19GE5021R0092 Pre-Solicitation Notice.pdf

SBU - CONTRACTING AND ACQUISITIONS

PRE-SOLICITATION NOTICE

Solicitation No.: 19GE50-21-R-0092

The American Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

HVAC SYSTEM: Water Cooled Chiller and Cooling Tower Replacement, U.S. Embassy Singapore

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm Fixed-

Price Construction Type Contract during the third quarter of calendar year 2021.

The successful contractor shall provide complete construction services, contract coordination, and supervision, including but not limited to the management and construction necessary to meet the requirements of this contract within the established timeframe.

The work includes among other construction activities, the furnishing all labor, equipment, materials, and tools for to remove two (2) existing water-cooled chillers and mated cooling towers and install two (2) new water-cooled chillers and mated cooling towers at the U.S.

Embassy in Singapore

The United States Department of State (DOS) Bureau of Overseas Buildings Operations (OBO) requires engineering and construction services to remove two (2) existing water-cooled chillers and cooling towers and install two (2) new water-cooled chillers and mated cooling towers at the

U.S. Embassy in Singapore. The Work described in the Statement of Work will be split into two

(2) phases, with the first being Engineering Services and the second being Construction Services.

The Engineering Services will include developing construction documents that show the design intent and shall include site plans, demolition and new work plans, catalog data for selected equipment, and relevant engineering calculations. Construction Services work will include removal of the existing chiller, repairs and modifications to the existing systems to accommodate two (2) new water-cooled chillers, two (2) new cooling towers, installation and start-up of the new chillers and towers, and training of Embassy personnel. The work shall include, but is not limited to, procurement and installation of two (2) new water-cooled chillers, two (2) new cooling towers, valves, sensors, actuators, conductors, conduit, breakers, piping, insulation, concrete pads, steel dunnage, and all other required appurtenances and materials. After the new equipment is installed, the Contractor shall ensure that water-side balance testing is performed.

The magnitude of this project is anticipated to be between $1,000,000 and $5,000,000 U.S.

Dollars for the entire project.

Companies interested in the solicitation should express their interest by written correspondence, no later than Monday, July 5, 2021, at both of the following email addresses

Christeh@state.gov and FrankfurtRPSO@state.gov and MUST include the following information: Name of Firm, Name of Point of Contact, Telephone, Email Address of Point of

Contact and Complete Physical and Mailing Address of Firm. DO NOT TELEPHONE.

Firms shall be knowledgeable in written and spoken English.

mailto:Christeh@state.gov mailto:FrankfurtRPSO@state.gov

SBU - CONTRACTING AND ACQUISITIONS

APPLICATION FOR SOLICITATION DOCUMENTATION CHECK LIST

In applying for the solicitation material, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG

1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, and

c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to perform work in

Singapore. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.

Irrevocable Letters of Credit (ILOC): The successful contractor will be required to provide the government with surety in the form of Irrevocable Letters of Credits totaling 40% of the value of the contract.

If you have a Duns number* and have been SAM** registered, please include below. Please note that the requirement to obtain a Duns number and for your company to be SAM registered, will be a mandatory requirement upon contract award.

Duns number:_______________________ SAM Registered: ( ) Yes ( ) No

* Dunn and Bradstreet: www.dnb.com/get-a-duns-number.html

** System for Award Management: SAM.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of

America. This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Mr. Hartmut Christe, Tel. +49 69 7535 3343, email Christeh@state.gov .

http://www.dnb.com/get-a-duns-number.html mailto:Christeh@state.gov