Attachment 1- Scope of work AC replacement US Embassy Offices.pdf

1 | P a g e 9

Attachment 1- SCOPE OF WORK

RFQ 19FR6326Q0061

Installation of the air conditioning system in a U.S Government

Property Chancery

I. General

The US Embassy, Paris-France requires the replacement of the Air Conditioning system located in six offices at the US Embassy Paris.

The work shall be done as per drawings, scope of work, specifications, and general contract conditions. This project requires an experienced contractor to execute the work.

The Contractor shall provide all labor, material, tools, equipment, supervision, and other related items required to complete the works as per scope of work, specifications and attached drawings.

Prior to any work, the Contractor shall submit for approval all detailed drawings and products data requested by the Contracting Officer Representative (COR).

The Property shall be occupied during the works, and the contractor shall take all necessary measures to avoid disturbances to occupants.

The working hours shall be from 9:00 to 12:00 and from 13:00 to 17:00 Monday to Friday.

During American and French holidays, the Property shall be closed.

II- Regulations and Contractor Requirements

All work shall be performed in accordance with:

1. The safety requirements of the EM-385-1 http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-

1.pdf;

2. The safety requirements within the Occupational Safety and Health

Standards https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1

&p_part_number=1910;

3. Local French occupational safety and health requirement laws and regulations.

4. The requirements of the UTE C-18-510 standard for electrical work.

5. The requirements of the UTE C-15-100 standard for electrical work.

6. The requirements of the certificate of competence in refrigerant fluids.

Note: When there is a difference between requirements the more stringent requirement shall be followed.

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910 https://www.osha.gov/pls/oshaweb/owastand.display_standard_group?p_toc_level=1&p_part_number=1910

2 | P a g e 9

For all kind of work, the contractor shall provide a “Safety and health protection plan” (or PPSPS –

Plan particulier de sécurité et de protection de la santé)–

For electrical work, the contractor shall provide the appropriate certification per electrician:

“Certificat d’habilitation électrique” with B2V+BR certifications.

All work shall comply with all applicable French and European building regulations.

The contractor shall provide a resource-loaded work schedule that clearly outlines the sequence of tasks, along with the associated resources and timeframes for each floor and each task.

Any official changes or financial commitments shall be authorized by the Contracting Officer (CO) through the issuance of a contract modification. No financial changes to the scope of work can occur without written directions from the government procurement office and the CO.

The Contractor shall submit identification information for all employees designated to work on-site to the COR, to be added to the approved Visitor Roster.

The details should include full name, vehicle make, model, and registration number.

III- Work and Requirements Description:

3.1- General description:

The US Embassy Paris has the requirement to install an Air Conditioning (A/C) system at 2

Avenue Gabriel, 75008 Paris, in offices A211, A211a, A211b, A212, A213, A213a.

The contractor shall:

➢ Remove the existing installation, Airwell window AC, model AWWR-WFD012-C11, Prod

Number 7WT010009.

➢ Furnish and install 6 indoor units in the offices on the second floor, and the condenser on the third-floor terrace above the offices.

➢ Furnish and install condensate pumps as necessary, in accordance with manufacturer’s recommendations.

➢ Furnish and install refrigerant lines for all the units (outdoor/indoor).

➢ Furnish and install new circuit breakers.

➢ Furnish and install electrical cables for each unit.

➢ Furnish and install wired remotes, one for each indoor unit. The locations must be approved by the COR.

➢ Evacuate system, test for leaks and perform unit commissioning at job completion.

3 | P a g e 9

➢ Maintain the installation for one year as part as the one-year warranty starting the day of work’s final acceptance, with four visits, one every three months. The visits shall include the cleaning of the filters or their replacement, the control of the electrical connexions, the temperatures measures on different setpoints, visual inspection of potential leaks, and monitoring the operation of the lift pump.

NOTE: The company that will be contracted to carry out the work will have to provide the certificates of competence of the technicians doing the work and their electrical authorizations.

(Electrical certifications and refrigerant fluid handling certification)

3.2- Components Installation:

The contractor shall use:

• Only products that comply with the relevant European Standards.

• PVC covers where external pipe work is required.

NOTE: Indoor and outdoor unit locations shall be installed in accordance with the manufacturer’s specifications.

3.3- Detailed Works:

The Contractor shall:

➢ Protect work perimeter.

➢ Set up debris collectors for disposal of all construction debris.

Note: All debris shall be disposed of in appropriate waste facilities and in accordance with

French regulation. A certificate of disposal shall be provided to the COR.

➢ Coordinate with the COR on when work will be scheduled.

➢ Supply and install a complete set of new air conditioning systems with the following technical features:

❖ One Daikin condenser type VRV 5-S RXYSA8AY1, with a minimum of 20kW cooling capacity and a maximum of 30kW and less than 80 decibels when working at full speed (according to the manufacturer’s recommendations) OR EQUAL and approved by the COR.

❖ Six Daikin evaporators: two DAIKIN FXAA-20A, three DAIKIN FXAA-25A, one

DAIKIN FXUA-71A (according to the manufacturer’s recommendations) OR

EQUAL and approved by the COR.

❖ Refrigerant lines and electrical cables from the condenser to the evaporators

Note: lines and cables shall run through the false ceiling of the office A212.

4 | P a g e 9

❖ Refrigerant lines and electrical cables from the condenser to the evaporators

Note: lines and cables shall not run on the ground of the terrace (third floor). The elevated cable tray must allow passage of people and equipment below it with height equal to the cable tray already installed on this terrace. (An example will be shown on the third-floor terrace during the site visit)

❖ Six Daikin wired remote controls type Daikin BRC1E53 (according to the manufacturer’s recommendations) OR EQUAL and approved by the COR.

Note: Remotes shall not have Bluetooth or Wifi option integrated.

❖ Condensates pumps as necessary.

Note: Condensates shall be evacuated in the existing drain (under the sink), in the water feature between office 213a and the corridor. Evacuation pipe shall not be too close to any electrical equipment or block its opening.

❖ New refrigerant lines (according to the manufacturer’s recommendations).

❖ Breakers for each indoor unit following the manufacturer’s recommendations, and one lockable disconnect switch for each unit.

❖ A lockable disconnect switch for the condenser.

❖ Vacuum and pressurize using nitrogen for 24 hours for the tightness / leak test.

❖ Furnish picture of the nameplate (with model, serial number, details) of the unit and a picture of the whole unit installed (for each indoor and outdoor unit), naming the office and the exact location of the equipment.

NOTE: This leak test shall be done under the pressure that complies with the manufacturer’s recommendations.

3.4 Units locations, See drawings in section IX :

Second floor :

Unit 1: Daikin FXAA-25A

Unit 2: Daikin FXAA-20A

Unit 3: Daikin FXAA-25A

Unit 4: Daikin FXUA-71A

Unit 5: Daikin FXAA-25A

Unit 6: Daikin FXAA-20A

Location 7: Condensates evacuation.

3.5- Electrical connections:

Electrical installation shall be carried out by a qualified electrician.

➢ Cover all cables by furnishing and installing conduits or pipe covers.

5 | P a g e 9

➢ Supply and install all electrical lines in accordance with the manufacturer’s recommendations.

➢ Supply and install a 400V Three-phase +N+T between the condenser and the electrical panel.

➢ Supply and install new electrical cables type U1000RO2V [3G2.5mm2] OR EQUAL between the evaporators and the electrical panel. Each evaporator must be connected to the closest electrical panel on the same floor if possible.

➢ Install a precise and durable marking for each unit on electrical panels, naming the unit with the location.

➢ Supply and install circuit breakers from Schneider Electric with 30mA protection

(according to the manufacturer’s recommendations) OR EQUAL.

➢ Supply and install a bus cable which must be shielded with metal braids, with a minimum cross-section of 2x1.5mm2.

➢ Commission and test the new air conditioners.

➢ Train up to three (3) persons for the use of the remote control.

NOTE: The contractor shall verify the breaking capacity (Icc) between the breakers and shall give the current.

NOTE: A calculation note shall be provided and approved by the COR prior installation.

This calculation concerns the cooling capacity needed for the offices and the refrigerant charge according to the length of the pipes.

3.6- Cleaning and Restoration of the site:

The contractor shall:

➢ Remove the waste and transport it to the dump or a recycling center.

Note: A certificate of disposal/ destruction shall be provided to the COR

➢ Remove tarps and other protections that have been installed.

➢ Dust the premises affected by the work.

➢ Scrape off glue, coating, resins and other dirt if necessary.

➢ Proceed with cleaning equipment, floors and walls.

➢ Ventilate the premises after the site cleaning is finished.

➢ Ensure all tools and rubbish is removed from the U.S. Government property.

This needs to be checked and approved by the COR at the end of the cleaning session.

6 | P a g e 9

3.7- Commissioning:

➢ Add or remove refrigerant according to the length of pipe run and the manufacturer recommendations. (Usually, grams per meter over the maximum length).

➢ Run current – measure the run current of the unit. Refer to manufacturer’s nameplate.

Ensure inverter units are running at maximum.

Note: Electrical testing must be carried out by licensed persons

➢ Flush the drain with 2-3 liters of water to ensure free water flow and no leaks.

➢ Check unit operation in all modes: heating, cooling, fan (all speeds), dry, auto.

➢ Check blade swing function.

➢ Complete the warranty card as required.

Annex:

➢ Put batteries in remote and set clock or configure the wall controller in accordance with the manufacturer’s operation manual.

➢ Instruct customers in the use of the unit:

- Cooling – Set to 21 - 24 Deg C with an outside temperature of +45°C.

- Heating – Set to 22 – 24 Deg C with an outside temperature of - 15°C.

- Drying Mode – lowers humidity without lowering temperature.

- Auto – maintains set point with heating and cooling, IV Safety precautions:

Note: The service provider will have to take all necessary measures to ensure the safety of the passersby.

➢ Use corrects manual handling techniques to lift heavy objects; lifting – refrigeration tools and equipment can be heavy.

➢ Use good housekeeping techniques to prevent injuries.

➢ Refer to the Job Safety analysis for your business.

➢ Ensure MSDS are available for all hazardous materials.

V Removal and delivery of new installation

The removal and delivery of the equipment must be carried out either manually using the stairs (in this case the protection of the spaces must be done in accordance with attachment 5) or with the help of a lift.

7 | P a g e 9

VI Warranty:

The work shall be covered by a one-year warranty on parts and labor. During this warranty year, there shall be four maintenance visits to the air-conditioning system.

This warranty shall start on the day of final acceptance if no shortcomings are to be reported.

During this warranty, a technician shall be sent, no longer than 3 calendar days, for corrective maintenance.

Exclusions: Misuse, Vandalism or Malicious damage, Unauthorized third party intervention.

VII- Period of performance

The Contractor shall be required to commence work under this contract within 30 (thirty) calendar days and complete the entire work ready for use no later than 30 (thirty) calendar days after the work has started.

8 | P a g e 9

VIII- American Holidays:

The following is a list of the U.S. national holidays and the legally observed local holidays for calendar year 2026.

DATE DAY OF THE

WEEK

HOLIDAY TYPE

Jan. 1 Thursday New Year’s Day American/French

Jan. 19 Monday Martin Luther King Jr’s Birthday American

Feb. 16 Monday Presidents Day American

April 6 Monday Easter Monday French

May 1 Friday Labor Day French

May 8 Friday Victory Day (WWII) French

May 14 Thursday Ascension Day French

May 25 Monday Whit Monday French

May 25 Monday Memorial Day American

June 19 Friday Juneteenth American

July 4 Saturday* Independence Day American

July 14 Tuesday French National Day French

Aug. 15 Saturday Assumption Day French

Sept. 7 Monday Labor Day American

Oct. 12 Monday Columbus Day American

Nov. 1 Sunday All Saints’ Day French

Nov. 11 Wednesday Veterans Day (WWI) American/French

Nov. 26 Thursday Thanksgiving American

Dec. 25 Friday Christmas American/French

* American Holiday observed on Friday, July 3, 2026

9 | P a g e 9

IX - Drawings

Plans of Units Locations:

211b