

• Selection of miniature mirrors and light probes and illuminated magnifiers

• Replacement batteries and lamps

• Sturdy foam padded carry bag

Non-Magnetic Excavation Kit

• Excavation set of 7 pieces

• All tools are manufactured from a special beryllium-copper alloy in accordance with NATO standard

STANAG 2897 NM-A

• Each part is suitable for use in contact with explosive materials.

• All parts, carrying case and headphones are non-magnetic.

Non-Magnetic 85-Piece Kit

• A set of 85 tools for general tasks, specific to EOD, including mine / explosive ordnance disposal operations

• Designed to meet the specific requirements of EOD and is certified to NATO Annex STANAG 2897 EOD (NATO Agreement on the Standardization of Magnetic Signature Design Criteria for EOD Equipment)

• The non-sparking property of non-magnetic EOD tools makes them suitable for all EOD / IEDD tasks where there is an external hazard or risk of explosion (e.g. in close proximity to fuel tanks or inside compartments filled with flammable gas)

Subtotal

CLIN Description Unit Qty Unit Price

Total

0011 Delivery LT 1

Subtotal

Grand Total

Visual Description (provided as examples only)

CLIN Visual Description and links (provided as examples only)

• https://www.med-eng.com/product/eod-9n-bomb-suit-helmet/

• https://www.med-eng.com/product/tm-600-telescopic-manipulator/ https://www.med-eng.com/product/eod-9n-bomb-suit-helmet/ https://www.med-eng.com/product/tm-600-telescopic-manipulator/

• https://www.med-eng.com/product/bomb-blast-suppression-blanket/

• https://www.med-eng.com/product/hal-tactical-core-kit/

• https://www.med-eng.com/product/hal-standard-kit/ https://www.med-eng.com/product/bomb-blast-suppression-blanket/ https://www.med-eng.com/product/hal-tactical-core-kit/ https://www.med-eng.com/product/hal-standard-kit/

• www.med-eng.com

• www.med-eng.com http://www.med-eng.com/

APPLICABLE CLAUSES AND PROVISIONS

The selected Offeror shall comply with the following commercial item terms and conditions, which are incorporated herein by reference:

• FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (Nov 2021), applies to this acquisition,

• FAR 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services (Dec 2022) – to be completed with other certifications and submitted with the offer,

• FAR 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services (Dec 2022),

• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services - the applicable clauses under paragraph (b) are: 52.203-6, 52.204-10, 52.209-6, 52.209-9, 52.219-4, 52.222-19, 52.222-50, 52.223-18, 52.225-5, 52.225-13 and 52.232-33,

• FAR 52.204-7 System for Award Management (Oct 2018),

• FAR 52.204-13 System for Award Management Maintenance (Oct 2018),

• FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020),

• FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020),

• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021),

• FAR 52.225-14 Inconsistency between English Version and Translation of Contract (Feb 2000),

• FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran – Representations and Certifications (Jun 2020),

• FAR 52.228-3 Workers’ Compensation Insurance (Defense Base Act) (Jul 2014),

• FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Nov 2021),

• DOSAR 652.232-70,

• DOSAR 652.242-73, and

• DOSAR 652.243-70.

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/.

The following and provision(s) are provided in full text:

52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

https://www.acquisition.gov/

(End of provision)

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using https://x-rates.com in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures--

(1) On the date specified for receipt of offers, if award is based on initial offers;

otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

652.206-70 - ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Sharon D. James, at 703-875-5429 or fax 703-875-6155. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), 1200 Wilson Blvd, SA-6B 13th Floor, Arlington, VA 22209.

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Products and Commercial

Services (Nov 2021)

As specified in FAR 52.212-1, offers shall provide the following:

Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery. As a minimum, offers shall show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. Offerors shall address each of the individual vehicle specifications as listed in CLIN 0001 Technical Specifications.

This shall also include product literature, or other documents;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition

Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information);

and

(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(End of provision)

ADDITIONAL REQUIREMENTS

(A) SAM Registration – Offeror is required to be registered in the System for Award Management (SAM) database, in accordance with FAR 52.204-7. Offeror shall provide UEI number for SAM registration verification.

(B) Offeror Representations and Certifications FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (Dec 2022): The Offeror shall complete the 52.212-3, as applicable, and submit with their quote.

(C) Provide the Certification required in provision 52.222-56, that the offeror has a trafficking in person compliance plan and confirming the offeror, nor its agents or subcontractors, have engaged in any human trafficking related activities.

SUBMISSION OF OFFERS

Offers and all supporting documentation shall be submitted via email to DyaneA@state.gov. The subject line shall read “Quotation 19GE5023Q0043”. Downloading of offers from cloud-based file storage platforms, such as Google Drive, is not permitted.

OFFER DUE DATE

The complete offer shall be submitted via email to the email addresses provided below. The email shall be marked “QUOTE 19GE5023Q0043” and shall arrive on or before May 12, 2023,

15.00 hrs. C.E.T.

DyaneA@state.gov

IMPORTANT NOTE: No offers will be accepted after the time specified above.

mailto:DyaneA@state.gov

All offers shall be sent by email. Delivery via a cloud file storage service (eg. Google Drive, etc.)

is not allowed. The file size limit for individual emails is 50 Mb. In the event that the proposal is sent in multiple emails, the email shall be labeled accordingly (eg. file 1 of 2).

Any questions concerning any aspect of the Request for Quote and the statement of work pertaining to this project may be directed to:

Mr. Hakim Dyane

Email: DyaneA@state.gov

SUBMISSION OF QUESTIONS

Any questions pertaining to this solicitation shall be submitted via email to DyaneA@state.gov no later than 17:00 CET on April 26, 2023.

IMPORTANT NOTE: It is not the Government’s intention to acknowledge or to respond to questions received after the due date as stated above.

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the lowest price technically acceptable offer. The following factors shall be used to evaluate offers:

1. Price;

2. Technical acceptability;

3. Past Performance;

The price evaluation is exclusive of VAT if applicable.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

BASIS OF AWARD

The Government intends to award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the lowest price technically acceptable offer, which meets the required delivery date requirements. Evaluation will be based on FAR 52.212-2, as provided in this solicitation.

ADDITIONAL INFORMATION

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

Nicolas Wilhelm

Contracting Officer