19GE50-21-R-0032 pre solicitation Frankfurt DE barrier maintenance.pdf

FRE

March 09, 2021

PRE-SOLICITATION NOTICE

Solicitation Number 19GE50-21-R-0032

The US Consulate General Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

Preventive Maintenance Services for the Barriers at the

Consular Office Building and Residential Housing Area on behalf of the Facilities Management Office at the US Consulate General Frankfurt, Germany

The Regional Procurement Support Office in Frankfurt, Germany intends to issue an Indefinite

Delivery, Indefinite Quantity, Firm Fixed-Price Type Contract in fiscal year 2021.

The proposed services are for monthly Preventive Maintenance Services to all the drop arm and wedge barriers at the Consular Office Building and the Carl Schultz-Siedlung Housing Area in

Frankfurt, Germany on behalf of the Facilities Management Office at the US Consulate General

Frankfurt, Germany. The following makes and models are included: Saelzer M730; Delta IP500;

RSS-2000; and Delta TT207S/FM-1. The Government may also require emergency services as necessary. The successful offeror shall provide all materials, parts, and labor to complete the scheduled preventive maintenance.

Pursuant to Subpart 36.204 of the Federal Acquisition Regulation (FAR), the estimated magnitude for the entire project is between $250,000.00 and $500,000.00 U.S. dollars (Note: the prescribed

FAR range determinations provide relatively wide ranges only in order to give potential offerors a very general orientation as to the magnitude of the work. However, the specified range is not meant to give any indication as to the Independent Government Cost Estimate for this project, which could be at the lower or the upper end of the range indicated).

Qualified companies interested in the solicitation shall express their interest by written correspondence to the attention of Mr. Anthony Walker at the above e-mail address no later than

March 25, 2021 using the solicitation number 19GE50-21-R-0032 in the subject line. All requests for a copy of the solicitation MUST include the following information: Name of Firm, Unique

Entity Identifier (formerly DUNS number), Name of Contact Person, Telephone and Fax Numbers, and Email Address of Point of Contact as well as the Firm’s Complete Physical and Mailing

Addresses. Only companies submitting a letter of interest and complete “Application for

Solicitation Document” checklist (attached) shall receive a copy of the solicitation

US CONSULATE GENERAL FRANKFURT

Regional Procurement Support Office

Giessener Strasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3546

E-mail: WalkerAK@state.gov package/documents when available. Any request for the solicitation document which are submitted without the checklist, or with an incomplete checklist, may be rejected.

Firms shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform construction work in Germany. The solicitation package will only be available in the English language. All requirements for translations will be at the expense of the Contractor.

Offerors are asked to attend a Pre-Proposal Conference and Site Visit conducted in April 2021; the exact location, date and time will be provided in the solicitation document.

APPLICATION FOR SOLICITATION DOCUMENTATION CHECKLIST –

SOLICITATION NUMBER 19GE50-21-R-0032

COMPANY NAME:

In checking the boxes of this checklist, you are acknowledging that your company is able to reach compliance with the following highlighted requirements included in the solicitation:

Business Licenses to Work in Germany: In accordance with

DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

it will be necessary for your organization to possess to provide written certification of authorization to operate and do business in Germany.

a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country,

b. Details of your findings and a description of what your organization will actually be required to undertake to obtain licensing, and

c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to work in Germany. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.

Irrevocable Letters of Credit (ILOC): You shall show by way of a letter from a financial institution that your company will be provided with ILOCs totaling 40% of the value of the contract. The amounts being approved by your bank will need to be written into the documentary proof.

If you have a Unique Entity Identifier (formerly DUNS number) * and have been SAM ** registered, please include below. Please note that the requirement to obtain a DUNS number and for your company to be SAM registered, will be a mandatory requirement prior to contract award.

Unique Entity Identifier: ____________________ SAM Registered: ( ) Yes ( ) No

* Unique Entity Identifier

** System for Award Management: https://beta.sam.gov/

The failure to provide the above documentation when submitting your proposal may result in your proposal being found technically unacceptable and removed from the competition without further discussions.

Solicitation and award will be subject to the laws and regulations of the United States of America.

This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Mr. Anthony Walker, email

WalkerAK@state.gov https://beta.sam.gov/ mailto:WalkerAK@state.gov