19FS1A20N1001 CES RFI Instructions.pdf

DOS/FSI/EX/ACQ

United States Department of State Foreign Service Institute

Centralized Evaluation System Request for Information: 19FS1A20N1001

The Foreign Service Institute (FSI) is seeking an enterprise-wide Centralized Evaluation System (CES) and a contractor to plan, deploy, tailor and integrate the

CES based on the specifications and requirements of the draft requirements document and in compliance with Department of State and FSI Policies and Standards. The contractor will assist the Institute in identifying, configuring, customizing and deploying a new CES. The CES must be comprised of a

Request for Information 19FS1A20N1001 DOS Centralized Evaluation System

FedRamp authorized solution rated ‘FedRamp Authorized’ with a FISMA moderate approval or the option for an on-premises deployment.

FSI requires the capacity to evaluate its training programs. FSI uses training evaluation data to understand the extent to which FSI’s training meets the learning and development needs of all its user populations. FSI requires that training evaluation data be gathered and stored in a central repository so that FSI administrators can run queries using data from a variety of FSI courses and user feedback from post-training evaluation instruments. This effort requires a new Centralized Evaluation System to manage training evaluation processes.

This Request for Information (RFI) is issued solely for information and planning purposes only and is not a Request for Proposals or Quotes (RFP or RFQ) or an obligation on the part of the Government to acquire any services. Responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract. The Government reserves the right to determine how it should proceed as a result of this notice. Furthermore, entities that respond to this RFI should not anticipate feedback with regard to submissions. The Government will not pay any cost incurred in response to this RFI. All costs associated with responding to this RFI will be solely at the responding party's expense. The information provided in this RFI posting is subject to change and is not binding on the Government. The Department of State, Foreign Service Institute is seeking information regarding the attached Draft Requirements Document. Please carefully review the Draft Requirements Document and respond according to the directions stated below.

Should this requirement be synopsized via the GPE, the government intends to solicit for this requirement under FAR Part 12 with Simplified Acquisition Procedures from FAR Part 13.

RFI Responses/capability statements should include the following:

1. Contact information:

a. Name of company

b. DUNS number

c. Institutional or organization affiliation (if applicable)

d. Email address

e. Phone number

2. Brief Summary of relevant corporate experience providing and/or implementing a similarly scoped and scaled requirement. Please include a description of specific experience deploying a FedRamp Moderate SaaS solution.

3. Recommendations to improve or clarify the draft requirements document;

4. Any additional information that may benefit the Government to refine the draft requirements document.

5. Please provide a notional price estimate to meet the requirements. The government encourages and invites vendors to provide multiple notional pricing strategies in order to maximize savings for the agency. All price quotes are understood to be theoretical, notional, and nonbinding.

6. Please provide information on your suggested pricing structure (is your pricing per user, license, instrument delivered, enterprise, etc.?)

7. Please provide a recommended contract type and structure.

8. The government anticipates requiring a solution that is predominately COTS in nature. Can the current marketplace meet this need while also integrating with existing systems as required?

9. Recommendations on the appropriate NAICS code/PSC for this requirement.

10. Due to the possible need of a SaaS license requiring integration and configuration with existing systems, please provide recommendations for a procurement strategy to include most appropriate contract vehicles, GWACs, etc.

11. Specific feedback on our requirement as follows:

a. Is this draft requirements document best solicited as a SOO, PWS, or

SOW?

b. Do the 3 specified labor categories (Project Manager, Evaluation SME, and System Architect SME) have appropriate requirements for this effort?

c. In your judgement, what elements of the draft requirements document represent the relatively highest cost elements?

d. What changes to the requirements document would you recommend in order to reduce the estimated price? Please note the relative priority of functionality in Appendix G. Requirements labeled as “Critical” are least likely to be removed.

Do not include the following in the response:

1. Do not submit formal proposals or offers;

2. Do not submit requests to be considered for award or to be notified of a future solicitation; as a courtesy to vendors who submit RFI capability statements, responding vendors will be notified should the government elect to issue a formal RFP/RFQ at a later date.

3. Do not submit requests to be added to a mailing or distribution list;

4. Do not submit questions or comments not related to this RFI;

5. Do not respond via telephone.

How to Submit Responses:

1. Please submit responses via email to ModrakER@state.gov including

“19FS1A20N1001: CES” in the e-mail subject line.

2. Please submit capability statement responses as a single attachment to the email in either Adobe pdf file or MS Word file.

3. If you have any questions regarding this RFI, please submit them via e-mail to

ModrakER@state.gov. Please include “19FS1A20N1001: CES” in the e-mail subject line.

4. The RFI submission closing date is Tuesday February 25, 2020 at 12:00 PM EST.

mailto:ModrakER@state.gov mailto:ModrakER@state.gov