19GE5020Q0035 Combined Synopsis and Solicitation.pdf

COMBINED SYNOPSIS & SOLICITATION

United States Embassy Yerevan, Armenia

Supply and delivery of Uniforms

SOLICITATION NO. 19GE5020Q0035

Issued by:

American Consulate General Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

June 22, 2020

Combined Synopsis and Solicitation

Solicitation Number 19GE5020Q0035

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Supply and delivery of Uniforms – Brand Name or Equal to the U.S. Embassy Yerevan, Armenia on behalf of the Bureau of International Narcotics and Law Enforcement Affairs (INL).

All interested sellers shall review the attached pages of this solicitation and offer equipment in accordance with the specification provided in this document.

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach. It is the offeror’s responsibility to prove that the equipment it is offering meets or exceeds the requested specifications.

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5020Q0035and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-06, effective June 5, 2020.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies. No

US CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3313 E-mail: JacobsenW@state.gov additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a

‘non- responsive’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design;

(2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Basis of Price:

The price of all items shall include their transportation f.o.b. destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for all items. Offers failing to meet this condition may be rejected.

Warranty, Repair and Maintenance

The Contractor shall provide a copy of standard warranty information unless indicated otherwise.

The warranty applies as of the date the items are received and accepted at the delivery location.

The price for warranty shall be included in the price for each item.

To facilitate expeditious return of warranty items and to avoid delays in the warranty process, the Contractor must provide within 30 days of notification of a warranty action the required information to facilitate shipping of warranty items to manufacturer. This includes, but is not limited to, information to ensure full compliance with ITAR regulations and no delay in providing the Reference RA# and a shipping address. Control Base Stations (Part Number for reference, followed by description and quantity).

Service and Maintenance

All parts, accessories, service and repairs – if applicable for the above items shall be available in Armenia and obtainable within reasonable period.

Delivery:

Delivery shall be made f.o.b. destination as soon as possible but not later than fifty (50) days from the date of contract award.

The offeror shall state their proposed days of delivery in Volume I – Pricing.

Delivery shall be made to:

ATTN. KARINE KESHABYAN

INL/Section Yerevan, Armenia Contact telephone +37495202488 U.S. Embassy Yerevan, Armenia

1 American Avenue Yerevan, 0082 Armenia

The Contractor shall consolidate the entire shipment to prevent loss and misdirection. The contractor upon notification shall replace any lost or damaged items during shipment.

The items being acquired will be donated to the government of the ultimate destination INL/Armenia. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork. One copy of the packing list and commercial invoice must accompany the shipment, attached to the outside of the “lead” or number one box/carton/package, or individually attached to the outside of each box/carton/package.

Marking:

All boxes shall be mark as followed (i.e. please see below) with clear visibility.

ATTN: Ms. Karine Keshabyan INL/Armenia Section

Uniform and Accessories Items PO number (to be advised at time of award)

Condition of Delivered Equipment:

Only new supplies are authorized; no grey market or refurbished products. All items must be in original packaging, never used, and not altered in any way.

PLEASE NOTE:

All orders are ultimately intended for an overseas destination. If the shipment will involve wood packaging material, then the packing and palletizing must conform to the standards in the International Standards for Phytosanitary Measures Publication No. 15: “Guidelines for Regulating Wood Packaging Material in International Trade” (ISPM 15) and have the appropriate markings indicating that the materials meet this standard. Any deliveries arriving at our indicated domestic delivery address that do not meet these standards will be rejected and must be corrected at the contractor’s expense.

Customs Clearance and Tax Exemptions

If applicable, the U.S. Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of Armenia accordance with Section 7, marking and Submission of Documents, of this contract.

Export License

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22

U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract may result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which may apply.

Inspection and Acceptance

The final inspection and acceptance of ALL items shall be performed by the U.S. Government upon their arrival at the customs facility in Yerevan, Armenia. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of products the Office of INL in Armenia.

Sizes

Estimated list of sizes of items shown in Volume I and II line item XS S M L XL XXL total 001 0 41 551 446 140 22 1200 002 75 175 175 75 0 0 500 003 0 41 551 446 140 22 1200 004 75 175 175 75 0 0 500 005 0 41 551 446 140 22 1200 006 75 175 175 75 0 0 500 007 0 20 275 223 70 12 600 008 37 88 88 37 0 0 250 009 0 20 275 223 70 12 600 010 37 88 88 37 0 0 250 011 37 108 363 260 70 12 850 012 see below 013 37 108 363 260 70 12 850 014 N/A 850 015 37 108 363 260 70 12 850 016 37 108 363 260 70 12 850

Line item 012 (Boots sizes are an estimated and subject to change)

Male, Qty total 600

7 8 9 10 11 12 13 14 total

16 33 65 148 148 100 65 25 600

Female, Qty total

6 7 8 9 10 total

40 80 80 40 10 250

APPLICABLE CLAUSES AND PROVISIONS

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference:

FAR 52.212-1, Instructions to Offerors - Commercial Items applies to this acquisition;

FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items – to be completed with other certifications and submitted with the offer;

FAR 52.212-4, Contract Terms and Conditions - Commercial Items, 52.204-7; 52.204-13; 52.204-16; 52.204-18; 52.209-9; 52.211-6; 52.225-13; 52.232-40;

52.246-2; 52.247-34; 52.225-17

DOSARS: 652.225-70; 652.225-71; 652.232-70; 652.242-73; 652.243-70; 652.247-70.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items - the applicable clauses under paragraph (b) are:

52.203-6; 52.204-10; 52.209-6; 52.222-19; 52.222-50; 52.223-18; 52,225-5; 52.225-13;

52.232-33.

Addendum to FAR 52.212-4 Contract Terms and Conditions – Commercial Items

(Deviation 2017-02)

The whistleblower protection of 41 U.S.C 4712 has been removed from paragraph (r) of FAR clause 52.212-4. The following revised paragraph applies:

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(End of Clause)

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/content/regulations .

The following and provision(s) are provided in full text:

Addendum to 52.212-2 Evaluation – Commercial Items (Oct 2014)

The Government will award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the https://www.acquisition.gov/content/regulations solicitation and is determined to be the most advantageous solution to the Government, price and other factors considered. Evaluation will be based on offeror’s submission and the provision at FAR 52.212-2, as provided in this solicitation.

The Government reserves the right to award without any discussions. The following factors shall be used to evaluate offers:

(a) The following factors shall be used to evaluate offers:

(i) Price

The price will be evaluated by the lowest aggregate sum of the items including any delivery charges, custom clearance, handling charge, Value Added Tax (if applicable) etc.

(ii) Technical Capability/Acceptability

Technical capability is equal to price.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Items (Oct 2018)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors – Commercial Items (Oct 2018) is augmented as follows:

1) The period of acceptance of offers is herewith changed to sixty (60) calendar days.

2) Preparation of Offers - Offerors shall prepare and submit its offer in two (2) volumes as set forth below.

VOLUME I:

1. PRICING

The offeror shall complete the tables below:

Line

Item

Description Unit of

Issue

Quantity Unit Cost Total Cost

001 Men´s trousers Ea 1200

002 Women´s trousers Ea 500

003 Men´s short sleeve polos Ea 1200

004 Women´s short sleeve polos Ea 500

005 Men´s long sleeve polos Ea 1200

006 Women´s long sleeve polos Ea 500

007 Men´s short sleeve button front

Uniform shirt

Ea 600

008 Women´s short sleeve button front

Uniform shirt

Ea 250

009 Men´s long sleeve button fronte

Uniform shirt

Ea 600

010 Women´s long sleeve button front

Uniform shirt

Ea 250

011 Jacket 5-in-1 Law enforcement jacket

Ea 850

012 Boots Pair 850

Line

Item

Description Unit of

Issue

Quantity Unit Cost Total Cost

013 Sweater Ea 850

014 Uniform Baseball Hat Ea 850

015 Winter Gloves Pair 850

016 Trouser belts Ea 850

017 VAT (if applicable) Lot 1

018 Shipping and Handling to Yerevan Lot 1

TOTAL--FIRM-FIXED PRICE:

CURRENCY:

Delivery time in days from contract award:

(i) 52.212-3 Offeror Representations and Certifications—Commercial Items (Oct 2018)

Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications. A completed copy of these provisions MUST be included on the System for Award Management (SAM) web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

https://www.sam.gov/portal

(ii) 52.225-6 Trade Agreements Certificate (May 2014)

FAR clause 52.225-5 Trade Agreements applies and the offeror shall submit the following certification as part of their Volume I:

(a)The offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a U.S.-made or designated country end product, as defined in the clause of this solicitation entitled “Trade Agreements.”

(b)The offeror shall list as other end products those supplies that are not U.S.-made or designated country end products.

Other End Products:

Line item no. Country of Origin

List as necessary

(c)The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation. For line items covered by the WTO GPA, the Government will evaluate offers of U.S.-made or designated country end products without regard to the restrictions of the Buy American statute. The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for those products are insufficient to fulfill the requirements of this solicitation.

(End of provision) https://acquisition.gov/content/part-25-foreign-acquisition#i1093771

VOLUME II:

1. TECHNICAL CAPABILITY

The proposed supplies shall meet all of the minimum technical specifications and the delivery terms contained herein. In addition, the offeror shall provide:

(A) Descriptive Literature.

(B) A delivery confirmation stating delivery will be made latest within fifty (50) calendar days of award or earlier to the Bureau of International Narcotics and Law Enforcement Affairs, Yerevan, Armenia or advise of a shorter delivery period.

(C) Warranty provisions: Standard warranty is implied and shall be included in the contract price.

(D) Technical Compliance Matrix:

BRAND NAME OR EQUAL

REQURED SPECIFICATION OFFERERED SPECIFICATIONS (TO BE

COMPLETED BY OFFERORS)

001 Men´s trousers Brand name PROPPER Tactical Uniform Pants Item #TU197 or equal with the following salient features

Color: dark navy blue

Rip stop cotton blend that is wash and wear Belt loops width about 1.5 in (3.75 cm) Cargo pockets

Permanent military creases Professional flat front design

Teflon coating repels stains, soils and liquids Self adjusting tunnel waistband or stretch waistband

Covert high pocket

Poly/cotton rip stop Fabric Machine washable

002 Women´s trousers

Brand name PROPPER Women´s Uniform trousers Item #TJ668 or equal with the following salient features Color: dark navy blue

Rip stop cotton blend that is wash and wear Belt loops width about 1.5 in (3.75 cm)

Cargo pockets Permanent military creases Professional flat front design

Teflon coating repels stains, soils and liquids Self adjusting tunnel waistband or stretch waistband

Poly/cotton rip stop Fabric

Machine washable

003 Men´s short sleeve polo shirt Brand name 5.11 Tactical Men´s Utility Short sleeve Polo or equal with the following salient

Color: Dark navy blue

Cotton-polyester blend three button placket

Melamine buttons that won't burn, crack, or melt Accepts embroidery and silk-screening No roll, stay flat collar

Pen pockets at left sleeve Wrinkle resistant fabric wrinkle resistant fabric

004 Women´s short sleeve polo shirt Brand name 5.11 Tactical Women´s Utility Short sleeve polo or equal with the following salient

Cotton-polyester blend three button placket

Melamine buttons that won't burn, crack, or melt

No roll, stay flat collar

Pen pockets at left sleeve wrinkle resistant fabric

005 Men´s long sleeve polo shirt Brand name 5.11 Tactical Utility Men´s Long sleeve Polo Item #ST454 or equal item with the following salient features

Cotton/polyester blend

Shrink, wrinkle and fade resistant Three buttons front plackets

Non-roll collar Pen pockets

006 Women´s long sleeve polo shirt Brand name First Tactical Women´s long sleeve Performance Polo Item # SW2340 or equal item with the following salient features

Cotton or polyester Fade, shrink and wrinkle resistant Three buttons front plackets

No roll collar Pen pockets

007 Men´s short sleeve button front uniform shirt Brand 5.11 Tactical Men´s short Sleeve PDU Shirt Item #SR611 or equal item with the following salient features polyester / cotton blend Teflon treated finish for stain and soil resistance

Machine wash and dry

008 Women´s short sleeve button Front Uniform shirt Brand 5.11 Tactical Women´s Shirt Sleeve PDU Shirt Item #SR613 or equal item with the cotton / polyester blend Teflon treated finish for stain and soil resistance

Machine wash and dry

009 Men´s long sleeve Button front uniform shirt Brand 5.11 Tactical Men´s shirt Long sleeve Class B Stryke PDU Shirt Item # SG274 or equal item with the following salient features polyester/cotton blend

Teflon finish for stain and soil release Camera/radio loop

Chest pockets Hidden front zipper closure

010 Women´s long sleeve Button Front Uniform short Brand 5.11 Tactical Women´s long sleeve class B Stryke PDU Shirt or equal item with the cotton/polyester blend Teflon finish for stain and soil release

Camera/radio loop Chest pockets

Hidden front zipper closure

011 Law Enforcement Jacket Brand LA Police Gear 5 in 1 or equal item with the following salient features

Two-layer waterproof fabric and breathable fabric shell

Hidden pocket for documents Emblem on the shoulders and arms

High performance waterproof/breathable patrol shell

All-weather capability Removable fleece inner jacket with zip-off sleeves

Roomy cut for full range of motion Elasticized waist

YKK® zippers Front ID panel is 5" W x 5.5" L, Rear ID panel is 12.5" W x 9" L

Hook and loop storm cuffs

Roll-up/removable hood

012 Boots Brand 5.11 Tactical ATAC 2.0 6” Side Zip Quarter Boot Item# FW1771 or equal item with the

Color: Black

Partially leather and black ballistic weave nylon Zipper up the sides

5.11 Shock Mitigation System

Cushioned insole antimicrobial treatment on lining

013 Sweater

Brand Blauer Fleece-Lined Crew Neck Sweater Style #221 or equal item with the following salient features

Polyester/wool/acrylic blend that is comfortable, durable, and machine washable

Fleece lined Rugged warm rib and traditional knit

Crew neck commando style Color-matched dobby nylon shoulder and elbow patches

Badge tab, microphone tab, name tab, and epaulets are included loose for optional customization

014 Uniform Baseball Hats Brand First Tactical Adjustable Blank Hat Item# HW3194 or equal item with the following salient

Unmarked, plain resists moisture, stains and dirt

Fully adjustable strap, one size fits all Poly/cotton fabric

015 Wintergloves Brand Law Neoprene CutRestistant Uniform Gloves item # GL631 or equal item with the

Leather or partly leather Partly spandex knit material

016 Trouser Belt Brand Uncle Mikes Ultra Lined Inner belt Item # ZB 384 or equal item with the following salient

Ballistic weave nylon, plain on one side and with Velcro on the other

SUBMISSION OF OFFERS:

The complete offer submission shall include:

(1) Price Offer, Representations and Certifications and Trade Agreements certification –

Volume I

(2) Technical Capability – Volume II – Descriptive literature, a delivery confirmation, warranty provisions, and completed Technical Compliance Matrix.

Submission of Questions:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 15 hrs Central European Time (CET) on July 2, 2020 via email to Ms.

Wencke Jacobsen at JacobsenW@state.gov and FrankfurtRPSO@state.gov .

Late questions may not be considered. The email subject line must read “Solicitation

19GE5020Q0035”.

Offer due date:

Offers shall be submitted as soon as possible but not later than 1500 hrs Central European

Time (CET) on July 16, 2020 via email to Ms. Wencke Jacobsen at JacobsenW@state.gov and FrankfurtRPSO@state.gov.

The email subject line must read “Solicitation 19GE5020Q0035”. The size shall not exceed 20MB and the email shall not include any zipped files (.zip/.rar).

Late submissions shall not be considered.

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

{END OF SOLICITATION}

mailto:JacobsenW@state.gov mailto:FrankfurtRPSO@state.gov mailto:JacobsenW@state.gov mailto:FrankfurtRPSO@state.gov