23Q0009.pdf

COMBINED SYNOPSIS & SOLICITATION

United States Embassy Podgorica, Montenegro

Supply, delivery & installation of Audio/Video Equipment

SOLICITATION NO. 19GE5023Q0009

Issued by:

U.S. Consulate General

Regional Procurement Support Office Gießener Straße 30 60435 Frankfurt am Main

Germany

February 2, 2023

Combined Synopsis and Solicitation

Solicitation Number 19GE5023Q0009

The U.S. Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Delivery and installation of new A/V Equipment to the Supreme Court Podgorica, Montenegro on behalf of the Bureau of International Narcotics and Law Enforcement Affairs (INL). All interested sellers shall review the attached pages of this solicitation and offer equipment in accordance with the specification provided in this document.

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach. It is the offeror’s responsibility to prove that the equipment it is offering meets or exceeds the requested specifications.

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5023Q0009 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2022-08, effective October 28, 2022.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

U.S. CONSULATE GENERAL

Regional Procurement Support Office

Gießener Straße 30

60435 Frankfurt am Main

Germany

Tel: +49 69 7535-3334

E-mail: PetersenTA@state.gov

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a ‘non- responsive’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered.

(d) Offers which do not present sufficient information to permit complete technical evaluation by the

Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Requirements:

The vendor shall supply equipment as described in the following specifications. The requested items shall meet/demonstrate these minimum specific requirements. All goods must be new and of high quality. No grey market or refurbished products. All items must be in original packaging, never used, and not altered in any way.

Final destination services (cost of shipping, customs clearance, local delivery, local temporary warehousing services if required) are vendor’s responsibility and should be included to the price.

Basis of Price:

The price of all items shall include their transportation f.o.b. destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for all items.

Offers failing to meet this condition may be rejected.

Warranty:

The Contractor shall provide a copy of warranty information unless indicated otherwise.

All Items should come with at least a 3-Year warranty and guarantee of quality.

The warranty applies as of the date the items are received and accepted at the delivery location. The price for warranty shall be included in the price for each item.

Service and Maintenance:

All parts, accessories, service and repairs – if applicable for the below items shall be available in Montenegro and obtainable within reasonable period.

Delivery:

Delivery, installation & training shall be made f.o.b. destination as soon as possible but not later than one hundred eighty (180) days from the date of contract award.

Delivery shall be made to:

ATTN. INL/Tatjana Čurović

Supreme Court Podgorica

Contact telephone +382-67-641-441

10, Njegoševa

81000 Podgorica, Montenegro

Partial delivery is not acceptable.

The Contractor shall consolidate the entire shipment to prevent loss and misdirection. The contractor upon notification shall replace any lost or damaged items during shipment.

The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package. It is recommended to share packing list with the receiving party prior to items/ boxes shipment as well.

Marking:

All boxes shall be mark as followed (i.e. please see below) with clear visibility.

ATTN: INL/Tatjana Čurović

A/V system equipment package

PO number (to be advised at time of award)

Labels shall also include clear description of items packed inside.

List of Attachments:

Attachment 1 – TECHNICAL DESCRIPTION OF THE AV MULTIMEDIA SYSTEM

Attachment 2 – TECHNICAL DRAFT

Attachment 3 – Representations and Certifications to be completed by the Offeror and to be submitted with the proposal.

APPLICABLE CLAUSES AND PROVISIONS:

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services;

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services;

FAR 52.212-4, Contract Terms and Conditions - Commercial Items;

52.204-7; 52.204-13; 52.204-16; 52.204-18; 52.204-21; 52.232-40; 52.247-34

DOSARS: 652.225-70; 652.225-71; 652.232-70; 652.242-73; 652.243-70; 652.247-70

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Products and Commercial Services - the applicable clauses under paragraph (b) are:

52.204-10; 52.209-6; 52.222-19; 52.222-21; 52.222-26; 52.222-35; 52.222-50; 52.223-18;

52.225-13; 52.232-33; 52.232-34

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/content/regulations.

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Items (Nov 2021)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors – Commercial Items (Nov

2021) is augmented as follows:

1) The period of acceptance of offers is herewith changed to sixty (60) calendar days.

2) Preparation of Offers - Offerors shall prepare and submit its offer in two (2) volumes as set forth below

Addendum to FAR 52.212-2 Evaluation-Commercial Products and Commercial Services

The Government will award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the most advantageous solution to the Government, price and other factors considered. Evaluation will be based on offeror’s submission and the provision at FAR 52.212-2, as provided in this solicitation.

The Government reserves the right to award without any discussions.

(a) The following factors shall be used to evaluate offers:

(i) Price

The price will be evaluated by the lowest aggregate sum of the items including any delivery charges, custom clearance, handling charge, Value Added Tax (if applicable) etc.

(ii) Technical Capability/Acceptability

Technical capability is equal to price.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without https://www.acquisition.gov/content/regulations further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Addendum to FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Nov 2021) (Deviation

2017-02)

The whistleblower protection of 41 U.S.C 4712 has been removed from paragraph (r) of FAR clause 52.212-4.

The following revised paragraph applies:

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C.

1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C.

431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41

U.S.C. chapter 87, Kickbacks; 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly

American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(End of Clause)

The following clauses and provision(s) are provided in full text:

52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than

English shall be rejected.

(End of Provision)

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using [Contracting Officer to insert source of rate] in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures-

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

VOLUME I:

1. PRICING

The offeror shall complete the tables below:

Line

Item Description

Unit of

Issue

Quantity Unit Cost Total Cost

Audio-Video-Control central processing unit pcs 1

002 Network AV bridge pcs 2

003 Network audio extender pcs 1

004 Network AV switch pcs 1

005 PTZ cameras pcs 4

006 VIDEO end-point pcs 2

007 Touch screen controller pcs 1

008 HDMI distribution pcs 1

009 Wireless HDMI extender set 2

010 HDMI extender set 1

Wireless Presentation & Collaboration unit pcs 1

012 Network audio amplifier pcs 1

013 Speakers pcs 4

014 Ceiling microphone pcs 2

015 Wireless vocal microphone set set 2

016 In-table mount box set 1

017 Electronic roller shader set set 4

018 Linear LED light pcs 2

019 Rack cabinet pcs 1

Dedicated PC for streaming and recording pcs 1

021 Workstation PC pcs 1

022 Display for main PC pcs 1

023 Display for Workstation PC pcs 2

024 Headphones pcs 2

025 Software and dedicated controller set 1

026 External Recording card pcs 1

027 Optical converter and distribution pcs 1

028 IP video converter pcs 1

029 UPS pcs 1

030 Projector pcs 1

031 MLC Camera, lenses & accessories set 1

Compact stabilizer for

MLC and DSLR cameras pcs 1

033 Camera tripod pcs 1

034 Wireless microphone camera set set 1

035 Camera gear transportation hard case pcs 1

036 Notebook pcs 1

037 Audio signal distribution pcs 1

038 Interpreter Booth set 1

039 Display for interpreters pcs 2

040 Interpreter console pcs 2

041 Interpreter headset pcs 4

042 Stationary translation transmitter pcs 2

043 Active combiner with antenna set 1

044 Headset receiver pcs 20

Transportation and charging case for headset receivers pcs 1

046 Rack cabinet pcs 1

Portable PA system with 8-channel powered mixer set 1

048 Wireless vocal microphone set set 2

049 Wired vocal microphone pcs 4

050 Speaker stands with bag set 1

051 Microphone stands with bag set 1

052 Cable infrastructure bulk 1

Installation and configuration of central processor unit with peripherals pcs 1

Installation and configuration of audio system pcs 1

Installation and configuration of video system pcs 1

Installation and configuration of video production system pcs 1

057 User training pcs 1

058 VAT (if applicable) Lot 1

059 Shipping & Handling Lot 1

060 Lot 1

TOTAL-FIRM-FIXED PRICE:

CURRENCY:

WARRANTY:

Delivery time in days from contract award:

2. The following Representations and Certifications need to be completed and submitted by the offeror:

a) FAR 52.212-3 Offeror Representation and Certifications - Commercial Items

b) FAR 52.204-24 Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment

3. Proof of SAM registration:

Offeror must be registered in the System for Award Management(SAM) database before an award can be made to them. If the offeror is not registered in the SAM, it may do so through the SAM website at https://www.sam.gov/portal/public/SAM/.

An active SAM registration is condition for award.

https://www.sam.gov/portal/public/SAM/

VOLUME II:

1. TECHNICAL CAPABILITY

The proposed supplies shall meet all of the minimum technical specifications and the delivery terms contained herein. In addition, the offeror shall provide:

(A) Descriptive Literature.

(B) A delivery confirmation stating delivery will be made latest within one hundred eighty (180) calendar days of award or earlier to the Bureau of International Narcotics and Law Enforcement

Affairs, Podgorica, Montenegro or advise of a shorter delivery period.

(C) Warranty provisions: 3-Year warranty is implied and shall be included in the contract price.

(D) Completed technical compliance matrix:

CLIN Item Specifications

OFFERERED SPECIFICATIONS

(TO BE COMPLETED BY OFFERORS)

Audio-Video-Control central processing unit

Supply and delivery of central audio-video-control unit with the following minimal technical characteristics or better:

• support for minimum 32 in and 32 out

DANTE digital audio signals ( audio protocols Dante / AES67 / Q-SYS and

AVB)

• support for minimum 8 network video cameras (video protocols NDI or SVSI, NVX, Q-SYS and Dante)

• support for minimum 2 integrated VoIP communication modules with native support for Teams / Zoom / Webex /

Skype applications

• integrated audio processor with effects and EQ on minimum 16 channels (delay, reverb, acoustic echo cancellation)

•support for minimum of 20 channels of analog I/O

•support for minimum of 8 configurable channels

• dedicated configuration software with availability to create presets through which different system states could be recalled either from software or external control units

• support for external control units (wall panels, on-table touch panels) through which system presets could be recalled and system configuration could be done

• support for third-party devices control through RS-232 port

• minimum 2x USB connections for AV bridging

• minimum 2x RJ45 connections for network communication with AVC units and network redundancy

• integrated fast media SSD drive of minimum 1TB capacity for audio playback

• delivered with perpetual licenses for

UCI deployment and Microsoft Teams support, and DANTE 32x32 Channel

License

• can be rack mounted (1U)

002 Network AV bridge

Supply and delivery of network AV bridge with the following minimal technical characteristics or better:

• support video signal up to 1080p transport over LAN to USB

• support BringYourOwnDevice feature and driverless USB 2 connection

• AEC audio driver

• Multi channel USB soundcard driver

• USB 2.0 (UVC/UAC) connection for

Windows and OS X

• Ports: 3 x USB2, 2 xLANRJ45, 1 xHDMI output, 1x RS232 euroblock

• PoE Enabled Device (802.3af)

Network audio extender

Supply and delivery of network audio extender with the following minimal technical characteristics or better:

• minimum 1 LAN connector which supports audio transport to the main control unit

• minimum 2 mic/line inputs

• minimum 2 mic/line outputs

• high performance audio inputs with +48

VDC phantom

• 1RU, quarter-rack width

• PoE Enabled Device (802.3af)

004 Network AV switch

Supply and delivery of network preconfigured audio-video switch with the following minimal technical characteristics or better:

• support for minimum 20 ports with

10/100/1000 Base-T RJ-45 PoE++ - and 2 ports 1000Base-X SFP

• integrated encrypting algorithms AES, TLS 1.0, TLS 1.2, SSL 3.0

• minimal power budget should not be less than 530W POE

• can be rack mounted (1U)

005 PTZ cameras

Supply and delivery of PTZ cameras with the following minimal technical characteristics or better:

• support for video signal distribution over RJ45, SDI and HDMI connections

• support resolution

2160p: 29.97, 25, 24, 23.98, 23.97

1080p 60, 59.94, 50, 29.97, 25, 24, 23.97

1080i 60, 59.94, 50

720p 60, 59.94, 50

• lens with 18x minimal optical zoom and maximum aperture of f/2 covering 70° field of view on horizontal line

• 1/2.8" CMOS chip with effective resolution of 8.3Mpx

• minimal mechanical vertical movement of 110° and horizontal 340°

• redundancy of power supply, video signal

• power supply with PoE Class 3

• possibility of mounting on ceiling or wall with supplied mount hardware

006 VIDEO end-point

Supply and delivery of video end-point unit with the following minimal technical characteristics or better:

• support for up to 32 in and 32 out

DANTE digital audio signal

• support for Audio input and output via

HDMI, USB and 3.5mm jack

• support for 3x HDMI source input video formats up to 4K60 4:4:4

• support for 2x HDMI outputting video formats up to 4K60 4:4:

• support for AES-128 encryption of audio and video signals from encoders to decoders

• control ports: Gigabit LAN, RS-232, USB, GPIO

• PoE++ 802.3 bt Type 4

• support for 8-channel PCM audio

• can be rack mounted (1U) half-rack

Touch screen controller

Supply and delivery of touch screen controller with the following minimal technical characteristics or better:

• connected to main AVC unit it gives full control of system and its peripherals

• support for full controls customization per client requests

• viewable screen dimensions (diagonal) of 7 inch (177.8 mm)

• Resolution 1280 x 800 px 16:10

• Brightness 400 Nits

• Contrast ratio 850:1

• Power over Ethernet PoE Class 3

• must be supplied with table top mountning accessory

008 HDMI distribution

Supply and delivery of HDMI distribution amplifier with the following minimal technical characteristics or better:

• support for 4K@60Hz (4:4:4) video signal

• support 1 in and 4 out HDMI connectors

• support for HDCP2.2 HDMI, Dolby

TrueHD, 2K, 4K, CEC, DTS-HD, HDR 10

• power supply DC 5V

Wireless HDMI extender

Supply and delivery of Wireless HDMI extender set (transmitter and receiver ) with the following minimal technical characteristics or better:

• support for 1080@60Hz RGB and YCbCr digital video signals wireless distribution up to 30m distance

• one transmitter can support transmission up to 4 receivers

• support for AES-128 encryption of transmitted signals

• support for HDCP2.0 HDMI, Dolby

Digital, DTS

• power supply DC 5V

010 HDMI extender

Supply and delivery HDMI extender

(transmitter and receiver ) with the following minimal technical characteristics or better:

• support for HDBaseT 2.0 receiver for

4K@60Hz (4:4:4) video signal distribution with uncompressed audio signal over network RJ45 connection with distance limitation of 100m

• support for control of connected devices over Ethernet, RS232 and IR ports

• support for HDCP2.2 HDMI, Dolby

TrueHD, 2K, 4K, CEC, DTS-HD, HDR 10

• support for multi-channel transmission of audio up to 32 digital stereo uncompressed channels

• power supply DC 12V

Wireless Presentation

& Collaboration unit

Supply and delivery of wireless presentation and collaboration unit with the following minimal technical characteristics or better:

• BYOD support, any user can display or stream video up to 4K60Hz from their mobile device or laptop

• support for six user screens that can be shared to one display or 12 to two displays

• support for AirPlay, Windows and

Android mirroring via Miracast, and

ChromeBook

• support for video conferencing applications: Skype for Business, Skype, Microsoft Teams, Zoom, Google Meet, BlueJeans, LifeSize Cloud

• support for room calendar integration so it can display room occupancy schedule on main display

• Processor: 3.60 GHz quad core

• Main Memory: 8GB (2 x 4GB DDR4

SDRAM modules)

• Storage: 128GB, solid–state drive

• Ports

- 1 HDMI output

- 1 DisplayPort output

- 1 Unbalanced Stereo Audio Line Out

3.5mm jack

- 1 Microphone input 3.5mm jack

- 2 USB 3.1

- 3 USB 2

- 1 LAN RJ45

- 2 Wi-Fi Antennas - supplied with the unit

Network audio amplifier

Supply and delivery of network audio amplifier with the following minimal technical characteristics or better:

• support for audio transport and control via Ethernet protocol

• 4 channel output with 8ohms, 70V and

100V power rating of 350W per channel

• Frequency Response 20 Hz - 20 kHz

• Input Sensitivity Vrms 1.23 mV to 17.35

V

• Maximum Power Output 2,000 W

• Support for energy saving modes

• 2 rack unit size

013 Speakers

Supply and delivery surface mount speakers with the following minimal technical characteristics or better:

• HF transducer 1" voice coil

• LF transducer 6.5" paper cone woofer

• Effective frequency range 58 Hz - 20 kHz

• Maximum continuous SPL must be over

110 dB

• Coverage angle 105°

• must be supplied with accessories for surface mounting

014 Ceiling microphone

Supply and delivery ceiling microphone with the following minimal technical characteristics or better:

• frequency range from 180 Hz to 18,000

Hz

• coverage of 360° in half sphere with minimum 26 microphone capsule

• sensitivity 0 dBV/Pa (988 mV/Pa) with minimum 104 dB SPL

• signal to noise ratio should not exceed

83 dB

• Integrated DANTE processor with intelligent noise cancelation function and exclusion zone editor

• possibility of serial connection over RJ-

45 connection

• power supply PoE IEEE 802.3af Class 3

• possibility of mounting or hanging it on ceiling with dedicated supplied mount

Wireless vocal microphone set

Supply and delivery of wireless microphone set (handheld transmitter and rack receiver) with the following minimal technical characteristics or better:

• UHF wireless system operating in the range of 500 - 680 Mhz

• Up to 20 comtaible channels

• Handheld transmitter must have mute switch and microphone capsule must be dynamic and with Cardioid directional characteristic

• Frequency range: 25 Hz to 18 kHz

• Automatic frequency scan feature

• Audio gain: 60 dB

•Audio outputs

- 6.3 mm jack socket (unbalanced)

- XLR socket (balanced)

•Power supply 12V DC 300ma

016 In-table mount box

Supply and delivery of modular in-table mount box with the following minimal technical characteristics or better:

• Solid steel Contruction

• Structured and scratch resistant black powder coating

• 45° rotatable lid

• Unit must come with this connector types:

- HDMI output

- 3,5mm jack input

- USB 2.0 A input

- 2 x RJ45

- 2 x Schuko EU

Electronic roller shader set

Supply and delivery of electronic roller shader set with the following minimal technical characteristics or better:

• Motorized roller shade with fabric size

W 1500 x H 2000 mm

• Electronic drive unit must be housed inside the roller shade assembly with adjusting the shade position to the users desired preset positions

• Quiet operation noise from the EDU will not exceed 35 dBA measured from 1m distance

• Wireless control through touch screen controller in the room or mobile application

018 Linear LED light

Supply and delivery of suspended linear

LED light with the following minimal technical characteristics or better:

• 40W power LED suspended ceiling light with diffuser

• minimal color rendering index above 88

• Size of profile L 1200mm W 75mm H

75mm

• must be delivered with 1000mA driver and ceiling assembly mount

019 Rack cabinet

Supply and delivery of professional 19" rack with the following minimal technical characteristics or better:

• 19" rack cabinet - 18 units - 600mm W x

800mm D

• compliant to the ANSI/EIA RS-310D, DIN41491 and IEC60297 standards

• Max. usable depth of minimum 70 mm

• Dynamic load capacity (transport castors) 400 kg

• Supplied with integrated ventilation grid on top

• Supplied with 50mm wheels + leveling feet

• Removable sides for easy installing and cabling

• Keylock for both front and back door

• Tempered glass front door

• Door position can be reversed

Dedicated PC for streaming and recording

Supply and delivery of dedicated PC for streaming and recording with the following minimal technical characteristics or better:

• AMD Ryzen 5 6-core/12-thread processor server architecture CPU

• dedicated NVIDIA Quadro GPU with

16GB system memory

• minimum 4 HDMI inputs with minimum supported 4k resolution

• minimum 4 mDP outputs with minimum supported 4k resolution

• dedicated SDI YUV 4:2:2 input and output supporting FHD resolution

• minimum 250GB NVMe M.2 system drive and 1TB SATA3 system drive

• minimum 2-ch Line In/Out, Mic In/Out

• minimum 8 USB ports including USB C and 2 xRJ-45

021 Workstation PC

Supply and delivery of workstation PC with the following minimal technical characteristics or better:

• support for INTEL server architecture with minimum 3.60GHz clock speed, TPD not higher than 110W, minimum of 12 cores and 12MB cache memory

• ECC RAM memory with minimum

4x16GB DDR4 and 2933Mhz clock speed

• support minimum 4 video outputs in 4k resolution and has 6GB video memory

• support for M.2, PCIe NVMe with minimum 512GB high speed SSD and easily expendable HDD storage, included

2TB high speed server HDD

022 Display for main PC

Supply and delivery of display with the following minimal technical characteristics or better:

• minimum 38" diagonal IPS panel of

3840x2160 resolution

• refresh Rate 144Hz and Color Gamut

98%

• backlight LED with minimal contrast of

1000:1 and brightness of 240cd/m2 and viewing angle 178 x 178°

• support minimum 2xHDMI connection,

3.5 mm audio jack and 2x USB-A

Display for

Workstation PC

Supply and delivery of display with the following minimal technical characteristics or better:

• minimum 27" diagonal IPS panel of

3840x2160 resolution

• refresh Rate 60Hz and Color Gamut

95%

• backlight LED with minimal contrast of

700:1 and brightness of 300cd/m2 and viewing angle 178 x 178°

• support minimum 2xHDMI connection,

3.5 mm audio jack and 2x USB-A

024 Headphones

Supply and delivery of headphones with the following minimal technical characteristics or better:

• Frequency range: 5 - 35 000 Hz

• Impedance 32 Ohms

• SPL: 96 dB

• Weight 317 g

Software and dedicated controller

Supply and delivery of software and dedicated hardware control with the following minimal technical characteristics or better:

•unlimited number of ISO recording video feeds over network or dedicated graphic card supporting following resolution:

720p60 1080p60 2160p30 - ProRes (422

LT, 422, 422HQ, 4444) and x264 codec

• support for PTZ camera control and position preset recall in software interface or dedicated hardware controller

• support for network protocols NDI, RTMP, RTMPS, RTMP(e), RTSP, HTTP, MMS, VISCA-IP

• supported codec: X264, H265, RTMP, SRT, AAC, WMV, MJPEG, ProRes

• hardware support for Apple, Intel, nVidia

• graphic and lower thirds feature

• codec conversion and editing of recorded material feature

• error check and inspection of recorded material feature

• dedicated controller should represent visual identity of graphic interface of supplied software with minimum 4 layer with 10 buttons for camera position preset recall and other predefined setup, also having dedicated boutons for REC star\stop and audio mixer

External Recording card

Supply and delivery of external recording card with the following minimal technical characteristics or better:

• SDI Video Inputs 1

• 16 Channels embedded in SD/HD

• HDMI Video Inputs 1

• Thunderbolt™ 3 (Mac OS, Windows and

Linux)

• SDI Rates 270Mb, 1.5G, 3G

Optical converter and distribution

Supply and delivery of optical converter and distribution with the following minimal technical characteristics or better:

• SDI Video Inputs 1 x 10-bit HD-SDI, 6G-

SDI and 12G-SDI

• 1 x SMPTE optical fiber SFP socket.

• 1 x 10 bit SD/HD/12G-SDI switchable.

• SDI Video Sampling 4:2:2 and 4:4:4

028 IP video converter

Supply and delivery of IP video converter with the following minimal technical characteristics or better:

• SDI Video Inputs 1 x 10-bit HD-SDI, 6G-

SDI and 12G-SDI

• SDI Video Outputs 2 x 10-bit HD-SDI, 6G-SDI and 12G-SDI

• SDI Color Precision 10-bit 4:2:2 and

4:4:4

• Gigabit ethernet and 10G optical data ethernet supporting Ultra HD up to

2160p60 using TICO encoding/decoding

029 UPS

Supply and delivery of uninterruptible power supply unit with the following minimal technical characteristics or better:

• Power factor @ 3000 VA

• Voltage tolerance 161 V ±4% (selecting wide mode) -276 V ±4%

• Back-up time : 6 min

• Connections 8x (10 A) x IEC 320 1x (16

A) x IEC 320

030 Projector

Supply and delivery of projector with the following minimal technical characteristics or better:

• 16:9 aspect ratio DLP chip with

3840x2160 resolution

• laser diode with lifespan of minimum

20000 hours

• maximum 500W power consumption with 5200 lumen output

• manual zoom with throw ratio 1.46-

2.93 and 300 inch max screen size

• manual focus F 2.0-3.4, f 21.5-43.0 mm

• contrast ratio 20,000:1 (All W/B)

MLC Camera, lenses and accessories

Supply and delivery of MLC camera with lenses and accessories with the following minimal technical characteristics or better:

• minimum 24MPX JPEG, Raw at 14-Bit

• FX format 14 FPS

• Support H.264/MOV/MP4

-UHD 4K (3840 x 2160) at

23.98p/25p/29.97p/59.94P

-Full HD (1920 x 1080) at

23.98p/25p/29.97p/50p/59.94p/100p/11

9.88p

• 24-120mm Max Aperture f/4 - Min

Aperture f/22, Z-mount

• 85 mm Max Aperture f/1.8 - Min

Aperture f/16, Z-mount

• flash light -3.0 to 3.0 EV with coverage

24 to 120mm (FX-Format)

Compact stabilizer for

MLC and DSLR cameras

Supply and delivery of compact camera stabilizer with the following minimal technical characteristics or better:

• minimum 3kg Tested Payload

• maximum 1.2kg weight

• minimum 1'' OLED Screen

• foldable design with quick switch for vertical shooting

033 Camera tripod

Supply and delivery of camera tripod with the following minimal technical characteristics or better:

• maximum Weight 1.8 kg

• minimum Height 145 cm

• maximum closed Length 60 cm

• Video/Fluid Head

Wireless microphone camera set

Supply and delivery of wireless microphone camera set consisting of dual channel receiver and two transmitters with the following minimal technical characteristics or better:

• Audio signal transmission type wireless

2.4GHz

• Audio Output level: –60 dBV

• RF Output Power: 10mW

• Operating time on one charge with built-in battery: 8 hours

• Receiver has audio output jack 3,5mm

• Transmitter has built-in microphone and audio input jack 3,5mm

• Built-in microphone must have minimum of 120dB SPL

• Each transmitter must be supplied with lavalier microphone with minimum of

110dB SPL

Camera gear transportation hard case

Supply and delivery of camera gear transportation hard case with the following minimal technical characteristics or better:

• Case must fit two DSLR camera with lens attached, plus up to four additional lenses and related accessories

• Internal Dimensions 26 x 14 x 50 cm

• External Dimensions 35 x 20 x 55 cm

• Case must be IP67 waterproof rated, with padded touch-fastening dividers with lid foam, latch closure, and metal hasps for padlocks.

• Case must have built-in wheels and retractable handle

• Weight should not exceed 4.6 kg

036 Notebook

Supply and delivery of notebook with the following minimal technical characteristics or better:

• CPU: i7

• Memory: 16GB DDR4 RAM

• Hard drive: 512 M.2 SSD

• Graphic card: 2GB VDDR5

Audio signal distribution

Supply and delivery of audio signal distribution unit with the following minimal technical characteristics or better:

• 1 XLR input and 10 XLR outputs

• All inputs and outputs are balanced transformer isolated

• Dedicated ground lift switch for each channel

• Max. input level + 20 dB

• Max. output level + 4 dB

• Controls for input gain, phones level

• Height 1 U

• Weight 4,18 kg

• to be delivered in mobile rack unit case

038 Interpreter Booth

Supply and delivery interpreter booth with the following minimal technical characteristics or better:

• Booth interior size minimum: 195cm x

200cm x 195cm (W/H/D)

• Maximum capacity of 2 interpreters

• Work table of 100cm x 80cm per each interpreter

• 2x Tempered glass front windows

• 1x Side door with keylock

• Inner sound absorbing walls to be integrated

• Low noise in-ceiling mechanical ventilation

Display for interpreters

Supply and delivery of LED displays for interpreters with the following minimal technical characteristics or better:

• min Screen Size 23.8 Inch IPS panel

• min Brightness 250 cd/m2

• Refresh Rate 60 Hz

• minimum 2840x2160 resolution

040 Interpreter console

Supply and delivery of interpreter console with the following minimal technical characteristics or better:

• stand-alone interpreter console

• individual volume and tone controls for

2 interpreters on each console

• Up to 4 consoles can be cascaded through Link In/Out connectors - CAT5 and RJ45 cable, through which floor signal and relay audio will be distributed to other consoles

• floor language feed to the system through 3-pin XLR female jack

• 3,5mm microphone inputs and headphone outputs

• Frequency response 45 Hz to 20 kHz

• Distortion at 1 kHz < 0.5 % THD @ full power

• Signal to Noise Ratio > 82 dB @ 1 kHz

• external power supply

041 Interpreter headset

Supply and delivery of interpreter headset with the following minimal technical characteristics or better:

• On-ear closed back dynamic headphones

• Impedance min 600 ohms

• Frequency range (Headphones) 20 Hz to 18 kHz

• Condenser microphone with omni-directional pattern

• Frequency range (Microphone) 40 Hz to

20 kHz

• Removable cable of minimum length

1,5m

Stationary translation transmitter

Supply and delivery of stationary transmitter with the following minimal technical characteristics or better:

• Digital RF signal transmission in range

863 - 865 MHz

• Range 50m/100m (Indoor/Outdoor)

• Transmission up to 6 switchable channels

• Backlit LCD indicating channel and signal info

• Frequency response 100 Hz to 7 kHz

• Input voltage range 160 mV - 2.5 V

(Line), 2 mV - 125 mV (Mic)

• XLR balanced microphone input

Active combiner with antenna

Supply and delivery of active antenna combiner with passive antenna with the following minimal technical characteristics or better:

• combining of up to 4 UHF transmitter from the frequency range of 860 to 870

Mhz to one antenna output

• RF input max. 30 mW per input

• Impedance 50 Ω

• Power consumption max. 3.4 A

• passive omni-directional antenna for freq. range of 450 to 960 Mhz with cable length 15m and BNC connectors on both sides

044 Headset receiver

Supply and delivery headset receiver with the following minimal technical characteristics or better:

• Digital RF signal receiver in range 863 to

865 Mhz

• 6 selectable channels

• Frequency response (Headphones) 100

Hz to 7 kHz

• automatic deactivation when headphones are taken off

• adjustable volume through a rotary control on receiver

• Backlit LCD indicating battery status, volume, channel and signal info

• Battery life of up to 8 hours on one charge

Transportation and charging case for headset receivers

Supply and delivery of transportation and charging case for headset receivers with the following minimal technical characteristics or better:

• 20 charging bays for receivers and additional two charging bays for battery pack

• copy button copies the selected channel of one receiver to all others

• Fast charging time in approx.. 2,5 hours

• Mains voltage: 100 to 240 VAC

046 Rack cabinet

Supply and delivery of wall 19" rack unit with the following minimal technical characteristics or better:

• 19" wall rack cabinet - 12 units -

370mm depth

• compliant to the ANSI/EIA RS-310D, DIN41491 and IEC60297 standards

• Supplied with integrated ventilation grid on top

• Removable sides for easy installing and cabling

• Tempered glass front door with keylock

• Door position can be reversed

Portable PA system with 8-channel powered mixer

Supply and delivery portable PA system with 8-channel powered mixer with the following minimal technical characteristics or better:

• powered 8 channel mixer with minimum output power 600W, 3 band equalizer with 4 XLR microphone inputs and 6 mono or 3 stereo line inputs

• 2 passive speakers consisting of low frequency driver minimum size of 10" and high frequency voice coil compression driver of minimum size 1.4"

• mixer must have digital reverb, feedback surprersor and master equalizer

• system must be supplied with transportation bag

Wireless vocal microphone set

Supply and delivery of wireless microphone set (handheld transmitter and rack receiver) with the following minimal technical characteristics or better:

• UHF wireless system operating in the range of 500 - 680 Mhz

• Up to 20 comtaible channels

• Handheld transmitter must have mute switch and microphone capsule must be dynamic and with Cardioid directional characteristic

• Frequency range: 25 Hz to 18 kHz

• Automatic frequency scan feature

• Audio gain: 60 dB

•Audio outputs

- 6.3 mm jack socket (unbalanced)

- XLR socket (balanced)

•Power supply 12V DC 300ma

Wired vocal microphone

Supply and delivery of wired vocal microphone with the following minimal technical characteristics or better:

• Dynamic super-cardioid microphone

• On/Off switch

• Frequency response: 40 Hz to 16 kHz

• Nominal impedance minimum 350 Ω

• XLR connector

Speaker stands with bag

Supply and delivery speaker stands with bag with following minimal characteristics:

• 2 speaker stands with tube diameter of

35 mm, made from aluminum and black powder coated

• Height adjustable from 1060 mm to

1920 mm

• Maximum load 50 kg

• Nylon transport bag made of 15 mm padding, water resistant

Microphone stands with bag

Supply and delivery of microphone stands with the following minimal technical characteristics or better:

• 4 long tripod microphone stands with heavy zinc die-cast base

• Height adjustable from 1000 mm to

1680 mm

• Nylon transport bag made of 5 mm padding

052 Cable infrastructure

Supply and delivery of cables with following minimal characteristics or better:

• HDMI A male - HDMI A male 1.5 meter

15pcs

• HDMI A male - HDMI A male 5 meter

2pcs

• HDMI A male - HDMI A male 10 meter

2pcs

• XLR male - XLR female 10 meter 4 pcs

• XLR male - XLR female 5 meter 4 pcs

• XLR male - XLR female 1 meter 12 pcs

• Speaker cable 2x1,5mm 200meters

• Microphone cable 2x0,22mm

100meters +XLR-F x50 pcs + XLR-M x50 pcs

• UTP CAT6a 700meters + RJ45 x90 pcs

Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

Submission of Questions:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than

13 hrs Central European Time (CET) on February 22, 2023 via email to Mr. Thomas Petersen at

PetersenTA@state.gov.

Late questions may not be considered. The email subject line must read “Solicitation 19GE5023Q0009”.

Offer due date:

Offers shall be submitted as soon as possible but not later than 1300 Central European Time (CET) on

March 9, 2023 via email to Mr. Thomas Petersen at PetersenTA@state.gov.

The email subject line must read “Solicitation 19GE5023Q0009”. The size shall not exceed 50MB and the email shall not include any compressed files (.zip/.rar).

Late submissions shall not be considered.

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the USA.

{END OF SOLICITATION}

mailto:PetersenTA@state.gov mailto:PetersenTA@state.gov

Attachment 1:

TECHNICAL DESCRIPTION OF THE AV MULTIMEDIA SYSTEM

Description:

This document describes the technical solution of the designed audio/video system in the multi-purpose Hall, a mobile set of video equipment for the PR service, as well as a mobile audio system for use in the Supreme

Court Hall or other locations. The first system is designed for various applications that can be used with multimedia content and enables holding conferences with simultaneous translation and presentations with audio-video content, with the possibility to be recorded and streamed online. The second system includes a mobile production set of equipment for recording and processing video material. The third system includes a mobile sound system for the reproduction of audio material and vocal speech applications.

As this solution is tailor-made, all the features were carefully developed and designed in order to:

• provide simplicity of system management and a high level of automation, so that non-technical personnel can both manage the multimedia system, while for the maintenance of the multimedia system one person with IT background but with basic knowledge of the IT network environment will be sufficient.

• create a future-proof concept and technology - by choosing the most advanced solutions in the field of AV technologies, i.e. standardized network audio-video protocols, with advanced user-friendly control as well as very simple administrative management of the system that can be performed from a remote location. In addition, provide a hardware/software open system to third-party products, which enables a very wide range of control of other parts of the low and high voltage systems in the facility. The ability to meet specific user requirements in the field of software solutions is another advantage of this system.

• provide a scalable design through the selection of central processing equipment, which ultimately has the possibility of continuous system expansion with unified control and automation. In a specific example, if other halls were later to be equipped with similar equipment, they can be simply connected to such a central system with LAN network and provided access level control for each of the spaces - as well as simple monitoring of the system state and prediction of certain problems.

Audio-video system of the CEREMONY HALL

As the main purpose of this hall is in the service of PR, the management of the complete system is ensured through the installed control touch screen in the hall, which can be used in a very simple way to call up predefined settings (programmed according to the wishes of the user) depending on the application in the hall.

The microphone system for this type of application was previously done with traditional conference systems

(delegate units with microphone goosenecks), while ceiling microphone systems prevail in modern solutions.

Such systems remove the user's physical interaction with the equipment-devices in the Hall, remove the need for additional cabling on the conference table as well as the need for assembly/disassembly of units on the table. The projected microphone system has a minimum of 12 microphone heads, communicates with the central processing unit digitally - via DANTE or AES67 network audio protocol, with AES-256 signal encryption. Such system provides a high level of quality of speech intelligibility, focusing on the signal source while removing ambient noise, as well as direct "cooperation" of the microphone with the video system in terms of focusing on the signal source/speaker.

Projected PTZ cameras in the Hall (4 pieces) enable wide and close-up framing of speakers/conference participants, with advanced AI speaker tracking functions. By calling up the predefined settings on the control touch screen, it is possible to fix the camera frames according to the appropriate application that is current at the given moment in the Hall. Camera communication with the central processing unit is also done digitally, via DANTE, NVX, SVSI or Q-SYS network video protocol. The camera has a high-resolution 1/2.8" 4k

CMOS sensor with a minimum of 12x optical zoom with an image width of at least 80°, and provides exceptional image sharpness with the ability to scale the image to 1080p format.

The central processing unit (hereinafter referred to as CPU) enables digital routing of all audio-video signals and through standardized GPIO ports (general-purpose input/output) enables control of all third-party products in the Hall. It must have support for the current AV standards of digital signal transport - network protocols:

- AUDIO: DANTE or AES67

- VIDEO: DANTE, NVX, SVSI or Q-SYS

The connection of the CPU with the management touch screen is realized by a CAT6 cable, while the configuration of the management set of functions is done in the application software solution that should be delivered with the CPU, with all the necessary licenses to support the before mentioned network protocols.

The CPU must have a minimum of 28 analog input/output audio signals, a minimum of 8 GPIO inputs and 8

GPIO outputs. The integrated advanced digital sound processor must enable auto-mixer functions on a minimum of 16 audio outputs/inputs. It must have support for VoIP integration with a minimum of 4 channels for this communication module as well as native support for TEAMS, Zoom, Webex and Skype applications.

CPU must have support for a USB interface whose role in the system is the smooth integration of external devices through BYOD support, and which enables two-way audio-video signal transmission from CPU to the

USB interface. Communication between the USB interface and the CPU is done via a CAT6 cable. The designed USB bridge is installed under the conference table and enables the USB connection of the computer on the table and the CPU. Through this interface, the computer can receive or send an audio-video signal from/to the CPU.

A pop-up connection box with a link to the CPU with the following inputs-outputs was also designed on the conference table, with the following connections:

- 3.5mm audio jack

- HDMI port

- USB port

- RJ45 connector

- EU schuko plug

CPU has support for a point-to-point connection with a video encoder/decoder that has a minimum of 4 input/output HDMI ports, a USB port and GPIO connectors. The connection with the CPU is achieved through a CAT6 cable.

For additional flexibility and mobility, a wireless video presentation system was designed, which allows all users in the Hall to easily share video content from their devices, via standard protocols such as AirPlay or

Miracast, with a minimum capacity of 6 users-devices simultaneously active . Routing of these signals is done directly to the CPU from where they can be further routed into the system and to the video output as desired by the user.

For the transmission of video signals to the existing 2 LED displays, the integration of one video encoder/decoder is planned, which will wirelessly distribute the signal to the HD transmitter and receiver on each of the displays. Since these devices are portable, they can be used for other purposes - in other locations.

As the primary computer for the realization, recording and streaming of the program, a specifically designed

PC rack unit was designed, with server Ryzen processor architecture, 4 dedicated hardware video encoders and a professional NVIDIA Quadro graphics card. Since it is a device specifically designed for this purpose, on the computer itself, in addition to the Microsoft Windows 10 Enterprise license, there are also professional software for realization, recording, streaming, inserting graphics, reviewing, and editing audio-video material.

In addition to drive for storing system applications with a minimum capacity of 250GB on the ultra-fast M2 port, a special SSD-sata disk with a minimum capacity of 1TB has been designed for recording, which allows storage of up to 20 hours of video material in H.264 1080p 29.97fps format.

As a secondary/redundant device, a high-performance rack unit brand PC was also designed, with server Xeon processor architecture and NVIDA RTX graphics card, with dedicated software that enables performing all functions as a primary computer. In addition to the driver for storing system applications with a minimum capacity of 250GB on the ultra-fast M2 port, a special SSD-sata disk with a minimum capacity of 500GB and a hard disk with a minimum capacity of 2TB for local archiving are designed for recording.

Due to the reliability and stability of the system itself, the secondary computer by the project design has addition to its Backup function, it can serve in standard mode all "external" activities, such as online connections (Teams, Zoom, Skype, Webex) and playback of video material in progress duration of the program.