Solicitation ref. 19FR6326Q0070 - Section A.pdf
PDF 185 KB Posted
- Solicitation number
- 19FR6326Q0070
- Issued by
-
Department of State US Embassy Paris
About this file
This is a Request for Quotes (RFQ) for the restoration of a large 19th Century Mirror with Gilt Bronze Mounts, issued by the U.S. Embassy in Paris, France on May 7, 2026 (Reference: 19FR6326Q0070). The contract is a firm, fixed-price purchase order payable in Euros, with pricing to include all labor, materials, insurance, overhead, and profit. Eight Contract Line Item Numbers (CLINs) are specified: transportation from the BOVIS warehouse in Bondoufle to the contractor's workshop and to the residence in Paris (75008), condition report, presentation of findings and treatment plans to an advisory committee, restoration work, mirror replacement, analysis and conservation treatment report, recommendation for hanging system, and an optional additional analysis line item. The contractor must include 20% Value Added Tax (VAT) as a separate line item on invoices. The contract price is not subject to adjustment for material, equipment, or labor cost escalation, currency exchange rate fluctuations, or delays caused by the contractor.
Prospective offerors must be registered in the System for Award Management (SAM) database prior to proposal submission, with failure to register resulting in determination of non-responsibility. The mandatory site visit is scheduled for May 27, 2026, at 10:00 a.m. CET at the Bovis warehouse in Bondoufle, with attendance coordinated through Dominique Mazier or Omer Sagbo (pariscontracting@state.gov) by May 25, 2026, at 11:00 a.m. CET. Quotations must be submitted electronically to ParisContracting@state.gov no later than June 10, 2026, at 4:00 p.m. CET in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format, with file size not exceeding 30MB per submission. Required submission documents include the SF-1442 cover sheet, Section A (pricing), Section L (representations and certifications), additional information required in Section J, and proof of SAM registration. The Government intends to award the contract to the responsible company submitting an acceptable offer at the lowest price based on initial proposals without discussions, though discussions may be held with companies in the competitive range if necessary.
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| File | Type | Posted |
|---|---|---|
| SF-1442.doc | DOC document | |
| Solicitation ref. 19FR6326Q0070 – Sections C to L.pdf | ||
| Section B of solicitation ref. 19FR6326Q0070.pdf |
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Text version
Embassy of the United States of America
U.S. Embassy, Paris France
May 7, 2026
Dear Prospective Offeror:
Subject: Request for Quotes ref.19FR6326Q0070
Enclosed is a Request for Quotes (RFQ) for the restoration of a large 19th Century Mirror with Gilt Bronze Mounts. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
A site visit will be held on May 27, 2026, at 10:00 am CET at the Bovis warehouse in Bondoufle (71). Prospective offerors/quoters should contact Dominique Mazier / Omer Sagbo to pariscontracting@state.gov by May 25, 2026, at 11:00 CET for additional information or to arrange entry in the site.
Quotations are due on June 10, 2026, no later than 16:00 CET. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.
Your quotation must be submitted electronically to ParisContracting@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS- Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Section L Representations and Certifications
4. Additional information as required in Section J
5. Proof of SAM Registration
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Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.
Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Craig N. Deatrick Contracting Officer Enclosure:
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TABLE OF CONTENTS
SF-1442 COVER SHEET
A. PRICING
B. STATEMENT OF WORK
C. PACKAGING AND MARKING
D. INSPECTION AND ACCEPTANCE
E. DELIVERIES AND PERFORMANCE
F. CONTRACT ADMINISTRATION DATA
G. SPECIAL TERMS AND CONDITIONS
H. CLAUSES
I. LIST OF ATTACHMENTS
J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION
K. EVALUATION CRITERIA
L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS
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SECTION A - PRICING
A.1. PRICE
The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.
CLINs DESIGNATION Total price in € excl. VAT
Transportation from BOVIS warehouse in Bondoufle to the
Contractor's workshop and to the residence (Paris 75008) after the restoration
0002 Condition Report
0003 Presentation of Findings / Treatment Plans to Advisory Committee
0004 Restoration
0005 Replacement of mirror
0006 Analysis and Conservation Treatment Report
0007 Recommendation for Hanging System
0008 OPTION: Additional Analysis (if applicable)
TOTAL PRICE EXCL. VAT
VAT
TOTAL PRICE INCL. VAT
A.2 VALUE ADDED TAX (VAT
The Contractor shall include the 20% VAT as a separate charge on the Invoice and as a separate line item.
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A.3 TYPE OF CONTRACT
This is a firm, fixed- price contract payable entirely in the currency indicated in the SF-1442. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The Government will not adjust the contract price due to fluctuations in currency exchange rates. The Government will only make changes in the contract price or time to complete due to changes made by the Government in the work to be performed, or by delays caused by the Government.
The Government will make payments based on quantities and unit prices only to the extent specifically provided in the contract.
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SECTION B - STATEMENT OF WORK
B.1 CHARACTER AND SCOPE OF WORK
The Contractor shall furnish and install all materials required by this contract. The Specifications/Statement of Work are set forth separately in the attached Section B of Solicitation ref. 19FR6326Q0070 document.
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