19GE5021Q0044_Final.pdf

SBU - CONTRACTING AND ACQUISITIONS

COMBINED SYNOPSIS & SOLICITATION

United States Embassy Pristina, Kosovo

Anti-Drone Equipment

SOLICITATION NO. 19GE5021Q0044

Issued by:

American Consulate General

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

June 28, 2021

Combined Synopsis and Solicitation

Solicitation Number 19GE5021Q0044

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Supply and delivery of Anti-Drone Devices for the U.S. Embassy Pristina, Kosovo, on behalf of the Bureau of International Narcotics and Law Enforcement Affairs (INL). All interested sellers shall review this solicitation and offer equipment in accordance with the specification provided in this document.

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach. It is the offeror’s responsibility to prove that the equipment it is offering meets the requested specifications.

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5021Q0044 and is issued as a

Request for Quotations (RFQ), unless otherwise indicated herein.

The solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2020-07, effective August 31, 2020.

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3317

E-mail: GruenbeckP@state.gov

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a

‘non-responsive’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design;

(2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Other Specific Requirements:

• If applicable, the Contractor shall comply with all import requirements mandated by the

Government of Armenia. Further, the Contractor shall provide all the necessary documentation required at destination for importation of the proposed items.

• The Contractor shall obtain all necessary export licenses regardless of shipping method.

The Contractor shall state in its export license request that this is a U.S. government funded contract.

• The Contractor shall provide a letter of guarantee certifying that the vendor is not subject to sanctions pursuant to the effective laws of Armenia.

• All manuals and literature shall be in the English language.

Basis of Price:

The price of all items shall include their transportation F.O.B. destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for all items. Offers failing to meet this condition may be rejected.

Warranty:

The Contractor shall provide a copy of standard warranty information unless indicated otherwise.

The warranty applies as of the date the items are received and accepted at the delivery location.

The price for warranty shall be included in the price for each item.

Delivery:

Delivery shall be made F.O.B. destination as soon as possible but not later than thirty (30) days from the date of contract award.

All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the

International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for

Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and must be corrected at the contractor’s expense.

Partial delivery is not acceptable.

Delivery shall be made to the following address:

U.S. EMBASSY PRISTINA

ATTN: 4 KORRIKU Nr.25, 10000, Pristina, Kosovo)

1 AMERICAN AVENUE

KOSOVO

Marking and Submission of Documents:

The cargo must be clearly marked with the requisition and purchase order number (to be advised on award). If applicable, the Contractor shall provide delivery information or certificates of origin and shipping documents for the required goods being imported to the Point of Contact

(POC) (to be advised on award) in advance of delivery.

Coordination:

The Contractor shall coordinate the delivery of the items with the following Points of Contact

(POC):

Dea Bektashi – BektashiDH@state.gov

Condition of Delivered Equipment:

Only new supplies are authorized; no grey market or refurbished products. All items must be in original packaging, never used, and not altered in any way.

APPLICABLE CLAUSES AND PROVISIONS

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/content/regulations.

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors -

Commercial Items applies to this acquisition; FAR 52.212-2, Evaluation – Commercial Items;

FAR 52.212-3, Offeror Representations and Certifications - Commercial Items and FAR 52.204-

24 – Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment to be completed with other certifications and submitted with the offer; FAR 52.212-4, 52.204-13Contract Terms and Conditions - Commercial Items, 52.203-18; 52.204-7; 52.204-13;

52.204-16; 52.204-18; 52.247-34; DOSARS 652.232-70; 652.242-73; 652.243-70; 652.247-70;

652.247-71.

https://www.acquisition.gov/content/regulations

Addendum to FAR 52.212-4 Contract Terms and Conditions – Commercial Items

(Deviation 2017-02)

The whistleblower protection of 41 U.S.C 4712 has been removed from paragraph (r) of FAR clause 52.212-4. The following revised paragraph applies:

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with

31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain

Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(End of Clause)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders-Commercial Items - the applicable clauses under paragraph (b) are: 52.204-10; 52.209-6;

52.222-19; 52.222-50; 52.223-18; 52.225-13; 52.232-33 [U.S Based Company: 52.222-21;

52.222-26; 52.222-36].

The following clauses and provision(s) are provided in full text:

Addendum to FAR 52.212-2 Evaluation – Commercial Items (Oct 2014)

The Government will award a contract resulting from this solicitation to the responsible offeror

(as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the most advantageous solution to the Government, price and other factors considered. Evaluation will be based on offeror’s submission and the provision at

FAR 52.212-2, as provided in this solicitation.

The Government reserves the right to award without any discussions. The following factors shall be used to evaluate offers:

(a) The following factors shall be used to evaluate offers:

(i) Price

The price will be evaluated by the lowest aggregate sum of the items including any delivery charges, custom clearance, handling charge, VAT (if applicable) etc.

In accordance with Article 33, paragraph 1, subparagraph 1.3.1. of Republic of Kosovo Law

Nr. 05/L-037 on Value Added Tax, dated 01 September 2015, the U.S. Embassy Pristina is exempt from VAT both on importation of goods and domestic purchase of goods and services.)

INL Kosovo through Post GSO will facilitate the custom clearance process.

(ii) Technical Capability/Acceptability

Technical capability is equal to price.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using http://ice.cgfs.state.sbu in effect as follows:

(1) On the date specified for receipt of offers if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Items (Jun 2020)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors –

Commercial Items (June 2020) is augmented as follows:

1) Preparation of Offers - Offerors shall prepare and submit its offer in two (2) volumes as set forth below.

http://ice.cgfs.state.sbu/

VOLUME I:

1. PRICING

(i) The offeror shall complete the table below:

CLIN Description Quantity Unit Unit

Price

Extended

Cost

0001 Unmanned Aircraft System

(UAS) handheld countermeasure device (one-hand device

1 Each

0002 Unmanned Aircraft System

(UAS) handheld countermeasure device (two-hand device

0003 Wearable UAS Detection

Device

0004 Training

0005 Shipping Charges, F.O.B.

Destination, Pristina, Kosovo

1 Lot

GRAND TOTAL – CLINs 0001 to 0005:

CURRENCY*: ________________

(ii) 52.212-3 Offeror Representations and Certifications - Commercial Items (Aug 2020)

The selected offeror must submit a completed copy of the listed representations and certifications. A completed copy of these provisions MUST be included on the System for Award Management (SAM) web site located at https://www.sam.gov/portal. If the

Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(iii) 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment (Aug 2020) https://www.sam.gov/portal

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services—

Representation, or in paragraph (v) of the provision at 52.212-3, Offeror

Representations and Certifications-Commercial Items.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense

Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense

Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(d) Representation. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the

Offeror responds “will” in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph

(d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment

(include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered

(include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment

(include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered

(include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

VOLUME II:

1. TECHNICAL CAPABILITY

The proposed supply shall meet all of the minimum technical specifications and the delivery terms contained herein. In addition, the offeror shall provide:

(A) Descriptive Literature.

(B) A delivery confirmation providing delivery within thirty (30) calendar days of award to U.S. Embassy Pristina, Kosovo

(C) Warranty provisions: Standard warranty is implied and shall be included in the contract price.

(D) Technical Compliance Matrix:

REQUIRED SPECIFICATIONS: OFFERED SPECIFICATIONS (TO

BE COMPLETED BY OFFEROR)

CLIN 0001: UAS handheld countermeasure device (one-hand device)

Product Specifications

• Battery Nominal Voltage: 10.8VDC

• Effective Range: 1km (0.62miles) -

Visible Line of Sight

• Unit Weight: 2.14kg (4.72lbs)

(including battery)

• Color: Black

Environment

• Operating temperature must be from

-20 ºC to +55 °C (-4ºF to +131ºF)

• Designed to IP55

• Battery / Power

• Rechargeable Lithium-Ion Battery

• NATO-standard military grade battery

• Start-up Time: < 3 secs

• Operation Time: 1 hr+

• Cap Charger must be available for continued use

• Charger must operate in 220v-240v.

Effective Jammer Frequencies

• 2.4GHz ISM, 5.8GHz ISM

• 433MHz (operator toggle), 915MHz

(operator toggle)

• GNSS L1 & GNSS L2 (operator toggle; GPS, GLONASS, BeiDou, Galileo

• Warranty: 12 months from date of shipment

CLIN 0002: Unmanned Aircraft System

(UAS) handheld countermeasure device

(two-hand device)

Effective Frequencies:

• Wide range of ISM bands, as well as

GNSS (satellite navigation)

Battery / Power

• Voltage: 14.4VDC

• Rechargeable Lithium-Ion Battery

• NATO Military approved or commercial options available

• Quick release and reload battery operation

• Operating Time: 2 hr+ (Aggregate operational time per charge)

Environment

• Operating temperature: -20 ºC to +55

°C (-4ºF to +131ºF)

• Designed to IP54

Warranty

• 12 months from date of shipment

CLIN 0003: Wearable Drone Detection

Device

• This equipment must be a wearable drone detection device with improved durability, size, and functionality.

Performance

• Detection Range:

• High RF Environment (Urban) - up to 1km (0.65 miles)

• Line of Sight, Omni

• Low RF Environment (Rural) - up to 4km (2.48 miles)

• Line of Sight, Omni

• Detection Time: <5 secs (known frequency)

• Detects: Drone Video & Control links

Battery Specifications

• Rechargeable Lithium-Ion Battery, Quick release and reload battery

• Common NATO-standard military grade battery

• Battery Nominal Voltage: 10.8VDC

• Operating Time: 10 hrs+

(continuous operation)

• Operating temperature must be from

-30ºC to +60ºC (-22ºF to +140ºF)

• Pass through charger available for extended use

• Charger must operate in 220v-240v.

Environment

• Operating temperature must be from

-20ºC to + 60º C (-4ºF to +140ºF)

• Designed to IP67

Product Specifications

• Unit Weight: 780g (1.72lbs)

• User Feedback: Visual, Haptic, Audible / Audio

• Dimensions: 160mm x 92mm x

51mm (6.3“x 3.6“x 2.0“) (excluding antenna’s, MOLLE clips & attachable battery)

• Technology: Software Defined

Radio

Warranty

• 12 months from date of shipment

CLIN 0004: Anti-Drone Device Training

• Minimum technical specification required: Online or on-site training.

SUBMISSION OF OFFERS:

The complete offer submission shall include:

(1) Volume I - Price Offer and Representations and Certifications

(2) Volume II - Technical Capability - Descriptive literature, a delivery confirmation, warranty provisions, and completed Technical Compliance Matrix.

Submission of Questions:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 1500 hrs Central European Summer Time (CEST) Monday 12 July, 2021, via email to Jamie Fleischhacker FleischhackerJM@state.gov The email subject line must read

“Solicitation 19GE5021Q0044.”Late questions may not be considered.

Offer due date:

Offers shall be submitted as soon as possible but not later than 1500 hrs Central European

Sumer Time (CEST) on Monday July 27, 2021 via email to Jamie Fleischhacker Email:

FleischhackerJM@state.gov. The email subject line must read “Solicitation 19GE5021Q0044”.

The size shall not exceed 20MB.

Late submissions shall not be considered.

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

{END OF SOLICITATION}

Jamie M. Fleischhacker

Contracting Officer mailto:FleischhackerJM@state.gov