SF-30 Amendment A0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF

PAGES

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2. AMENDMENT/MODIFICATION NO.

A0001

3. EFFECTIVE DATE

November 8, 2024

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

Department of State American Embassy Contracts Office – AM8 2 avenue Gabriel 75382 Paris Cedex 08

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19FR6325R0001

9b. DATED (SEE ITEM 11) 10/22/2024

X

10a. MODIFICATION OF CONTRACT/ORDER

NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [] is extended until [X] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ____1__ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [] is required to sign this document and return _ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment to:

1. Provide questions and answers requested by potential offerors, as shown in the two attached pages, in addition to Attachment C – (Prevoyance Results).

2. The date for submission of offers remains unchanged at 16:00 hours on November 20, 2024.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Stanislas Parmentier

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE

SIGNED

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83) Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

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QUESTIONS AND ANSWERS

Question 1: Can you confirm that you have terminated your current contract as a precautionary measure ? As a reminder, the deadline is October 31, 2024. ?

Answer 1: We cannot provide information on our termination procedures, but we anticipate a contract award effective January 1, 2025.

Question 2: Would it be possible for you to provide us with a demographic of employees? Attached you will find a model containing the elements we need.

Answer 2: Please see Attachment B of our contract which provides detailed demographic information on employee types.

Question 3: Would it be possible for you to provide us with a copy of the health and welfare contracts or information notices?

Answer 3: We cannot provide a copy of the health contract in existence, or any information notices related to the contract.

Question 4: Would it be possible for you to provide us with the current contribution rates for health and welfare costs?

Answer 4: We cannot provide this information.

Question 5: Would it be possible for you to provide us with the results on the life insurance/death & disability plans ?

Answer 5: Please see Attachment C which provides information on life insurance/death & disability results for the last five years.

Question 6: Finally, if you have the contribution rates applicable on January 1, 2025, for both health and welfare costs, that would be great.

Answer 6: We’re requesting vendors to provide this necessary information, as we intend to award this contract with an effective date of January 1st, 2025.

Question 7: Could you provide us with the complete demographics of your local employees mentioned in your RFP, please? (A sample file is attached for your convenience.)

Answer 7: Please see Attachment B of our contract which provides detailed demographic information on employee types.

Question 8: In addition to our request below, could you send us the profit and loss (P&L) accounts for the last 5 years of your L&D contracts (prévoyance), please?

Answer 8: Please see Attachment C which provides information on life insurance/death & disability results for the last five years.

Question 9: When will the award of the contract for 2025 take place?

Answer 9: The anticipated award date is January 1, 2025.

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Question 10: When is the starting date of the contract?

Answer 10: January 1, 2025.

Question 11: Where will the health and life services take place? What currency will be used to pay for them?

Answer 11: The health and life insurance services are for the U.S. Embassy France local employees and will take place in France and be paid in Euros (€) only.

Question 12: What is the currency of the contract for both the premiums and reimbursements?

Answer 12: Exclusively Euros (€).

Question 13: Are all the beneficiaries (Employees, family members and retirees) of the health and life insurance services living in France?

Answer 13: Yes.

Question 14: How is the invoicing of the health and life insurance services structured.

Answer 14: For the Employees, the health and life insurance services are billed to U.S. Embassy France who will make the corresponding payments. The health and life insurance services premiums and reimbursements for the family members and for the retirees are debited / credited from / on their bank accounts.

Question 15: Premiums and reimbursements: have all the beneficiaries French bank accounts in euros (€)?

Answer 15: Yes.

Question 16: Can the potential offerors answer either on the health or on the life insurance?

Answer 16: No. The requirements are for both the health and life insurance that shall not be separated.

Question 17: Shall the management center be located in Paris?

Answer 17: Not necessarily. It can be located outside of Paris.

Question 18: Is this solicitation due to unsatisfactory services from the current Contractor?

Answer 18: No, as per FAR regulations we are obliged to compete on a basis of full and open competition.

Question 19: Is the starting date of the Contract January 1, 2025?

Answer 19: January 1, 2025.

Question 20: How many brokers were solicited including the current Contractor?

Answer 20: The solicitation has been posted on SAM.gov to reach as many potential sources as possible

Question 21: Can the potential offerors get additional demographic information and results on the health and life insurance?

Answer 21: This additional information is provided in Attachment C which is part of this amendment.