19FS1A19Q0026_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE RATING

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

03/06/2019

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

FSIAQCODE

FSI OFFICE OF AQUISITIONS (FSI/EX/GSACQ)

4000 ARLINGTON BLVD

ARLINGTON, VA 22204 Aaron Tong

NAME

TEL.

tongaw@State.gov

EMAIL

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

19FS1A19Q0026

CONTACT DUNS

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

03/06/2019

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment;(b)By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.X

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Replacing option year with ordering period. All other terms and conditions remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Aaron Tong

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

19FS1A19Q0026

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs B Supplies or Services and Prices

C Descriptions/Specifications/Statement of Work C Statement of Work C.2 Performance Metrics

D Packaging and Marking D Packaging and Marking

E Inspection and Acceptance E Section E - Inspection and Acceptance

F Deliveries or Performance F Deliveries or Performance

G Contract Administration Data G Contract Administration Data

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

H Special Contract Requirements H Special Contract Requirements

I Contract Clauses 52.202-1 Definitions (Nov 2013) 52.203-5 Covenant Against Contingent Fees (May 2014) 52.203-7 Anti-Kickback Procedures (May 2014) 52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010) 52.204-7 System for Award Management (Oct 2018) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.212-4 Contract Terms and Conditions--Commercial Items (Oct 2018) 52.217-8 Option to Extend Services (Nov 1999) 52.219-28 Post-Award Small Business Program Rerepresentation (Jul 2013) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.223-6 Drug Free Workplace (May 2001) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.232-1 Payments (Apr 1984) 52.233-1 Disputes (May 2014) 52.244-6 Subcontracts for Commercial Items (Jan 2019) 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984) 52.249-4 Termination for Convenience of the Government (Services) (Short Form) (Apr 1984) 52.253-1 Computer Generated Forms (Jan 1991) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items (Jan 2019) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.252-2 Clauses Incorporated by Reference (Feb 1998)

J List of Attachments J Attachments

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Representation and Certifications (Aug 2018) 52.204-8 Annual Representations and Certifications (Oct 2018) 52.212-3 Offeror Representations and Certifications--Commercial Items (Oct 2018) 52.222-22 Previous Contracts and Compliance Reports (Feb 1999) 52.222-25 Affirmative Action Compliance (Apr 1984)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.207-1 Notice Of Standard Competition (May 2006) 52.212-1 Instructions to Offerors--Commercial Items (Oct 2018) 52.214-3 Amendments to Invitations for Bids (Dec 2016) 52.214-4 False Statements in Bids (Apr 1984) 52.214-5 Submission of Bids (Dec 2016) 52.214-6 Explanation to Prospective Bidders (Apr 1984) 52.214-7 Late Submissions, Modifications, and Withdrawals of Bids (Nov 1999) 52.215-1 Instructions to Offerors--Competitive Acquisition (Jan 2017)

52.216-27 Single or Multiple Awards (Oct 1995) 52.232-38 Submission of Electronic Funds Transfer Information With Offer (Jul 2013) 52.233-2 Service of Protest (Sept 2006) L Instructions, Conditions and Notices to Offerors 52.216-1 Type of Contract (Apr 1984) 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

M Evaluation Factors for Award 52.214-22 Evaluation of Bids for Multiple Awards (Mar 1990) M Evaluation Factors for Award 52.212-2 Evaluation - Commercial Items (Oct 2014)

001 See Section C - Statement of Work Lodging Accommodations

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ORDERING PERIOD ONE

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003 See Section C - Statement of Work Lodging Accommodations

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005 See Section C - Statement of Work Lodging Accommodations

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006 See Section C - Statement of Work Conference Meeting Room

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008 See Section C - Statement of Work Conference Meeting Room

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19FS1A19Q0026

Line Item Summary

Solicitation Number:

19FS1A19Q0026

Contract Number: Title: Short Term Training Student Lodging

Date of Solicitation:

03/06/2019

Line Item No. Description Quantity Unit Unit Price Total Cost

Conference Meeting Room 0.00

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010 See Section C - Statement of Work Conference Meeting Room

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B Supplies or Services and Prices

Section B - Supplies or Services, and Prices/Costs

B. 1. GOVERNMENT INTENT TO AWARD

The Foreign Service Institute, Department of State, intends to award multiple Fixed-Price blanket pur-chase agreement (BPA) type contracts with Performance-based standards in accordance with FAR 37.603. The awards will establish the terms and conditions applicable to all future BPA Call. Individual BPA Call shall be issued by the government according to the room requirements it has.

B. 2. REQUIREMENT

The services shall be performed in accordance with Section C - Statemetnt of Work and as further described elsewhere in this document.

B. 3. TAX EXEMPTION CERTIFICATE

The successful offeror(s) will be provided with an U.S. Tax Exemption Certificate at the time of award. The contractor's prices listed below shall not include federal, state and local taxes on sales or hotel room occupancy taxes.

B. 4. MINIMUM AND MAXIMUM AMOUNTS

The minimum contracted amount is $0.00 over the life of the contract.

The maximum contracted amount shall not exceed $6,500,000 over the life of the contract.

B. 5. ADVANCED UNDERSTANDING

The Government reserves the right to cancel reservation by 5 PM of the scheduled day of arrival with notifica-tion via fax, e-mail or telephone from the Contracting Officer's Representative (COR) or his/her designee or the traveler without cancellation penalty. The Government reserves the right to use any of the awards that result from this solicitation interchangeably for administrative convenience throughout the life of the ordering period.

B. 6. PRICE

Contractor shall provide a fully loaded NIGHTLY ROOM RATE as outlined. Please indicate if breakfast is

19FS1A19Q0026

Line Item Summary

Solicitation Number:

19FS1A19Q0026

Contract Number: Title: Short Term Training Student Lodging

Date of Solicitation:

03/06/2019

Line Item No. Description Quantity Unit Unit Price Total Cost included in the rate (there is no penalty for hotels who do not offer a hot breakfast as part of their rate).

Short-term FSI Training Lodging Accommodations (On or about) CLIN 001 Ordering Period 1: $________per room/per night Sept. 1, 2019 - Aug 31, 2020 CLIN 002 Ordering Period 2: $________per room/per night Sept. 1, 2020 - Aug 31, 2021 CLIN 003 Ordering Period 3: $________per room/per night Sept. 1, 2021 - Aug 31, 2022 CLIN 004 Ordering Period 4: $________per room/per night Sept. 1, 2022 - Aug 31, 2023 CLIN 005 Ordering Period 5: $________per room/per night Sept. 1, 2023 - Aug 31, 2024

Contractor shall provide a fully loaded PER RENTAL RATE for one hour as outlined:

Conference Meeting Room (On or about) CLIN 006 Ordering Period 1: $________per room/per night Sept. 1, 2019 - Aug 31, 2020 CLIN 007 Ordering Period 2: $________per room/per night Sept. 1, 2020 - Aug 31, 2021 CLIN 008 Ordering Period 3: $________per room/per night Sept. 1, 2021 - Aug 31, 2022 CLIN 009 Ordering Period 4: $________per room/per night Sept. 1, 2022 - Aug 31, 2023 CLIN 010 Ordering Period 5: $________per room/per night Sept. 1, 2023 - Aug 31, 2024

Section C- Descriptions/Specifications/Statement of Work

C Statement of Work

Statement of Work

INTRODUCTION

The U.S. Department of State's (DoS) George P. Shultz National Foreign Affairs Training Center, Foreign Service Institute (FSI) provides training and professional development to personnel of the Department of State, and the foreign affairs community.

BACKGROUND

FSI Program Offices arrange group and individual lodging for some participants in short-term training at FSI.

PERIOD OF PERFORMANCE

The ordering period shall be from 9/1/2019 to 8/31/2024.

ANTICIPATED QUANTITIES

The government estimates approximately 1-25 participants per course for approximately 43 course offerings, or approximately 6,000 total room nights per fiscal year for this requirement. An average course runs six (6) - 15 nights at a time. Offerors be advised that changes occur frequently due to Department training needs, funding, and scheduling.

TRAINING LOCATION

The George P. Shultz National Foreign Affairs Training Center, Foreign Service Institute (FSI) is located at the following address:

4000 Arlington Boulevard Arlington, VA 22204

RESERVATION PROCEDURES

Upon issuance of the written BPA Call, the COR or his/her designee will provide the hotel with a participant rooming list with author-ized arrival and departure dates for each individual. The COR or his/her designee will update the hotel as changes occur in the room-ing list prior to the deadline. The COR shall only make changes within the parameters of the BPA Call. Any other changes will be made by a modification to the order and will be issued by the Contracting Officer. The final authorized list shall be provided by the COR or his/her designee no later than 5:00 p.m. on the day before the scheduled arrival date.

Travelers who choose to arrive earlier or depart later than the authorized group reservation will contact the hotel directly with their plans. The government bears no responsibility in these reservations nor any charges incurred. The hotel shall communicate directly and arrange for payment with travelers for reservations beyond the authorized list provided by the COR.

OVERBOOK POLICY

Contractor shall not confirm reservations under any BPA Call in excess of the space available.

LATE ARRIVAL/NO-SHOW/CANCELLATION POLICY

Travelers who have guaranteed their reservation under a BPA Call shall be ensured of their reservation until checkout time on the day following the scheduled arrival time. The traveler/guest or the COR or his/her designee may notify the Contractor on behalf of the traveler of late arrival, no-show, or cancellation. The Contractor shall accept such notification via phone call or email. The contractor shall accept cancellations without penalty up until 5:00 p.m. on the day before the scheduled arrival date.

If a traveler with a guaranteed reservation fails to check in, cancel, or modify their reservation within this notification time period, the government, at the option of the Contractor, is liable for charges for the first night of the traveler’s reservation. If, however, the con-tractor is able to assign another customer to that room then the liability will be reduced accordingly.

The Contractor must accept changes or modifications of departure date. There shall be no charge for guest early departure. The Con-tractor shall notify the COR or his/her designee of the traveler's early departure as soon as he is informed of the new departure date.

The COR may request to extend a traveler’s stay if sufficient funding remains and if it is within the period of performance on the BPA

Call. There shall be no additional changes (beyond the contracted daily rate) for extensions requested by the COR.

FACILITY REQUIREMENTS

All facilities shall possess or meet all the criteria as stated below. The contractor shall provide a block of lodging rooms in a facility which is currently operating as an ongoing lodging facility and business catering to customers. Contracted hotels shall be located no more than six (6) miles and 30 minutes in peak rush hour driving traffic from the Foreign Service Institute campus at the George P.

Shultz National Foreign Affairs Training Center.

Any facility providing an offer must be FEMA approved. Facilities must also be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 W.S.C. 2201 et. Seq.) to be eligible for award. Offerors proposing facilities which are not listed as compliant will be rejected as non-responsive. In addition, facilities must be compliant with Federal, State, and Municipal Health Codes and the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12101 et.

Seq.). Contractor shall be in possession of a current, valid certificate of occupancy for each property used.

The contractor must maintain compliance and certifications throughout the term of the award.

SECURITY/SAFETY

The Contractor shall provide an environment that is in compliance with all safety codes required by law. At a minimum, the Contract-or is required to have the following:

a) The contractor facility shall be equipped with preferably Electronic Key Lock system or normal key locks on guest room access doors and all other primary guest entrances and exits in all buildings. Secondary or doors limited to essential staff entry/exit only will employ appropriate measures to ensure limited controlled access.

b) The contractor shall have a Fire Protection policy which includes a written plan reviewed by the local fire department, and the contractor shall rehearse this plan with its entire staff at least semi-annually for all buildings.

c) The Contractor shall ensure that the hotel has a minimum of one English-speaking staff member who can handle security and emergency issues at every property.

d) The Contractor shall provide adequate on site front desk and or security personnel 24 hours per day, seven days per week.

e) The Contractor's designated security manager shall maintain ongoing dialogue with police or equivalent to stay aware of threat/ crime in the area. This may include but not be limited to video coverage and surveillance of entrances/exits.

f) The Contractor shall have in all buildings view ports, deadbolts, and secondary locks on guest room doors.

g) The Contractor shall have self-closing guest room doors.

h) The Contractor shall have parking lot security which includes but is not limited to the entire parking area being well lit.

LODGING REQUIREMENTS

General Requirements The hotel must be rated at the AAA Three Diamond or better as shown at: http://midatlantic.aaa.com/Travel/Hotels

The hotel must have capacity to accommodate 25 or more guests in individual rooms in a block reservation at one time.

The guest rooms must be accessible only by the interior of the building.

Hotel must have sufficient Smoke Free rooms for all travelers under this contract (note: smoking rooms are not required but may be offered to travelers at check-in as an option if available and desired).

Early check-in times to accommodate flight arrivals (as available).

Late check-out times to accommodate flight departures (as available).

Accommodations to temporarily store luggage (up to five days) in a secure location while guest attends meetings before departing for airport on check-out date.

Hotel must be within one of the following radius 0.5 – 6 miles of a metro station and restaurants or 30 minutes away in peak rush hour commute.

The hotel must be located no more than six (6) miles and 30 minutes away in peak rush hour commute time. (See Facility Require-ments)

Parking for FSI instructors/Staff as needed (no more than three per group).

Hot breakfast served daily between 6-9 am (optional); indicate if breakfast is included in the price (there is no penalty for hotels who do not offer a hot breakfast as part of their rate).

Should the price of per diem for lodging fall below the contract rate, the contract rate shall be adjusted to not exceed the price of per diem for lodging.

Room Requirements Rooms must be individual/private sleeping rooms with private toilet and shower/tub facilities.

Include industry standard services such as complimentary toiletries, daily clean linen and towel service.

In-room or common area Wi-Fi service.

Desk equipped with laptop outlet, telephone and lighting.

Closet space for hanging clothing, and drawer space for folded clothing.

In-room microwave, refrigerator, coffee pot in room with coffee, tea and condiments.

Iron and ironing board available.

Basic cable television, local and long distance telephone service, wake up calls or alarm clock/radio, hairdryer, and security safe or lock box.

Cleanliness Requirements Guest rooms, corridor floors, walls and ceilings must be free of debris, marks and damage.

All guest room furniture, fixtures and equipment must be clean, neat and well-maintained.

Sink, tub, shower, toilet, bidet must be clean, free of hairs, stains and discoloration.

Bathroom tile and grouting must be clean, not discolored, cracked or mildewed.

Faucets and drains must operate smoothly and easily.

Minimum bath linens are present (one bathmat; two each of facecloth, hand towel and bath towel) and are free of spots, stains, tears and obvious frays.

Conference Room Conference/Meeting room access to accommodate approximately 28 people with table, chairs, water, and flip charts available for ap-proximately one hour, for five to six courses annually. AV capabilities and setup (projector, speakers and screen and Wi-Fi.)

Though not required, preference will be given to offerors who meet/exceed all requirements and that offer additional amenities such as a fitness center, business center, etc.

ADDITIONAL CHARGES/INCIDENTAL EXPENSES

Incidental expenses, such as but not limited to room service, telephone calls, pet deposit, movie and game rentals, restaurant invoices, parking, etc., are the responsibility of the individual traveler, and shall be billed to the individual. FSI will not pay for any charges beyond the agreed upon number of rooms at the nightly room rate.

Any additional days not requested and authorized by the COR shall be billed directly to the guest. Damages to furnishings, appli-ances, and facility shall be charged directly to the guest.

SHUTTLE REQUIRMENTS

The hotel must offer a shuttle service to/from FSI on business days exclusively for guests listed on the BPA Call rooming list, and meeting the following requirements:

Shuttle capacity shall be sufficient to accommodate the number of guests lodging under each BPA Call and shall provide on-time ar-rival and departure at the training center in one trip according to the schedules provided by COR or his/her designee.

The shuttles shall transport the group up to 25 students together to the FSI Visitor’s Center drop off area. The typical class schedule normally will require drop off between at 7:30 a.m. and 9:00 a.m. and pickup between 4:00 p.m. and 5:00 p.m. The schedules, however, are determined by the COR or his/her designee and will be tailored to each BPA Call. The schedules will be provided to the hotel three-to-five business days prior to the course or first day of transport, but are subject to change.

The shuttle shall display signage for each group that it is scheduled to transport to aid the students in locating their assigned vehicle and to ensure sufficient space on the shuttle for the actual students for which it is provided.

Class start and stop times sometimes change during infrequent early dismissal. Early dismissal does occur occasionally on the day pri-or to holiday or a weather emergency, as authorized by Department of State officials for Department employees and students at FSI.

The hotels will be informed of early dismissal as early as possible.

All shuttle service vehicles shall have air conditioning and heating. Buses or shuttle service vehicles shall be maintained in a quality and safe operating condition. Mandatory regional vehicle safety inspections/certifications and decals shall be current and displayed.

Bus or shuttle drivers should not solicit payment or gratuities from the students.

C.2 Performance Metrics

Performance Metrics

All BPA Call issued off of this contract will be closely monitored by the Contracting Officer's Representatives (COR) throughout the contract ordering period and will be reported upon at a minimum one time annually at the conclusion of each ordering period. Listed below are the performance metrics by which the Contractor will be evaluated in relation to the contractor's adherence to Statement of Work requirements.

The Contractor must be considered successful in fulfilling the contract requirements in order to continue to be considered for future opportunities. To be considered successful the Contractor score a minimum of three (3) in all categories listed below. Contractors will be evaluated using a scale 1-5 (1=Poor, 2=Fair, 3=Acceptable, 4=Excellent, 5=Superior).

Statement of Work Matrix

Performance Factor: Qual-ity

Poor Fair Acceptable Excellent Superior

Facility Requirements Security/Safety Require-ments Lodging Requirements Cleanliness Requirements Shuttle Requirements

Performance Factor:

Timeliness of Perform-ance

Poor Fair Acceptable Excellent Superior

Shuttle Timeliness Prompt Responses to Com-munications and Reserva-tion Requests/Changes

Performance Factor: Cost Control

Poor Fair Acceptable Excellent Superior

Current, Accurate and Complete Invoicing Unallowable Costs Not Billed

Performance Factor: Busi-ness Relations

Poor Fair Acceptable Excellent Superior

Adherence to Contract Ad-ministration Policies Effective and Efficient Communication

Performance Factor: Cus-tomer Satisfaction

Poor Fair Acceptable Excellent Superior

Positive Feedback from Students/Guests Responsiveness to COR re-quests (within the scope of the contract) Prompt and Courteous In-teractions

Section D- Packaging and Marking

D Packaging and Marking

RESERVED

Section E- Inspection and Acceptance

E Section E - Inspection and Acceptance

Section E - Inspection and Acceptance

E. 1. Inspection and acceptance of the services to be provided hereunder shall be made by the Government Technical Monitor (GTM), a Contracting Officer's Representative (COR) or an Alternate COR when specified.

E. 2. The Role of Government Personnel and Responsibility for Contractor Administration:

A. Contracting Officer (CO): The CO has the overall responsibility for administering this contract. He/she alone, without delegation, is authorized to take actions on behalf of the government to: amend, modify, or devi-ate from the contract terms, conditions, requirements, specifications, details and delivery schedules; make final decisions on disputed deductions from contract payments for non-performance or unsatisfactory performance;

terminate the contract for convenience or default; and issue final decisions regarding contract questions or mat-ters under dispute. Additionally, he/she may delegate certain other responsibilities to authorized representatives.

B. Contracting Officer's Representative (COR): The COR is responsible for promptly notifying the Contracting Officer in writing of any noncompliance or deviation in performance or failure to make progress; knowing and understanding the terms and provisions of the contract; knowing the scope and limitations of your authority; us-ing good judgment, skill and reasonable care in the exercise of authority; protecting privileged and sensitive procurement information. If questions arise which are not clearly answered in the contract or if disputes with the Contractor occur, prepare a written report to the Contracting Officer setting forth the problem(s) encountered.

C. Government Technical Monitor (GTM): The GTM will assist the COR in discharging responsibilities. The responsibilities of the GTM include, but are not limited to: monitoring and inspecting the Contractor's progress and performance; evaluating contractor performance with the terms and conditions of this contract; acting as the Government's representative at the work site; advising the contractor of proposed deductions for non-performance or unsatisfactory performance; preparing receiving reports and/or approving invoices for payment;

and advising the COR of any factors which may cause delay in work performance.

E. 3. All work performed under this BPA Call shall be of the highest quality standards, consistent with the best industry practices, to assure timely provision of services, optimum Department of State satisfaction, and ad-equate protection of Government assets.

E. 4. The contractor will be evaluated by the COR according to the requirements in Section C.1 Statement of Work and Section C.2 Performance Metrics.

Section F- Deliveries or Performance

F Deliveries or Performance

Section F - Deliveries or Performance

F.1- PERIOD OF PERFORMANCE (On or about)

This BPA is for five ordering period. Actual BPA Call for services may be issued any time from date of award.

Specific schedules and room reservations will be coordinated between the contractor and the COR and specified in each BPA Call.

On or About:

CLIN 001 Ordering Period 1: Sept. 1, 2019 - Aug 31, 2020 CLIN 002 Ordering Period 2: Sept. 1, 2020 - Aug 31, 2021 CLIN 003 Ordering Period 3: Sept. 1, 2021 - Aug 31, 2022 CLIN 004 Ordering Period 4: Sept. 1, 2022 - Aug 31, 2023 CLIN 005 Ordering Period 5: Sept. 1, 2023 - Aug 31, 2024

F.2 PLACE OF PERFORMANCE- TRAINING LOCATION

The George P. Shultz National Foreign Affairs Training Center, Foreign Service Institute (FSI) is located at the following address:

4000 Arlington Boulevard Arlington, VA 22204

F.3 NORMAL HOURS OF OPERATION

The normal hours of operation at FSI are Monday through Friday from 8:15 am to 5:00 pm. Hotel shuttles will generally be required weekdays 7:30 am to 9:30 am and 3:30 pm to 5:30 pm. Changes to the schedule may oc-cur, the contractor will be notified by the COR or CO.

F.4 GOVERNMENT CLOSURES

Should the Federal Government or the Department of State, Foreign Service Institute, close for any reason (e.g.

weather, terrorist threat, emergency situation, etc.) the shuttle and course lodging requirements may be modified by the COR.

Section G- Contract Administration Data

G Contract Administration Data

Section G - Contract Administration Data

G.1 NONPAYMENT OF UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the contractor of his/her own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Of-ficer is authorized to change the specifications, terms, and/or conditions of this contract.

G.2 CONTRACT ADMINISTRATION

The Contracting Officer shall issue a written BPA Call to the Contractor, providing the necessary funding and authorizing the Contractor to begin work. The Contracting Officer will appoint a Contracting Officer's Repres-entative (COR) to administer the BPA Call. Each BPA Call will set forth a firm-fixed price for the lodging and a period of performance. The hotel may invoice for only the rooms used and as authorized by the COR and within the parameters of the BPA Call (see "Late Arrival/No-Show/Cancellation Policy" for exceptions).

Work shall be authorized only through written BPA Call or BPA Call Modifications signed by the Contracting Officer. The Government shall not be obligated to pay the Contractor any amount in excess of the total BPA Call funded amount, and the Contractor shall not continue performance if to do so would exceed the total BPA Call funded amount. The contractor shall not perform work beyond the period of performance unless a modific-ation is issued by the Contracting Officer.

Only the Contracting Officer is authorized to make changes to a BPA Call. If a BPA Call is to be cancelled en-tirely, the government will provide ten (10) business days' notice without being subject to any charges. The Government reserves the right to terminate for convenience of the Government a BPA Call, upon written notice from the Contracting Officer.

G.3 INVOICING INSTRUCTIONS

Contractor shall submit invoices to one of the following address:

FSIPayable@state.gov (Please request a receipt confirmation)

Or

Department of State Foreign Service Institute Washington, D. C. 20520-4201 ATTN: Office of Budget and Management

The invoice must include the following information:

* Contractor name and address to which payment is to be made;

* DUNS number and tax identification numbers (for individuals this is your SSN);

* Order numbers in Blocks 3 and 4;

* Amount owed by FSI;

* Time payment discount, even if 'net';

* Itemized billing;

* Show ordering office in block 10;

* Cite contract number (Block 2) as well as requisition number (Block 4) in all correspondence;

* Unique vendor invoice number;

* Contact name and telephone number;

* Invoice date;

* Description, price, and quantity of goods/services;

* Date of period of performance (rendered services), delivery and/or shipment of goods.

Failure to submit an invoice with all required information will result in invoice being returned for proper sub-mission. The resubmitted invoice should state the resubmitted date not the original invoice date.

Payment will be due on the 30th calendar day after either (1) the date of receipt of proper invoice in the desig-nated office, or (2) the date the services are accepted by the Government.

G.4 SMOKE FREE WORK PLACE- NOTICE FOR SHUTTLE DRIVERS

(a) The Department of State has been designated a smoke free workplace.

(b) Definitions: "Smoking" means a lighted cigar, cigarette, pipe, or other tobacco product.

"Smoking Areas" means those designated exterior spaces where the smoking of tobacco products is permitted.

(c) Applicability: The Smoke-Free Workplace Policy applies to all occupants of the Schultz Center complex; as well as all Department of State owned, rented, or leased vehicles.

(d) Policy: It is the policy of the Department of State to promote a healthy environment.

Accordingly, the Department has adopted a policy prohibiting smoking in the interior of all domestic buildings and facilities effective August 1, 1993.

G.5 PARKING AND GOVERNMENT FACILITY ENTRY

All parking and government facility entry requirements will be given to the awarded contractor and updated as Department and Bureau policy is issued. Contractors shall obey all motor traffic regulations, posted speed limit and stop signs, designated drop off locations and parking rules. Contractors shall follow all gate identification and entry requirements.

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and posi-tion title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, un-less the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is assigned per BPA Call.

(End of clause)

Section H- Special Contract Requirements

H Special Contract Requirements

Section H - Special Contract Requirements

H.1 REMOVAL FROM DUTY

The Government may direct that a contractor be removed immediately from the work site(s) should it be de-termined that the person is unfit for the job. A determination of unfitness may be made from, but not limited to, incidents involving the most immediate identifiable types of misconduct or delinquency as set forth below:

*Falsification or unlawful concealment, removal, mutilation or destruction of any official documents or records, or concealment of material facts by willful omissions from other documents or records;

*Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. Also participation in disruptive activities which interfere with the normal and efficient operations of the Government;

*Theft, vandalism, or any other criminal actions;

*Selling, consuming or being under the influence of intoxicants, drugs or substances which product similar ef-fects;

*Improper use of communications equipment or government property;

*Violations of security procedures or regulations;

*Unacceptable performance.

The Contractor shall be responsible for maintaining satisfactory standards of conduct and integrity. The Con-tracting Officer, acting on the advice of the COR, will make all determinations regarding the removal of any employee from the work site(s).

H.2 CONTRACTOR RESPONSIBILITY

The contractor, not the government shall exercise supervision and control over the contractor's personnel. The contractor is responsible to the government. The contractor is to ensure that the professional personnel assigned to this contract have the training, skills, clearances and certifications necessary to perform the general require-ments of this contract. The contractor shall be responsible for the health and safety of its employees and for any injury or damage to them. The contractor shall be responsible at its own expense for loss and/or damage to gov-ernment property or personnel resulting from contractor fault or negligence or from the fault of its employees.

H.3 CONTRACTOR SELF IDENTIFICATION

All contractor personnel attending meetings, answering Government telephones, and/or working in other situ-ations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public, of other government personnel, or Con-gress that they are Government officials. Contractor personnel must also ensure that all documents, emails or re-ports produced by them are suitably marked as contractor products or that contractor participation is appropri-ately disclosed. This direction shall be adhered to unless otherwise waived, in writing, by the cognizant Con-tracting Officer.

At no time will any contractor utilize Government letterhead for any correspondence between the contractor and any other entity depicting or imitating that the Contractor is a member/employee of the US Government, either as an individual or as a company/corporation. Example: Using the Department of State Seal (or any other Gov-ernment's agency seal) in their letterhead or emails.

H.4 OBSERVANCE OF LEGAL HOLIDAYS AND GOVERNMENT CLOSURE

(a) The Department of State observes the following days as holidays:

New Year's Day Martin Luther King's Birthday

Washington's Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When any such day falls on a Saturday or Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to com-pensation except as set forth in the contract. If the contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

Section I- Contract Clauses

Clause Title

52.202-1 Definitions (Nov 2013)

52.203-5 Covenant Against Contingent Fees (May 2014)

52.203-7 Anti-Kickback Procedures (May 2014)

52.203-12 Limitation On Payments To Influence Certain Federal Transactions (Oct 2010)

52.204-7 System for Award Management (Oct 2018)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.212-4 Contract Terms and Conditions--Commercial Items (Oct 2018)

52.217-8 Option to Extend Services (Nov 1999)

52.219-28 Post-Award Small Business Program Rerepresentation (Jul 2013)

52.223-5 Pollution Prevention and Right-to-Know Information (May 2011)

52.223-6 Drug Free Workplace (May 2001)

52.224-1 Privacy Act Notification (Apr 1984)

52.224-2 Privacy Act (Apr 1984)

52.232-1 Payments (Apr 1984)

52.233-1 Disputes (May 2014)

52.244-6 Subcontracts for Commercial Items (Jan 2019)

52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984)

52.249-4 Termination for Convenience of the Government (Services) (Short Form) (Apr 1984)

52.253-1 Computer Generated Forms (Jan 1991)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders--Commercial Items (Jan 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to ac-quisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

__Alternate I (Aug 2007) of 52.222-50 (22 U.S.C.7104(g)).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has in-dicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] x(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995)(41 U.S.C. 253g and 10 U.S.C. 2402).

x(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.).

x(4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (Feb 2012) (Pub. L. 109–282) (31 U.S.C.

6101 note).

__(5) 52.204-11, American Recovery and Reinvestment Act--Reporting Requirements (Jul 2010) (Pub. L. 111-5).

x(6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for De-barment. (Dec 2010) (31 U.S.C. 6101 note).

__(7) 52.209–9, Updates of Publicly Available Information Regarding Responsibility Matters (JAN 2012) (41 U.S.C. 2313).

__(8) 52.209–10, Prohibition on Contracting with Inverted Domestic Corporations (section 740 of Division C of Pub. L. 111–117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110–161).

__(9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__(10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__(11) [Reserved] x(12)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__(ii) Alternate I (Nov 2011).

__(iii) Alternate II (Nov 2011).

__(13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__(ii) Alternate I (Oct 1995) of 52.219-7.

__(iii) Alternate II (Mar 2004) of 52.219-7.

x(14) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)).

__(15)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637(d)(4)).

__(ii) Alternate I (Oct 2001) of 52.219-9.

__(iii) Alternate II (Oct 2001) of 52.219-9.

__(iv) Alternate III (Jul 2010) of 52.219-9.

x(16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

x(17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__(18) 52.219-16, Liquidated Damages--Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__(19)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__(ii) Alternate I (June 2003) of 52.219-23.

__(20) 52.219-25, Small Disadvantaged Business Participation Program--Disadvantaged Status and Reporting (Dec 2010) (Pub. L.

103-355, section 7102, and 10 U.S.C. 2323).

__(21) 52.219-26, Small Disadvantaged Business Participation Program--Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, sec-tion 7102, and 10 U.S.C. 2323).

__(22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

x(23) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2011) (15 U.S.C. 632(a)(2)).

__(24) 52.219-29 Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business Concerns (Nov 2011).

__(25) 52.219-30 Notice of Set-Aside for Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Busi-ness Program (Nov 2011).

x(26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

x(27) 52.222-19, Child Labor--Cooperation with Authorities and Remedies (Jul 2010) (E.O. 13126).

x(28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

x(29) 52.222-26, Equal Opportunity (Mar 2007)(E.O. 11246).

x(30) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

x(31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

x(32) 52.222-37, Employment Reports on Veterans, (Sep 2010) (38 U.S.C. 4212).

__(33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__(34) 52.222-54, Employment Eligibility Verification (Jan 2009). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.).

__(35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C.

6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.).

__(ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.).

__(36) 52.223-15, Energy Efficiency in Energy Consuming Products (Dec 2007) (42 U.S.C. 8259b).

__(37)(i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O.

13423).

__(ii) Alternate I (Dec 2007) of 52.223-16.

x(38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

x(39) 52.225-1, Buy American Act--Supplies (Feb 2009) (41 U.S.C. 10a-10d).

__(40)(i) 52.225-3, Buy American Act -- Free Trade Agreements -- Israeli Trade Act (June 2009) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, and 110-138).

__(ii) Alternate I (Jan 2004) of 52.225-3.

__(iii) Alternate II (Jan 2004) of 52.225-3.

__(41) 52.225-5, Trade Agreements (Nov 2011) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

x(42) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Of-fice of Foreign Assets Control of the Department of the Treasury).

__(43) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__(44) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C.5150).

__(45) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f),10 U.S.C. 2307(f)).

__(46) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f),10 U.S.C. 2307(f)).

x(47) 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration (Oct 2003)(31 U.S.C. 3332).

x(48) 52.232-34, Payment by Electronic Funds Transfer--Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332).

__(49) 52.232-36, Payment by Third Party (Feb 2010)(31 U.S.C. 3332).

__(50) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__(51)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006)(46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__(ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement pro-visions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__(1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

__(2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__(3) 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

__(4) 52.222-44, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C.

351, et seq.).

__(5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment -- Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

__(6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services -- Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

x(7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247).

__(8) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this para-graph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transac-tions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for…