SF-30 Amendment 0001 - RFQ 19FR6326Q0057.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE 1 OF 7 PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

February 13, 2026

4. REQUISITION/PURCHASE REQ. NO.

PR15798266

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

Department of State

American Embassy

Contracts Office – AM8

2 avenue Gabriel

75382 Paris Cedex 08

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19FR6326Q0057

X

9b. DATED (SEE ITEM 11)

February 4, 2026

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

[X] is extended until Tuesday February 24, 2026 at 17:00 [] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ____1__ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF

OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

- Extend the bid due date from February 20, 2026 ,at 18:00 to Tuesday February 24, 2026, at 17:00 (local French time)

- Add CLIN 0003 for chimney sweeping to the base year and all three option years

- Add the requirement for chimney sweeping to the statement of work as shown in the attached revised pages.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Craig N. Deatrick

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83) Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

R F Q 1 9 F R 6 3 2 6 Q 0 0 5 7

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MODIFICATION OF PAGES 4 TO 9 OF THE RFQ

SECTION 1 - THE SCHEDULE

Continuation to SF-1449

RFQ Number 19FR6326Q0057

PRICES, BLOCK 23

1.0 DESCRIPTION

The Embassy of the United States in Paris, France requires services to maintain boilers, in leased apartments located in Paris and its vicinity, in safe, reliable and efficient operating condition. The contract type is an IDIQ

(indefinite delivery indefinite quantity) contract under which task orders shall be placed to order the services

(annual preventive maintenance and weekday emergency maintenance).

The contract will be for a one-year period, with three one-year optional periods of performance.

The Contractor shall perform work, including furnishing all labor, material, equipment, and services, for the U.S.

Embassy Paris. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and

52.228-5), overhead, and profit. The Government will pay the Contractor invoice based on a fixed unit price per service required that has been satisfactorily performed.

2.0 PRICING

2.1 VALUE ADDED TAX

Value Added Tax (VAT) is not included in the CLIN rates. If applicable, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion

2.2 Base Year - The Contractor shall provide the services shown below for the base period of the contract, starting on the contract award date and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

CLIN DESIGNATION

ESTIMATED

QUANTITY

UNIT

Unit price in

Euros

Excluding VAT

TOTAL PRICE IN EUROS

WITHOUT VAT

(Including all Labor, materials, trip, overhead and profit)

0001 Annual preventive maintenance 50 Each EUR

Curative or emergency maintenance 50 Each

EUR

0003 Annual chimney sweeping 5 Each EUR

Subtotal excl. VAT EUR

10% VAT Amount EUR

Total estimated amount incl. VAT – BASE YEAR EUR

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2.3 Option Year 1 - The Contractor shall provide the services shown below for Option Year 1, for a period of

12 months after base year.

QUANTITY

UNIT

Unit price in

Euros

Excluding VAT

TOTAL PRICE IN EUROS

WITHOUT VAT

(Including all Labor, materials, trip, overhead and profit)

0001 Annual preventive maintenance 50 Each EUR

Curative or emergency maintenance 50 Each

EUR

0003 Annual chimney sweeping 5 Each EUR

Subtotal excl. VAT EUR

Total estimated amount incl. VAT – OPTION YEAR ONE EUR

2.4 Option Year 2 - The Contractor shall provide the services shown below for Option Year 2, for a period of

12 months after option year 1

QUANTITY

UNIT

Unit price in

Euros

Excluding VAT

TOTAL PRICE IN EUROS

WITHOUT VAT

(Including all Labor, materials, trip, overhead and profit)

0001 Annual preventive maintenance 50 Each EUR

Curative or emergency maintenance 50 Each

EUR

0003 Annual chimney sweeping 5 Each EUR

Subtotal excl. VAT EUR

Total estimated amount incl. VAT – OPTION YEAR TWO EUR

2.5 Option Year 3 - The Contractor shall provide the services shown below for Option Year 3, for a period of

12 months after option year 2

QUANTITY

UNIT

Unit price in

Euros

Excluding VAT

TOTAL PRICE IN EUROS

WITHOUT VAT

(Including all Labor, materials, trip, overhead and profit)

0001 Annual preventive maintenance 50 Each EUR

Curative or emergency maintenance 50 Each

EUR

0003 Annual chimney sweeping 5 Each EUR

Subtotal excl. VAT EUR

Total estimated amount incl. VAT – OPTION YEAR THREE EUR

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2.6 Total price in EUR, VAT included – Base year and three option years

Base Year - Total price in EUR, VAT included EUR

Option Year One - Total price in EUR, VAT included EUR

Option Year Two - Total price in EUR, VAT included EUR

Option Year Three - Total price in EUR, VAT included EUR

GRAND TOTAL OF BASE YEAR PLUS THREE OPTION

YEARS, VAT INCLUDED EUR

2.7- Minimum and Maximum

Minimum: The Government shall place orders totaling a minimum of 648.00 € VAT included ( six hundred and forty-eight euros). This reflects the contract minimum for the base year and three option years.

Maximum: The amount of all orders shall not exceed 100,000.00 € VAT included (one hundred thousand euros). This reflects the contract maximum for the base year and three option years.

3- QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the

Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Performs all Boilers maintenance set forth in the scope of work.

III through VII

All required services are performed and no more than one (1) customer complaint is received per month.

3.1 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

3.2 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting

Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and

Conditions-Commercial Items), if any of the services exceed the standard.

3.3 Procedures.

(e) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(e) The COR will complete appropriate documentation to record the complaint.

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(e) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(e) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

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CONTINUATION/ADDENDUM TO SF-1449

RFQ Number 19FR6326Q0057

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATION/WORK STATEMENT

1. Background

The U.S. Embassy in France requires professional maintenance services for boilers located in leased residential apartments in the Paris and its vicinity.

The contract shall include preventive maintenance for approximately 50 apartments and approximately 50 emergency interventions for up to 200 apartments during daytime hours on weekdays located in Paris and its vicinity.

The contractor must ensure the safe, efficient, and reliable operation of these water heating systems while adhering to applicable French regulations.

2. Objectives

The objective of this contract is to ensure the proper functioning, safety, and longevity of all boilers in the apartments included in this contract (Attachment A - List of boilers to be maintained). The contractor shall perform preventive maintenance, curative repairs, and provide timely documentation and reporting to ensure compliance with French safety and environmental standards.

3. Scope of Services

The contractor shall provide the following services:

3.1 Preventive Maintenance in approximately 50 leased apartments – CLIN0001

The US Embassy Paris is responsible for the annual maintenance in approximately 50 apartments in Paris and its vicinity.

For those, the Contractor shall:

• Conduct one annual preventive checkup for each boiler (50 units approximatively).

• Provide a detailed planning proposal for the preventive checkups, specifying the date and time for each boiler’s maintenance.

The planning must be submitted to the Contracting Officer’s Representative (COR) for approval prior to implementation.

• Clean boiler components, including burners, heat exchangers, and combustion chambers.

• Test and calibrate safety devices, thermostats, and pressure controls.

• Check for leaks, corrosion, or other signs of wear and tear.

• Supply and install small spare parts, when needed, without extra cost, in the limit of 70 Euros, VAT included per spare part.

Note: For major repairs for parts worth more than 70€ VAT included, a separate quote shall be provided and subject to approval before repair.

• Verify compliance with local regulations and manufacturer guidelines.

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• Provide an unlimited number of curative maintenance operations/ emergency interventions from Monday to Friday, 9:00 to 18:00 to the boilers that are included in the pool for preventive maintenance when required.

3.2 Curative or emergency maintenance on other apartments – CLIN0002

The US Embassy leases about 200 additional apartments in which the yearly maintenance of the boilers is provided by the landlord or the building.

Emergency interventions may be required on those boilers as well during working hours.

The contractor shall then:

• Provide weekday and daytime interventions for those boilers under contract (from 9:00 AM to 6:00 PM, from Monday to Friday).

• Diagnose and repair boiler malfunctions, including issues with ignition systems, fuel supply, or heat output.

• Provide temporary solutions if immediate repairs are not feasible.

• Ensure minimal disruption to residents during interventions.

Note: For major repairs for parts worth more than 70€ VAT included, a separate quote shall be provided and subject to approval before repair.

3.3 Annual chimney sweeping – CLIN 0003

The Contractor shall perform annual chimney sweeping in certain apartments.

For those apartments, the Contractor shall:

• Conduct one annual chimney sweeping for each boiler.

• Provide a detailed planning proposal for the annual chimneys’ sweeping, specifying the date and time for each boiler’s chimney sweeping.

3.4 Spare Parts Management

The contractor shall:

• Supply and install small spare parts without extra cost in the limit of 70 Euros, VAT included per spare part.

• Ensure all replacement parts meet manufacturer specifications and comply with French regulations.

• Maintain an inventory of commonly used spare parts to minimize delays in repairs.

3.5 Documentation and Reporting

The contractor shall:

• Provide an intervention report after each maintenance or repair visit.

o The report must include details of the work performed, issues identified, and any corrective actions taken.

o Include any documentation required by French law, such as safety certifications or compliance records.

• Maintain detailed service records for each boiler, including dates of maintenance, repairs, and inspections.

• Submit monthly reports summarizing work performed, issues identified, and recommendations for future maintenance.