Warehouse RFP ref. 19FR6323R0002.pdf

Solicitation 19FR6323R0002 Warehousing Services

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PART I – THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 SCOPE OF SERVICES

The Contractor shall provide warehousing services for the U.S. Mission to France in accordance with Section C - Description/Specifications/Work Statement and the Exhibits contained in Section J of this contract.

B.2 TYPE OF CONTRACT

This is a fixed price contract with partial economic price adjustment and indefinite-delivery, indefinite-quantity line items for temporary additional services. Orders will be placed by firm fixed price task orders.

For each year of the contract, the U.S. Government guarantees a minimum order of 220.00 €. The maximum amount of shipping/packing services each year of this contract will not exceed 418,000.00 € incl. VAT.

Individual purchases shall be documented as task orders.

B.3 TYPES OF SERVICES

(a) Standard Services. The Contractor shall provide standard warehouse support services as specified in Section C.

(b) Temporary Additional Services. The Contractor shall provide temporary additional services when requested by the Contracting Officer through a written order. Temporary Additional Services delivered shall be in addition to the Standard Services and shall be priced at the unit prices shown below. The tasks to be accomplished shall be additional quantities of the same tasks described in Section C.

Because Temporary/Additional Serices are based on inefinite delivery /indefinite quantity the minimum and maximum are defined below.

Minimum: The Government shall place orders totaling a minimum of 220.00 € incl. VAT annually.

This reflects the contract minimum for each year of contract performance.

Maximum: The amount of all orders shall not exceed 418,000.00 € incl.VAT annually. This reflects the contract maximum for each year of contract performance.

The hourly rates for Temporary Additional Services, as defined in Section C, are fully loaded rates, including:

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1. All direct and indirect labor costs (including any premiums relating to overtime, holidays or night shifts, etc., and materials, excluding separately priced vehicles and communications equipment);

2. All overhead and indirect costs, including general and administrative expenses (g&a);

and

3. Profit.

B.4 USE OF INDEXES IN PRICE REVISION

Prices for line items under this contract shall be revised in accordance with laws applicable to the performance of warehousing services in France. Prices shall be based on the index rates for labor and for storage rental services (ILAT or Indice des Loyers des Activités Tertiaires meaning Tertiary Activities Rent Index) released every year in January by the French Government through the official French National Institute of Statistics and Economic Studies (INSEE) as follows:

Price (Pn) represents the contract prices for labor and for storage rental services for the base year and for each of the option years when they have expired and prices for a new option year shall be revised using indexes.

Price (Pn+1) is the revised and adjusted price for labor and for storage rental services in year n + 1 for each of the option years when they are implemented.

B.4.1 Labor

For the labor hours (CLINs 0007; 0008; 009), the labor index rates released by INSEE shall apply as follows:

The labor index rate (In) assessed by the INSEE for the base year of the contract and each of the option years when they have expired and prices for a new option year shall be revised using indexes.

The labor index rate (In+1) assessed by the INSEE for year n + 1 for each of the option years when they are implemented.

The labor index rate of 113.8 issued in December 2022 shall apply for the base year prices for line items for labor.

JAMES ZADROGA 9/11 VICTIMS HEALTH AND COMPENSATION ACT OF 2010

NOTICE: UNLESS A WAIVER OR EXCEPTION APPLIES, PAYMENTS

SUBSEQUENT TO THIS PROCUREMENT ARE SUBJECT TO AN EXCISE TAX OF

2% PERSUANT TO 26 U.S.C. 5000C.

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B.4.2 Storage rental services

For the storage rental services (CLINs 0003; 0004; 0005; 0006) ILAT index released by INSEE shall apply as follows:

The storage rental services rate (In) assessed by the INSEE for the base year of the contract.

The storage rental services rate (In+1) assessed by the INSEE for year n + 1 for each of the option years when implemented when they have expired and prices for a new option year shall be revised using indexes.

The storage rental services rate of 124.53 issued in December 2022 shall apply for the base year prices for line items for storage rental services.

B.4.3 Calculation with formula

The prices and the index rates shall form the basis of the formula governing the revision of contract prices for all four-option years. The same formula shall apply for both labor and storage rental services only when the contract is modified to exercise an option year extension. Fixed prices for each option year (subject to a contract modification duly signed by both vendor and Contracting Officer and starting the day after expiration date of the contract year in progress and continuing for a period of 12 months) for all labor services and storage rental services as defined in C.2 (TYPES OF SERVICES) shall be the same as for the base year subject to revision only in accordance with the formula.

The effective date for the change of the index rates may occur prior to the expiration date of the contractual year in progress but this shall have no bearing on the modification to follow and no retroactive adjustment shall be considered. The contractor shall submit his request for revision for each option year using the index rates in effect 30 days prior to the expiration date of the contractual year in progress. The formula is as follows:

P n+1 = Pn x In+1 In The line items relating to material, equipment, consumable and transportation (CLINs 0010 to 0014) are not subject to index revision and their prices shall remain the same throughout the life of the contract.

B.4.4 Adjustment Ceiling

Regardless of the percentage increases applied by the French Government for the above referenced index rates, no adjustement shall be applied that exceeds 10% of the line item prices applicable at the time of the request for adjustment.

B.5 PRICING

(a) The Government shall pay the Contractor a fixed price per month for Standard Services that have been satisfactorily performed. The Government shall also pay the Contractor for Temporary Additional Services ordered each month by the Government for satisfactorily completed work.

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(b) The Government will make payment in local currency.

(c) The Government shall also reimburse the Contractor at the purchase price for any materials or equipment ordered by the Government for Temporary Addditional Services.

(d) VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as separate linte item in the contract and on invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period.

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B.5.1 PRICING SCHEDULE BASE YEAR

The Contractor shall provide the services shown below for the base year of the contract, starting on the date of contract award and continuing for a period of twelve months.

(a) Standard Services

(a) Temporary Additional Services

Estimated Total Price BASE YEAR in € incl. VAT_______________

Contract Line Item

Number (CLIN) Description Of Services

Estimated Quantity Unit Quantity

Price Per Unit Excl. VAT Euros

Total Firm-Fixed Price Excl. VAT

Euros

Moving of an estimated number of 15000 items 1 All 1

Receipt and Data Entry of

15000 items/year 5 Days 1

Storage Space Rental (square meter) 1000 Month 12

Receiving Space Rental

(square meter) 100 Month 12

Secure Storage Rental

(square meter) 100 Month 12

Swing Space Rental (square meter) 100 Month 12

Total amount excl. VAT

VAT

Total amount incl. VAT

Contract Line Item

Number

(CLIN)

Temporary Additional Services

Estimated Quantity Unit Quantity

Price Per Unit Excl. VAT Euros

Total Firm-Fixed Price Excl. VAT

Euros 0007 Inventory Manager (hours) 20 Month 12 0008 Reception Clerk (hours) 106 Month 12 0009 Forklift (hours) 86 Month 12 0010 Wooden Pallets (units) 55 Year 1 0011 Blankets for furniture (units) 200 Year 1 0012 Wrapping (units) 200 Year 1 0013 Transportation (Paris) 5 Month 12 0014 Transportation (National) 2 Year 1 Total amount excl. VAT

VAT

Total amount incl. VAT

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B.5.2 PRICING SCHEDULE FIRST OPTION YEAR

The Contractor shall provide the services shown below for the first option year of the contract, starting on the date of contract award and continuing for a period of twelve months.

(b) Temporary Additional Services

Estimated Total Price FIRST OPTION YEAR in € incl. VAT_______________

Number (CLIN) Description Of Services

Estimated Quantity Unit Quantity

Price Per Unit Excl. VAT Euros

Total Firm-Fixed Price Excl. VAT

Euros

Moving of an estimated number of 15000 items 1 All 1

Receipt and Data Entry of

15000 items/year 5 Days 1

Storage Space Rental (square meter) 1000 Month 12

Receiving Space Rental

(square meter) 100 Month 12

Secure Storage Rental

(square meter) 100 Month 12

Swing Space Rental (square meter) 100 Month 12

Total amount excl. VAT

VAT

Total amount incl. VAT

Contract Line Item

Number

(CLIN)

Temporary Additional Services

Estimated Quantity Unit Quantity

Price Per Unit Excl. VAT Euros

Total Firm-Fixed Price Excl. VAT

Euros 0007 Inventory Manager (hours) 20 Month 12 0008 Reception Clerk (hours) 106 Month 12 0009 Forklift (hours) 86 Month 12 0010 Wooden Pallets (units) 55 Year 1 0011 Blankets for furniture (units) 200 Year 1 0012 Wrapping (units) 200 Year 1 0013 Transportation (Paris) 5 Month 12 0014 Transportation (National) 2 Year 1 Total amount excl. VAT

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B.5.3 PRICING SCHEDULE SECOND OPTION YEAR

The Contractor shall provide the services shown below for the second option year of the contract, Estimated Total Price SECOND OPTION YEAR in € incl. VAT_______________

Number (CLIN) Description Of Services

Estimated Quantity Unit Quantity

Price Per Unit Excl. VAT Euros

Total Firm-Fixed Price Excl. VAT

Euros

Moving of an estimated number of 15000 items 1 All 1

Receipt and Data Entry of

15000 items/year 5 Days 1

Storage Space Rental (square meter) 1000 Month 12

Receiving Space Rental

(square meter) 100 Month 12

Secure Storage Rental

(square meter) 100 Month 12

Swing Space Rental (square meter) 100 Month 12

Total amount excl. VAT

VAT

Total amount incl. VAT

Contract Line Item

Number

(CLIN)

Temporary Additional Services

Estimated Quantity Unit Quantity

Price Per Unit Excl. VAT Euros

Total Firm-Fixed Price Excl. VAT

Euros 0007 Inventory Manager (hours) 20 Month 12 0008 Reception Clerk (hours) 106 Month 12 0009 Forklift (hours) 86 Month 12 0010 Wooden Pallets (units) 55 Year 1 0011 Blankets for furniture (units) 200 Year 1 0012 Wrapping (units) 200 Year 1 0013 Transportation (Paris) 5 Month 12 0014 Transportation (National) 2 Year 1 Total amount excl. VAT

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B.5.4 PRICING SCHEDULE THIRD OPTION YEAR

The Contractor shall provide the services shown below for the third option year of the contract, Estimated Total Price THIRD OPTION YEAR in € incl. VAT_______________

Number (CLIN) Description Of Services

Estimated Quantity Unit Quantity

Price Per Unit Excl. VAT Euros

Total Firm-Fixed Price Excl. VAT

Euros

Moving of an estimated number of 15000 items 1 All 1

Receipt and Data Entry of

15000 items/year 5 Days 1

Storage Space Rental (square meter) 1000 Month 12

Receiving Space Rental

(square meter) 100 Month 12

Secure Storage Rental

(square meter) 100 Month 12

Swing Space Rental (square meter) 100 Month 12

Total amount excl. VAT

VAT

Total amount incl. VAT

Contract Line Item

Number

(CLIN)

Temporary Additional Services

Estimated Quantity Unit Quantity

Price Per Unit Excl. VAT Euros

Total Firm-Fixed Price Excl. VAT

Euros 0007 Inventory Manager (hours) 20 Month 12 0008 Reception Clerk (hours) 106 Month 12 0009 Forklift (hours) 86 Month 12 0010 Wooden Pallets (units) 55 Year 1 0011 Blankets for furniture (units) 200 Year 1 0012 Wrapping (units) 200 Year 1 0013 Transportation (Paris) 5 Month 12 0014 Transportation (National) 2 Year 1 Total amount excl. VAT

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B.5.5 PRICING SCHEDULE FOURTH OPTION YEAR

The Contractor shall provide the services shown below for the fourth option year of the contract, Estimated Total Price FOURTH OPTION YEAR in € incl. VAT_______________

Number

(CL+A15:G26

Temporary Additional Services

Estimated Quantity Unit Quantity

Price Per Unit Excl. VAT Euros

Total Firm-Fixed Price Excl. VAT

Euros 0007 Inventory Manager (hours) 20 Month 12 0008 Reception Clerk (hours) 106 Month 12 0009 Forklift (hours) 86 Month 12 0010 Wooden Pallets (units) 55 Year 1 0011 Blankets for furniture (units) 200 Year 1 0012 Wrapping (units) 200 Year 1 0013 Transportation (Paris) 5 Month 12 0014 Transportation (National) 2 Year 1 Total amount excl. VAT

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B.6 TOTAL AMOUNTS

Base Year total amount incl. VAT in € ______________

Option Year 1 total amount incl. VAT in € ______________

Option Year 2 total amount incl. VAT in € ______________

Option Year 3 total amount incl. VAT in € ______________

Option Year 4 total amount incl. VAT in € ______________

ESTIMATED GRAND TOTAL AMOUNT INCL. VAT IN € ______________

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SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1 WORK REQUIREMENTS

C.1.1 General. The purpose of this indefinite delivery, indefinite quantity contract is to provide storage and reception spaces for the U.S. Embassy in Paris as well as additional logistical support services. The Contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work as required by this contract.

Contractor employees shall be on site only for performance of contractual duties and not for other business purposes. Performance requirements for required work are described below.

C.1.2 Personnel. The Contractor shall provide a qualified work force capable of providing the services specified in this contract.

C.1.3 General Requirements

C.1.3.1 Definitions

"General Instructions" means those instructions, directives and guidelines that apply to all warehouse support service personnel.

"Client" means all United States mission personnel for whom the required services are to be rendered.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section G of this contract.

"Government" means the Government of the United States of America unless specifically stated otherwise.

"Ordering Officer" means the Contracting Officer of the U.S. Post.

"Services" means the services performed, workmanship, and material furnished or utilized in the performance of the services.

“Work Order” means a task or work intructions given to the contracted work force with a specific timeline for completion. These indicate the routine actions that are expected of the contractor per the contract.

“GSO” means the General Services Office

C.1.3.2. General Instructions The Contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer’s Representative (COR) for review within thirty days after award of the contract. The COR must approve these general instructions before issuance.

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C.1.4 DUTIES AND RESPONSIBILITIES

C.1.4.1 The Contractor shall schedule warehouse support services requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed daily. Due to security escort requirements, programmatic needs, customer service standards, and resource constraints, the contractor must closely coordinate with the COR.

C.1.4.2 Temporary Additional Services shall be in addition to the Standard Services and may occur outside normal working hours. These services shall support special events at Post and inventory at the warehouse and the weekly delivery of items received from Embassy vendors to the Chancery. The Contractor shall provide these services in addition to the scheduled services specified in paragraph C.2 of this contract. The Contracting Officer shall order these services as needed by issuing a written task order. This work shall be performed by trained employees of the Contractor and shall not be subcontracted. The Contracting Officer may require the Contractor to provide temporary additional services with 48 hours advance notice. In emergency situations, the Contracting Officer may order temporary services orally and with less advance notice. Such orders will be confirmed in writing the following workday.

C.1.4.3. The Contractor shall include in its next regular invoice details of the temporary additional services and, if applicable, materials provided and requested under temporary additional services. The Contractor shall also include a copy of the task order requesting the temporary additional services.

C.2 TYPES OF SERVICES

Standard Services shall include the following:

C.2.1 Storage/Warehouse Space Rental Services

a) The facility shall be equipped with a heating system and shall have the availability to receive, store, and account for equipment, appliances, supplies and materials as required by the Embassy. These items may consist of different types of equipment, appliances, furniture and supplies in various sizes and weight intended for the sole and explicit use by Embassy.

b) The gross warehousing storage space must be no less than 1300 square meters in either a square or a rectangular physical layout.

c) The warehouse facility shall be no more than 40 km or not more than one hour of driving time from the Embassy Main Chancery at 2, avenue Gabriel, 75008 Paris. The warehouse space offered must be in a quality building of sound and substantial construction, either a new, modernized building, or one that has undergone restoration or rehabilitation for the intended use, and must be fitted by the Contractor with racking for pallets. The Contractor shall provide a valid occupancy permit for the intended use of the Embassy and shall operate the building in conformance with local codes and ordinances.

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d) The space shall be free of all asbestos-containing materials, except undamaged asbestos flooring in the space or undamaged boiler or pipe insulation outside the space, in which case an asbestos management program conforming to U.S. Environmental Protection Agency (EPA) guidance shall be implemented.

e) The Embassy requires a secure and segregated storage area. At minimum, an enclosed area with lockable gate entrances and doors. If the enclosed area requirement is an additional charge, offeror shall provide a cost breakdown for enclosing area showing material cost and labor cost breakouts to erect enclosure.

f) The warehouse shall be accessible by loading dock and garage door access. The owner shall ensure that the warehouse space complies with all applicable French codes, standards, and regulations necessary for awarding the contract and shall operate the building in conformance with local codes and ordinances.

g) The Contractor shall allow the use of all Govnerment-owned equipment (forklift) and labor to move, remove and place items / equipment on the shelves in the storage space.

h) The Contractor shall provide all necessary equipment (forklift) and labor to move, remove and place items / equipment on the shelves in the storage space as needed by the Government with advanced notice. The contractor shall also provide a desk with a computer that is wired for the internet for use by Embassy staff.

i) The U.S. Embassy GSO Representative will identify certain items that shall be palletized and shrink-wrapped with additional padding for moving them when necessary. Many items are new and in their original packaging, but a number of used items will need to be wrapped. All items shall be wrapped in an appropriate protective element to prevent damage, to include scratching and denting, to the item.

j) The Contractor shall appoint a Project Manager who provides the COR or the Embassy GSO representatives with a weekly report on the entries and exits into the space. The Project Manager shall also collect the items that are received in the Contractor’s reception space and store them in the storage space when requested by the COR or the U.S. Embassy GSO Representatives.

C.2.2. Secure Storage Rental Services. The specifications applicable to C.2.1 above also apply to the secure storage rental. This requirement varies from C.2.1. above only as follows:

a) The facility shall be fitted with adjustable temperature and light controls which may be set to specifc temperature, humidity and light parameters as required by the Government to safely store Cultural Heritage items which include furniture and paintings. (Not to drop below 16 degrees Celsius and not to exceed 24 degrees Celsius), with the availability to receive, store, and account for equipment, appliances, supplies and materials as required by the Embassy. These items may consist of different types of equipment, appliances, furniture and supplies in various sizes and weight intended for the sole and explicit use by Embassy.

b) The gross warehousing secure storage space must be no less than 92 square meters in either a square or a rectangular physical layout. It shall have double shelving around the space on three levels and one single shelving level.

c) The security for accessing the secure storage rental shall be by both key and fob.

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C.2.3 Reception Space Rental and Logistics Services

The GSO is responsible for officially receiving items that are delivered to the Embassy. In performing these duties, GSO staff will prepare and file the receiving reports, keep track of items received and issued, and sign for receipt of items/supplies delivered to the Embassy. The Contractor, in performing reception operations as described in this section, shall be responsible for the physical unloading, unpacking, repacking, and placing of items received by GSO into their designated warehouse spaces by utilizing motorized and manual equipment to safely handle material. The Contractor shall remove waste or refuse from storage and reception areas in a manner compatible with French environmental standards at no additional costs.

Services shall include the following:

a) A segregated 100 square meter space shall be dedicated to the reception of items and packages ordered and owned by the U.S. Embassy.

b) The Contractor shall provide a Reception Clerk and be responsible for:

(1) Taking packages and items delivered by vendors that are addressed to the U.S.

Embassy,

(2) Electronically recording each delivery in a log and noting its condition (see below),

(3) Confirming any necessary reports presented by the delivering company,

(4) Keeping a copy of all delivery documents, if applicable, and

(5) Making the necessary claim in writing on this report should any package be damaged.

c) The Reception Clerk shall electronically notify the U.S. Embassy GSO representative in writing of the delivery of all items daily, noting the date, time, vendor, and condition associated with each delivery.

d) The GSO representative will visit the reception space of the Contractor no more than two times per week to receive the items into the U.S. Embassy’s Asset Management system.

During each visit, the U.S. Embassy GSO representative will determine the final destination of each item and will request the reception clerk to take the following actions:

(1) Dispatch the items to the storage space,

(2) Prepare, consolidate and store the items ready for shipment by the

Contractor to the Embassy, and/or

(3) Prepare, consolidate and store the items ready for pick-up by the Embassy personnel.

e) Dispatch of items to the storage space:

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1) The Reception Clerk may coordinate the dispatch of the items to the storage space with the Project Manager using the appropriate equipment (forklift) at the direction of the COR or other GSO Representative.

2) The Project Manager shall make sure the items are properly wrapped and stored in the storage space and that their movement is electronically recorded to the COR on a weekly basis.

f) Prepare items for shipment by the Contractor to the Embassy. The Reception Clerk may prepare the items for shipment to the Embassy by wrapping and palletizing them if necessary and load them using the appropriate equipment (forklift) in the Contractor’s truck that will transport them to the U.S. Embassy, Paris at the request of the COR or other GSO Representative.

g) Prepare items ready to be picked up by the U.S. Embassy drivers. The Reception Clerk may prepare the items for shipment to the Embassy by wrapping and palletizing them if necessary and load them using the appropriate equipment (forklift) in the U.S. Embassy’s truck that will transport them to the U.S. Embassy, Paris at the request of the COR or other GSO Representative.

C.2.4 The Contractor shall move an estimated volume of 1700 cubic meter of items stored mostly on pallets at the Warehouse in Bondoufle to their warehouse at the beginning of the contract (see line item 0001 in paragraph B.4.1 PRICING SCHEDULE BASE YEAR).

C.2.5 Initial Reception and Data Entry of 15000 items. The Contractor shall receive, store and enter approximately 15000 items in their logistics database. These items shall be stored, either in the general storage space or the secure storage area, as directed by the COR (see line item 0002 in paragraph B.4.1 PRICING SCHEDULE BASE YEAR).

C.2.6 Swing Space Rental. The specifications applicable to C.2.1a above also apply to the swing storage rental. This requirement varies from C.2.1.a above only as follows:

a) The gross warehousing secure storage space must be no less than 100 square meters in either a square or a rectangular physical layout.

b) The security for accessing the secure storage rental shall be by both key and fob.

C.2.5 Database Requirements. The Contractor shall maintain a database for tracking all Government owned items entering and exiting the storage areas. The database shall allow for the data entry of items with cross-referencing to Government property numbers. The Government shall provide spreadsheets with the item listing and the property numbers to facilitate the move of the 15000 line-items and their entry into the Contractor database. The database shall also indicate exactly where the items are to be stored in the Contractor rental space. The Contractor shall provide log-in information for this web-based system so that the COR can access and see real-time inventory status and that will also allow for requests to be made to move and transport Government property either locally or nationally.

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C.2.6 Access and Security Requirements

The COR and the Embassy GSO representatives shall have access to both reception and storage spaces 24 hours a day / 7 days a week. The Contractor shall provide a level of security which reasonably deters unauthorized entry during regular and non-duty hours. The Embassy considers a security alarm reasonable. The Contract shall perform the following:

a) Safeguard all Embassy property and materials from theft, misuse and damage.

b) Permit only authorized personnel access to the Embassy inventory/items and maintains a daily sign-in log.

c) Respond to reports of missing or stolen items. Take actions to manage the resolution of missing or stolen item reports, including taking actions to cause the replacement of items, if required.

d) Overall security shall also include deterring loitering or disruptive acts in and around the space during duty hours.

e) In accordance with requirement above, the Warehouse shall be adequately alarmed with 24-hour monitoring to prevent unauthorized entrance. Contractor shall be responsible to maintain the area in a condition that protects the property stored in the space. This includes protection from all forms of nature and theft.

f) The facility must have a surveillance security system, 24/7 manned security guards, as well as a fire and smoke detection system.

C.2.7 Temporary Services and Performance Standards

The Contractor shall provide Temporary Additional Services when requested by the Contracting Officer through a written task order, on an indefinite quantity basis. Work performed without such prior approval will be performed at the Contractor's risk and may be at no cost to the Government.

Temporary Additional Services shall be in addition to the Standard Services and may occur outside normal working hours and shall be priced at the unit price established in the contract. The tasks to be accomplished shall be additional quantities of the same or similar tasks described above.

C.2.8 Certifications

The Contractor shall be ISO 45001, ISO 9001 and ISO 14001 certified.

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SECTION D - PACKAGING AND MARKING

(RESERVED)

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SECTION E - INSPECTION AND ACCEPTANCE

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clauses are incorporated by reference (48 CFR CH.

1):

CLAUSE TITLE AND DATE

52.246-4 INSPECTION OF SERVICES FIXED-PRICE (AUG 1996)

52.246-14 INSPECTION OF TRANSPORTATION (APR 1984)

E.2 FACILITIES

(a) Facilities used for the performance of services under this contract must be approved by the COR. Storage buildings shall be constructed, with masonry walls and floors, watertight roofs, and maintained in good condition. The building shall be kept dry, clean, well ventilated, free of dampness, free of moths, rats, mice and other vermin, and in orderly condition at all times.

(b) Each building used for storage under this contract shall have as the minimum standard for qualification either:

(1) an acceptable automatic fire detection and reporting system, or an acceptable automatic sprinkler system; or

(2) a fire prevention and control plan, posted and maintained in each building; and necessary fire extinguishers and/or approved fire-fighting apparatus available and in good working order at all times.

In addition, each storage facility must be protected by an adequate water supply for fire fighting and a fire department that is responsive twenty-four hours per day. Statements from the cognizant fire insurance rating organization shall be used by the Government as a definitive basis for https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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(c) All installed fire protective systems shall be accredited by the cognizant fire insurance rating organization in accordance with the regulations of France

E.3. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective PWS Para Performance Threshold Services.

Performs all logistics services set forth in the performance work statement (PWS)

C.2

All required services are performed and no more than one

(1) customer complaint is received per month

E.3.1 SURVEILLANCE. The COR will receive and document all complaints from

Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

E.3.2 STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed Price (AUG 1996)), if any of the services exceed the standard.

E.3.3 PROCEDURES

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

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(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection Clause.

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SECTION F - DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clauses are incorporated by reference (48 CFR CH.

1):

CLAUSE TITLE AND DATE

52.242-15 STOP-WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

F.2 PERIOD OF PERFORMANCE

F.2.1 After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start. The period of performance shall be a period of twelve (12) months.

F.2.2 The Government may exercise the option set forth at Subsection I.1., "FAR 52.217-8, Option to Extend Services".

F.3 DELIVERY SCHEDULE

The following items shall be delivered under this contract.

Description QTY Delivery Date Deliver To:

C.1.3.2 General Instructions

1 30 days after award COR

C.2.5 Spreadsheet listing USG items

1 7 days after award Contractor

H.6 Certificate of Insurance

1 10 days after award Contracting Officer https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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SECTION G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract.

Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Property Management Supervisor

G.1.1 COR DUTIES

The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

Ambassade des Etats Unis D’Amérique Service FMC Voucher / DBO 2 avenue Gabriel, 75382 Paris cedex 08

The Contractor shall submit invoices by email to ParisFMCDBO1@state.gov and copy the COR.

To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

PROGRESSIVE PARTIAL PAYMENTS ARE AUTHORIZED.

The Contractor shall show taxes (VAT) as a separate item on invoices submitted for payment.

G.2 SUBMISSION OF INVOICES AND PAYMENT

G.2.1 Invoices shall be submitted in an original and three (3) copies to the Contracting' Officer's Representative (COR) to the following address (designated payment office only for the purpose of submitting invoices):

G.2.2 Payment for services will be upon presentation of an acceptable invoice. The Government will disallow expenditures for international air and on foreign flag air carriers unless the appropriate certificate or waiver is attached to invoices. The certification used in FAR clause 52.247-63, Preference for U.S.-Flag Air Carriers, satisfies the justification requirement.

mailto:ParisFMCDBO1@state.gov

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SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 STANDARDS OF CONDUCT

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as required. Each contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Uniforms and Personal Equipment. RESERVED

(c) Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

(d) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

(e) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

(f) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

(g) Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. Keys shall not be duplicated without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from performing work under the contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system so compromised.

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H.3 PERSONNEL HEALTH REQUIREMENTS

All employees shall be in good general health without physical disabilities that would interfere with acceptable performance of their duties. All employees shall be free from communicable diseases.

H.4 LAWFUL OPERATION, PERMITS, AND INDEMNIFICATION

(a) Bonds. RESERVED

(b) Employee Salary Benefits. The Government shall fund and pay only those employee benefits included in the fixed prices or hourly rates incorporated in this contract. The Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits that may subsequently arise. Where local law requires bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, sick or health benefits, severance payments, child care or any other benefit, the Contractor is responsible for payments of such costs and must include all such costs in the fixed prices or hourly rates incorporated in this contract.

(c) Personal Injury, Property Loss or Damage (Liability). The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services required under this contract. The Contractor's assumption of absolute liability is independent of any insurance policies.

(d) Workers' Compensation and Employer's Liability

Workers' Compensation and Occupational Disease 1,500,000.00€

Employer's Liability 1,500,000.00€

(e) Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims, except in the instance of gross negligence on the part of the Government.

(f) Permits. Without additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract. The contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal. Application, P a g e 26 | 73 justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the offeror.

H.5 ORDERING OFFICIAL

In accordance with FAR 52.216-18 ORDERING (OCT 1995), the designated ordering individual for this contract is the Contracting Officer.

H.6 CERTIFICATE OF INSURANCE

The Contractor shall furnish to the Contracting Officer a current certificate of insurance as evidence of the insurance required. In addition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance policies required not less than thirty (30) days before such change, expiration or cancellation is effective. When coverage is provided by self-insurer, the Contractor shall not change or decrease the coverage without the Contracting Officer's approval.

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PART II

SECTION I - CONTRACT CLAUSES

I.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

The following Federal Acquisition Regulation clauses are incorporated by reference (48 CFR CH.

1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-3 GRATUITIES (APR 1984)

52.203-5 COVENANT AGAINST CONTINGENT FEES (MAY 2014)

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT

(JUN 2020)

52.203-7 ANTI-KICKBACK PROCEDURES (JUN 2020)

52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF FUNDS FOR

ILLEGAL OR IMPROPER ACTIVITY (MAY 2014)

52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER ACTIVITY

(MAY 2014)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS (JUN 2020)

52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS (NOV 2021)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND

REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS

(JUN 2020)

https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS (JAN 2017)

52.204-4 PRINTING/COPYING DOUBLE-SIDED ON RECYCLED PAPER (MAY 2011)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT – MAINTENANCE (OCT 2018)

52.204-18 COMMERCIA LAND GOVERNMENT ENTITY CODE MAINTENANCE (AUG

2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND

SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATION

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,

OR PROPOSED FOR DEBARMENT (NOV 2021)

52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

52.210-1 MARKET RESEARCH (NOV 2021)

52.215-2 AUDIT AND RECORDS-NEGOTIATION (JUN 2020)

52.215-8 ORDER OF PRECEDENCE--UNIFORM CONTRACT FORMAT (OCT 1997)

52.215-11 PRICE REDUCTION FOR DEFECTIVE CERTIFIED COST OR PRICING

DATA – MODIFICATIONS (JUN 2020)

52.215-13 SUBCONTRACTOR CERTIFIED COST OR PRICING DATA -

MODIFICATIONS (OCT 2010)

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52.215-14 INTEGRITY OF UNIT PRICES (NOV 2021)

52.215-21 REQUIREMENTS FOR COST OR PRICING DATA OR INFORMATION

OTHER THAN COST OR PRICING DATA – MODIFICATIONS (NOV 2021)

52.216-4 ECONOMIC PRICE ADJUSTMENT-LABOR AND MATERIAL (JAN 2017)

52.222-19 CHILD LABOR – COOPERATION WITH AUTHORITIES AND REMEDIES

(DEC 2022)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (JUN 2020)

52.224-3 PRIVACY TRAINING (JAN 2017)

52.225-5 TRADE AGREEMENTS (DEC 2022)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION TRANSLATION OF

CONTRACT (FEB 2000)

52.225-19 CONTRACTOR PERSONNEL IN A DESIGNATED OPERATIONAL AREA

OR SUPPORTING A DIPLOMATIC MISSION OUTSIDE THE UNITED

STATES (MAY 2020)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT) (JUL

2014)

52.228-5 INSURANCE – WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

52.229-7 TAXES-FIRM FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS

(FEB 2013)

52.232-1 PAYMENTS ( APR 1984)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-17 INTEREST (MAY 2014)

53.232-18 AVAILABILITY OF FUNDS (APR 1984)

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52.232-24 PROHIBITION OF ASSIGNMENT OF CLAIMS (MAY 2014)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-32 PERFORMANCE-BASED PAYMENTS (APR 2012)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.233-1 DISPUTES (MAY 2014)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

52.236-13 ACCIDENT PREVENTION (NOV 1991)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,EQUIPMENT, AND

VEGETATION (APR 1984)

52.237-3 CONTINUITY OF SERVICES (JAN 1991)

52.242-13 BANKRUPTCY (JUL 1995)

52.243-1 CHANGES - FIXED-PRICE (AUG 1987) Alternate I (APR 1984)

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEC 2022)

52.245-1 GOVERNMENT PROPERTY (SEP 2021)

52.245-2 GOVERNMENT PROPERTY INSTALLATION OPERATION

SERVICES (APR 2012)

52.245-9 USE AND CHARGES (APR 2012)

52.246-25 LIMITATION OF LIABILITY – SERVICES (FEB 1997)

52.246-26 REPORTING NONFORMING ITEMS (NOV 2021)

52.247-5 FAMILIARIZATION WITH CONDITIONS (APR 1984)

52.247-10 NET WEIGHT -…