19GE5022R0001.pdf

SOLICITATION

DOCUMENT

Language Training Services US Embassy Brussels, Belgium

Solicitation No. 19GE50-22-R-0001

Regional Procurement Support Office Frankfurt [RPSOFR] Giessenerstrasse 30 60435 Frankfurt am Main, Germany

19GE5022R0001

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

5. SOLICITATION NUMBER

19GE5022R0001

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

1 / /2021

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

David D. Machen

b. TELEPHONE NUMBER (No collect calls)

c. EMAIL machendd@state.gov

8. OFFER DUE DATE / LOCAL

TIME

11/ /2021 15:00:00

CODE FRANK

AMERICAN CONSULATE GENERAL FRANKFURT

GIESSENER STRASSE 30

ATTN: RPSO

60435, FRANKFURT, GERMANY

9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 611630

SIZE STANDARD:

10. THE ACQUISITION IS

SEE

SCHEDULE

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

RFQ IFB X RFP

14. METHOD OF SOLICITATION

BRUSSCODE15. DELIVER TO

AMERICAN EMBASSY BRUSSELS

UNIT 7600 BOX 3910

ATTN: AMERICAN EMBASSY BRUSSELS

DPO, AE 09710

CODE OPEAQM16. ADMINISTERED BY

RPSO Frankfurt OPE/AQM/IP/RPSO Frankfurt Office of Acquisition (AQM) Frankfurt

FACILITY

CODE

CODE

Contact Duns Telephone No.

17a. CONTRACTOR/

OFFEROR

OPEAQMCODE18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY BRUSSELS

REGENTLAAN 27, BOULEVARD DU REGENT

ATTN: FMC

BRUSSELS B1000

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

See Line Items Section

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)

Eric N. Moore

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

CGFS : : CGFS

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

1. SERVICES AND PRICES

C Descriptions/Specifications/Statement of Work

2. PERFORMANCE WORK STATEMENT

2.9 RECRUITMENT OF THIRD COUNTRY NATIONALS

F Deliveries or Performance

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015)

G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

I Contract Clauses 52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2018) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Sep 2021) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-21 Requirements (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.228-3 Workers' Compensation Insurance (Defense Base Act) (July 2014) 52.228-4 Workers' Compensation and War-Hazard Insurance Overseas (Apr 1984) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.229-12 Tax on Certain Foreign Procurements (Feb 2021) 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.232-70 Payment Schedule and Invoice Submission (Fixed-Price)(Aug 1999)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.212-3 Offeror Representations and Certifications-Commercial Items (Feb 2021) 52.229-11 Tax on Certain Foreign Procurements--Notice and Representation (Jun 2020)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.204-22 Alternative Line Item Proposal (Jan 2017) 52.212-1 Instructions to Offerors-Commercial Items (Sep 2021) 52.212-1 Addendum INSTRUCTIONS TO OFFERORS 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (Oct 2020)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

M Evaluation Factors for Award 52.212-2 Evaluation-Commercial Items (Oct 2014) 52.217-5 Evaluation of Options (July 1990) 52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

Line Item Summary

Solicitation Number:

19GE5022R0001

Contract Number: Title: Brussels - Post Language Training

Date of Solicitation:

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 CLIN 0001 to 0005

BASE YEAR

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

01/10/2022 to 01/09/2023

1.00

LS

002 CLIN 1001 to 1005

FIRST OPTION YEAR

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

01/10/2023 to 01/09/2024

1.00

LS

003 CLIN 2001 to 2005

SECOND OPTION YEAR

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

01/10/2024 to 01/09/2025

1.00 LS

004 CLIN 3001 to 3005

THIRD OPTION YEAR

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

01/10/2025 to 01/09/2026

1.00

LS

005 CLIN 4001 to 4005

FOURTH OPTION YEAR

Type of Contract Pricing: FFP

Doc Ref No:

Delivery Date (Start to End) Date FOB:

01/10/2026 to 01/09/2027

1.00

LS

1. - SERVICES AND PRICES

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010 NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF 2%

PERSUANT TO 26 U.S.C. 5000C.

1.1 SERVICES

The contractor shall French and Dutch foreign language instruction, as described in the Performance Work Statement.

The prices listed below shall include all labor, insurance, overhead, and profit. The U.S. Government (hereafter refered to as the Government or USG) will pay the Contractor a fixed, fixed price for services satisfactorily performed under this contract.

1.2. TYPE OF CONTRACT

This is a firm, fixed priced, requirements type contract payable entirely in the currency indicated by the Contractor in Sub-Section 1.4.

1.3 PERIOD OF PERFORMANCE

The performance period of this contract is from the date of contract award and continues for 12 months, with four (4) one-year options to renew.

1 / /2021

The hourly rates expressed in this contract are fixed and shall not be adjusted on account of any escalation in the cost of materials, equipment or labor. The prices shall include all direct and indirect costs, insurance, overhead, general and administrative expense, and profit.

The Contractor shall provide the services for the base period of the contract at the pricing shown in the price table at 1.4.1 and any option years exercised by the Government.

1.4.1 Base Year Period

Line Item: nit Unit Price Estimated quantity Total

CLIN 0001

TUITION AND SCHEDULING

Tuition and scheduling of language training services in accordance with the

PWS.

This firm, fixed price shall include any and all wages, overhead, general, and administrative expenses, and profit.

EA 4000

CLIN 0002

CANCELLATION FEE

Fee chargable as a result of the cancellation of a language training session (under CLIN 0001), which are cancelled with less than 24-hours notice.

EA 15

CLIN 0003

FIELD TRIPS (SATURDAY)

Field trips provided, in accordance with the PWS which are provided for a two-hour period on a Saturday. The Price shall include the administration, research, and escorting of students.

EA 4

CLIN 0004

FIELD TRIPS (MONDAY-FRIDAY)

Field trips provided, in accordance with the PWS, which are provided for a two-hour period on a weekday. The Price shall include the administration, research, and escorting of students.

EA

CLIN 0005

DEFENSE BASE ACT (DBA)

INSURANCE

As required.

TOTAL

BASE YEAR PERIOD

1.4.2 First Option Year Period

Line Item: unit Unit Price Estimated quantity Total

CLIN 1001

TUITION AND SCHEDULING

Tuition and scheduling of language training services in accordance with the

PWS.

This firm, fixed price shall include any and all wages, overhead, general, and administrative expenses, and profit.

EA 4000

CLIN 1002

CANCELLATION FEE

Fee chargable as a result of the cancellation of a language training session (under CLIN 001), which are cancelled with less than 24-hours notice.

EA 15

CLIN 1003

FIELD TRIPS (SATURDAY)

Field trip provided, in accordance with the PWS which provided for a two-hour period on a Saturday. The Price shall include the administration, research, and escorting of students.

EA 4

CLIN 1004

FIELD TRIPS (MONDAY-FRIDAY)

Field trip provided, in accordance with the PWS, which provided for a two-hour period on a weekday. The Price shall include the administration, research, and escorting of students.

EA

CLIN 1005

DEFENSE BASE ACT (DBA)

INSURANCE

As required.

TOTAL

FIRST OPTION YEAR PERIOD

1.4.3 Second Option Year Period

Line Item: unit Unit Price Estimated quantity Total

CLIN 2001

TUITION AND SCHEDULING

Tuition and scheduling of language training services in accordance with the

PWS.

This firm, fixed price shall include any and all wages, overhead, general, and administrative expenses, and profit.

EA 4000

CLIN 2002

CANCELLATION FEE

Fee chargable as a result of the cancellation of a language training session (under CLIN 001), which are cancelled with less than 24-hours notice.

EA 15

CLIN 2003

FIELD TRIPS (SATURDAY)

Field trip provided, in accordance with the PWS which provided for a two-hour period on a Saturday. The Price shall include the administration, research, and escorting of students.

EA 4

CLIN 2004

FIELD TRIPS (MONDAY-FRIDAY)

Field trip provided, in accordance with the PWS, which provided for a two-hour period on a weekday. The Price shall include the administration, research, and escorting of students.

EA

CLIN 2005 DEFENSE BASE ACT

(DBA) INSURANCE

As required.

TOTAL SECOND OPTION YEAR

PERIOD

1.4.4 Third Option Year Period

Line Item: unit Unit Price Estimated quantity Total

CLIN 3001

TUITION AND SCHEDULING

Tuition and scheduling of language training services in accordance with the

PWS.

This firm, fixed price shall

EA 4000

CLIN

3002 CANCELLATION FEE

Fee chargable as a result of the cancellation of a language training session (under CLIN 0001), which are cancelled with less than 24-hours notice.

EA 15

CLIN 3003 FIELD TRIPS

(SATURDAY)

Field trip provided, in accordance with the PWS which provided for a two-hour period on a Saturday. The Price shall include the administration, research, and escorting of students.

EA 4

CLIN 3004

FIELD TRIPS (MONDAY-FRIDAY)

Field trip provided, in accordance with the PWS, which provided for a two-hour period on a weekday. The Price shall include the administration, research, and escorting of students.

EA

CLIN 3005

DEFENSE BASE ACT (DBA)

INSURANCE

As required.

TOTAL

THIRD OPTION YEAR PERIOD

1.4.5 Fourth Option Year Period

Line Item: nit Unit Price Estimated quantity Total

CLIN 4001

TUITION AND SCHEDULING

Tuition and scheduling of language training services in accordance with the

PWS.

This firm, fixed price shall include any and all wages, overhead, general, and administrative expenses, and profit.

EA 4000

CLIN 4002

CANCELLATION FEE

EA 15

Fee chargable as a result of the cancellation of a language training session (under CLIN 0001), which are cancelled with less than 24-hours notice.

CLIN 4003

FIELD TRIPS (SATURDAY)

Field trip provided, in accordance with the PWS which provided for a two-hour period on a Saturday. The Price shall include the administration, research, and escorting of students.

EA 4

CLIN 4004

FIELD TRIPS (MONDAY-FRIDAY)

Field trips provided, in accordance with the PWS, which are provided for a two-hour period on a weekday. The Price shall include the administration, research, and escorting of students.

EA

CLIN 4005

DEFENSE BASE ACT (DBA)

INSURANCE

As required.

TOTAL FOURTH OPTION YEAR

PERIOD

GRAND TOTAL:

BASE YEAR TOTAL

FIRST OPTION YEAR TOTAL

SECOND OPTION YEAR TOTAL

THIRD OPTION YEAR TOTAL

FOURTH OPTION YEAR TOTAL

GRAND TOTAL (BASE + OPTION YEARS)

CURRENCY: The prices are stated in _________________________(please insert the currency of the offer).

The offeror shall clearly identify and state the currency for all costs in their price proposal. After award, the Contractor shall invoice in and payment will be made according to the currency identified in the offerror's proposal, unless otherwise specified by the Contracting Officer.

1.5 - VALUE ADDED TAX

Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S.

Embassy has a tax exemption certificate from the host government. Upon receipt of an invoice, the U.S. Embassy will forward a VAT exemption, duly signed by the designated official.

1.6 - CONTRACT MINIMUM AND CEILING

During the entire period of the contract, the Government shall order, as a minimum, services in an amount of at least 35,000.00 Euro. The Government makes no guarantee as to the number of orders or actual amount of services that will be requested above this guaranteed minimum.

The maximum dollar value all task orders is (to be determined at time of award) Euro.

Section C - Descriptions/Specifications/Statement of Work

2. - PERFORMANCE WORK STATEMENT

2.1 GENERAL

2.1.1 The Contractor shall provide French and/or Dutch foreign language instruction to adult students that focuses on the professional, cultural, political, and economic fields typically found in mass-media publications for the foreign language speaking public. The Contractor shall develop the instruction to include the development of speaking, listening, and reading skills to permit comprehension of relevant media or face-to-face conversation. All instruction shall also include job relevant language terminology and usage of the designated field of interest.

2.1.2 Sessions shall be one hour in length and shall be scheduled between Monday and Friday 8:00 am to 6:00 pm. Sessions should be offered in the following combinations: 1.) three one-hour classes per week 2.) two one-and-a-half hour classes per week. No more than five students will be part of any class and no less than three, unless mutually agreed upon by the Contractor and the Government.

2.1.3 Classes shall primarily be held remotely/virtually. The Contractor shall provide on-site training upon request of the COR. On-site training shall be conducted at the US Embassy’s facility or the USNATO facility.

2.1.4 The Contractor shall provide a “Survival” language module in French and Dutch bi-annually during the Spring and Fall term.

Each term of “Survival” language training should consist of 16 two-hour sessions for 10 students. Each term will include four subjects covered through three instructional modules followed by a practical exercise or field trip. Examples: a.) general courtesies, ordering from a menu, making reservations, and paying for your bill followed by a visit to a café. b.) asking for directions, pronunciations of major cities and tourist sites, using the train, metro, and trams – followed by a visit to the train station. The contractor shall prepare a proposed syllabus of instruction outlining the course material for each of the four modules.

2.1.5 Instruction shall also be supplemented by formally arranged in-country immersion opportunities including field trips that are designed to increase the comfort-level and livability quotient of students. The fields trips are open to the language students and their families. The field trips must be task-based and focus on language and culture, not tourism. The Contractor shall arrange the field trips through-out the calendar year, with at least one field trip per semester. The excursions shall be supported and reinforced by classroom instruction before and after the field trip. Students should be taught specific vocabulary and the cultural relevance/background before the excursion to accomplish a specific assignment/goal during the field trip. Focus should be on using French/Dutch skills during the trip. The Contractor shall prepare a list of proposed events for the calendar year. The field trip proposal should include entrance fees and any other costs associated (excluding transportation) in advance of the trips to secure USG funding. The proposal should include an itinerary that outlines start and end time for each event. A field trip should be 2 hours in length. Field trips will be limited to 14 participants.

2.1.6 . The contractor is encouraged to offer courses on 1.) Microsoft Teams, 2.) Skype, or 3.) Zoom.

2.1.7 Instruction shall be based on proficiency, communication, and academic principles as used in foreign language learning institutions identified below.

2.2 PERIOD OF PERFORMANCE

The performance period of this contract is for one calendar year. The commencement date of the base year and all option years is the date of the contract award. The USG retains sole option to exercise the four (4) option years. No courses are given during the Belgian Easter and Christmas school breaks.

Language classes will be offered as follows:

Semester 1: mid-September – mid-December Semester 2: mid-January – mid-May Semester 3: mid-June – mid- August

“Survival” classes will be offered during Semester 1 and 2.

2.3 CONTRACTOR FURNISHED PROPERTY

2.3.1 The Contractor shall provide all instructional materials including texts, class exercises, handouts, tests, and audio-visual media.

Material handouts will be for the students to use and keep.

2.3.2 The Contractor shall provide all necessary site support materials and equipment, including items such as newspapers, magazines, dictionaries, and other learning materials for use by students during instruction and during testing. In a classroom environment, the Contractor shall replenish consumable/expendable items as needed (paper, markers). The Contractor will be allowed to bring their own computer to the main training campus only. The contractor shall not bring any personal or contractor owned electronic equipment to the smaller campuses. The addresses of the campuses will be provided after contract award.

2.3.3 The Contractor shall provide qualified instructor(s), who are well versed in all topics to be covered, capable of answering in-depth questions on each topic, will provide the required training in a classroom setting based on the schedule of training modules or lessons and the objectives and goals for that training. The Government will conduct background checks on all proposed Contractor employees. The Contractor will replace instructors who fail to obtain appropriate clearances from the U.S. Embassy Regional Security Office.

2.3.4 The Contractor shall provide instructor supervisor(s) who will supervise the performance of work under the contract, and who will perform quality assurance in meeting the objectives and goals for that training.

2.3.5 The Contractor shall have a Project Manager and a permanent work address located in Belgium. This will allow the Project Manager and Contractor officials to monitor the contract performance and meet with the Contracting Officer and Contracting Officer Representative (COR) when required.

2.3.6 The Contractor shall not be reimbursed for any travel costs.

2.4 SPECIFIC TASKS

2.4.1 The Contractor shall provide instructional Foreign Language Training services at the firm fixed prices shown in this contract.

The objective of each training module or lesson is to prepare all students as efficiently and effectively as possible to accomplish the goals of the training.

2.4.2 The Contractor shall develop the linguistic competency needed for personnel or dependents, similar to that provided by the Foreign Service Institute for students to attain the proficiency levels in speaking and reading identified in each task order.

2.4.3 The Contractor shall take care of the administration of the Language Training program, including issues regarding using the United States Government classrooms and equipment.

2.4.4 The Contractor shall draft the field trip announcements and forward an editable electronic version to the Contracting Officers Representative 15 days in advance of the proposed field trip for approval. Field trips will be limited to 14 people and should be 2 hours in length.

2.4.5 The United States Government Human Resources Office will register students for classes and provide the Contractor with the student applications. The Contractor will use the information from the application to coordinate course schedules. The Contractor shall submit the proposed class schedule and a list of enrolled students per class to the COR for review and approval 10 days before classes are scheduled. The schedule should indicate the group or individual class levels (beginner, intermediate, advanced). Once approved, the Contractor shall send class schedules to each student via e-mail one week prior to the beginning of classes.

2.5 GOALS OF FOREIGN LANGUAGE TRAINING

The goal of training is to provide the student with the skills and knowledge necessary to rapidly reach the desired level of performance as identified in the training modules or lessons identified below:

2.5.1 ORAL RECOGNITION AND RESPONSE MODULE, LESSON 1

Each student, at the completion of training, shall be able to perform at the required level of proficiency.

2.5.2 SOCIAL CONVERSATION

When engaged in social conversation, the student will be able to communicate with French or Dutch speaking public, carrying on an appropriately worded and pronounced dialogue in the correct dialect and grammar. At least 85% of the students tested in each class shall be able to answer correctly at least 90% of the selected vocabulary questions when used in conversational exchange.

2.5.3 READING COMPREHENSION MODULE, LESSON 2

Each student, at the completion of training, shall be able to perform the required level of proficiency.

2.5.4 TRANSLATION, SUMMARIZATION, AND RESPONSE SELECTION

After reading communications, messages, or letters written in French or Dutch, the student will be able to comprehend, translate, and correctly summarize the purpose and content of the written communication that was provided. The student must be able to translate the requested information or pre-planned reply and prepare a written response to the selected communication. At least 75% of the students completing the training shall correctly recognize, comprehend, and summarize the written communication, and to translate the correct response to the written communication at least 85% of the time.

2.5.5 STUDENT TESTING

2.5.5.1 The Contractor shall administer tests on knowledge and proficiency as a required element of evaluating the student's progress in the training module or lesson. The Contractor shall provide these tests periodically to:

• determine the student's progress in training:

• identify areas of weakness where supplemental training may be needed; and,

• quantify the student's then-current level of knowledge and proficiency.

2.5.5.2 Initial testing will be used to establish a baseline for measurement of knowledge and proficiency obtained and may be used in a predictive manner to facilitate personal training planning.

2.5.5.3 The Contractor shall use tests, including Computerized Adaptive Testing, which are approved by the Foreign Service Institute, or the Defense Language Institute, or by recognized and accepted by national professional associations and organizations identified below.

-Modern Language Association of America -American Council on the Teaching of Foreign Languages -Foreign Service Institute -Foreign Language Center within Defense Language Institute -Federal Interagency Language Round table -or other nationally recognized foreign language bodies.

2.5.6 STUDENT PROGRESS DOCUMENTATION AND TRAINING RECOMMENDATIONS

The Contractor's instructor(s) shall be responsible for documenting each student's progress in training, and for preparing a training recommendation for each student. The student's progress will be reported to the student biweekly. The instructor will document the student's progress as measured performance under each lesson module. The Contractor shall prepare training recommendations that state specific plans for remedial, or supplementary use of supportive training materials, or use of tutoring and personalized training techniques.

2.5.7 STUDENT COUNSELING

The Contractor's instructor(s) shall be responsible for counseling each student in the student’s performance, and for preparing and discussing with the student any corrective actions which may assist the student in the improvement of their performance. The student's progress will be discussed with the student on a bi-weekly basis, and the Instructor shall document the training recommendations made to direct the student's progress. The Contractor shall provide weekly counseling to all students considered in danger of failing the proficiency tests. The counseling sessions should result in specific tasking for remedial, or supplementary use of supportive training materials, or use of tutoring and personalized training techniques, as needed to improve student performance.

2.6 SECURITY

2.6.1 The Government reserves the right to deny access to U.S.-owned and U.S. operated facilities to any individual. The Government will run background checks on all proposed Contractor employees. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall work on this contract. The clearance process can take up to 120 days.

2.6.2 Identity Card. The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall visibly display identity card(s) on their clothing at all times while providing services under this contract. These identity cards are the property of the Government. The Contractor is responsible for the return of all identity cards at the end of the contract, when an employee leaves the Contractor's employment, or at the request of the Government.

2.7 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold Punctuality of Class Start Times 2.1 No more than one class per month where the class starts more than 10 minutes late.

Listening Proficiency

2.5.1 2.5.2

Required Proficiency Level:

At least 85% of the students tested in each class shall be able to answer correctly at least 90% of the selected vocabulary questions when used in conversational exchange

Reading Comprehension:

2.5.3 2.5.4

Required Proficiency Level:

At least 75% of the students tested in each class will correctly comprehend, summarize, and translate the correct response to the written communication in at least 85% of the written communications presented

Quality of Instruction and Supervision

2.3.3 2.3.4

COR shall receive no more than one valid complaint concerning quality of instruction, received during a one month period

Documentation and Reporting Requirements

2.5.6

1) Each report containing statistical or required information is accurately prepared and presented. At least 90% of the information gathered must be relevant and accurate;

2) No more than one of the student progress reports required during the reporting period were received late or were missing

Student Counseling

2.5.7

At least 10% of the students assigned, and all students considered in danger of failing proficiency tests, will receive counseling each week

2.7.1 SURVEILLANCE

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

2.7.2 STANDARD

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

2.7.3 PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will create written documentation of the facts of the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If, after researching the facts of the complaint, the COR determines the complaint is valid, the COR will inform the Contractor within 14 days of receiveing the complaint. The Contractor shall have five days to acknowledge receipt of the complaint, in writing, and whether the Contractor elects to provide rebuttal information concerning the facts of the complaint. The Contractor shall submit any rebuttal within 14 days of first being officially notified of the complaint by the COR.

(e) In the event that rebuttal information is provided, the COR shall have five days to determine if the complaint is still valid.

(f) For all valid complaints, the Contractor has 5 days to submit a Corrective Action Plan (CAP) to the COR. The CAP shall clearly identify the problem that resulted in the complaint and identity the actions that the Contractor shall implement to correct the identified problem.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate actions in accordance with the contract terms and conditions.

2.8 DEFENSE BASE INSURANCE (DBA)

DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S. overseas contracts over US$3,500.00. DBA insurance is also required for all Host Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third Country Nationals (TCNs). See website for country waivers: https://www.dol.gov/owcp/dlhwc/ dbawaivers/dbawaivers.htm). The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and HCN and TCN (if applicable by local law) working under a U. S. contract shall be included and covered under the DBA.

The DBA insurance may be obtained from any authorized DBA insurance broker, see FAR52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR1984). New DBA insurances policies can be purchased directly from any DOL approvedinsurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 15 calendar days from the date of award.

Due to the fact that Belguim is on the DOL’s active waiver list, DBA insurance is required only for US citizens and residents performing under this contract, and which are performed outside the US.

2.9 - RECRUITMENT OF THIRD COUNTRY NATIONALS

2.9.1 For contracts exceeding the $250,000 which require the recruitment of Third Country Nationals (TCNs), the Contractor shall submit and adhere to a Recruitment Plan. Contractors providing employer furnished housing shall submit and adhere to a Housing Plan.

2.9.2 Recruitment Plan

1. State the anticipated number of workers to be recruited, the skills they are expected to have, and the country or countries from which the Contractor intends to recruit them.

2. Explain how the Contractor intends to attract candidates and the recruitment strategy including the recruiter.

3. State in the plan that the recruited employee will not be charged recruitment or any similar fees, as defined in FAR 22.1702 and FAR 222-50. The Contractoror or employer pays the recruitment fees for the worker, if recruited by the Contractor or subcontractor, to work specifically on Department of State contracts.

4. Recruitment fees included by the prime contractor in the contract price must be allowable by country law, allocable to the contract based on benefit to the program, and reasonable based on what a prudent businessperson would pay for similar expenses and charges. The reasonableness of recruitment fees should be assessed based on the reasonableness of the individual components.

5. State in the plan that the Contractor’s recruitment practices comply with recruiting nation and host country labor laws.

6. State in the plan that the Contractor has read and understands the requirements of FAR 52.222-50 Combating Trafficking in Persons.

7. Contractor will advise the Contracting Officer of any changes to the Recruitment Plan during performance and provide updates for approval.

Recruitment fees means fees of any type, including charges, costs, assessments, or other financial obligations, that are associated with the recruiting process, regardless of the time, manner, or location of imposition or collection of the fee.

(1) Recruitment fees include, but are not limited to, the following fees (when they are associated with the recruiting process) for-

(i) Soliciting, identifying, considering, interviewing, referring, retaining, transferring, selecting, training, providing orientation to, skills testing, recommending, or placing employees or potential employees; (ii) Advertising: (iii) Obtaining permanent or temporary labor certification, including any associated fees; (iv) Processing applications and petitions; (v) Acquiring visas, including any associated fees; (vi) Acquiring photographs and identity or immigration documents, such as passports, including any associated fees; (vii) Accessing the job opportunity, including required medical examinations and immunizations; background, reference, and security clearance checks and examinations; and additional certifications; (viii) An employer's recruiters, agents or attorneys, or other notary or legal fees; (ix) Language interpretation or translation, arranging for or accompanying on travel, or providing other advice to employees or potential employees; (x) Government-mandated fees, such as border crossing fees, levies, or worker welfare funds; (xi) Transportation and subsistence costs- (A) While in transit, including, but not limited to, airfare or costs of other modes of transportation, terminal fees, and travel taxes associated with travel from the country of origin to the country of performance and the return journey upon the end of employment; and (B) From the airport or disembarkation point to the worksite; (xii) Security deposits, bonds, and insurance; and (xiii) Equipment charges.

(2) A recruitment fee, as described in the introductory text of this definition, is a recruitment fee, regardless of whether the payment is

(i) Paid in property or money; (ii) Deducted from wages; (iii) Paid back in wage or benefit concessions; (iv) Paid back as a kickback, bribe, in-kind payment, free labor, tip, or tribute; or (v) Collected by an employer or a third party, whether licensed or unlicensed, including, but not limited to- (A) Agents; (B) Labor brokers; (C) Recruiters; (D) Staffing firms (including private employment and placement firms); (E) Subsidiaries/affiliates of the employer; (F) Any agent or employee of such entities; and (G) Subcontractors at all tiers.

2.9.3 Housing Plan

The Contractor will submit a Housing Plan if the Contractor intends to provide employer furnished housing for TCNs. The Housing Plan must describe the location and description of the proposed housing. Contractors must state in their plan that housing meets host country housing and safety standards and local codes. Contractor shall comply with any Temporary Labor Camp standards contained in this contract. In contracts without a Temporary Labor Camp standard, fifty square feet is the minimum amount of space per person without a Contracting Officer waiver. Contractor shall submit proposed changes to their Housing Plan to the Contracting Officer for approval.

2.9.4 Preventing Trafficking in Persions. The Department of State Contractor and Subcontractors shall prevent human traffinking and treat employees with respect and dignity by taking the following actions:

1. Contractor may not destroy, conceal, confiscate, or otherwise deny access to an employee’s identity documentsor passports.

Contractors are reminded of the prohibition contained in Title 18, United States Code, Section 1592, against knowingly destroying, concealing, removing, confiscating, or possessing any actual or purported passport or other immigration document to prevent or restrict the person’s liberty to move or travel in order to maintain the services of that person. Contractor must be familiar with any local labor law restrictions on withholding employee identification documentation.

2. Contractor shall provide employees with signed copies of their employment contracts, in English and in the employee’s native language, that define the terms of employment, compensation including salary, overtime rates, allowances, salary increases, job description, description of any employer provided housing, benefits including leave accrual, and information on whether hazardous working conditions are anticipated. These contracts must be provided prior to employee departure from their countries of origin. Contractors shall provide workers with written information on relevant host country labor laws. Fraudulent recruiting practices, including deliberately misleading information, shall be considered a material breach of this contract.

3. Contractor shall provide all employees with a “Know Your Rights” brochure and document that employees have been briefed on the contents of the brochure. The English language version is available at https://www.responsiblesourcingtool.org and from the Contracting Officer.

4. The Contractor shall brief employees on the requirements of the FAR 52.222-50 Combating Trafficking in Persons, including the requirements against commercial sex, even in countries where it is legal, and shall provide a copy of the briefing to the Contracting Officer Representative (COR).

5. Contractor shall display posters in worker housing advising employees, in English and the dominant language of the Third Country Nationals being housed, of the requirement to report violations of Trafficking in Persons to the company and the company’s obligation to report to the Contracting Officer. The poster shall also indicate that reports can also be submitted to the Office of the Inspector General (OIG), Hotline at 202-647-3320 or 1-800-409-9926, via the web https://www.stateoig.gov/ hotline, or via email at WPEAombuds@STATEOIG.GOV.

6. Contractor and subcontractors shall comply with sending and receiving nation laws regarding transit, entry, exit, visas, and work permits. Contractors are responsible for repatriation of workers who have traveled from other countries for contract performance, except for an employee legally permitted to remain in the country of work and who chooses to do so; including an employee who is a victim of trafficking seeking victim services or legal redress in the country of employment or a witness in a trafficking-related enforcement action.

7. Contractor shall monitor subcontractor compliance at all tiers. This includes verification that subcontractors are aware of, and understand, the requirements of FAR 52.222-50 Combating Trafficking in Persons and this clause. Contractors specifically agree to allow U.S. Government personnel access to Contractor and subcontractor personnel, records, and housing for audit of compliance with the requirements of this clause.

8. The Contractor agrees to include this clause in all subcontracts over $250,000 involving recruitment of third country nationals for subcontractor performance.

2.9.5 Certification

As required by clause 52.222-56, contracts for other than commercially available off the shelf items or for services to be performance outside of the US, whose value is at $550,000 or more, the Contractor shall certify with the submission of their proposal, and annually thereafter, that the Contractor and subcontractors have a compliance plan in place appropriate to the size and nature of the program to prevent trafficking activities and to comply with the provisions of this clause. The certification will confirm that, to the best of its knowledge and belief, neither the prime, nor its agents or subcontractor, have engaged in any trafficking related activities, including the procurement of a commerical sex act during the period of the contract, the use of forced labor in the performance of the onctract, acts that support or facilitate trafficking in persons such as destroying or confiscating employees' documents or failing to provide return tranportation, soliciting employees by use of fraud or charging recruitment fees or providing sub-standard housing described in section 106(g) of the Trafficking Victims Protection Act (TVPA) or the prohibitions of this clause. The certification will also confirm that if any violations have been found, the contractor has taken the appropriate remedial and referral actions.

Contractors and subcontractors can find a model compliance plan, a sample code of conduct, a supplier/subcontractor self-assessment questionaire, and criteria to select and monitor labor recruiters on the Responsible Sourcing Tool website (www.responsiblesourcingtool.org). The Responsible Sourcing Tool is designed to assist Federal contractors in identifying human trafficking or trafficking-related activities in their supply chains and developing effective managment systems to prevent and mitigate these activities. The tool enables Federal contrators and other entities to visualize human trafficking risks by location, industry sector, and commodity.

Contracting Officer Representatives (CORs) shall evaluate Housing Plan compliance with random, at least semi-annual inspections.

Inspections shall be coordinated with Regional Security Officers to ensure the safety of inspection personnel. Inspections should include a common sense evaluation of living conditions taking into account local standards, contract requirements, and the Contractor’s Housing Plan.

CORs may consider local government inspection and certification of housing if available, but final evaluation and determination of acceptability rests with the COR.

Section F - Deliveries or Performance

652.237-72 - OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB 2015)

(a) The U.S. Consulate Brussels observes the following days as holidays (2021):

December 31 Friday New Year's Day (observed) January 17 Monday Birthday of Martin Luther King, Jr.

February 21 Monday President's Day April 15 Friday Good Friday April 18 Monday Easter Monday May 02 Monday Labor Day (observed) May 09 Monday Europe Day May 26 Thursday Ascension Day May 30 Monday Memorial Day June 06 Monday Whit Monday June 20 Monday Juneteenth (observed) July 04 Monday Independence Day July 21 Thursday National Day August 15 Monday Assumption Day September 05 Monday Labor Day October 10 Monday Columbus Day November 01 Tuesday All Saints' Day November 11 Friday Veterans Day November 24 Thursday Thanksgiving Day December 26 Monday Christmas (observed) Decmber 27 Tuesday Boxing Day (observed)

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Juneteenth, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors accounting policy.

(End of clause)

Section G - Contract Administration Data

652.242-70 - CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

The COR is .

(End of clause)

Section I - Contract Clauses

Clause Title Fill-ins

52.203-12 Limitation On Payments to Influence Certain Federal Transactions (Jun 2020)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

52.204-9 - Personal Identity Verification of Contractor Personnel…