19DR8627Q0002 - 3PL Vehicle Insurance - Solicitation.pdf

PAGE OF PAGESSOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER RATING

UNDER DPAS (15 CFR 700) 1 69

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

19DR8627Q0002

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED

11/03/2026

6. REQUISITION/PURCHASE NUMBER

PR15984474

7. ISSUED BY CODE

AMERICAN EMBASSY SANTO DOMINGO

AV REP DE COLOMBIA 57 ALTOS DE ARROYO HONDO,

ATTN: GSO

SANTO DOMINGO

DOMINICAN REPUBLIC

DR860 8. ADDRESS OFFER TO (If other than item 7)

AMERICAN EMBASSY SANTO DOMINGO

AV REP DE COLOMBIA 57 ALTOS DE ARROYO HONDO, ATTN: GSO

SANTO DOMINGO

DOMINICAN REPUBLIC

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 1 copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until 16:30 local time 11/22/2026

(Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM 1 I CONTRACT CLAUSES 27

B SUPPLIES OR SERVICES AND PRICES/COSTS 3 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT 13 J LIST OF ATTACHMENTS 40

D PACKAGING AND MARKING 18 PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE 19

F DELIVERIES OR PERFORMANCE 21

K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS 48

G CONTRACT ADMINISTRATION DATA 23 L INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 61

H SPECIAL CONTRACT REQUIREMENTS 25 M EVALUATION FACTORS FOR AWARD 67

OFFER (Must be fully completed by offeror) NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

AMENDMENT NO. DATE AMENDMENT NO. DATE14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

CODE FACILITY

15A. NAME AND

ADDRESS

OF OFFER-

OR

16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY CODE24. ADMINISTERED BY (If other than Item 7)

AMERICAN EMBASSY SANTO DOMINGO

AV REP DE COLOMBIA 57 ALTOS DE ARROYO HONDO, ATTN: GSO

SANTO DOMINGO

DOMINICAN REPUBLIC

AMERICAN EMBASSY SANTO DOMINGO

3470 Santo Domingo Pl, FMO Washington DC 20521

DOMINICAN REPUBLIC

26. NAME OF CONTRACTING OFFICER (Type or print 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

B. TELEPHONE (NO COLLECT CALLS)10. FOR

INFORMATION

CALL:

A. NAME

Lessy S Rosario AREA CODE NUMBER

809-368-7385

EXTENSION

C. E-MAIL ADDRESS

ROSARIOLS@state.gov x

L.2.2. SantoDomingoContracts@state.gov

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. VEHICLE INSURANCE SERVICES

The Contractor shall provide insurance coverage and management of the related services for all the U.S. Government owned official vehicles and motorcycles located in

Dominican Republic.

B.2 TYPE OF CONTRACT

This is a fixed price type contract with an economic price adjustment (EPA) indefinite quantity/indefinite delivery (IDIQ) under which may be placed firm-firm-fixed-price (FFP) task orders. This contract type provides for upward and downward revision of the stated contract price upon the occurrence of specified contingencies.

B.3. PRICES/PREMIUMS

B.3.1 VALUE ADDED TAX

VALUE ADDED TAX (ITBIS). The Government will not reimburse the Contractor for

ITBIS under this contract. The Contractor shall not include a line for ITBIS on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

B.3.2 Contractor’s premiums shall include all costs including personnel, administration, management, labor, transportation, overhead and profit. All premiums shall be in Dominican Pesos (DOP$).

B.3.3. Premiums - Base Period: The Contractor shall provide the services for the premiums shown below for the base period of the contract, starting on the start date in the

Notice to Proceed and continuing for a period of 12 months.

Line

Item Description

Monthly premium Quantity

Annual

Premium

Large and Midsize Sports Utility

Vehicles (SUV) from 2009 – 2019:

Including but not limited to: 7 or more passengers SUVs such as

Chevrolet Tahoe, Chevrolet

Suburban, Jeep Grand Cherokee, Ford Explorer, Ford Expedition, Toyota Prado, Toyota Fortuner, Etc.

12 Months

Large and Midsize Sports Utility

Vehicles (SUV) from 2020 – 2026:

Including but not limited to: 7 or more passengers SUVs such as

Chevrolet Tahoe, Chevrolet

Suburban, Jeep Grand Cherokee, Ford Explorer, Ford Expedition, Toyota Prado, Toyota Fortuner, Etc.

12 Months

Large and Midsize Sports Utility

Vehicles (SUV) from 2027 – 2033:

Including but not limited to: 7 or more passengers SUVs such as

Chevrolet Tahoe, Chevrolet

Suburban, Jeep Grand Cherokee, Ford Explorer, Ford Expedition, Toyota Prado, Toyota Fortuner, Etc.

12 Months

Pickup trucks: Including but not limited to: Single and/or Double

Cabin, with a bed size up to 8 feet such as: Dodge Ram, Ford F150 and

Ford F-250, Ford Ranger, etc.

12 Months

Cars, sedans, small and midsize cargo and passenger vans (up to 15 passengers), and Small Sports

Utility Vehicles (SUV): Including but not limited to: Lincoln Town Car, Ford Escape, Ford Transit Connect, Honda Civic, Ford Econoline, Chevy

Express Van, etc.

12 Months

Heavy Duty Vehicles, Large Pick-up Trucks and Large Passenger bus (over 15 passengers): Including but not limited to: International

Durastar 4300, Ford F-350, Freightliner M106, Colonial Allstar

Senator (25 PAX Bus)

12 Months

Motorcycles: Including but not limited to: Honda Tornado 250 cc, Suzuki Ax100

12 Months

Others: Including but not limited to:

Forklifts, golf cars, and non-street use vehicles.

TOTAL PREMIUMS FOR THE BASE YEAR (DOP$)

B.3.4 Premiums – Option Year One: The Contractor shall provide the services for the premiums shown below for Option Year One of the contract, starting one year after start date in the Notice to Proceed and continuing for a period of 12 months.

Description

Monthly premium Quantity

Annual

Premium

Large and Midsize Sports Utility

Vehicles (SUV) from 2009 – 2019:

Including but not limited to: 7 or more passengers SUVs such as

Chevrolet Tahoe, Chevrolet

Suburban, Jeep Grand Cherokee, Ford Explorer, Ford Expedition, Toyota Prado, Toyota Fortuner, Etc.

12 Months

Large and Midsize Sports Utility

Vehicles (SUV) from 2020 – 2026:

Including but not limited to: 7 or more passengers SUVs such as

Chevrolet Tahoe, Chevrolet

Suburban, Jeep Grand Cherokee, Ford Explorer, Ford Expedition, Toyota Prado, Toyota Fortuner, Etc.

12 Months

Large and Midsize Sports Utility

Vehicles (SUV) from 2027 – 2033:

Including but not limited to: 7 or more passengers SUVs such as

Chevrolet Tahoe, Chevrolet

Suburban, Jeep Grand Cherokee, Ford Explorer, Ford Expedition, Toyota Prado, Toyota Fortuner, Etc.

12 Months

Pickup trucks: Including but not limited to: Single and/or Double

Cabin, with a bed size up to 8 feet such as: Dodge Ram, Ford F150 and

Ford F-250, Ford Ranger, etc.

12 Months

Cars, sedans, small and midsize cargo and passenger vans (up to 15 passengers), and Small Sports

Utility Vehicles (SUV): Including but not limited to: Lincoln Town Car, Ford Escape, Ford Transit Connect, Honda Civic, Ford Econoline, Chevy

Express Van, etc.

Heavy Duty Vehicles, Large Pick-up Trucks and Large Passenger bus (over 15 passengers): Including but not limited to: International

Durastar 4300, Ford F-350, Freightliner M106, Colonial Allstar

Senator (25 PAX Bus)

12 Months

Motorcycles: Including but not limited to: Honda Tornado 250 cc, Suzuki Ax100

12 Months

Others: Including but not limited to:

Forklifts, golf cars, and non-street use vehicles.

TOTAL PREMIUMS FOR OPTION YEAR 1 (DOP$)

B.3.5 Premiums – Option Year Two: The Contractor shall provide the services for the premiums shown below for Option Year Two of the contract, starting two years after year after start date in the Notice to Proceed and continuing for a period of 12 months.

Description

Monthly premium Quantity

Annual

Premium

Large and Midsize Sports Utility

Vehicles (SUV) from 2009 – 2019:

Including but not limited to: 7 or more passengers SUVs such as

Chevrolet Tahoe, Chevrolet

Suburban, Jeep Grand Cherokee, Ford Explorer, Ford Expedition, Toyota Prado, Toyota Fortuner, Etc.

12 Months

Large and Midsize Sports Utility

Vehicles (SUV) from 2020 – 2026:

Including but not limited to: 7 or more passengers SUVs such as

Chevrolet Tahoe, Chevrolet

Suburban, Jeep Grand Cherokee, Ford Explorer, Ford Expedition, Toyota Prado, Toyota Fortuner, Etc.

Large and Midsize Sports Utility

Vehicles (SUV) from 2027 – 2033:

Including but not limited to: 7 or more passengers SUVs such as

Chevrolet Tahoe, Chevrolet

Suburban, Jeep Grand Cherokee, Ford Explorer, Ford Expedition, Toyota Prado, Toyota Fortuner, Etc.

12 Months

Pickup trucks: Including but not limited to: Single and/or Double

Cabin, with a bed size up to 8 feet such as: Dodge Ram, Ford F150 and

Ford F-250, Ford Ranger, etc.

12 Months

Cars, sedans, small and midsize cargo and passenger vans (up to 15 passengers), and Small Sports

Utility Vehicles (SUV): Including but not limited to: Lincoln Town Car, Ford Escape, Ford Transit Connect, Honda Civic, Ford Econoline, Chevy

Express Van, etc.

12 Months

Heavy Duty Vehicles, Large Pick-up Trucks and Large Passenger bus (over 15 passengers): Including but not limited to: International

Durastar 4300, Ford F-350, Freightliner M106, Colonial Allstar

Senator (25 PAX Bus)

12 Months

Motorcycles: Including but not limited to: Honda Tornado 250 cc, Suzuki Ax100

12 Months

Others: Including but not limited to:

Forklifts, golf cars, and non-street use vehicles.

TOTAL PREMIUMS FOR OPTION YEAR 3 (DOP$)

B.3.6 Premiums – Option Year Three: The Contractor shall provide the services for the premiums shown below for Option Year Three of the contract, starting three years after year after start date in the Notice to Proceed and continuing for a period of 12 months.

Description

Monthly premium Quantity

Annual

Premium

Large and Midsize Sports Utility

Vehicles (SUV) from 2009 – 2019:

Including but not limited to: 7 or more passengers SUVs such as

Chevrolet Tahoe, Chevrolet

Suburban, Jeep Grand Cherokee, Ford Explorer, Ford Expedition, Toyota Prado, Toyota Fortuner, Etc.

Large and Midsize Sports Utility

Vehicles (SUV) from 2020 – 2026:

Including but not limited to: 7 or more passengers SUVs such as

Chevrolet Tahoe, Chevrolet

Suburban, Jeep Grand Cherokee, Ford Explorer, Ford Expedition, Toyota Prado, Toyota Fortuner, Etc.

12 Months

Large and Midsize Sports Utility

Vehicles (SUV) from 2027 – 2033:

Including but not limited to: 7 or more passengers SUVs such as

Chevrolet Tahoe, Chevrolet

Suburban, Jeep Grand Cherokee, Ford Explorer, Ford Expedition, Toyota Prado, Toyota Fortuner, Etc.

12 Months

Pickup trucks: Including but not limited to: Single and/or Double

Cabin, with a bed size up to 8 feet such as: Dodge Ram, Ford F150 and

Ford F-250, Ford Ranger, etc.

12 Months

Cars, sedans, small and midsize cargo and passenger vans (up to 15 passengers), and Small Sports

Utility Vehicles (SUV): Including but not limited to: Lincoln Town Car, Ford Escape, Ford Transit Connect, Honda Civic, Ford Econoline, Chevy

Express Van, etc.

12 Months

Heavy Duty Vehicles, Large Pick-up Trucks and Large Passenger bus (over 15 passengers): Including but not limited to: International

Durastar 4300, Ford F-350, Freightliner M106, Colonial Allstar

Senator (25 PAX Bus)

12 Months

Motorcycles: Including but not limited to: Honda Tornado 250 cc, Suzuki Ax100

Others: Including but not limited to:

Forklifts, golf cars, and non-street use vehicles.

TOTAL PREMIUMS FOR OPTION YEAR 3 (DOP$)

B.3.7 Premiums – Option Year Four: The Contractor shall provide the services for the premiums shown below for Option Year Four of the contract, starting four years after year after start date in the Notice to Proceed and continuing for a period of 12 months.

Description

Monthly premium Quantity

Annual

Premium

Large and Midsize Sports Utility

Vehicles (SUV) from 2009 – 2019:

Including but not limited to: 7 or more passengers SUVs such as

Chevrolet Tahoe, Chevrolet

Suburban, Jeep Grand Cherokee, Ford Explorer, Ford Expedition, Toyota Prado, Toyota Fortuner, Etc.

12 Months

Large and Midsize Sports Utility

Vehicles (SUV) from 2020 – 2026:

Including but not limited to: 7 or more passengers SUVs such as

Chevrolet Tahoe, Chevrolet

Suburban, Jeep Grand Cherokee, Ford Explorer, Ford Expedition, Toyota Prado, Toyota Fortuner, Etc.

12 Months

Large and Midsize Sports Utility

Vehicles (SUV) from 2027 – 2033:

Including but not limited to: 7 or more passengers SUVs such as

Chevrolet Tahoe, Chevrolet

Suburban, Jeep Grand Cherokee, Ford Explorer, Ford Expedition, Toyota Prado, Toyota Fortuner, Etc.

12 Months

Pickup trucks: Including but not limited to: Single and/or Double

Cabin, with a bed size up to 8 feet such as: Dodge Ram, Ford F150 and

Ford F-250, Ford Ranger, etc.

Cars, sedans, small and midsize cargo and passenger vans (up to 15 passengers), and Small Sports

Utility Vehicles (SUV): Including but not limited to: Lincoln Town Car, Ford Escape, Ford Transit Connect, Honda Civic, Ford Econoline, Chevy

Express Van, etc.

12 Months

Heavy Duty Vehicles, Large Pick-up Trucks and Large Passenger bus (over 15 passengers): Including but not limited to: International

Durastar 4300, Ford F-350, Freightliner M106, Colonial Allstar

Senator (25 PAX Bus)

12 Months

Motorcycles: Including but not limited to: Honda Tornado 250 cc, Suzuki Ax100

12 Months

Others: Including but not limited to:

Forklifts, golf cars, and non-street use vehicles.

TOTAL PREMIUMS FOR OPTION YEAR 4 (DOP$)

GRAND TOTAL OF BASE AND ALL OPTION YEARS

Base Year Total (DOP$)

Option Year 1 Total (DOP$)

Option Year 2 Total (DOP$)

Option Year 3 Total (DOP$)

Option Year 4 Total (DOP$)

GRAND TOTAL- BASE AND ALL OPTION YEARS (DOP$)

B.4 PARTIAL ANNUAL PREMIUMS

B.4.1 Semi-Annual Premiums. Payments shall be made semi-annually, as further addressed in G.2.4. The semi-annual premium shall be computed by dividing the annual premiums by twelve.

B.4.2 Premiums for Vehicles Added or Removed During Period of Performance

B.4.2.1 Monthly Premiums. Premiums for vehicles added or deleted shall be computed on a monthly basis. Monthly premiums shall be computed by dividing the annual premiums by twelve.

B.4.2.2 Vehicles and Type of Insurance Coverage Added. Premiums for vehicles added to this contract or for which types of coverage are increased under this contract shall commence on the first day of the month in which the coverage is effective.

B.4.2.3 Vehicles and Type of Insurance Coverage Removed.

Premiums for vehicles removed from coverage under this contract or for which types of coverage are deleted from this contract shall be paid through the last day of the month in which the vehicle or coverage is dropped.

B.5 ADMINISTRATIVE RETENTION AMOUNTS

B.5.1 If the Contractor requests a price adjustment under B.10 below, the Contractor must present cost experience data that includes the retention amount. For purposes of any economic price adjustment, this retention amount is a fixed amount that is a part of the premium amounts in B.3. This retention amount will not be adjusted for any reason.

The retention amount is part of the premium and may include, but not be limited to, such costs as overhead and general and administrative costs. It will also include any profit.

Essentially, it includes all costs except the actual portion of the premium intended to fund claims paid.

B.5.2 sets forth the retention amounts per premium paid for each category of premium and for each period of performance.

NOTE TO OFFEROR - Fill in the fixed retention amounts for each period of performance and for each category of premium. This fixed amount must be expressed in the currency in which the premium amount is proposed. The fixed retention amount shall NOT be expressed in terms of a percentage of the premium.

B.5.3 Retention Amounts per separate premium paid for Third Party Liability

Insurance

Period of

Performance

SUV -

09-19

SUV-

20-26

SUV-

27-33

Pick-up

Cars Heavy duty

Motorcycles Other

Base Period

Option Year 1

Option Year 2

Option Year 3

Option Year 4

B.6 ECONOMIC PRICE ADJUSTMENT

B.6.1 Premiums may be adjusted upward or downward based on the experience rating of the Mission(s) covered by this contract. No adjustment will be allowed during first twelve (12) months of the contract. After such time, the Contractor or the Government may request an adjustment in premiums on an annual basis. Before any such adjustment is made, the Contractor agrees to provide the Government a balance sheet showing receipts (premiums received), payments (claims paid), the retention amount paid to the Contractor, and the difference between amounts received and paid. The Government reserves the right to have an independent third party review the balance sheet and make recommendations regarding the appropriateness of the requested adjustment. Any adjustment shall be subject to mutual agreement of the parties and shall result in a written modification to the contract. Any failure to reach agreement under this clause shall be subject to the procedures in the Disputes clause.

B.6.2 The rates may also be adjusted during the performance period of the contract as a result of laws enacted by the host Government, if such change in the laws has a direct impact on the cost to the Contractor to perform this contract at the contracted rate. In that event, the Contracting Officer may enter into negotiations with the Contractor to modify the contract to adjust the premium rate. The Contractor agrees to provide all documentation necessary to support any requested adjustment.

SECTION C

DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1. GENERAL

C.1.1 The U.S. Embassy Santo Domingo requires vehicle insurance coverage of all the U.S. Government official motor vehicles. The specific coverage under this contract is set forth in Section C and the Attachments in Section J.

C.1.2 Definitions

CAA - Centro (Asistencial) del Automovilista: 24/7 reclusion-type service center with access to all proceedings related to traffic accidents.

CMA - Casa del Conductor: 24/7 reclusion-type service facility with access to consulting, assistance services and legal defense, in the event of a vehicle accident.

CO - Contracting Officer: Warranted GSO with sole authority to obligate government funds by entering into, administering, or terminating contracts.

COR - Contracting Officer's Representative: Technically-qualified Government employee appointed in writing to assist in contract development and administration.

EPA - Economic Price Adjustment: Contract provision for upward or downward revision of scheduled prices, if and when certain conditions occur.

FFP - Firm-Fixed-Price: Pricing that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract. The contractor has full risk and responsibility for all costs and resulting profit or loss.

FMC - Financial Management Center: Paying office responsible for management of the financial activities at Post.

GSO - General Services Officer: Full-time Government employee directly hired into the United States Government that is responsible for a range of duties that involve management of physical resources and logistical functions.

IDIQ - Indefinite Delivery/Indefinite Quantity: Type of contract that provides for an indefinite quantity of supplies or services during a specified period of time.

XR - Experience Rating: The amount of loss that an insured party experiences compared to the amount of loss that similar insureds experience.

C.2. THIRD PARTY INSURANCE COVERAGE

The Contractor shall provide third party liability insurance coverage for all the motor vehicles listed in Section B.3 and Attachment 1. This insurance shall include:

http://www.businessdictionary.com/definition/provision.html http://www.businessdictionary.com/definition/price.html http://www.businessdictionary.com/definition/condition.html

No. Type of Coverage Minimum Required Amount

Bodily Injuries (to include the driver and all passengers in the vehicle)

RD$2,000,000.00

2 Bail Bond RD$2,000,000.00

3 Property Damage RD$1,000,000.00

Roadside Assistance (global version: tires changes, locksmith, accident assistance, etc.)

Included

Last Expenses

Included

6 Towing Services Included

(up to 5 per year per Vehicle on the policy)

Driver Assistance

(Provides services to policy holders in traffic accident matters unrelated to other felonies, i.e., temporary police detention/control, assistance with insurance and judicial processes, medical attention, lodging, etc.)

Included

8 Air Ambulance Included

9 Driver Risk RD$50,000.00

C.3. OTHER CONTRACTOR REQUIREMENTS

C.3.1 Managerial and Administrative Support

C.3.1.1 The Contractor shall furnish all managerial and administrative support necessary to furnish the insurance under this contract.

C.3.1.2 The Contractor shall provide a representative for the daily administration of this contract. This representative will meet with the Contracting

Officer’s Representative (COR) as needed. The representative shall hand carry original documents, such as accident reports, to the Contractor’s office so that claims are received with the legally stipulated time. If the representative is absent, an alternate shall serve as a replacement. The alternate shall be familiar with this contract and all cases in progress.

C.3.2 Legal Assistance

C.3.2.1 If, and to the extent, authorized in advance by the United

States Department of Justice and requested by the Contracting Officer, the

Contractor shall provide legal services in case of any accidents that are brought into court involving vehicles covered by the Contractor’s policy. This service shall include adjudication and management of every case through final resolution, even if the insurance policy has expired before the time of final resolution. There shall be no additional charge for this service.

C.3.2.2 The Contractor shall inform the Contracting Officer immediately if third parties threaten legal action as a result of inability to settle any accident.

C.3.2.3 The fact that the Embassy enjoys diplomatic immunity shall not in itself be a sufficient reason for refusing to settle any insurance case.

C.3.2.4 The Contractor understands the publicity caused by undue delay may embarrass the United States Government. The Contractor must agree to take proper and discreet action to settle each accident on its merits.

C.4 REPORTS

C.4.1 Monthly. The Contractor shall submit an individual status report for every vehicle involved in an accident, whether the case is pending or resolved. These reports shall comply with Exhibit B. Each report shall cover information for the previous month.

C.4.2 Semi-Annual. The Contractor shall submit a report twice each year of all resolved cases explaining the circumstances and liability of the parties. This report shall cover the preceding six months.

C.4.3. List of Vehicles Covered. The Contractor shall update a complete list of all vehicles covered under this contract.

C.4.3.1 This list shall include, as a minimum, the following items:

• Serial number and brief description of vehicle

• Type(s) of coverage and annual premium for each type of coverage

C.4.3.2 The Contractor shall provide this list within ten (10) days of contract award. The Contractor shall update this list within ten (10) days of each contract modification that revises the vehicles to be insured.

C.5 CHANGES IN VEHICLES REQUIRING COVERAGE OR CHANGES IN

TYPES OR AMOUNTS OF COVERAGE REQUIRED

C.5.1 Notification to Contractor. The Contracting Officer will notify the

Contractor in writing, each time there is a change in the vehicles covered under the contract or a change in the types of coverage for any vehicles.

Orders will be placed by firm-fixed-price Task Orders, issued by the Contracting

Officer. Orders will be issued in writing. Order will contain information for the vehicle to be added/removed to/from the policy, this will include Make, model, year, and Vehicle identification number (VIN).

Only the Contracting Officer is authorized to add or remove vehicles from coverage or modify the type of insurance coverage for a vehicle, under this contract. The Contractor shall not add or remove vehicles or revise the type of coverage for any vehicles under this contract without written notification from the Contracting Officer.

C.5.2 Contract Delivery orders. The order will include:

• the vehicles added, removed and/or vehicles for which type of insurance coverage is changed

• effective date of coverage

• annual premiums and insurance coverage the Contractor shall provide.

C.5.3 Addition or Removal of Vehicles Covered. The Contracting Officer may add or remove vehicles insured under this contract at any time, during any of the periods of performance, under this contract.

C.6 ELIGIBLE PARTICIPATING AGENCIES

The agencies eligible for the vehicles insurance services are:

C.6.1 U.S. Embassy Santo Domingo, Dominican Republic

C.6.2 US. Mission Agencies that belong to the following:

DEPARTMENT OF STATE

DEPARTMENT OF TREASURY

DEPARTMENT OF DEFENSE

DEPARTMENT OF JUSTICE

DEPARTMENT OF INTERIOR

DEPARTMENT OF AGRICULTURE

DEPARTMENT OF COMMERCE

DEPARTMENT OF LABOR

DEPARTMENT OF HEALTH AND HUMAN SERVICES

DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

DEPARTMENT OF TRANSPORTATION

DEPARTMENT OF ENERGY

DEPARTMENT OF EDUCATION

DEPARTMENT OF VETERAN AFFAIRS

DEPARTMENT OF HOMELAND SECURITY

SOCIAL SECURITY ADMINISTRATION (SSA)

C.7 INSURANCE DECALS

The Contractor shall provide the stickers for all covered vehicles within ten (10) days of contract award or contract modification. For vehicles added through a task order, decals must be provided within five (5) business days from solicitation.

SECTION D

PACKAGING AND MARKING

RESERVED

SECTION E

INSPECTION AND ACCEPTANCE

E.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the

FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or

Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.246-4 INSPECTION OF SERVICES – FIXED PRICE (AUG 1996)

E.2. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP). This plan is designed to provide an effective surveillance method to promote effective contractor performance. The QASP provides a method for the Contracting Officer's Representative

(COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance.

The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Performance Objective PWS Para Performance Threshold

Services.

Performs all vehicle insurance services set forth in the performance work statement

(PWS)

C.1 thru C.7 All required services are performed and no more than one

(1) customer complaint is received per month

E.2.1 SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

E.2.2 STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the

Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of

Services-Fixed Price (August 1996) if any of the services exceed the standard.

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E.2.3 PROCEDURES

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the

Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the

COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION F

DELIVERIES OR PERFORMANCE

F.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE

(FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

52.242-15 STOP WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

F.2 PERIOD OF PERFORMANCE

F.2.1 The performance period of this contract is from the start date listed in the

Notice to Proceed and continuing for twelve months.

F.2.2 The Government may extend this contract under FAR 52.217-9, “Option to Extend the Term of the Contract” and 52.217-8, “Option to Extend Services”.

F.3 DELIVERABLES

The Contractor shall delivery the following items under this contract:

Description Quantity Delivery Date Deliver to:

C.4.3. List of Vehicles

Covered

1 10 days after event Contracting

Officer

C.4.1. Monthly Report 1 5th of each month COR

C.4.2. Semi-Annual

Report

1 Semi-annual COR

C.7 Insurance Decals 1 10 days after award/ or 5 days after order receipt

COR

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F.4 DELIVERABLE ADDRESSES

F.4.1 Reports to Contracting Officer. The Contractor shall deliver reports to the

Contracting Officer at the following address:

U.S. Embassy Santo Domingo

Contracting Officer, GSO Procurement Unit

SantoDomingoContracts@state.gov

F.4.2 Reports to Contracting Officer’s Representative (COR). The Contractor shall deliver reports to the Contracting Officer’s Representative at the following address:

COR, GSO Motor Pool Unit

SantoDomingoMotorPool@state.gov

F.5 NOTICE TO PROCEED. At the time of contract award, the Government will also issue a Notice to Proceed. This Notice to Proceed will establish a start date for providing the insurance services required under this contract. The Government will give the Contractor a minimum of ten (10) days to start providing services, unless both parties agree to an earlier start date.

mailto:SantoDomingoContracts@state.gov mailto:SantoDomingoMotorPool@state.gov

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE

(COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative

(COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is the Motor Pool Supervisor.

G.1.1 DOSAR 642.271 GOVERNMENT TECHNICAL MONITOR

(a) The contracting officer may appoint a Government Technical Monitor (GTM) to assist the Contracting Officer's Representative (COR) in monitoring a contractor's performance. The contracting officer may appoint a GTM because of physical proximity to the contractor's work site, or because of special skills or knowledge necessary for monitoring the contractor's work.

(b) The GTM designated for this contract are Motorpool Admin. Clerk and

Motorpool Clerk.

G.2 SUBMISSION OF INVOICES

G.2.1 The Contractor shall submit invoices in an original and copies to the

Contracting' Officer's Representative (COR) at the following address:

Financial Management Center

SantoDomingoPayments@state.gov

G.2.2 A proper invoice shall comply with the requirements of Section I.1, FAR

52.232-25, “Prompt Payment”.

A proper invoice must include the following information:

- Contractor’s name and bank account information for payments by wire transfers.

- Invoice date.

- Contract number, PR number, or Delivery task order Number mailto:SantoDomingoPayments@state.gov

- All invoices should begin the first day of each month and finish on the last day of each month (e.g. October 01 through October 31, 2019). Invoices should not be split between months (e.g. November 5 through December

5)

- A summary showing a listing of each vehicle with total monthly price in local currency for that line. A detailed invoice for each agency (Sub account number per section) must be attached to each summary invoice and should include the cost breakdown by each vehicle according to the pricing schedule.

If an invoice does not contain the above information, the Government reserves the right to reject the invoice as improper and return it to the Contractor within 7 calendars days.

The Contractor must then submit a proper invoice.

G.2.3 Payment. The Government will make all payments in Dominican Pesos

(DOP$).

G.2.3.1 VALUE ADDED TAX

VALUE ADDED TAX (ITBIS). The Government will not reimburse the Contractor for

VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

G.2.4 Timing of Payments. Payments under this contract will be made semi-annually in advance after either: (1) The date of receipt of a proper invoice in the designated payment office, or (2) the decal(s) sticker(s) and insurance policy(ies) on all vehicles are accepted by the Government, whichever is later.

G.3 CREDITS AND REFUNDS

In the event that premiums have previously been paid for a vehicle subsequently removed from coverage or for a vehicles on which the cost of coverage has been subsequently reduced, all or any part of any resulting overpayment shall, in the sole discretion of the Contracting Officer, be:

• Applied as a credit against additional payments owed to the Contractor under the applicable contract, or;

• Refunded by the Contractor to the U.S. Government by certified bank check made payable to the U.S. Treasury. The bank check shall be remitted to:

Financial Management Center

U.S. Embassy Santo Domingo

57 República de Colombia Ave.; Altos de Arroyo Hondo

Santo Domingo, DN 10605; Dominican Republic

SECTION H

SPECIAL CONTRACT REQUIREMENTS

H.1. INSURANCE POLICY

H.1.1 The Contractor’s insurance policy is incorporated into this contract as

Exhibit C of Section J.

H.1.2 The Contractor shall include an English translation of the original insurance policy without cost to the Government.

H.2 PERMITS

Without cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work under this contract. The

Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor.

H.3 STANDARDS OF CONDUCT

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as required. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

(c) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

(d) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; and organizing or participating in gambling in any form.

H.4 SECURITY

H.4.1 General. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Government will run background checks on all proposed Contractor employees who will require entry onto Government premises. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract.

H.4.2 Time Requirements. Within five days after contract award, the Contractor shall submit the following information for clearance for the Contractor’s representative and alternate.

H.4.3 Required Information. The Contractor shall complete and application form for each employee. This application will be provided by the COR.

SECTION I

CONTRACT CLAUSES

I.1. FEDERAL ACQUISITION REGULATION (FAR)(48 CFR CHAPTER 1)

CLAUSES

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSES ARE

52.202-1 DEFINITIONS (JUN 2020)

52.203-3 GRATUITIES (APR 1984)

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE

GOVERNMENT (JUN 2020)

52.203-7 ANTI-KICKBACK PROCEDURES (JUN 2020)

52.203-8 CANCELLATION, RESCISSION, AND RECOVERY OF

FUNDS FOR ILLEGAL OR IMPROPER ACTIVITY

(MAY 2014)

52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER

ACTIVITY (MAY 2014)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN

FEDERAL TRANSACTIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

(NOV 2023)

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52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

(JAN 2017)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-

TIER SUBCONTRACT AWARDS (NOV 2025)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE

(NOV 2025)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS

AND CERTIFICATIONS (DEC 2014)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT OR

VOLUNTARILY EXCLUDED (NOV 2025)

52.215-2 AUDIT AND RECORDS – NEGOTIATION (NOV 2020)

52.215-8 ORDER OF PRECEDENCE--UNIFORM CONTRACT FORMAT

(NOV 2025)

52.215-11 PRICE REDUCTION FOR DEFECTIVE CERTIFIED COST OR

PRICING DATA – MODIFICATIONS (NOV 2025)

52.215-13 SUBCONTRACTOR CERTIFIED COST OR PRICING DATA –

MODIFICATIONS (NOV 2025)

52.215-14 INTEGRITY OF UNIT PRICES (NOV 2025)

52.215-21 REQUIREMENTS FOR COST OR PRICING DATA OR

INFORMATION OTHER THAN COST OR PRICING DATA--

MODIFICATIONS (NOV 2025)

52.222-19 CHILD LABOR – COOPERATION WITH AUTHORITIES AND

REMEDIES (NOV 2025)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2025)

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND

TRANSLATION OF CONTRACT (FEB 2000)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING (MAY 2024)

52.228-4 WORKERS COMPENSATION AND WAR-HAZARD

INSURANCE OVERSEAS (APR 1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT

INSTALLATION (JAN 1997)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (JUL 2025)

52.232-1 PAYMENTS (APR 1984)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-17 INTEREST (MAY 2014)

53.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-24 PROHIBITION OF ASSIGNMENT OF CLAIMS (MAY 2014)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-32 PERFORMANCE-BASED PAYMENTS (APR 2012)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM

FOR AWARD MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY EFT – OTHER THAN SAM (JULY 2013)

52.232-40 PROVIDING ACCLERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS (MAR 2023)

52.233-1 DISPUTES (NOV 2025), Alternate I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (NOV 2025)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM

(NOV 2014)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION (APR 1984)

52.237-3 CONTINUITY OF SERVICES (JAN 1991)

52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

52.242-13 BANKRUPTCY (JUL 1995)

52.243-1 CHANGES - FIXED-PRICE (JUN 2025), ALTERNATE II

(APR 1984)

52.245-9 USE AND CHARGES (APR 2012)

52.246-25 LIMITATION OF LIABILITY – SERVICES (FEB 1997)

52.246-26 REPORTING NONFORMING ITEMS (AUG 2024)

52.249-2 TERMINATION FOR CONVENIENCE OF THE

GOVERNMENT (FIXED-PRICE) (APR 2012)

52.249-4 TERMINATION FOR CONVENIENCE OF THE

GOVERNMENT (SERVICES) (SHORT FORM) (APR 1984)

52.249-8 DEFAULT (FIXED-PRICE SUPPLY AND SERVICE)

52.253-1 COMPUTER GENERATED FORMS (NOV 2025)

THE FOLLOWING ARE FEDERAL ACQUISITION REGULATION CLAUSE(S)

IS/ARE INCORPORATED IN FULL TEXT:

I.2 52.213-4 TERMS AND CONDITIONS—SIMPLIFIED ACQUISITIONS

(NONCOMMERCIAL) (NOV 2025)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The

Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the

Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable period of time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(c) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the

Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(d) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the

Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(e) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(End of clause)

I.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the

Contractor within the performance period of the contract.

I.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT

(MAR 2000)

(a) The Government may extend the term of this contract by written notice to the

Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

I.5 RESERVED

I.6 52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE

AND REPRESENTATION (JUL 2025)

(a) Definitions. As used in this clause—

Foreign person means any person other than a United States person.

United States person, as defined in 26 U.S.C. 7701(a)(30), means–

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C. 7701(a)(31));

and

(5) Any trust if-

(i) A court within the United States is able to exercise primary supervision over the administration of the trust; and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) This clause applies only to foreign persons. It implements 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

(c)

(1) If the Contractor is a foreign person and has only a partial or no exemption to the withholding, the Contractor shall include the Department of the Treasury IRS Form W-

14, Certificate of Foreign Contracting Party Receiving Federal…