19GE5022Q0036 Computer Equipment .pdf

COMBINED SYNOPSIS & SOLICITATION

United States Embassy Yerevan, Armenia Computer Equipment

SOLICITATION NO. 19GE5022Q0036

Issued by:

American Consulate General Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main Germany

June 30, 2022

Combined Synopsis and Solicitation Solicitation Number 19GE5022Q0036

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Computer Equipment to Support the Bureau of International Narcotics and Law Enforcement in Yerevan, Armenia

Synopsis This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5022Q0036 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC number 2021-07, effective date 09-10-2021.

Contract Type The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, and all other expenses necessary to deliver the required vehicle. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

Product Brand Name Sellers must state exactly what product/brand name they are bidding (including make, model, and description) and provide descriptive literature for the offer to be considered. It is the offeror’s responsibility to prove that the offered product meets the specifications.

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany

E-mail: FleischhackerJM@state.gov

Compliance with Specifications Offerors shall also provide with their offer, at a minimum, existing product literature from the manufacturer or a third party (i.e., clearly identifying the source) substantiating the acceptability of their offered products in accordance with this solicitation’s specifications provided. Failure to provide this information will result in a ‘non- responsive’ offer and removal from award consideration.

Descriptive Literature Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design;

(2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Other Specific Requirements

• If applicable, the Contractor shall comply with all import requirements mandated by the Government of Armenia. Further, the Contractor shall provide all the necessary documentation required at destination for importation of the proposed vehicle.

• All manuals and literature shall be in the English language.

Basis of Price The Contractor shall provide a copy in English of the applicable manufacturer’s commercial warranty for the vehicle covered by such a warranty at no additional cost to the Government.

The price of all items shall include their transportation FOB destination to Yerevan, Armenia in accordance with FAR 52.247-42.

Delivery Delivery shall be made F.O.B. destination as soon as possible but not later than ninety (90) calendar days from the date of contract award.

Partial delivery is not acceptable.

The contractor shall deliver to the following address:

ATTN. Ruzan Mkrtchyan INL/Section Yerevan, Armenia Contact telephone +37455057375

U.S. Embassy Yerevan, Armenia 1 American Avenue Yerevan, 0082 Armenia

Marking The cargo must be clearly marked with the requisition and purchase order number (to be advised upon award).

Coordination The Contractor shall coordinate the delivery with the Point of Contact (POC) for this order.

Shipping documents for the items being shipped shall be sent to the POC prior to delivery.

[POC will be provided upon award.]

Warranty The offeror shall provide with its offer the detailed warranty provisions that will be applicable for the subject vehicles in Armenia.

Warranty Minimums Warranty period of 12 months as from the date of commissioning of the unit at final destination

Inspection and Acceptance of the vehicle The inspection and acceptance of the vehicle shall be performed by the U.S. Government upon its arrival at the Delivery point. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the vehicle, and upon presentation of the certificates of origin or vehicle title to the POC.

Condition of Delivered Equipment:

Only new equipment is authorized; no grey market or refurbished products, and not altered in any way.

APPLICABLE CLAUSES AND PROVISIONS

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/far/ and http://farsite.hill.af.mil/vfdosara.htm, respectively.

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

FAR 52.212-1, Instructions to Offerors - Commercial Items Products and Commercial Services (November 2021) FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (Nov 2021) FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Nov 2021) FAR 52.247-48 F.o.b. Destination-Evidence of Shipment (FEB 1999) FAR 52.247-14 Contractor Responsibility for Receipt of Shipment (Apr 1984) FAR 52.225-14 Inconsistency Between English Version and Translation of Contract (Feb 2000) FAR 52.225-13Buy American-Supplies (Nov 2021) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan 2022) Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items; the applicable clauses under paragraph (b) are:

52.203-18, 52.204-7, 52.204-10, 52.204-13, 52.204-25, 52.209-6, 52.223-18, 52.225-5, 52.225-13, [U.S. firms: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37], 52.222-50, 52.232-33, 52.232-40, 52.246-2, and DOSAR 652.232-70, DOSAR 652.242-73 and DOSAR 652.243-70, DOSAR 652.225-71

The following and provision(s) are provided in full text:

Addendum to 52.212-2 Evaluation – Commercial Items (Nov 2021)

The Government intends to award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the most advantageous solution to the Government, price and other factors considered. Evaluation will be based on offeror’s submission and the provision at FAR 52.212-2, as provided in this solicitation.

The Government has the right to award without any discussions.

(a) The following factors shall be used to evaluate offers:

(i) Price The price will be evaluated by the lowest aggregate sum of the items including any delivery charges, custom clearance, handling charge, VAT (if applicable) etc.

(ii) Technical Capability/Acceptability

Technical capability is equal to price.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding https://www.acquisition.gov/far/ http://farsite.hill.af.mil/vfdosara.htm contract without further action by either party. Before the offeror’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision) 52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using http://ice.cgfs.state.sbu/ in effect as follows:

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision) http://ice.cgfs.state.sbu/

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Products and Commercial Services (Nov 2021)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors – Commercial Items (Nov 2021) is augmented as follows: Preparation of Offers - Offerors shall prepare and submit its offer in two (2) volumes as set forth below.

Preparation of Offers - Offerors shall prepare and submit offers to Jamie Fleischhacker, via email to: FleischhackerJM@state.gov and FrankfurtRPSO@state.gov.

In addition, offerors shall complete and submit the following:

VOLUME I:

1. PRICING

The offeror shall complete the table below:

Line Item

Description Unit of Issue

Quantity Unit Cost Total Cost

Network Server EA 1

002 Desktop Computer EA 40

003 Monitor EA 40 004 UPS Smart EA 40 005 UPS Smart EA 1 006 UPS Smart EA 2 007 Desktop Computer EA 2 008 Monitor EA 2 009 Multifunctional Devise EA 40 010 Sata hard Drive Docking Station EA 2

011 Network Attached Storage EA 2 012 Laptop/Notebook EA 20

GRAND TOTAL--FIRM-FIXED PRICE:

CURRENCY:

Delivery time in days from contract award:

mailto:FleischhackerJM@state.gov mailto:FrankfurtRPSO@state.gov

2. REPRESENTATIONS AND CERTIFICATIONS

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (Nov 2021)

Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications. A completed copy of these provisions MUST be included on the System for Award Management (SAM) web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

52.225-6 Trade Agreements Certificate (Feb 2021)

FAR clause 52.225-5 Trade Agreements applies and the offeror shall submit the following certification as part of their Volume I:

(a)The offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a U.S.-made or designated country end product, as defined in the clause of this solicitation entitled “Trade Agreements.”

(b)The offeror shall list as other end products those supplies that are not U.S.-made or designated country end products.

Other End Products:

Line Item No. Country of Origin

List as necessary

(c)The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation. For line items covered by the WTO GPA, the Government will evaluate offers of U.S.-made or designated country end products without regard to the restrictions of the Buy American statute. The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for those products are insufficient to fulfill the requirements of this solicitation.

(End of provision) https://www.sam.gov/portal https://acquisition.gov/content/part-25-foreign-acquisition#i1093771

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision— Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that— It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number;

and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

VOLUME II:

1. TECHNICAL CAPABILITY

The proposed vehicle shall meet all of the minimum technical specifications and the delivery terms contained herein. In addition, the offeror shall provide:

(A) Descriptive Literature if offering other than the named brand.

(B) A delivery confirmation providing delivery within 120 calendar days of award to final destination.

(C) Warranty provisions:

The Contractor agrees that the vehicle furnished under this contract shall be covered by the most favorable manufacturer’s commercial warranty the Contractor gives to any customer for such vehicle and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the Government by any other clause of this contract.

The Contractor shall provide a copy in English of the applicable manufacturer’s commercial warranty with the vehicle covered by such a warranty at no additional cost to the Government.

a) Warranty terms: 12months. (To be inserted by the offeror).

(D) Technical Compliance Matrix: Please see Attachment 1

Submission of Offers:

The complete offer submission shall include:

(1) Price Offer and Representations and Certifications

(2) Technical Capability – Volume II – Parts (A) thru (D)

Submission of Questions

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 1500 hrs Central European Summer Time (CEST) on Friday July 8, 2022 via email to Jamie M. Fleischhacker at FleischhackerJM@state.gov and FrankfurtRPSO@state.gov .

Late questions may not be considered. The email subject line must read “Solicitation

19GE5022Q0036.”

Offer due date

Offers shall be submitted as soon as possible but not later than 1500 hrs Central European Summer Time (CEST) on July 15, 2022 via email to Jamie Fleischahcker at FleischhackerJM@state.gov and FrankfurtRPSO@state.gov. The email subject line must read “Solicitation 19GE5022Q0036.” The size shall not exceed 20MB.

Late submissions shall not be considered.

mailto:FleischhackerJM@state.gov mailto:FrankfurtRPSO@state.gov mailto:FleischhackerJM@state.gov mailto:FrankfurtRPSO@state.gov

Applicable laws and regulations

Solicitation and award will be subject to laws and regulations of the United States of America.

Jamie M. Fleischhacker

Contracting Officer

{END OF SOLICITATION}