Combined_Synopsis_and_Solicitation_19GE5018Q0043_ITEquipment.pdf

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3345

E-Mail: GodeckiH@state.gov

July 23, 2018

Combined Synopsis and Solicitation

Solicitation Number 19GE5018Q0043

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and

Solicitation for:

Supply and Delivery of IT Equipment to the American Embassy Tashkent, Uzbekistan. The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach.

The buyer is accepting offers for the requested Brand Name ONLY, see the attached Justification for other than Full and Open competition (JOFOC). It is the offeror’s responsibility to prove that the equipment it is offering meets the requested specifications.

NOTE: This requirement is set aside for HUB-Zone Small Business concerns pursuant to FAR 19.13.

Only companies that are registered in SAM, are self-certified as HUB-Zone Small Business concern in SAM, and have submitted documents verifying their eligibility to the HUB-Zone Business

Program Repository at the date of proposal submission may respond to this RFQ. The North

American Industrial Classification System (NAICS) code for this acquisition is 334118 with a small business size standard of 750 employees. The PSC code is 7045.

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5018Q0043 and is issued as a Request for

Quotations (RFQ), unless otherwise indicated herein.

The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular FAC 2005-99, effective June 15, 2018.

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, and all other expenses necessary to deliver the required equipment. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract.

mailto:GodeckiH@state.gov

Term of Contract:

The ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature from the manufacturer or a third party (i.e., clearly identifying the source) substantiating the acceptability of their offered products in accordance with this solicitation’s specifications provided in the solicitation.

Failure to provide this information will result in a ‘non- responsive’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the bidder’s responsibility to prove that their proposed solution meets or exceeds the requested specifications, subject to any limitations elsewhere in this solicitation.

Other Specific Requirements:

If applicable, the Contractor shall comply with all import requirements mandated by the Government of the Uzbekistan. Furthermore, the Contractor shall provide all the necessary documentation required at destination for importation of the proposed items.

The Contractor must obtain all necessary export licenses regardless of shipping method. The end user is the Uzbekistan National Border Guards. The Contractor must state in its export license request that this is a U.S. government funded contract.

All manuals and literature shall be in the English language.

Basis of Price:

The price of all items shall include their transportation f.o.b. destination Tashkent 100093, Uzbekistan in accordance with FAR 52.247-35.

Warranty:

Warranty for all purchased equipment, factory defects only, is (1) one year from the date received and accepted at delivery location. All items shall be new. The Contractor shall provide a copy of warranty information and provide and support a standard one year warranty. A telephone help desk number shall be provided.

Within the warranty period, the contractor shall provide technical support, via telephone, to trouble-shoot and restore the system to operational state. If unable to restore system to the EXBS’ satisfaction, the contractor shall replace the unit free of charge. The contractor shall ship a replacement for the defective unit to EXBS (U.S. Embassy Tashkent) and EXBS will ship the defective unit to the contractor.

The price for warranty support shall be included in the price for each item.

Shipping and Customs Clearance:

Vendor is responsible for Uzbekistan customs clearance and administration fees.

Delivery:

Delivery shall be made f.o.b. destination as soon as possible but not later than ninety (90) calendar days from the date of contract award.

Delivery shall be made to the following address:

“Diplomatic Cargo”

U.S.Embassy Tashkent

Attn: EXBS

3, Moyqorghon Street, 5th block Yunusabad, Tashkent 100093, Uzbekistan

Partial deliveries may be accepted, if approved by the POC prior to shipping.

Marking and Submission of Documents:

The Contractor shall send titles or certificates of origin and shipping documents for the required items being imported to the Point of Contact (POC) 30 days in advance of delivery of the items to Tashkent, Uzbekistan.

Coordination:

The Contractor shall coordinate the delivery with the Point of Contact (POC).

POC information will be provided at the time of award.

Condition of Delivered Equipment: Only new equipment is authorized; no grey market or refurbished products. All items must be in original packaging, never used, and not altered in any way.

APPLICABLE CLAUSES AND PROVISIONS

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/far/ and http://farsite.hill.af.mil/vfdosara.htm, respectively.

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, FAR 52.212-2, FAR 52.212-3, – to be completed with other certifications and submitted with the offer; FAR 52.212-4, FAR 52.219-13, FAR 52.219-

28, FAR 52.232-40, FAR 52.247-35, DOSAR 652.232-70, DOSAR 652.242-73, DOSAR 652.243-70, FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Items - the applicable clauses under paragraph (b) are: 52.204-10, 52.223-18, 52.225-

13, [U.S. Firms: 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37], 52.222-50 and 52.232-33.

The following and provision(s) are provided in full text:

Addendum to 52.212-2 Evaluation – Commercial Items (Oct 2014)

The Government intends to award a contract resulting from this solicitation to the responsible offeror

(as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the most advantageous solution to the Government, price and other factors considered. Evaluation will be based on offeror’s submission and the provision at FAR

52.212-2, as provided in this solicitation.

The Government has the right to award without any discussions. The following factors shall be used to evaluate offers:

(a) The following factors shall be used to evaluate offers:

(i) Price

The price will be evaluated by the lowest aggregate sum of the items including any delivery charges, etc. U.S. Embassy Tashkent is VAT exempt and can provide documentation if needed.

(ii) Technical Capability/Acceptability

Technical capability is equal to price.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision) https://www.acquisition.gov/far/ http://farsite.hill.af.mil/vfdosara.htm

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Items (Oct 2015)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors – Commercial

Items (Jan 2017) is augmented as follows:

1) The period of acceptance of offers is herewith changed to 60 business days.

2) Preparation of Offers - Offerors shall prepare and submit pricing on FedBid. In addition offerors shall complete and submit the following:

(i) 52.212-3 Offeror Representations and Certifications—Commercial Items (NOV 2017)

The offeror shall complete FAR 52.212-3 Representations and Certifications – Commercial Items

(Nov 2017). This provision is accessible via https://www.acquisition.gov/far/.

(ii) Technical Compliance Matrix (Brand Name):

REQUIRED SPECIFICATIONS - OFFERED SPECIFICATIONS (TO BE

COMPLETED BY OFFEROR) -

CLIN 0001: HP ProDesk 600 G3 Microtower PC (HP

Product number Product #Y3E02AV-MB):

Each, with the following technical specifications:

a. Main frame: Mini tower

b. Baseboard: Intel®Q270 Chipset

c. Video display adaptor: Intel®HD Graphics 630

d. Network interface: integrated Intel®i219LM Gigabit

Network Connection

e. Processor: Intel®Core™i5-7600 Processor (3.5 GHz, up to 4.1 GHz w/Turbo Boost, 6 MB cache, 4 cores)

f. Random Access Memory (RAM): 16 GB(2 X 8 GB)

DDR4-2400 Unbuffered Memory

g. Hard drive #1: 256 GB Turbo Drive G2 TLC NVMe

SSD (PCle)

h. Hard drive #2. 500 GB 7200 RPM SATA 2.5”HDD

i. Optical drive: DVD Slim SATA Super Multi

j. Keyboard: HP Wireless Keyboard and Mouse 200

k. Mouse: HP Wireless Keyboard and Mouse 200

l. Operating System: Windows 10 Home 64 (permanent license)

m. Display Port #1: HDMI

n. Display Port #2 HP Display port

o. Display port cable: HP DisplayPort to VGA adapter

p. Service package: 1 year warranty

q. Accepts electrical 220 voltage input

All hardware and software components must be pre-installed and operational in the HP ProDesk 600 G3

Micro tower.

https://www.acquisition.gov/far/

CLIN 0002: HP ENVY 27 27-inch Display (HP Product number 1AT04AA#ABA):

Product specifications:

a. Native resolution: 4KUHD (3840 X 2160 @ 60Hz)

b. Contrast ratio: 1300:1 static; 10000000:1 dynamic

c. Brightness: 350 cd/m²

d. Pixel pitch: 0.1554 mm

e. Signal input connectors: 1 HDMI 1.4; 1 HDMI 2.0; 1

DisplayPort™ 1.2

f. Response time: 14ms gray to gray

g. Cables: AC power cable; HDMI cable; DisplayPort cable

h. Service package: 1 year warranty

i. Accepts electrical 220 voltage input

All electrical equipment will accept 220 voltage input.

CLIN 0003: HP 27b Curved Display (HP Product number 1AT04AA#ABA):

a. Native resolution: FHD (1920 x 1080 @ 75 Hz)

b. Contrast ratio: 3000:1 static; 10000000:1 dynamic

c. Brightness: 300 cd/m²

d. Pixel pitch: 0.311 mm

e. Signal input connectors: 1 HDMI; DisplayPort™ 1.2

f. Response time: 5 ms gray to gray

g. Cables: AC power cord; DisplayPort Cable; HDMI cable

CLIN 0004: HP 24 uh 24 inch LED Backlit Monitor

(HP Product number K5A38AA#ABA):

a. Native resolution: FHD (1920 x 1080 @ 60 Hz)

b. Contrast ratio: 1000:1 static; 10000000:1 dynamic

c. Brightness: 250 cd/m²

d. Pixel pitch: 0.276 mm

e. Signal input connectors: 1 VGA; 1 DVI (with HDCP support); 1 HDMI (with HDCP support)

f. Response time: 5 ms on/off

g. Cables: AC power cord; VGA cable

CLIN 0005: HP Pavilion 15 laptop (HP Product number 1DR31AV_1):

a. Display: 15.6 diagonal HD SVA Bright View WLED-backlit (1366 X 768)

b. Network: 802.11b/g/n (1 X 1) Wi–Fi® and

Bluetooth® 4.2 combo

c. Network interface: Integrated 10/100/1000 GbELAN

d. Processor: Intel®Core™ i5-7200U (2.5GHz, up to

3.1 GHz, 3 MB cache, 2 cores) + Intel®HD Graphics 620

e. Random Access Memory (RAM): 8 GB DDR4-2133

SDRAM (1 x 8 GB)

f. Hard drive: 1TB 5400 rpm SATA

g. Operating System: Windows 10 Home 64 (permanent license)

h. Main battery: 3-cell, 41 WH Lithium-ion prismatic

Battery

i. Keyboard: Full featured keyboard (101-key keyboard)

j. Service package: 1 year warranty

k. Accepts electrical 220 voltage input installed and operational in the HP Pavilion 15 Laptop.

CLIN 0006: HP ENVY All-in-One - 27-b145se (HP

Product number V9B31AA#ABA):

a. Main frame: All-in-One

b. Baseboard: Intel®Core™i7-7700T

c. GPU: NVIDIA®GeForce®GTX 950M (4GB

GDDR5 dedicated)

d. Network interface: Integrated Gigabit Network

Connection

e. Processor: Intel®Core™ i7-7700T (2.9 GHz, up to

3.8 GHz with Intel® Turbo Boost Technology, 8 MB

cache, 4 cores

f. Random Access Memory (RAM): 16 GB DDR4-2133

SDRAM (2 X 8 GB)

g. Hard drive: 2 TB 5400 RPM SATA

h. Keyboard: Wireless Keyboard

i. Mouse Wireless Keyboard

j. Operating System: Windows 10 Enterprise 64

(permanent license)

k. Monitor: 27” diagonal QHD IPS anti-glare WLED-backlit touch screen (2560 X 1440)

l. 1 year warranty

m. Accepts electrical 220 voltage input installed and operational in the HP ENVY All-in-One -

27-b145se.

ATTACHMENT: Justification for Other than Full and Open Competition (JOFOC).

Submission of Offers:

The complete offer submission shall include:

(1) Price Offer and Representations and Certifications

(2) Technical Capability – Completed Technical Compliance Matrix.

Offers and all supporting documentation shall be submitted via FedBid.

Submission of Questions:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than

1600 hrs ET on Friday, July 27, 2018 through FedBid. Late questions may not be considered.

Offer due date:

Offers shall be submitted as soon as possible but not later than 1600 hrs ET on Monday, August 6, 2018 through FedBid.

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

{END OF SOLICITATION}