19GE5023Q0032 0001-Combined Synopsis-Solicitation.pdf

COMBINED SYNOPSIS & SOLICITATION

Amendment 0001

Spare Parts for Unmanned Aircraft Systems

U.S. Embassy Kyiv

SOLICITATION NO.19GE5023Q0032 0001

Issued by:

Regional Procurement Support Office Frankfurt Giessener Strasse 30 60435 Frankfurt am Main Germany

Regional Procurement Support Office Frankfurt Giessener Strasse 30

60435 Frankfurt am Main Germany

Tel: (49) 69 7535 3350

E-mail: DyaneA@state.gov

April 14, 2023

Combined Synopsis and Solicitation

Solicitation Number 19GE5023Q0032 0001

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Spare Parts for Unmanned Aircraft Systems U.S. Embassy Kyiv

Synopsis:

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5023Q0032 0001 and is issued as a Request for Quotes (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-01, effective December 30, 2022. The solicitation is not set-aside.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, and all other expenses necessary to deliver the required equipment. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Description of changes as per amendment 0001

- Provide Questions and Answers (See attachment - A)

- All terms and conditions remain unchanged

Statement of Work

Requirements:

A vendor shall supply parts for unmanned aircraft systems as described in the following specifications.

Shipping Condition:

All bid prices shall include shipping FOB Destination. No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award.

Shipping address:

Kyiv, Ukraine.

(Actual delivery address/ destination in Kyiv will be provided at time of award. In the event that the delivery shall be made outside of Kyiv, the contract, if necessary, would be modified)

Equipment Condition:

New Equipment Only; NO remanufactured or “gray market” items. All items shall be covered by the manufacturer's warranty. All items shall be of high quality and officially imported to Ukraine or locally manufactured.

Warranty:

At least 12 months standard manufacturer or seller warranty in Ukraine is required for all the equipment.

Delivery and Deadline:

The delivery shall be made within 60 calendar days from the date of award.

Payment Schedule and Invoice Submission (Fixed-Price):

Payment to The Contractor can only be made once the goods have been custom cleared and delivered to the agreed final destination, respecting all the conditions listed here in this solicitation, and upon confirmation and acceptance by means of a receiving report from Post.

Thereafter, payment will be processed within 30 days.

Unless a separate remittance address is specified, payment shall be made to the contractor’s address as specified on the cover page of the issued contract.

Duty-Free Clearance:

Duty-free clearance shall include all imported materials, equipment, personnel and all shipping containers or otherwise. The Contractor shall follow the instructions of the purchase order as to the manner of labeling the shipping containers or otherwise processing shipments of imported materials in order to obtain, or continue to receive, duty free clearance through customs. The

Contractor shall be solely responsible without right of reimbursement from the Government, for the payment of customs duties, if any, which:

1. are imposed on items which are not labeled and processed in accordance with the contract instructions,

2. are imposed on the Contractor's tools, construction equipment and machinery imported for use on the project, or

3. are otherwise ineligible for duty-free entry.

Value Added Tax (VAT):

This is an international technical assistance project, so no tax, VAT or custom fees are applied in

Ukraine (project registration documents will be provided to the vendors upon request).

Brand Name or Equal:

The buyer is allowing sellers to submit offers for alternate products as long as the offered specifications meet the stated salient characteristics/specifications. Sellers shall state exactly what product/brand name they are bidding (including make, model, and description) and provide descriptive literature for the offer to be considered. It is the offeror’s responsibility to prove that the offered product meets the specifications. Offerors shall also provide with their offer, at a minimum, existing product literature to substantiate the acceptability of their offered products in accordance with the specifications provided in this document. Offers without Descriptive

Literature may be rejected.

Inspections:

The Government shall conduct inspections of the equipment upon delivery.

Specifications:

CLIN Description Brand Unit Qty Unit Price

Total

Set of Stainless-steel connecting rods 3mm*250:

• M3 L250mm

• Stainless steel connecting rod with dual end thread for servos

• Package Qty: 5pcs/set

EA 650

Set of Stainless-steel connecting rods 3mm*150:

• M3 L150mm, Stainless steel connecting rod with dual end thread for servos

• Package Qty: 5pcs/set

Set of Metal clevis chuck 3mm*30mm:

• Made of high-quality material

• Suitable for RC airplane

• Package List: 10pcs/set

EA 700

Horn half arm metal:

• 1Pc aluminum alloy servo horn half arm metal 1.75inch for Futaba Hitec JR servo

• Suitable for airplanes

EA 4000

Set of Metal steel rudder Angle rocker arm for RC airplane:

• Size: H33*W30*12mm

• For Vehicle Type: Airplanes

• Package list: 10pcs/set

Suspension cable 22AWG for JR servos (90 cm):

• Input connector: JR- female

• Output connector: Futaba-male

• Input connector dimensions:

7.8x2.8x14.2mm

• Output connector dimensions:

10.3x4.2x23mm

EA 7000

Price

Total

0007 Silicone wire Dinogy 26 AWG (red), 10 meter: EA 3500

• Wire cross-section: 0.14 mm. sq.

• Internal resistance: 123.0 Ohm/km

• Outer diameter: 1.3 mm

• Insulation thickness: 0.55 mm

• Conductor diameter: 0.46 mm

• Maximum current: 3.5 A

• Ambient temperature: -60 - 200 °C

• Conductor material: Copper

• Insulation material: silicone

• Color: Red

• Weight: 3.5 g/m

Silicone wire Dinogy 26 AWG (black), 10 meter

• Wire cross-section: 0.14 mm. sq.

• Internal resistance: 123.0 Ohm/km

• Outer diameter: 1.3 mm

• Insulation thickness: 0.55 mm

• Conductor diameter: 0.46 mm

• Maximum current: 3.5 A

• Ambient temperature: -60 - 200 °C

• Conductor material: Copper

• Insulation material: silicone

• Color: Red

• Weight: 3.5 g/m

EA 3500

Y-wire 22 AWG 300mm (JR)

• The Y-wire for connecting two powerful servos to one control channel or for connecting additional devices (power indicator, preheat, etc.) if all connectors are occupied in the receiver.

• Connectors: JR, Hitec

• Length: 300mm

• Wire: 22AWG

EA 2000

0010 Microphone cable 4 cores in shield (4C x 0.5 mm2), round 7.2 mm, black, 1 m

• Audio cable with screen (16 / 0.20 x 4C + screen 112 / 0.10, tinned copper)

• The cross-section of the wires - 0.5 mm2.

• Copper cable, can be soldered with rosin or F-3 flux.

EA 2500

Price

Total

0011 Set of Multiplex Connector Male Female Plug 24K Gold Plated 6Pin AM-1016 for RC Glider

• A set should include 10 pairs of female-male connectors

EA 400

0012 Carbon rod ∅6×1000mm

• Round carbon rod. Made from high strength carbon fiber. Should have excellent strength, as well as resistance to pressure and bending.

• Section – Circle

• Section parameters - ∅6mm

• Length - 1000mm

• Weight – 43g

EA 2000

0013 RCEXL KILL SWITCH (BRAND NAME OR EQUAL)

This device allows to safely and remotely kill electronic ignition equipped engine on transmitter, Ignition system is Fiber Optically

Coupled to isolate ignition system from radio system.

• Should Include a remote mountable bright LED to indicate when the ignition is armed.

• Fibre Optic conpled input/output.

• Pic12F675 Controller.

• Li-Po/Li-lon/A123/Ni-Mh/NiCad Input.

• Up to 20 Volt 16 amp MOS-FET(IRF7456) output.

• Low to 3Volt 3amp output.

• Low Voltage Drop-Less than 150mv.

• 100% Surface Mount Technology.

• Heavy Gauge Wires,universal connectors.

• Small and light weight –only 0.3 OZ!(8g)

• Reverse Battery input protection.

EA 350

Price

Total

0014 Savox SV-1270TG servos (BRAND NAME OR

EQUAL)

• Coreless Motor

• Digital

• Torque: 26.0 (6V) kg/cm

• Torque: 35.0 (8.4V) kg/cm

• Speed: 0.14 (6V) Sec/60°

• Speed: 0.10 (8.4V) Sec/60°

• Weight: appr. 56.0g

• Dimensions: appr. 40.3 x 20.2 x 37.2

• Wire Length: 300 mm

• Gears: Titanium Gears

• Bearings: 2BB

• Case: Aluminum middle case

• Horn gear spline: 25T (Futaba)

• Connector type: JR

• Delivery package should include: Plastic servo arms, central screw, rubber cushions

EA 4000

0015 Electrospeed XP2 60A Brushless ESC - RTF Speed Controller (BRAND NAME OR EQUAL)

• Full protection feature including low voltage, over-heat, throttle signal loss, startup protection and self-check.

• Should be compatible with most sensor less brushless motors.

• Should have excellent startup performance, linear throttle and quick throttle response.

• Highest motor speed supported

210,000RPM (2 poles), 70,000RPM (6 poles) and 35,000(12 poles).

• Should be easily configured with a programming card.

• System should automatically detect throttle neutral point.

• 3 timing modes can match different motors.

• 3 modes of start force adjustment.

• Reverse motor direction

• Low resistance PCB

• Input Voltage: Support 2-6 cell Li-Po, 5-

18 NiMh

• Continue current: 60A, (Burst max 80A

10 secs)

• BEC output: 5A/5V

• Dimensions: 77 x 35 x 14 mm

• Weight: 53.4g

• Blue Motor Wire 14AWG

• Red and Black Battery Wire 12AWG

Price

Total

0016 CUBEPILOT- The Cube Orange - Standard Set with ADS-B Carrier Board (BRAND NAME OR

EQUAL)

UAVs equiped with this carrier board should receive attitude of commercial manned aircrafts within the range of the ADS-B out. This should effectively inform UAS operator to enable them to assess the risks of their current operation

• Two processors: Main processor –

STM32H753VIT6; Coprocessor –

STM32F1

• Supported RC signals – PPM/SBUS/DSM

• Sensors – triple IMU system

• Supported firmware – ardupilot and PX4 opensource flight controller firmware

• Supported vehicle types – fixed-wing planes, copters with 3-8 motors, helicopters, VTOL-planes, rovers/boats/submarines

• The package should include:

o 1 x Outer Package o 1 x Cube Orange Set o 1 x Power Brick Mini o 1 x I2C Board o 1 x Buzzer o 2 x Telemetry Cable o 1 x GPS1 Cable o 1 x GPS2 Cable o 1 x Power1 Cable o 1 x Power2 Cable o 1 x I2C Cable o 1 x Micro USB Cable o 4 x Mounting Screw o 3 x 3M Large Sticker o 2 x 3M Medium Sticker o 4 x 3M Small Sticker o 1 x User Manual

CLIN Description Brand Unit Qty Unit Price

Total

0017 Power module Holybro PM02 V3 (BRAND

NAME OR EQUAL)

• Max input voltage: 60V

• Rated current: 60A

• Max current sensing: 120A

• Voltage and current measurement configured for 5V ADC

• Switching regulator outputs 5.2V and 3A max

• 6-pos Molex cable plugs directly to

APM/Pix32's 'PM' connector

• 6-pos GH cable plugs directly to

Pixhawk4/Pixhawk4 mini 'PM' connector

• Complete set should include:

1. Power Module with XT60 Connectors

Board

2. Molex 6 Position Connector 15 cm

3. GH 6 Position Connector 15 cm

0018 GNSS system CUBEPILOT- Here 3+ with iStand CAN GPS with M8P (BRAND NAME OR EQUAL)

• Built-in Inertial Measurement Unit (compass, gyroscope, and accelerometer), for advanced navigation needs

• Receiver Type - u-blox high precision GNSS modules (M8P-2)

• Satellite Constellation - GPS L1C/A, GLONASS L1OF, BeiDou B1I

• Positioning accuracy - 3D FIX: 2.5 m / RTK: 0.025 m

• Navigation Update Rate - 8 hz

• Communication Protocol - DroneCAN 8Mbit/s

• Processor – STM32H757

• IMU sensor - ICM42688,RM3100

Price

Total

0019 Set of telemetry modems RF DESIGN- RFD 900x-US V2 Modem (FCC approved) - Bundle

(BRAND NAME OR EQUAL)

• Frequency Range: 902 - 928 MHz (USA)

• Output Power: 1W (+30dBm), controllable in 1dB steps ( +/- 1dB

@=20dBm typical )

• Air Data transfer rates: 12, 56, 64, 100, 125, 200, 224, 500 and 750 kbit/sec

(User settable, 64kbit default)

• UART data transfer rates: 1200, 2400, 4800, 9600, 19200, 38400, 57600, 115200, 230400, 460800, 1M baud

(User settable, 57600 default)

• Output Power: 1W (+30dBm)

• Receive Sensitivity: >-114 dBm at low data rates, high data rates >-98dBm

• Power Supply: +5 V nominal, (+3.5 V min, +5.5 V max), ~800 mA peak at maximum power

• RF : 2 x RP-SMA connectors

• Serial: Logic level TTL (+3.3v)

• Power: +5v, ~800mA max peak (at maximum transmit power)

• GPIO: 6 General purpose IO (Digital, ADC, PWM capable)

• Compliant with - FCC Part 15.247

(Frequency hopping and digitally modulated intentional radiators) FCC ID:

2ADLE-900X

• Long range >40km depending on antennas and GCS setup

• 2 x RP-SMA RF connectors, diversity switched.

• 1 Watt (+30dBm) transmit power.

• Transmit low pass filter.

• > 20dB Low noise amplifier, high IP3.

• RX SAW filter.

• All I/O ESD protected and filtered.

• Re implemented SiK, field up-gradable with compatible SiK firmware, easy to configure.

CLIN Description Brand Unit Qty Unit Price

Total

0020 Digital Airspeed Sensor HOLYBRO – MS4525DO

(BRAND NAME OR EQUAL)

• Measurement sensor, with 1 psi measurement range (roughly up to 100 m/s or 360 km/h or 223 mp/h)

• Enables a resolution of 0.84 Pa, with data delivered at 14 bits from a 24 bit delta-sigma ADC

• Should measure temperature to allow calculation of true airspeed from indicated airspeed using the static pressure sensor

• Package Includes:

1. Digital Air Speed Sensor * 1

2. GH 4pin 150mm cable *1

3. Molex 4pin 150mm cable *1

4. Rubber tubing 400mm *1

5. Pitot tube *1

EA 400

0021 Radio Controller - Taranis X9D Plus 2019

• Easy launch momentary button

• Program navigation button

• High-speed module digital interface

• Installed with ACCESS protocol

• Supports spectrum analyzer function

• G9D potentiometer gimbal

• Supports wired training function

• Haptic vibration alerts and voice speech outputs

• Operating system – OpenTX

• Number of channels – 24

• Internal RF module – ISRM-S-X9

EA 100

• Mini USB interface – supports 2S Li-battery Balancing Charge

• Model memories – 60 models

(expandable by micro SD card)

• Compatibility – ACCST D16 and ACCESS

Receievers

• Package includes:

1. Taranis X9D Plus 2019 ACCESS 2.4GHz

Transmitter(Mode 2 version)

2. 1x X8R 24ch Receiver with PCB Antenna

3. 1x Controller Battery

4. USB charging cable

5. Neck Strap

Price

Total

0022 Multifunctional receiver - FRSKY- RX8R PRO -

EU LBT (BRAND NAME OR EQUAL)

• Strong anti-interference performance in ignition process

• High precision of PWM

• Low latency on the PWM output

• Support redundancy function

• Smart Port enabled and support telemetry data transmission

• Number of Channels: 16CH (1-8ch from conventional channel output, 1-16ch from SBUS port, or combine two RX8R to become a 16 channels receivers)

• With RSSI Output on Board: Analog 0-

3.3V

• Operating Voltage Range: 4.0-10V

• Operating Current: 100mA@5V

• Operating Range: full range (>1.5km)

• Firmware Upgradeable

• Compatibility: FrSky radios/transmitter modules in D8/D16 mode

Price

Total

0023 Battery assembly: 3S3P (Sanyo/Panasonic

NCR18650GA)

EA 700

• Capacity - 10.5 Ah

• Rated operating voltage - 10.8 V

0024 Laptop LENOVO V15 (82C500JNRA) (BRAND

NAME OR EQUAL)

• Display diagonal – not less than 15,6

• Display resolution – not less than 1920x1080, Full HD

• Matrix type – TN+film

• Processor – not worse than Intel, Intel Ice Lake (10th), Intel Core i5-1035G1 (Ice Lake)

• Processor number of cores/threads - not less than 2 cores/4 threads

• RAM type – DDR4-2666 Mhz

• RAM volume – not less than 8Gb

• Integrated video card – not worse than Intel UHD Graphics 620

• Integrated SSD volume – not less than 128 Gb

• Wireless interfaces – Bluetooth 4.2

• Ports – 1xUSB 2.0 Type A; 2xUSB 3.2 Gen 1 Type A; 1xHDMI

• Security - TRM module, Kensington security lock connector

• Integrated frontal camera – not worse than 0,3 Mpix

• Integrated camera – not worse than HD 720p, 1280x720

EA 30

0025 Dual channel AC/DC charger SkyRC D260 Ultimate Duo 260W (BRAND NAME OR EQUAL)

• Two independent circuits – allows to charge two different batteries simultaneously with 130W power per cahnnel

• Ability to charge batteries up to 6s at maximum 14A per channel

• Balance charger/discharger/power supply

• Charger algorithm for the most common battery chemistries: LiPo, Li-Ion, LiHV, LiFe, NiMH, NiCD, and Pb (lead acid)

• High speed processor

• LiHV Mode Available

EA 30

• PC Software for Data Analysis and Firmware Upgrade

• Universal Voltage Input

• Input voltage: AC 100-240V / DC 11-18v

• Charge Circuit Power: 130W x 2

• Discharge Circuit Power: 10W x 2

• Charge Current Range: 0.1-14A x 2

• Disharge Current Range: 0.1-2A x 2

• Current Drain for Balancing Port:Max

500mA

• Trickle Charge Current: NiMH/ NiCd 50-

300mA & OFF

• DC Power Supply Output: 5-24v /130w x

• LiPo/LiFe/LiIon/ LiHV Cells: 1-6S

• MiMH/ NiCd Cells: 1-15S

• Pb Cells: 2-20V

CLIN Description Brand Unit Qty Unit Price

Total

0026 DLE-170 170cc Twin Gas Engine with Electronic Ignition and Mufflers (BRAND NAME OR

EQUAL)

• Horizontally opposed twin cylinders for low vibration operation

• Sealed ball bearings

• Double V-type reed valves, bottom induction

• Displacement – 170cc (10.37 cu.in)

• Performance – not less than 17,5

HP/9000 RPM

• Idle speed – not less than 1100 RPM

• Ignition style – electronic ignition for simpler starts, higher performance and minimal RF noise

• Spark plug type – CM6

• Compression ratio – 9:5:1

• Fuel – 87-93 octane gasoline

Price

Total

0027 RCEXL Iridium Spark plug for gas engine DLE

• CM6-10mm spark plug for gas engine

DLE

0028 Aircraft 2-blade classic electro propeller FIALA

30” pitch 12 (BRAND NAME OR EQUAL)

• 2-blade wooden propeller

• Durable and fuel resistant

• With urethane coating

• Designed for electro model motors

Fuel system manifolds 4 mm

• T-shape plastic fitting

• Size D1 – 8mm

• Size D2 – 8mm

• Size D3 – 8mm

Fuel hose

• Fuel hose with filter suitable for most chainsaws

0031 Power connectorXT60H F/M AMASS (pair)

• DC power connector

• Father/Mother type - pair

• Pin:2

• Rated current: 30A

• Maximum current 60A

• Rated voltage: 500V

0032 Silicone wire Dinogy 16 AWG red (BRAND

• Number of veins – 1

• Vein cross-sectional area - 1.29 mm²

• Length - 1m

0033 Silicone wire Dinogy 16 AWG black (BRAND

• Number of veins – 1

• Vein cross-sectional area - 1.29 mm²

• Length - 1m

Price

Total

0034 Shock absorber anti-vibration plate (BRAND

NAME OR EQUAL)

• Glass fiber shock absorber anti-vibration plate For Pixhawk PX4 APM 2.5 2.6 2.8

• Flight Controller Damping Pad

• Material: 1.5MM glass fiber

• Upper board size:91 x 61 x 1.5mm (L *

W * H)

• Lower board size 100 x 69 x 1.5mm (L *

W * H)

0035 Wrapping iron-on film Oracover (BRAND NAME

OR EQUAL)

• Aircraft RC models airplanes covering

• Type of application – iron-on

• Width in mm – 600

• Length in m – 10

• Weight in g/m - 73

• Fuel resistant

• Ability to tolerate temperatures of up to

250C

• Highly adhesive

• Color – light grey

Subtotal

Description Unit Qty

Price

Total

0036 Delivery LT 1

Subtotal

Grand Total

APPLICABLE CLAUSES AND PROVISIONS

The selected Offeror shall comply with the following commercial item terms and conditions, which are incorporated herein by reference:

• FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services (Nov 2021), applies to this acquisition,

• FAR 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services (Dec 2022) – to be completed with other certifications and submitted with the offer,

• FAR 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services (Dec 2022),

• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services - the applicable clauses under paragraph (b) are: 52.203-6, 52.204-10, 52.209-6, 52.209-9, 52.219-4, 52.222-19, 52.222-50, 52.223-18, 52.225-5, 52.225-13 and 52.232-33,

• FAR 52.204-7 System for Award Management (Oct 2018),

• FAR 52.204-13 System for Award Management Maintenance (Oct 2018),

• FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020),

• FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020),

• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021),

• FAR 52.225-14 Inconsistency between English Version and Translation of Contract (Feb 2000),

• FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran – Representations and Certifications (Jun 2020),

• FAR 52.228-3 Workers’ Compensation Insurance (Defense Base Act) (Jul 2014),

• FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Nov 2021),

• DOSAR 652.232-70,

• DOSAR 652.242-73, and

• DOSAR 652.243-70.

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/.

The following and provision(s) are provided in full text:

52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of provision) https://www.acquisition.gov/

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using https://x-rates.com in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures--

(1) On the date specified for receipt of offers, if award is based on initial offers;

otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

652.206-70 - ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

(a) The Department of State’s Advocate for Competition is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged first to contact the contracting office for the solicitation. If concerns remain unresolved, contact:

(1) For solicitations issued by the Office of Acquisition Management (A/LM/AQM) or a Regional Procurement Support Office, the A/LM/AQM Advocate for Competition, at AQMCompetitionAdvocate@state.gov.

(2) For all others, the Department of State Advocate for Competition at cat@state.gov.

(b) The Department of State’s Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the pre-award and post-award phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Sharon D. James, at 703-875-5429 or fax 703-875-6155. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1696 or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), 1200 Wilson Blvd, SA-6B 13th Floor, Arlington, VA 22209.

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Products and Commercial

Services (Nov 2021)

As specified in FAR 52.212-1, offers shall provide the following:

Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery. As a minimum, offers shall show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This shall include product literature, or other documents;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition

Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information);

and

(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

ADDITIONAL REQUIREMENTS

(A) SAM Registration – Offeror is required to be registered in the System for Award Management (SAM) database, in accordance with FAR 52.204-7. Offeror shall provide UEI number for SAM registration verification.

(B) Offeror Representations and Certifications FAR 52.212-3 Offeror Representations and Certifications – Commercial Items (Dec 2022): The Offeror shall complete the 52.212-3, as applicable, and submit with their quote.

(C) Provide the Certification required in provision 52.222-56, that the offeror has a trafficking in person compliance plan and confirming the offeror, nor its agents or subcontractors, have engaged in any human trafficking related activities.

SUBMISSION OF OFFERS

Offers and all supporting documentation shall be submitted via email to DyaneA@state.gov. The subject line shall read “Quotation 19GE5023Q0032”. Downloading of offers from cloud-based file storage platforms, such as Google Drive, is not permitted.

OFFER DUE DATE

The complete offer shall be submitted via email to the email addresses provided below. The email shall be marked “QUOTE 19GE5023Q0032” and shall arrive on or before April 21, 2023,

15.00 hrs. C.E.T.

DyaneA@state.gov MachenDD@state.gov

NOTE: No offers will be accepted after the time specified above.

mailto:DyaneA@state.gov mailto:DyaneA@state.gov mailto:MachenDD@state.gov

All offers shall be sent by email. Delivery via a cloud file storage service (eg. Google Drive, etc.)

is not allowed. The file size limit for individual emails is 50 Mb. In the event that the proposal is sent in multiple emails, the email shall be labeled accordingly (eg. file 1 of 2).

Any questions concerning any aspect of the Request for Quote and the statement of work pertaining to this project may be directed to:

Mr. Hakim Dyane

Email: DyaneA@state.gov

SUBMISSION OF QUESTIONS

Any questions pertaining to this solicitation shall be submitted via email to DyaneA@state.gov no later than 17:00 CET on April 06, 2023.

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the lowest price technically acceptable offer. The following factors shall be used to evaluate offers:

1. Price;

2. Technical acceptability;

3. Past Performance;

The price evaluation is exclusive of VAT if applicable.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

BASIS OF AWARD

mailto:DyaneA@state.gov

The Government intends to award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the lowest price technically acceptable offer, which meets the required delivery date requirements. Evaluation will be based on FAR 52.212-2, as provided in this solicitation.

ADDITIONAL INFORMATION

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

Nicolas Wilhelm

Contracting Officer