18Q0020_Pre-Solicitation_Notice.pdf

May 07, 2018

PRE-SOLICITATION NOTICE

Solicitation No.: 19GE5018Q0020

The American Consulate General, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

ETFE (SAILS), OUTER ENVELOP INSPECTION & TENSIONING,

- U.S. EMBASSY LONDON, UNITED KINGDOM

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue a Firm-Fixed Price type contract during the fourth quarter of fiscal year 2018.

The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform inspection, maintenance, repair, and component replacement as required to maintain the ETFE system in accordance with the manufacturer's specifications and the frequencies specified

The successful contractor shall perform all works, inspection, and maintenance activities including furnishing all labor, material, and equipment required for the preventive maintenance and inspection to ensure the condition and structural tension of the ETFE (three elevations) to the outer envelope of the Embassy building are structurally sound for the Embassy London, United Kingdom.

Pursuant to Subpart 36.204 of the Federal Acquisition Regulation (FAR), the estimated magnitude for the entire project is between $1,000,000.00 and $5,000,000.00 U.S. Dollars (Note: the prescribed FAR range determinations provide relatively wide ranges only, in order to give potential offerors a very general orientation as to the magnitude of the work. However, the specified range is not meant to give any indication as to the Independent Government Cost Estimate for this project, which could be at the lower or the upper end of the range indicated).

NOTE: Registration in the US System for Award Management (SAM) database is mandatory to be considered for award. Offerors may obtain information on registration and annual confirmation requirements via the internet at: https://www.sam.gov.

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessenerstrasse 30 60435 Frankfurt am Main

Germany

Tel: +49-69-7535-3314 Cell: (202)-431-7840

Email: KnappME@state.gov

A Pre-Proposal Conference and Site Visit will be held at the U.S. Embassy London, United Kingdom.

The date and time will be announced in the solicitation documents. Attendance at the pre-proposal conference is not a mandatory requirement for submitting a proposal; but, is recommended.

Qualified companies interested in the solicitation shall express their interest by written correspondence to the attention of Ms. Meghan Knapp at KnappME@state.gov , no later than June 07, 2018 using the solicitation number 19GE5018Q0020 in the subject line. DO NOT TELEPHONE. All requests for a copy of the solicitation MUST include the following information:

Name of Firm, Unique Entity Identifier (formerly DUNS number), Name, Telephone Number, and Email Address of Point of Contact and Complete Physical and Mailing Address of Firm.

The solicitation package/documents shall not be placed on FedBizOpps as the document contains SBU information. Only companies submitting a letter of interest shall receive a copy of the solicitation package/documents when available. Furthermore, due to SBU information, proposal packages will not be accepted via email and must either be hand delivered or mailed.

The solicitation package shall only be available in the English language. All requirements for translations will be at the expense of the Contractor.

Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform construction work in the United Kingdom.

Additionally, you are required to complete and include in your expression of interest the below check list. All requests for the solicitation document that are submitted without the check list, or with an incomplete check list, may be rejected.

APPLICATION FOR SOLICITATION DOCUMENTATION

CHECK LIST – SOLICITATION NO. 19GE5018Q0020

In checking the boxes of this check listing, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999 it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Contractors shall be required to provide:

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, and

c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to work in the country of the United Kingdom. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.

Irrevocable Letters of Credit (ILOC): You shall show by way of a letter from a financial institution that your company will be provided with ILOCs totaling 40% of the value of the contract. The amounts being approved by your bank will need to be written into the documentary proof.

If you have a Unique Entity Identifier (former DUNS number)* and have been SAM* registered, please include below. Please note that the requirement to obtain a Unique Entity Identifier and for your company to be SAM registered, will be a mandatory requirement prior to contract award.

Unique Entity Identifier:_______________________ SAM Registered: ( ) Yes ( ) No

* Unique Entity Identifier / System for Award Management: www.sam.gov

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America.

This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Ms. Meghan Knapp, Tel. +49-69- 7535-3314, email KnappME@state.gov.