Attachment A - Scope of work.pdf

Attachment A- STATEMENT OF WORK

Consular Section Waiting Room Carpeting

B building / Ground floor

RFQ 19FR6326Q0103 August 18, 2026

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Project Title:

Phased Carpet Replacement in Consular Waiting Area and Consular Lobby

Location: Consular Waiting Area and Consular Lobby, Building B, American Embassy, Paris

Date: August 18, 2026

Department of State

STATEMENT OF WORK

Replacement of carpet in Consular Waiting Area and Consular Lobby

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I. GENERAL NOTES

The US Embassy, Paris-France requires the recarpeting of the waiting area of the Consular Section (CA), B-

Building, at the Embassy of the United States, 2 Avenue Gabriel, 75008 Paris. The works shall be done as per drawings, scope of work, specifications and general contract conditions. This project requires an experienced contractor to execute the works.

The Contractor shall provide all labor, material, tools, equipment, daily supervision and other related items required to complete the works as per scope of work, specifications and attached drawings. Contractors are advised to visit the site and verify the existing site conditions to develop their proposal.

The Property shall be operational during the work, and the contractor shall take all necessary measures to avoid disturbances and nuisances to occupants. Each work zone shall be cleared and handed to the contractor with sign-off from the U.S. Embassy.

The working hours shall be from 9:00 to 12:00 and from 13:00 to 17:00 - Monday to Friday.

During American and French holidays, the Property shall be closed.

All work shall be performed in accordance with:

1. The safety requirements of the EM-385-1-1 http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf;

2. The safety requirements within the Occupational Safety and Health Standards https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1

910;

3. Local French occupational safety and health requirement laws and regulations;

4. When there is a difference with the minimum requirements, the more stringent requirement shall be followed.

For all kind of work, the Contractor shall provide a “Safety and health protection plan” (or PP SPS – Plan particulier de sécurité et de protection de la santé). All work shall comply with all applicable French and

European building regulations.

Important note: prior to any work, the Contractor shall submit, for approval, all detailed drawings and products data requested by the Contracting Officer Representative (COR)

The COR for these works shall be the Facilities Architect.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910 https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910

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II - INTRODUCTION

This Scope of Works (SOW) outlines the requirements for the phased removal of the existing carpet and the phased installation of the new carpet tiles within designated areas of the Consular Services, in the Consular

Waiting Area and the Consular Lobby at the State Department's Paris Embassy. All work shall be conducted in a secure environment, minimizing disruption to ongoing Embassy operations and adhering to the highest standards of quality, security, and safety.

The project objective is:

➢ To replace existing worn carpets with new, high-performance carpet tiles.

➢ To ensure a seamless, phased transition with minimal impact on embassy personnel and operations.

➢ To provide a durable, aesthetically pleasing, and functional flooring solution.

➢ To include provision for future maintenance and replacement of stained tiles.

III- CARPET TILES MATERIAL SPECIFICATION

The Contractor shall install new carpet tiles type Heuga 530 II Color Dove Blue by Interface OR EQUAL, as per the provided specification. Approximate carpet replacement area: 312 m². All dimensions and quantities are indicative and shall be field-verified by the Contractor prior to submitting its offer.

The contractor shall provide carpet tiles, compatible for high-traffic with the following key characteristics:

✓ Construction: Tufted, structured loop pile carpet tile (Velours tufté bouclé texturé uni)

✓ Fiber Type: 100% recycled polyamide fiber

✓ Standard Backing: CQuest™Bio

✓ Dimensions: 50cm x 50cm

✓ Total Thickness: 6.4mm (±0.5mm)

✓ Performance Classification: EN 1307:33 (Professional use, heavy traffic)

✓ Installation Method: Carpet tiles shall be installed using the manufacturer's approved installation system appropriate for the existing substrate and heavy-traffic application. The contractor shall submit the proposed installation system, adhesive/connectors, and substrate preparation materials for COR approval prior to installation.

Note: References to specific brand names, in the Scope of Work, establish a standard of quality and performance, but equivalent products may be proposed if they meet or exceed these standards. Offerors shall provide evidence, such as technical specifications or certifications, to demonstrate that proposed alternatives have the same salient features and meet all required characteristics. The COR shall evaluate and approve equivalent products based on their compliance with salient specifications and suitability for the intended purpose. Offerors are responsible for ensuring compatibility with existing systems and adherence to applicable standards and regulations

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A pre-work submittal is required noting carpet/color sample, installation system, primer/leveling/patching products, stair nosing, tactile warning and riser products, phasing plan, safety plan, and waste-disposal certificate.

IV- DETAILED SCOPE OF WORKS

The work shall include, but not be limited to, the following:

4.1. Phased Planning and Coordination

The Contractor shall provide a phased planning and coordination as follows as part of Phase 1 of the project:

✓ Detailed Phasing Plan: The Contractor shall develop a comprehensive, multi-phase plan in coordination with the Consular Services facility management, outlining specific areas, timelines, and access protocols to minimize disruption. This plan shall include:

o Identification of work zones and their sequence.

o Proposed working hours.

Note: The contractor shall be able to perform the work during business hours from Monday to

Friday.

o Logistics for furniture movement and storage.

Note: The contractor shall be responsible for removal of furniture for storage in designated areas by the COR - except Government IT/Security equipment which shall be removed by the US

Embassy.

✓ Communication Protocol: The Contractor shall establish clear communication channels with embassy staff for daily updates, issue resolution, and schedule adjustments.

✓ Site Protection: The Contractor shall implement robust protection measures for all adjacent areas, walls, doors, and existing furniture not being moved, including dust barriers and floor protection. Site shall be cleaned at the end of each working day.

4.2. Existing Carpet Removal (Phased)

The renovation area shall remain in function with public access. The Contractor shall consider the carpet replacement work in phases to minimize disruption.

Carpet removal shall be done in phases and shall include:

✓ Existing Carpet Removal:

The Contractor shall:

o Thoroughly remove all existing carpet, carpet tiles, and any underlying adhesive or padding.

o Utilize appropriate tools and techniques to ensure complete removal without damaging the subfloor.

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✓ Subfloor Preparation:

o Inspect/test the substrate after removal and provide manufacturer-compatible primer/leveling as needed o Clean the subfloor meticulously, ensuring it is free of dust, dirt, grease, and any residual adhesive.

o Repair any minor imperfections on the subfloor (cracks, holes, uneven surfaces) using appropriate patching compounds to create a smooth, level, and clean surface suitable for new carpet tile installation.

✓ Waste Management:

o Collect all the removed carpet and debris.

o Properly bag and dispose of all waste materials in accordance with local French regulations and embassy environmental policies, providing appropriate certificate of proper disposal o Ensure all waste and all underfloor materials are removed from the premises discreetly and efficiently, maintaining security protocols.

4.3. New Carpet Tile Installation (Phased)

New carpet tiles installation shall be done in phases and shall include:

✓ Acclimatization: The contractor shall ensure carpet tiles are acclimatized to the room temperature and humidity for at least 48 hours prior to installation, as per manufacturer guidelines.

✓ Layout Planning:

In consultation with the COR, the Contractor shall respect the optimal layout pattern for the

Manufacturer’s carpet tiles(or equivalent) tiles. The "Coupe de pierre" (stone cut) and "Recouvrement"

(overlap) methods indicated in the manufacturer’s specification shall be considered with this product or the equivalent.

The Contractor shall replace stair-nosing for carpeting on the stairs in the consular section including compliance with accessibility (PRM) signage requirements. This shall include anti-slip stair nosing, tactile warning surfaces and contrasting riser plates.

✓ Adhesive Application:

The contractor shall:

o Utilize a full-spread, permanent commercial-grade carpet tile adhesive GlasBacRE or equal — suitable for heavy pedestrian traffic, in lieu of a glue-free connector system. Apply adhesive uniformly across the full substrate area using the trowel notch size and application rate specified in the manufacturer's installation guide, ensuring complete tile-to-substrate bond and long-term dimensional stability.

6 | P a g e 8 o Ensure proper substrate preparation (per ASTM F710 or manufacturer requirements) prior to adhesive application to promote strong, stable adhesion and to prevent tile lifting, curling, or shifting under heavy traffic conditions.”

✓ Tile Placement:

o Lay the carpet tiles precisely, ensuring tight seams and consistent patterns.

o Corner and Edge Fitting: For all corners and edges of office spaces, ensure the precise cutting and fitting of carpet tiles are paramount.

▪ Utilize a sharp utility knife and a straight edge to achieve clean, accurate cuts.

▪ Measure and cut tiles to fit snugly against walls, columns, and door frames, ensuring no gaps.

▪ For irregular shapes or complex corners, create templates to ensure precise cuts.

▪ Where necessary, use a knee kicker or stretcher to ensure tiles are fully engaged and flat, preventing buckling or lifting.

▪ Ensure the pile direction is consistent with the chosen layout pattern throughout the installation.

o Stairs/Accessibility: People with Reduced Mobility (PRM) requirements

▪ Contrasting riser plates, tactile warning surfaces, and anti-slip stair nosing shall be required to comply with accessibility (PRM) signage requirements.

o Clean site

4.4. Quality Control and Handover

Quality control and handover shall include:

✓ Post-Installation Inspection: The Contractor shall conduct a thorough inspection of the installed carpet tiles to ensure:

o All tiles are properly seated and adhered o Seams are tight and unremarkable.

o Patterns are consistent.

o Edges and corners are neatly finished.

o Overall appearance meets the highest quality standards.

✓ Cleaning: The Contractor shall perform a final cleaning of the newly installed carpet and the surrounding work areas, removing any debris or dust.

✓ Walk-Through: The Contractor shall conduct a joint walk-through with the COR representative to confirm satisfactory completion of all works.

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V- PROVISION FOR FUTURE REPLACEMENT (RESERVE

STOCK)

The Contractor shall provide a reserve stock of carpet tiles for possible future replacement

✓ Reserve Stock: A reserve stock of " Heuga 530 II Couleur Dove Blue " (or equivalent) carpet tiles, equivalent to 5% of the total installed area, shall be provided to the State Department. This stock is intended for future replacement of stained, damaged, or worn tiles, ensuring continuity of the flooring system without the need for immediate reordering.

✓ Storage: This reserve stock shall be clearly labeled and delivered to a designated, secure storage location within the embassy.

VI- SECURITY AND SAFETY

✓ All personnel working on-site must undergo and pass the necessary security background checks as required by the State Department and the Paris Embassy.

✓ All work shall adhere strictly to Embassy security protocols, including escort requirements, restricted access areas, and material handling procedures.

✓ Adherence to all relevant health and safety regulations (local and international) is mandatory. This includes, but is not limited to, proper use of Personal Protective Equipment (PPE), dust control measures, and emergency procedures.

VII- PROJECT TIMELINE

The contractor shall commence work within 30 calendar days after receipt of contract award.

The Contractor shall complete the work within 30 calendar days after contract award.

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VIII- DELIVERABLES

Expected deliverables for this project are as follows:

✓ Detailed Phasing Plan

✓ Pre-work submittals: carpet sample, installation system, primer/leveling/patching products, stair nosing, tactile warning and riser products, safety plan

✓ Completed carpet tile removal and disposal.

✓ Prepared subfloor.

✓ Installed " Heuga 530 II Couleur Dove Blue " OR EQUAL carpet tiles throughout designated areas.

✓ Reserve stock of carpet tiles (5% of total installed area).

✓ Post-installation inspection report.

✓ Final cleaned work areas.