SF-30-A0001- 19FR6324Q0019- On Demand Make-ready janitorial services.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 / 5

2. AMENDMENT/MODIFICATION NO.

A0001

3. EFFECTIVE DATE

February 23, 2024

4. REQUISITION/PURCHASE REQ. NO.

PR#12112637

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

7. ADMINISTERED BY (If other than Item 6)

CODE

Department of State American Embassy Contracts Office – AM8 2 avenue Gabriel 75382 Paris Cedex 08

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19FR6324Q0019

X

9b. DATED (SEE ITEM 11) February 8, 2024

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [] is extended until [X] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ____1__ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to answer questions asked during the pre-bid conference on February 21, 2024 and make changes to the specifications. Please see Q&A in the below pages 2 to 4 and specification revisions, highlighted in yellow on page 4 and 5 attached.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Prashant R. Hemady

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83) Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

P a g e | 2 RFQ 19FR6324Q0019- On- demand Make Ready Janitorial services

QUESTIONS AND ANSWERS

1/ How many interventions can we have during the same day? Will they be in the same building?

There shall be between one (1) or two (2) apartments to clean the same day. On a very exceptional occasion, there may be three (3) apartments.

Apartments shall not be necessarily in the same building. They may be located in different areas of Paris.

2/ Does the contractor include an outside lift to clean the exterior of windows?

No, the majority of the windows are French windows. The contractor shall clean the outside where possible ensuring the safety of the cleaning personnel. If the outside of the window can not be safely reached, then the Contractor shall not attempt to clean it.

3/ How is the surface to clean considered?

The gross surface shall be considered for the pricing.

4/ Will apartments be empty?

Apartments will be unoccupied. However, transit furniture will be placed in the apartments before cleaning.

This shall include beds, sofas, coffee table, TV furniture.

5/ How should trash be removed?

Cardboards from the welcome kit shall be removed from the apartment and stacked in the building recyclable bins or disposed away from property by the Contractor in accordance with French regulations.

If required, various trash shall be removed from the apartment or the cave (CLIN003 or CLIN004) and shall be disposed away from the property by the Contractor.

The Contractor shall propose the method to be used which must be in accordance with French regulations.

The city of Paris proposes trash removal options. You may find information on what is possible within this contract on the following link:

https://www.paris.fr/pages/les-encombrants-un-service-public-hors-norme-17519

6/ How much time do you anticipate for the final inspection per apartment?

Final inspection is anticipated to last approximately 30 minutes

7/ Can we visit or have pictures of an apartment?

Apartments are not identical. They shall be mostly Haussmanien style apartments but they can be all different sizes and layouts.

https://www.paris.fr/pages/les-encombrants-un-service-public-hors-norme-17519

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Please find the pictures of one apartment for example only.

8/ How do you anticipate the situation during the Olympic games?

We do not have any information about it. We do not know if we will be able to provide apartments keys at the Chancery or not. This will be addressed as soon as we have more information.

The Contractor shall anticipate difficulties in accessing the Chancery and possibly apartments in certain areas where the traffic will be regulated and stopped in some streets.

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9/ When will you give apartments keys?

The keys shall be handed over the day before the intervention.

10/ What are the payment conditions?

Payment shall be made within thirty (30) days after receipt of the invoice by our financial office and upon services rendered.

The Contractor shall invoice after each intervention referencing the appropriate task order in each case.

11/ Does the Contractor need a NCage and UEI number?

The Contractor shall be registered in SAM.gov

REVISIONS TO THE SPECIFICATION

PAGES 6 AND 7 OF THE RFQ 19FR6324Q0019

SPECIFICATIONS

2.1 Make-ready cleaning services- CLIN0001

The Contractor shall perform thorough “make-ready” cleaning that shall include, but not limited to:

Dusting of all baseboards Sweeping, wiping and waxing of wooden floor Vacuuming of all floor surfaces Shampooing of all carpeted areas Cleaning of all tiles and marbles - floors and walls Cleaning of inside and outside cupboards, wardrobes, built-in or stand-alone.

Cleaning of the vents, primarily in the kitchen and bathroom Dusting of walls (including tiled walls) Cleaning, disinfecting and descaling of bathroom sanitary fittings.

Cleaning, disinfecting and descaling of kitchen sanitary fittings.

Note: The Contractor shall make sure any trace of limestone in kitchen and bathroom sanitary and toilets are entirely removed.

Polishing of faucets Window cleaning, interior and exterior Dusting of light fixtures, cleaning of all switches Sweeping of the balconies Vacuuming of floor area inside fireplace Thorough cleaning of appliances: fridge, microwave, stove, hood including filters, oven, dishwasher, washing machine, dryer, fans, etc.

Note: The Contractor shall completely remove any mold / mildew seen in the appliances.

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PAGE 8 OF THE RFQ 19FR6324Q0019

III- PROCESS AND CONTRACTOR REQUIREMENTS

The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. He/She shall be available 5/7 from 8:00 to 18:00. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S.

Government staff. The supervisor shall have supervision as his or her sole function.

The COR shall confirm to the Contractor’s project manager the work to be performed (and whether extra cleaning is necessary or not) between ten (10) days and three (3) days prior the work. The Contractor shall be able to perform services within three (3) days notice minimum when urgent requests arise.

The apartment keys shall be retrieved from the Embassy inspector at the US Embassy Chancery.

In peak season, the Contractor may be required to clean two (2) apartments the same day.

The contractor personnel shall use to the maximum extent Eco Environmentally Friendly (ecolabel) cleaning products to perform the work.

The Contractor shall provide suitable equipment to the cleaning personnel in terms of clothing, personal protections and supplies and equipment.

After work is performed, the US Embassy inspector shall inspect the apartment with the Contractor project manager.

If required by the inspector, the Contractor shall make any final touch up cleaning in order to have an apartment in perfect conditions.

A final receipt of services shall then be signed by both parties confirming the apartment was delivered perfectly cleaned.