19FR6326Q0107.pdf

Embassy of the United States of America

U.S. Embassy Paris Date: October 23, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19FR6326Q0107

Enclosed is a Request for Quotations (RFQ) for the insurance of Official Government Owned Vehicles. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by Friday November 6th, 2026 at 4:00PM CET (Central European Time). No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to Pariscontracting@state.gov .

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

6. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Craig N. Deatrick Contracting Officer mailto:Pariscontracting@state.gov https://www.sam.gov/

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TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19FR6326Q0107, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19FR6326Q0107, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

ATTACHMENTS

Attachment A- List of Government Owned Vehicles on September 28, 2026 Attachment B- Sinister Statistics

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR16297706

2. CONTRACT NO.

3. Award/effective date 4. Order number

5. Solicitation number

19FR6326Q0107

6. Solicitation issue date

October 23, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SEVERINE RUINOT

b. Telephone number (No collect calls)

0033 1 43 12 25 13

8. Offer due date/local time

November 6, 2026- 16:00

9. ISSUED BY CODE 10. This acquisition is Unrestricted or Set aside:____ % FOR:

US EMBASSY PARIS Small business Women-owned small business

PROCUREMENT OFFICE

2 Avenue Gabriel

Hubzone small business

(WOSB) Eligible under the women-owned

Small business program NAICS:

750008 Paris Pariscontracting@state.gov

EDWOSB

8 (A)

Service-disabled veteran-owned small business

SIZE STANDARD:

11. Delivery for fob destination unless block is Marked

See schedule

12. DISCOUNT TERMS 13a. This contract is a rated order under DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/

OFFERER

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

US EMBASSY PARIS

Attn: PARIS FMC DBO 2 Avenue Gabriel 75008 Paris ParisFMCDBO1@state.gov

CODE

17b. Check if remittance is different and put such address in offer 18b. Submit invoices to address shown in block 18a unless block below is checked SEE ADDENDUM

19.

ITEM

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Insurance of Official Government Owned Vehicles for the period from December 30, 2026 through December 29, 2027

All

25. ACCOUNTING AND APPROPRIATION DATA

26. Total award amount(For Govt. Use Only)

27a. Solicitation incorporates by reference far 52.212-1, 52.212-4 are attached. addenda are are not attached

27b. Contract/purchase order incorporates by reference far 52.212-4. . addenda are are not attached

28. Contractor is required to sign this document and return ____ copies to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.

29. Award of contract: ref. _________________ offer dated ____________. your offer on solicitation (block 5), including any additions or changes which are set forth herein, is accepted as to items:

30a. Signature of offeror/contractor 31a. UNITED STATES OF AMERICA (Signature of contracting officer)

30b. Name and title of signer (type or print)

30c. Date signed

31b. Name of contracting officer (type or print)

Craig N. Deatrick

31c. Date signed mailto:Pariscontracting@state.gov mailto:ParisFMCDBO1@state.gov

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19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN received inspected accepted, and conforms to the contract, except as noted: _______________________________

32b. Signature of authorized government representative

32c. Date 32d. Printed name and title of authorized government representative

32e. Mailing address of authorized government representative 32f. Telephone number of authorized government representative

32g. E-Mail of authorized government representative

33. Ship number 34. Voucher number 35. Amount verified correct for

36. Payment complete partial final

37. Check number partial final

38. S/R Account no.

39. S/R Voucher no. 40. Paid by

41.a. I certify this account is correct and proper for payment 42a. Received by (print)

41b. Signature and title of certifying officer

41c. Date

42b. Received at (location)

42c. Date rec’d (yy/mm/dd) 42d. Total containers

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SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19FR6326Q0107

PRICES, BLOCK 23

I. PERFORMANCE WORK STATEMENT

A. The purpose of this indefinite delivery indefinite quantity (IDIQ) contract is to provide insurance and related management services for all US Government owned vehicles located in Paris, in the Suburbs of Paris and at Consular Posts in France (Strasbourg, Marseille, Nice, Bordeaux, Lyon and Rennes) in accordance with the Statement of work detailed in Section 1, Block 20.

B. The contract will be for a one-year period from December 30, 2026, through December 29, 2027

C. The contract type will be an indefinite-quantity indefinite-delivery type of contract under which may be placed firm-fixed price delivery orders.

QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Paragraphs

Performance Threshold

Services.

Performs all insurance services set forth in the scope of work.

IV thru IX – pages 8 to 11

All required services are performed and no more than one

(1) customer complaint is received per month.

1. SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

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2. STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), if any of the services exceed the standard.

3. PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

II. CONSIDERATION

The price shall be an invariable flat rate per year and per vehicle regardless of its make, nature, origin, number of passengers carried, size, weight and horsepower. On release of this solicitation the US Embassy fleet consists of 113 vehicles, including trucks, armored vehicles (quantity 14), panel vans and forklift with an average administrative horsepower of 14 per vehicle- please see details on Attachment A. The number of vehicles may vary during the period of contract performance as described in Paragraph

6. ‘Increase/Decrease in number of Vehicles. It is anticipated that about 8 (eight) vehicles may be added or subtracted from the pool during 2027.

III. PRICING/ PREMIUMS

The Contractor shall provide the services described below for the period of the contract, starting on the date of award for one base year. The fixed unit prices, estimated quantities are as shown below.

The unit price shall include all direct and indirect costs associated with automobile liability insurance excluding any exempted tax and including but not limited to personnel, administration, management, labor, transportation, overhead and profit. All premiums shall be in Euros (€).

https://www.acquisition.gov/far/52.212-4

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3.1 – Pricing Schedule

CLIN SERVICES

ESTIMATED

QUANTITY

UNIT

UNIT PRICE

IN EUROS (€)

ALL TAXES

INCLUDED

TOTAL

ESTIMATED

PRICE IN EUROS

ALL TAXES

INCLUDED

0001 Vehicles Insurance Premium 113 Vehicles

0002 Assistance services 112 Vehicles

TOTAL PRICE

IN EUROS (€)

EXCLUDING

VAT

TOTAL PRICE

IN EUROS (€)

VAT INCLUDED

0003 Administrative fees 1 All

Annual total estimated price in Euros (€) All taxes included

* The quantities are estimates and may vary during the contract period of performance.

Assistance services shall not be required for the Embassy Forklift.

MINIMUM AND MAXIMUM AMOUNTS

During this contract period, the Government shall place orders totaling a minimum of 70 (seventy) vehicles. This reflects the contract minimum for each year of this contract. The amount of all orders shall not exceed 120 (one hundred twenty) vehicles. This reflects the contract maximum for each year of this contract.”

3.2 Value added tax

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period.

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CONTINUATION TO SF-1449,

RFQ NUMBER 19FR6326Q0107

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

IV- DESCRIPTION OF SERVICES/ SPECIFICATIONS

4.1 Third Party Insurance Coverage

4.1.1 The Contractor shall provide third party liability insurance coverage for all vehicles listed in Attachment A. On an as-needed basis the U.S. Embassy may also require insurance coverage for vehicles arriving from Washington for official VIP visits. A task order containing a list of visit vehicles with detailed information on the relevant vehicles and the duration of visit shall be issued no later than one day before commencement of the visit. The prices on the task order shall be pro-rated based on the cost of insurance for one month i.e. the minimum amount per vehicle per visit shall be based on one twelfth of the annual premium cited in paragraph 3 of this contract. Separate invoices based on each individual task order shall be issued and forwarded to the US Embassy for payment at the end of each visit.

4.1.2 The types of coverage are: a) Bodily injuries (to include passengers riding in the vehicle other than the driver); b) Property damage, including juridical protection, civil responsibility, multi drivers with valid licenses (French, American or other nationals authorized to drive); c) assistance 24/7 including towing services from any point of breakdown (including the point of departure (workplace or work parking facility)).

4.1.3 The following requirements are excluded from the Contract: bonus/malus, franchise, burglary, fire and broken windows. The insurance shall cover all official vehicles and their passengers on a 24-hour basis in all circumstances including motorcades wherever the vehicles are driven in France or in foreign countries by Embassy personnel including U.S. citizens on temporary visit.

4.1.4 For the accidents in which the Government’s responsibility is not involved or only partially involved, the Contractor shall take necessary action to claim any expenses for equipment, personnel and/or passengers. On material damage, the starting date for each claim shall be the day the Government forwards the repair estimates to the Contractor. These estimates shall be accepted and settled immediately by the Contractor if they are less or equal to the amount authorized under the Convention of Direct Indemnification for Accidents (Convention IDA). In need of expertise, an automobile expert will be appointed within eight (8) days by the Contractor at its own expense or by the third party’s insurance at no cost to the Government. All invoices covering repair costs shall be settled within thirty (30) days.

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4.1.5 Further accidents in which the Government’s responsibility is fully or partially involved, the Contractor shall take necessary action to settle the claims of the third party.

4.2 Managerial and Administrative Support

4.2.1 The Contractor shall furnish all managerial and administrative support necessary to furnish the insurance under this contract.

4.2.2 The Contractor shall provide a representative for the administration of this contract. This representative will meet with the Contracting Officer’s Representative (COR) as needed. The representative shall submit original documents, such as accident reports, to the Contractor’s office so that claims are received within any legally stipulated time. If the representative is absent, an alternate shall serve as a replacement. The alternate shall be familiar with this contract and all cases in progress.

4.2.3 At the beginning of the following year, the Contractor shall regularize the Embassy account concerning the movements of vehicles that occurred during the previous year (addition or removal of vehicles insurance). This shall consist of:

The issuance of a detailed list of vehicles that were added and removed within the year with the corresponding prorated amount to be charged or deducted. This list shall be in an excel format.

The issuance of an invoice corresponding to the added vehicles within the past year, with a pro-rated calculation of the costs.

The prorated payment to the US Embassy of the vehicles that were removed from the pool within the past year.

4.3 Legal Assistance

4.3.1 If authorized in advance by the United States Department of Justice and requested by the Contracting Officer, the Contractor shall provide legal services in case of any accidents that are brought into court involving vehicles covered by the Contractor’s policy. This service shall include adjudication and management of every case through final resolution, even if the insurance policy has expired before the time of final resolution. There shall be no additional charge for this service.

4.3.2 The Contractor shall inform the Contracting Officer immediately if third parties threaten legal action as a result of inability to settle any accident.

4.3.3 The fact that the Embassy is entitled to diplomatic immunity shall not in itself be a sufficient reason for refusing to settle any insurance case.

4.3.4 The Contractor understands the publicity caused by undue delay may embarrass the United States Government. The Contractor must agree to take proper and discreet action to settle each accident on its merits.

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4.4 Documentation

The Contractor shall provide all documents required by law, including certificates and stickers to be affixed to the vehicles.

V- CLAIMS

5.1 On material damage the starting date for each claim shall be the day the Government forwards the repair estimate to the Contractor. These estimates shall be accepted and settled immediately by the Contractor if they are less than €_________.

If additional expertise is needed, an expert will be appointed within eight (8) days by the Contractor at its own expense or by the third party’s insurance at no cost to the Government. All invoices covering repair costs shall be settled within thirty (30) days.

5.2 If the estimate exceeds € _________ and if requested by the third party, one expert or two will be contacted and the Contractor will make every effort to have the estimate complete within thirty (30) days.

5.3 For security reasons and to quickly settle claims, the Contractor shall assign only one expert to deal with U.S. Government claims.

VI- INCREASE/DECREASE IN NUMBER OF VEHICLES

The total number of vehicles could vary during the course of contract year. The Contractor shall update and maintain a complete list of all vehicles covered under this contract. For each vehicle withdrawn from the contract or for each new vehicle added to it during the course of the contract year, the Contractor shall calculate the pro-rated amounts to be credited to or paid by the Government. The cumulative debit or credit cost generated by the aforementioned changes will be paid or reimbursed at the end of the contract period. A complete reconciliation list shall be prepared by the Contractor and approved by the Contracting Officer’s Representative (COR) at the end of the contract period (please refers to section 4.2.3). The Contractor will have one calendar month to settle the account in case the credits exceed the debits. This payment shall not be considered as discharge payment until all cases of damages are fully treated and no other action is expected or required.

The minimum and maximum for this contract are determined in quantities in Article 52.216-19 - ORDER LIMITATIONS (OCT 1995), page 21.

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VII- LIST OF VEHICLES

For security reasons the registration number of each vehicle shall be communicated to the Contractor after the award of the contract. All measures shall be taken to secure this information. The Contractor shall not permit any unauthorized access to sensitive or administratively controlled information and shall not permit any individual access to sensitive or administratively controlled information without the prior written authorization of the Contracting Officer.

VIII- INSURANCE

In signing the contract, the Contractor certifies that it has obtained all permits and licenses from the French authorities to act legally on this contract. The Contractor shall provide evidence of possession of permits and licenses with its proposal. This shall include compliance with the regulation “code des assurances” as required by French law and for brokers, registration to the ORIAS (“Organisme pour le Registre des Intermédiaires en Assurance”) register.

IX- LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the contract shall be payable by the Contractor without recourse to the Government for the amounts thereof.

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SECTION 2 - CONTRACT CLAUSES

52.212-4 TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEVIATION JAN 2026)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to

13 | P a g e 3 5 receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

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(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical

15 | P a g e 3 5 possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti- Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of

16 | P a g e 3 5 award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement.

Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause

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ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES ARE INCORPORATED BY

REFERENCE:

CLAUSE TITLE AND DATE

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (DEVIATION JAN 2026)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES (DEVIATION FEB 2026)

52.222-50 COMBATING TRAFFICKING IN PERSONS

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF CONTRACT

(DEVIATION FEB 2026)

52.228-4 WORKER’S COMPENSATION AND WAR-HAZARD INSURANCE OVERSEAS (APRIL 1984)

52.229-6 TAXES - FOREIGN FIXED PRICE CONTRACTS (FEB 2013)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MAR 2023)

52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (DEVIATION JAN 2026)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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52.240-93 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (DEVIATION

JAN 2026)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION

JAN 2026)

THE FOLLOWING FAR CLAUSES ARE PROVIDED IN FULL TEXT:

52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from December 30, 2026, through December 29, 2027.

(b) All delivery orders or tsk orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered “issued” when –

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either –

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 70 Vehicles, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of than 120 (one hundred twenty) vehicles

(2) Any order for a combination of items in excess of than 120 (one hundred twenty) vehicles or

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(3) A series of orders from the same ordering office within 2 (two) days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract (i.e., includes the Requirement clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 (two) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

52.216-22 INDEFINITE QUANTITY (DEVIATION FEBRUARY 2026)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order, which may include order options to be exercised after the ordering period of this contract but before the end of the period of performance of the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order, including options exercised, to the same extent as if the order were completed during the contract's ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after December 29, 2027.

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension

20 | P a g e 3 5 of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the performance period of the contract.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 1 (one) year.

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond September 30 of the current calendar year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30 of the current calendar year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

THE FOLLOWING DOSAR CLAUSES ARE PROVIDED IN FULL TEXT:

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an email signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

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3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

652.216-70 ORDERING - INDEFINITE-DELIVERY CONTRACT (APR 2004)

The Government shall use one of the following forms to issue orders under this contract:

(a) The Optional Form 347, Order for Supplies or Services, and Optional Form 348, Order for Supplies or Services Schedule - Continuation; or,

(b) The DS-2076, Purchase Order, Receiving Report and Voucher, and DS-2077, Continuation Sheet.

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE UNITED STATES

(JUL 1988)

This is to certify that the item(s) covered by this contract is/are for export solely for the use of the U.S.

Foreign Service Post identified in the contract schedule.

The Contractor shall use a photocopy of this contract as evidence of intent to export. Final proof of exportation may be obtained from the agent handling the shipment. Such proof shall be accepted in lieu of payment of excise tax.

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE) (AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices in an original preferably by email to ParisFMCDBO1@state.gov to the office identified in Block 18b of the SF-1449. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

Invoices shall be addressed to:

AMERICAN EMBASSY PARIS

A l’attention de : FMC VOUCHERS / DBO 2, avenue Gabriel 75382 PARIS Cedex 08 Tél.:331.43.12.22.22 mailto:ParisFMCDBO1@state.gov

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The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

(c) Contractor Remittance Address. The Government will make payment to the contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

32.404 EXCLUSIONS

(a) This subpart does not apply to advance payments authorized by law for—

(1) Rent;

(2) Tuition;

(3) Insurance premiums;

(4) Expenses of investigations in foreign countries;

(5) Extension or connection of public utilities for Government buildings or installations;

(6) Subscriptions to publications;

(7) Purchases of supplies or services in foreign countries, if—

(i) The purchase price does not exceed $15,000 (or equivalent amount of the applicable foreign currency); and

(ii) The advance payment is required by the laws or government regulations of the foreign country concerned;

(8) Enforcement of the customs or narcotics laws; or

(9) Other types of transactions excluded by agency procedures under statutory authority.

(b) Agencies may issue their own instructions to deal with advance payment items in paragraph (a) of this section authorized under statutes relevant to their agencies.

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB 2015)

(a) The Department of State observes the following days as holidays:

New Year’s Day Martin Luther King’s Birthday Washington’s Birthday Easter Monday Labor Day Veteran’s Day WWII Memorial Day Ascension Day With Monday

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Juneteenth Independence Day French National Day Assumption Day Labor Day Columbus Day All Saints’ Day Veterans Day WWI Thanksgiving Day Christmas Day

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by…