19GE5021R0053.pdf

COMBINED SYNOPSIS & SOLICITATION

United States Embassy Skopje, North Macedonia

Body Worn Cameras, Servers and Storages Systems

SOLICITATION NO. 19GE5021R0053

Issued by:

U.S. Consulate General

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Solicitation No. 19GE5021R0053 U.S. Embassy INL/Skopje, North Macedonia

Body Worn Cameras, Server and Storage Systems Page 1 of 52

March 10, 2021

COMBINED SYNOPSIS AND SOLICITATION (BRAND-NAME or EQUAL)

SOLICITATION NUMBER 19GE5021R0053

SECTION I - THE SCHEDULE

1.1 BACKGROUND

The requirement is to provide point of view (POV) body worn cameras (BWC), servers, storage and evidence management system to complement and expand the existing BWC system at the

Ministry of Interior (MoI) of North Macedonia.

The current system is deployed in three of the eight Sectors of Internal Affairs (SIAs) covering 35% of the whole territory of the Country. The associated evidence management system has proven to be an excellent management tool accessible by the top management of the MoI including the

Minister of Interior and the Director of the police. With a single logon to one system the first people of the police service have direct oversight of the performance of the police traffic officers on the field, through which they monitor the achievement of the strategic goals. The Heads of Traffic

Safety Department have daily oversight in the deployment of police officers, their performance, and through performance analysis they can easily plan for future professional development by planning training events and updates of the policy. It is of utmost importance to provide expansion to the existing system that will allow the management to oversee the work of the police through one system and with one single logon. The system allows for logging in from multiple computers and oversight to multiple locations across the country.

As identified in the 2017 ICITAP assessment of the MoI and the 2018 INL assessment, the police suffer from many deficiencies, or the perception of deficiencies, including lack of transparency, U.S. CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany Tel: (49) 69 7535 3318

E-Mail: CatsamakiJ@state.gov

Body Worn Cameras, Server and Storage Systems Page 2 of 52 capacity to utilize digital evidence, management, and public trust, that lead the organization to be susceptible to poor morale, malign influence, and corruption. Working with the Director of the

Public Security Bureau (PSB) and the Head of the PSB Traffic department, ICITAP prepared a body worn camera (BWC) implementation plan that encompasses all eight police regions (SIA) in

North Macedonia plus the Highway Patrol. Since 2016, ICITAP has donated 17 cameras to the

Highway Patrol and has trained a cadre of personnel who use these cameras as trainers on the system. Cameras have been procured for SIA’s Tetovo and Ohrid and Kumanovo. The Macedonian police service now has a total of 168 body worn cameras.

1.2 SCOPE OF WORK

The offeror shall supply body worn camera (BWC), server and storage systems (brand name or equal). The offered systems shall be compatible with the existing BWC system by Axon at the

Ministry of Interior of the Republic of North Macedonia and meet or exceed minimum requirements and specifications set forth in paragraph 4.2 of the solicitation.

The offeror shall also provide complete installation, training and maintenance of the system to complement and expand the existing body worn camera (BWC) system at the Ministry of Interior

(MoI) of North Macedonia.

SYNOPSIS

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5020R0053 and is issued as a

Request for Proposal (RFP), unless otherwise indicated herein.

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2020-08, effective August 13, 2020.

1.3 TYPE OF CONTRACT

The Government intends to award a single, firm fixed-price contract payable entirely in the currency indicated in Section I, sub-paragraph 2.2 Currency to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, and all other expenses necessary to deliver the required body worn cameras and server and storage systems. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty

Body Worn Cameras, Server and Storage Systems Page 3 of 52 of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

1.4 TERM OF CONTRACT:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the U.S. Government.

2. SUPPLIES AND PRICES

The Contractor shall provide to the U.S. Government body worn cameras and server and storage systems including on-site implementation, installation, training, support and maintenance throughout the warranty period in strict compliance with the specifications at the agreed upon firm-fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. The firm-fixed price shall include all ordered products, certificates of origin, operator’s manuals, warranties certificates, and any other documentation mandated by the destination country. All manuals shall be furnished in English.

2.1 PRICING DATA

The offeror shall insert his price for the line items no. 001-010 below of the required items specified in Section I, Paragraph 4. Description / Specifications of Body Worn Cameras, Server and Storage Systems.

Contractor shall state in which currency the proposal is made in paragraph 2.2 below.

BRAND NAME OR EQUAL

BODY WORN CAMERA (AXON FLEX 2 OR EQUAL)

CLIN Short Description Unit Quantity Unit Price Total Price

001 Body Worn Cameras (AXON

Flex 2 or Equal) and accessories incl. POV collar cameras or equivalent in accordance with the specifications, paragraph 4.2, Item no. 1.

Each 364

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002 Docking station multiple 6x in accordance with the specifications paragraph 4.2, Item no. 2.

Each 68

003 Operations Training, Maintenance and Support in accordance with the specifications, paragraph 4.2, Item no. 3 and paragraph 14, Maintenance & Operations Training Package.

Lot 1

SERVER AND STORAGE SYSTEM

CLIN Short Description Unit Quantity Unit Price Total Price

004 Server / Storage System in accordance with the specifications, paragraph 4.2, Item no. 4.

Each 1

005 Server / Storage System in accordance with the specifications, paragraph 4.2, Item no. 5.

Each 4

006 Local Storage in accordance with the specifications, paragraph 4.2, Item no. 6.

Each 18

007 Local Storage (see specifications paragraph 4.2, Item no. 7.

Each 1

008 Laptop Computer in accordance with the specifications, paragraph 4.2, Item no. 8.

Each 2

009 Delivery Charges F.O.B destination to U.S. Embassy Skopje (see paragraph 8, Place of Delivery)

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010 Value Added Taxes (VAT) (if applicable)

GRAND TOTAL FIRM-FIXED PRICE

2.2 CURRENCY

The currency shall be fixed and cannot be changed by modification to the contract.

The contract will be issued in the currency, the price proposal has been quoted in.

Currency: (Please insert currency of the offer)

2.3 VALUE ADDED TAX (VAT)

If applicable, the contractor shall be responsible paying to the appropriate authority, the applicable rate of Value Added tax. Offerors shall identify Value Added Tax (VAT) as a separate line item in Section B. The VAT shall also be reflected as a separate cost item on all invoices submitted under the resulting contract. The Contractor will be reimbursed for VAT only to the extent contractor provides documentary proof that VAT has been paid to the host government. Any refund of VAT to the contractor shall be paid over to the Government to the extent the Government reimbursed the contractor for the VAT payment.

2.4 BASIS OF PRICE

The Contractor shall provide a copy in English of the applicable manufacturer’s commercial warranty for the requested items covered by such a warranty at no additional cost to the Government.

The price of the body worn cameras, server and storage systems shall include their transportation F.O.B. Destination basis in accordance with, Section II FAR 52.247-34, F.O.B Destination (NOV 1991), of this solicitation.

3. DELIVERY

Delivery of the body worn cameras, server and storage systems shall be made F.O.B destination in accordance with Section II, FAR 52.247-34, F.O.B. Destination (NOV 1991) to:

U.S. Embassy Skopje

GSO Warehouse

Samoilova 21, 1000 Skopje, North Macedonia in accordance with sub-paragraph 3.1 and paragraph 8.

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3.1 DELIVERY SCHEDULE

All body worn cameras, server and storage systems (consolidated shipment) shall be delivered to the location set forth in paragraph 3 above not later than forty-five (45) calendar days from receipt of the contract.

3.2 DELIVERY COORDINATION:

The Contractor shall coordinate delivery with Ms. Gordana Jankuloska, DoJ/ICITAP

Administrative Assistant, email: JankuloskaG@state.gov .

All shipping documents for the items being shipped (BOL, packing list, non-commercial invoice, certificate of origin, etc.) shall be emailed to skopjecustomsshipping@state.gov prior to delivery, in accordance with paragraph 13, Marking and Submission of Documents, of this contract.

4. DESCRIPTION / SPECIFICATIONS OF BODY WORN CAMERA, SERVER AND

STORAGE SYSTEMS

4.1 The offeror shall supply body worn camera (BWC), server and storage systems (brand name or equal). The offered systems shall be compatible with the existing BWC system by Axon at the

Ministry of Interior of the Republic of North Macedonia and meet or exceed the minimum requirements and specifications set forth in paragraph 4.2 below.

The offeror shall also provide complete installation, training and maintenance of the offered system to complement and expand the existing body worn camera (BWC) system at the Ministry of Interior

(MoI) of North Macedonia.

4.2 SPECIFICATIONS OF BODY WORN CAMERA, SERVER AND STORAGE

SYSTEMS

Body Worn Camera (AXON Flex 2, Brand or EQUAL)

ITEM

No.

ITEM DESCRIPTION:

SPECIFICATION-MINIMUM

REQUIREMENT:

Field of view Range of 80 to 145 degrees

Battery life Ten (10) hours – minimum

Camera battery User replaceable, rechargeable

Battery charging interface Via docking station as described in item 2

Pre-event (record) buffering video only (w/o audio) buffer period

At least (30) seconds adjustable and independent of the time of the recorded event

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Video storage Ten (10) hours of continuous recording – minimum

Video resolution Minimum 720 p

Video uploading method Via docking station as described in item 2

Video format Preventable from unauthorized playing or upload by unauthorized persons (methods to be described)

Encryption Minimum 256-bit AES

Camera status when transferring videos

Once the camera is on docking station, visual indicator on camera when start uploading, uploading video and finished transfer or error

Camera indicator in recording mode A periodic indication when the camera records

Worn in a “point-of-view” (POV) manner on officer’s head, neck

Yes

POV method Collars (collar band wearable over and under a collar on a shirt, polo shirt, jacket etc. method to be described)

Camera captured metadata Date, time, user and other relevant data

Withstand moisture and rain, as well as dust or other solid contaminants

Yes, minimum IP54

Working temperature to withstand heat and cold

-20 degrees Celsius to +50 degrees Celsius

Operate in daylight and low light conditions

Minimum low light – 1 lux

Power input European, 220V

Recording speed 25 frames per second (FPS) @max resolution

Onboard memory or storage deletion

Once the video has been uploaded to the system

Visual or audio alert when onboard memory / storage is low

Yes

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Overwrite stored video when the memory or storage of the proposed camera system is full

No, disabled

Start/stop recording

Started by pressing a single button or activator.

Stopping recording should be done through a positive action (double click or other method) to minimize the chance of accidental termination of recordings

Visual indicator for battery level Yes

Indicator for active recording Audible tones, not heard further than three (3) meters, i.e. ten (10) feet

Playback or review recorded video/audio

Yes, through the central software (method and software to be described)

Software required to download, store, catalogue, review, playback, or otherwise handle video/audio recordings

The application should be capable but not limited to:

- Run multiple instances at the same time

- Store video material and data from multiple different locations to one central storage

- Playback video material and data from multiple different network locations from user PC

- Solution shall be web based

- Included with all necessary licenses for unlimited period of use

- No additional license fees

Chain-of-custody features Software shall support chain-of-custody reports with comprehensive audit trail and automate workflows for managing and sharing

Auditing capabilities

Activation, upload, replay, and copying or download of video footage. The audit trail shall remain after video/audio recordings have been deleted

Unique Device ID Yes

Software compatibility MS Windows or MS environment

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Camera system software to operate on:

Desktop computer, local server, or networked server

Software to include configurable user levels and rights that may be assigned by user role, with user authentication process

User roles in four level:

System Administrator: Full System Rights and the only party with delete rights

MOI Command Staff: Full rights to view video across MOI intranet network

Local Command Staff: Rights to view video in specific unit (ex: Mobile Traffic Unit)

On-Duty Sergeant: Rights to Issue Equipment and view video in specific unit

Installation of the system

Locally in an isolated network of MOI without internet or remote connectivity;

Installation to be performed on all locations as needed, all installation expenses to be fully covered by the vendor, The beneficiary will receive a “ready to use system”

Local support

Intervention within 48 hours following the application of a defect report, locally installing software and management without remote and internet access

Software management Full access to server and installed software by the MoI

Store videos on a local or networked computer or server

Enabled

Stored videos in an external agency or cloud environment

No, Disabled

Automated retention and deletion of recordings based upon system administrator defined retention schedules

Enabled

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Weather Resistance IEC 60529 IP54 (dust, rain) MIL-STD-810G (salt fog)

Warranty One (1) year – minimum

2 Docking station

The docking station shall have minimum of 6 slots for simultaneous battery charging, video data offloading, firmware update and to be connected to the software for evidence management via LAN. It should also be administrated via the network.

3 Training, maintenance and support

The proposed camera system shall include training on the use of the system. The offeror shall describe any training provided.

The offeror shall also provide service and maintenance of the system in the warranty period, see paragraph 14, Maintenance and Operations Training Package.

Server and Storage System

ITEM

No.

TECHNICAL SPECIFICATION – MINIMUM REQUIREMENTS

2 x Intel Xeon processor with min. 8 cores and 2.50 GHz, 4 x 16GB DDR3 ECC RAM

2 x 300GB 15k HDD

RAID Controller for internal HDD supporting RAID 0,1

Raid Controller PCIe 3.0 support for 12Gb/s for External Storage

RAID Levels 0, 1, 10, 5, 50, 6, 60 –

2GB Cache Support for Online Capacity Expansion, Online RAID level Migration Redundant Power supply, Licensed Windows Server Standard 2012R2

Storage minimum 40TB

Necessary Software

Minimum of 3 Year Warranty with HDD Retention for all HDD

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2 x Intel Xeon processor with min. 8 cores and 2.50 GHz, 4 x 16GB DDR3 ECC RAM

2 x 300GB 15k HDD

RAID Controller for internal HDD supporting RAID 0,1

Raid Controller PCIe 3.0 support for 12Gb/s for External Storage

RAID Levels 0, 1, 10, 5, 50, 6, 60 –

2GB Cache Support for Online Capacity Expansion, Online RAID level Migration Redundant Power supply, Licensed Windows Server Standard 2012R2

Storage minimum 12TB

Necessary Software

Minimum of 3 Year Warranty with HDD Retention for all HDD

Intel® Xeon® processor E-2226G

2 x 16GB DDR3 ECC RAM

2 x 4TB HDD

RAID Controller for internal HDD supporting RAID 0,1

Redundant Power supply, Licensed Windows Server Standard 2012R2

Necessary Software

Minimum of 3 Year Warranty with HDD Retention for all HDD

Intel® Xeon® processor E-2226G

2 x 16GB DDR3 ECC RAM

4 x 4TB HDD

RAID Controller for internal HDD supporting RAID 0,1

Redundant Power supply, Licensed Windows Server Standard 2012R2

Necessary Software

Minimum of 3 Year Warranty with HDD Retention for all HDD

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Laptop computer with minimum configuration:

Screen 14’’FHD

Intel Core i5 processor

8 GB DDR4 RAM

SSD 256GB

Fingerprint scanner

TPM v2.0 Module, WiFi & BT

Win10 Professional

MS Office

Type-A USB 3 (1 with USB charge functionality)

USB Type-C

VGA and/or DisplayPort/HDMI

Laptop bag

5. COMPLIANCE WITH SPECIFICATIONS:

The offerors shall prepare and submit with their offer, for the proposed products, a detailed matrix indicating that the specifications of the products offered are in compliance with the brand-name or equal specifications set forth in Paragraph 4 Description/Specifications of the requested body worn cameras and server and storage systems of this solicitation. Any deviations to the required minimum specifications shall be clearly stated in the remarks column.

As supplement to the specification data of the body worn cameras and server and storage systems, Offerors shall also provide with their offer Product literature and/or catalog; from the manufacturer or a third party (i.e., clearly identifying the source)

Failure to provide this information will result in a ‘non- responsive’ offer and removal from award consideration.

5.1 DESCRIPTIVE LITERATURE

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2)

Body Worn Cameras, Server and Storage Systems Page 13 of 52 materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature shall be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

6. WARRANTY

The offeror shall provide with its offer the detailed warranty provisions that will be applicable for the subject.

The Contractor agrees that the items furnished under this contract shall be covered by the most favorable manufacturer’s commercial warranty the Contractor gives to any customer for such vehicles and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the Government by any other clause of this contract.

The Contractor shall provide a copy in English of the applicable manufacturer’s commercial warranty with each item covered by such a warranty at no additional cost to the Government.

a) Warranty terms: __________ months (to be inserted by the offeror).

6.1 MINIMUM WARRANTY AND SERVICE

The body worn camera systems shall have a warranty that is valid for one year (1) minimum and the server and storage systems shall have a warranty that is valid for minimum of three (3) with

HDD Retention for all HDD. The warranty period shall include service and maintenance of the systems and shall be performed on-site where the systems are located throughout the warranty period. For all other parts and supplies, the offeror shall offer warranties customary to those offered in the U.S./North Macedonia commercial marketplace.

7. AFTER SALES SERVICES

The offered products shall have a local dealer/distributor representative in North Macedonia to cover the warranty, maintenance of the systems throughout the duration of the warranty, support, parts and onsite implementation of the offered items. The offeror shall provide complete contact details.

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8. PLACE OF DELIVERY

The Contractor shall deliver the equipment to the following address:

U.S. Embassy Skopje

GSO Warehouse

Samoilova 21

1000 Skopje, North Macedonia

Contract No. ___________ (to be determined upon award)

All Boxes and AWB must be marked as “Diplomatic Cargo”.

9. INSPECTION & ACCEPTANCE

The inspection and acceptance of all ordered items shall be performed by the U.S. Embassy

Skopje, Receiving/Inventory Clerk, Riste Rickovski upon delivery of the shipment at the location set forth in paragraph 8, Place of Delivery to determine the quality and acceptability. Any substandard products and work shall be notified to offeror.

The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of all products at the above-mentioned location, and upon presentation of all documents and certificates to the U.S. Embassy Skopje, Customs and Shipping Office, email:

skopjecustomsshipping@state.gov in accordance with paragraph 13, Marking and Submission of

Documents, of this contract.

10. INSTALLATION

The Contractor shall provide on-site implementation and installation of the body worn cameras and server and storage systems. The Contractor shall complete installation at each of the following five (5) police jurisdictions: Sectors of Internal Affairs (SIA) Skopje, Bitola, Veles, Shtip, Strumica, The Contractor shall complete installation one each site prior to commencing on-site implementation installation at subsequent sites.

11. EXPORT LICENSE:

N/A

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12. CUSTOMS CLEARANCE AND TAX EXEMPTION

The U.S. Embassy, Skopje will assist the Contractor in obtaining customs clearance certificates and tax forms from the Government of North Macedonia in accordance with paragraph 13, Marking and Submission of Documents, of this contract.

13. MARKING AND SUBMISSION OF DOCUMENTS

The shipment shall be labeled and marked with clear visibility as follows:

Consignee: U.S. Embassy Skopje

DoJ/ICITAP – Body Worn Camera Systems

Contract number #: (TBD after contract award)

GSO Warehouse

Samoilova 21

1000 Skopje, North Macedonia

Attention: Riste Rickovski, Receiving/Inventory Clerk, U.S. Embassy Skopje

Contractor shall email all required shipping documents for the items being shipped (BOL, packing list, non-commercial invoice, certificate of origin, etc.) to skopjecustomsshipping@state.gov prior to delivery.

14. MAINTENANCE & OPERATIONS TRAINING PACKAGE

The Contractor shall provide a total of fifteen (15) 1-day body worn camera system maintenance and operations training sessions for fifteen (15) locations and a total estimated number of hundred

(100) Traffic Police Supervisors and by them identified personnel, who will be charged with daily operation and maintenance of the respective body worn camera system. The training shall be conducted in Macedonian language or English with a Macedonian translator at fifteen (15) locations/police stations for road traffic safety in the following five (5) police jurisdictions: Sectors of Internal Affairs (SIA) Skopje, Bitola, Veles, Shtip and Strumica.

15. PAYMENT

Payment of 70% of the total firm-fixed amount will be made after delivery and satisfactory inspection and acceptance of all equipment and parts to the location set forth in paragraph 8, Place of Delivery. The remaining 30% of the payment will be made after installation of all systems has demonstrated operational performance without corrective action required, maintenance and operations training provided and final acceptance.

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Payment will be made through Electronic Funds Transfer (EFT) into Company’s bank account within thirty days as stated above and upon submission of legitimate invoice.

15.1 INVOICE SUBMISSION

(a) Invoice(s) shall be emailed to the following address for payment:

U.S. Embassy Skopje

Attn: Financial Management Office (FMO)

E-Mail: skopjefmorequests@state.gov

(b) Invoices shall include the items listed in Section II, FAR 52.212-4g.1 and copy of the contract.

Copies of all invoices shall be submitted to the Contracting Officer via email to

CatsamakiJ@state.gov and FrankfurtRPSO@state.gov and to the U.S. Embassy Skopje DOJ

ICITAP office to JankuloskaG@state.gov.

Note: Advance Payment shall not be authorized under this contract.

15.2 ERRONEOUS PAYMENT

If the USG becomes eligible for a refund of payment because of erroneous overpayment or other cause, the contractor shall refund the amounts or use them to offset future payments owed by the

USG, whichever the USG prefers. The contractor shall refund any refunds not complete or discovered after the completion date of this contract.

16. PLACE OF PERFORMANCE

The Contractor’s place of performance for this contract is:

(To be inserted by the offeror)

17. AUTHORIZED POINT OF CONTACT

Provide a contact person(s) who has the authority to obligate the offeror’s company, with telephone number(s) and e-mail address

18. PAST PERFORMANCE

The offerors shall list a minimum of three contracts and/or subcontracts that they have held over the past two years to demonstrate their prior experience in supplying the requested items in the

Body Worn Cameras, Server and Storage Systems Page 17 of 52 required category to companies, organizations and other Government entities, etc. Any additional information, such as letters, associations and standards to substantiate the past performance shall be furnished by the offerors. The offerors shall provide the following information for each contract and/or subcontract and limited to no more than five (5) references:

(A) Customer's name, address, and telephone numbers

(B) Type(s) and category(ies) of systems;

(C) Contract number;

(D) Contract dollar value; and

(E) Any terminations (partial or complete) and the reason (convenience or default).

19. PHYSICAL AND INFORMATION SECURITY REQUIREMENTS

The contractor shall be responsible for safeguarding all government information provided for contractor use. All material / documentation produced for the USG will be the sole property of the

USG.

All documents shall be controlled and disseminated on a need-to-know basis. Reproduction and distribution are prohibited without express approval of the USG.

All documents shall be marked and handled in strict accordance with all applicable requirements and regulations. Proposed and actual contract documents shall only be disseminated on a strict need-to know basis and shall not be further disseminated without prior authorization from the USG.

Those receiving any type of proposed and / or actual contract documents shall be responsible for these materials while in their possession, or that of any of their subcontractors. They shall return all documents, including all copies, promptly upon demand by the USG

20 CONTRACT ADMINISTRATION DATA

20.1 AUTHORITY OF THE CONTRACTING OFFICER

All work shall be performed under the general direction of the Contracting Officer, who alone shall have the power to bind the Government and to exercise the rights, responsibilities, authorities and functions vested by the contract, except that the Contracting Officer and the Procurement Executive shall have the right to designate authorized representatives to act for the Contracting Officer, as specifically provided in the designation of that individual, such as the COR.

20.2 GOVERNMENT PERSONNEL

Contracting Officer: Eric N. Moore

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Contract Administrator:

E-mail address:

Joanna Catsamaki

CatsamakiJ@state.gov

Contracting Officer's Representative (COR): To be named at time of Award

21. MISCELLANEOUS CONTRACTOR REQUIREMENTS

A contract with the U.S. Government conveys no special privileges or immunities to the contractor.

The contractor is an independent commercial concern and not a part of the U.S. mission. The contractor's employees are not U.S. Government employees. Registration of this contract with the host country, if required by law, will be the sole responsibility of the contractor, and any fees, taxes, or other duties shall be payable by the contractor without recourse to the Government of the amounts thereof.

22. CHOICE OF LAW

This contract shall be construed and interpreted in accordance with the substantive laws of the United States of America. By the execution of this contract, the contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Civilian Board of Contract Appeals and the United States Court of Federal Claims for hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

23. PERIOD FOR ACCEPTANCE OF OFFERS

The offeror agrees to hold the prices in its offer firm for ninety (90) calendar days from the date specified for receipt of offers.

Note: This is an addendum to Section III Sub-Section, FAR 52.212-1 “Instructions to Offerors - Commercial Items (July 2020)”, Paragraph (c) “Period for acceptance of offers”, of this solicitation.

The remainder of this page is left intentionally in blank

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SECTION II – CONTRACT CLAUSES

FAR 52.252-2 - CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at these address (es):

Referenced FAR provisions and clauses can be obtained from:

http://www.acquisition.gov/comp/far/current/html/FARTOCP52.html#wp340130

Referenced DOSAR provisions and clauses can be obtained from:

http://www.statebuy.state.gov/dosar/fullscreen.asp?menu_id=40 (note: click on 652 – 653 sub-chapter, Click on 652 and then scroll down)

Clause Tittle

52.202-1 Definitions. (JUN 2020)

52.203-5 Covenant Against Contingent Fees (MAY 2014)

52.203-7 Anti-Kickback Procedures (JUN 2020)

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform

Employees of Whistleblower Rights. (JUN 2020)

52.204-13 System for Award Management Maintenance (OCT 2018)

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

(OCT 2018)

52.212-1 Instructions to Offerors-Commercial Items (JUN 2020)

52.212-4 Contract Terms and Conditions--Commercial Items (OCT 2018)

52.225-5 Trade Agreements (OCT2019)

52.225-13 Restrictions on certain foreign purchases (FEB 2021)

52.225-14 Inconsistency Between English Version and Translation of Contract (FEB 2000)

52.232-39 Unenforceability of Unauthorized Obligations. (JUN 2013)

52.246-2 Inspection of Supplies-Fixed-Price (AUG 1996)

52.246-16 Responsibility for Supplies (APR 1984)

52.249-4 Termination for Convenience of the Government (Services) (Short Form).

652.232-70 Payment Schedule and Invoice Submission (Fixed-Price)(Aug 1999)

652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243-70 NOTICES (AUG 1999)

THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT:

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Addendum to FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Deviation

2017-02)

The whistleblower protection of 41 U.S.C 4712 has been removed from paragraph (r) of FAR clause 52.212-4. The following revised paragraph applies:

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C.

4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American;

and 41 U.S.C. chapter 21 relating to procurement integrity.

(End of Clause)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders--Commercial Items (JAN 2021)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV

2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

Body Worn Cameras, Server and Storage Systems Page 21 of 52

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUNE

2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

_X_ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (JUN

2020) (41 U.S.C. 3509)).

_X_ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract

Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111- 117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (JUN

2020) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)

(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR

2020) (15 U.S.C. 657a).

__ (ii) Alternate I (MAR 2020) of 52.219-3.

__ (12)

(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (MAR 2020) of 52.219-4.

Body Worn Cameras, Server and Storage Systems Page 22 of 52

__ (13) [Reserved]

__ (14)

(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (15)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (OCT

2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17)

(i) 52.219-9, Small Business Subcontracting Plan (JUN 2020) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (JUN 2020) of 52.219-9

__ (18)

(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (JAN

1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set- Aside (MAR 2020) (15 U.S.C. 657f).

__ (22)

Body Worn Cameras, Server and Storage Systems Page 23 of 52

(i) 52.219-28, Post Award Small Business Program Rerepresentation (NOV

2020) (15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (MAR 2020) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Mar2020) (15 U.S.C. 637(m)).

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR

2020) (15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (MAR 2020) (15U.S.C. 637(a)(17)).

_X_ (27) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

_X_ (28) 52.222-19, Child Labor-Cooperation with Authorities and

Remedies (JAN2020) (E.O.13126).

_X_ (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

__ (30)

(i) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

__ (ii) Alternate I (FEB 1999) of 52.222-26.

__ (31)

(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

__ (ii) Alternate I (JUL 2014) of 52.222-35.

__ (32)

(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).

__ (ii) Alternate I (JUL 2014) of 52.222-36.

__ (33) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

Body Worn Cameras, Server and Storage Systems Page 24 of 52

__ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

__ (35)

(i) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C. chapter 78 and

E.O. 13627).

__ (ii) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (36) 52.222-54, Employment Eligibility Verification (OCT 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37)

(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (MAY 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

__ (40)

(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (OCT 2015) of 52.223-13.

__ (41)

(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun2014) of 52.223-14.

__ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (MAY

2020) (42 U.S.C. 8259b).

Body Worn Cameras, Server and Storage Systems Page 25 of 52

__ (43)

(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT

2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (JUN 2014) of 52.223-16.

_X_ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

Driving (JUN 2020) (E.O. 13513).

__ (45) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

__ (46) 52.223-21, Foams (Jun2016) (E.O. 13693).

__ (47)

(i) 52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552 a).

__ (ii) Alternate I (JAN 2017) of 52.224-3.

__ (48) 52.225-1, Buy American-Supplies (JAN2021) (41 U.S.C. chapter 83).

__ (49)

(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (JAN 2021)(41 U.S.C.chapter83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109- 283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (JAN 2021) of 52.225-3.

__ (iii) Alternate II (JAN 2021) of 52.225-3.

__ (iv) Alternate III (JAN 2021) of 52.225-3.

_X_ (50) 52.225-5, Trade Agreements (OCT 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X_ (51) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the

Department of the Treasury).

__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302Note).

Body Worn Cameras, Server and Storage Systems Page 26 of 52

__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov2007) (42 U.S.C. 5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov2007) (42 U.S.C. 5150).

_X_ (55) 52.229-12, Tax on Certain Foreign Procurements (JUN 2020).

__ (56) 52.232-29, Terms for Financing of Purchases of Commercial Items (FEB

2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (57) 52.232-30, Installment Payments for Commercial Items (Jan 2017) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

_X_ (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award

Management (OCT2018) (31 U.S.C. 3332).

__ (59) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (60) 52.232-36, Payment by Third Party (MAY 2014) (31 U.S.C. 3332).

__ (61) 52.239-1, Privacy or Security Safeguards (AUG 1996) (5 U.S.C. 552a).

__ (62) 52.242-5, Payments to Small Business Subcontractors (JAN

2017) (15 U.S.C. 637(d)(13)).

__ (63)

(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (FEB

2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (APR 2003) of 52.247-64.

__ (iii) Alternate II (FEB 2006) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter67).

Body Worn Cameras, Server and Storage Systems Page 27 of 52

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY

2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (AUG

2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) ( 29U.S.C.206 and 41 U.S.C. chapter 67).

__ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) (41 U.S.C. chapter 67).

__ (7) 52.222-55, Minimum Wages Under Executive Order 13658 (NOV 2020).

__ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2017) (E.O.

13706).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the

Body Worn Cameras, Server and Storage Systems Page 28 of 52

Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (JUN

2020) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) (Section 1634 of Pub. L. 115-91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (OCT

2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(vii) 52.222-26, Equal Opportunity (SEP 2015) (E.O.11246).

(viii) 52.222-35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN

2020) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

Body Worn Cameras, Server and Storage Systems Page 29 of 52

(xii) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

(xiii)

(A) 52.222-50, Combating Trafficking in Persons (OCT 2020) (22 U.S.C.