19DR8626Q0042_Generator Maintenance_Solicitation.pdf

Embassy of the United States of America

Santo Domingo, Dominican Republic

May 5, 2026

Dear Prospective Quoters

Subject: Request for Quotations number 19DR8626Q0042 Chancery Generator Maintenance Services.

The Embassy of the United States of America invites you to submit a quotation to perform maintenance services for Chancery generator, including furnishing all labor, material, equipment and services, for the U.S. Embassy in Santo Domingo, Dominican Republic.

Your quotation must be sent via email to SantoDomingoContracts@state.gov on or before 4:30pm local time on June 5, 2026. No quotation will be accepted after this time.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Block 23

3. Additional information as required in Section 3, Solicitation Provisions.

4. Section 5, Representations and Certifications;

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Direct any questions regarding this solicitation to Contracting Specialist Lessy Rosario by email to RosarioLS@state.gov or by telephone (809.368.7385) during regular business hours.

Hugo A. Jimenez Contracting Officer

SantoDomingoContrac(slais/ate.gov • 809.368. 7385 • Av. Republica de Colombia #57, Altos de Arroyo Hondo

SENSITIVE BUT UNCLASSIFIED

AUTORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15909059

PAGE 1 OF 41 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19DR8626Q0042

6. SOLICITATION ISSUE

DATE

05/05/2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Lessy S Rosario

b. TELEPHONE NUMBER(No collect calls) 809-368-7385

8. OFFER DUE DATE/

LOCAL TIME

06/05/2026 / 16:30

9. ISSUED BY CODE DR860 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY SANTO DOMINGO

AV REP DE COLOMBIA 57 ALTOS DE ARROYO HONDO,

ATTN: GSO

SANTO DOMINGO

DOMINICAN REPUBLIC

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS 8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY SANTO DOMINGO

AV REP DE COLOMBIA 57 ALTOS DE

ARROYO HONDO, ATTN: GSO

SANTO DOMINGO

DOMINICAN REPUBLIC

AMERICAN EMBASSY SANTO DOMINGO

AV REP DE COLOMBIA 57 ALTOS DE ARROYO HONDO, ATTN: GSO

SANTO DOMINGO

DOMINICAN REPUBLIC

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY SANTO DOMINGO

3470 Santo Domingo Pl, FMO Washington DC 20521

DOMINICAN REPUBLIC

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only) x 27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA x ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ __ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

Chancery Generator Preventive Maintenance Services

See Attached

ITEM NO. 20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

TABLE OF CONTENTS

Section 1 - The Schedule

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19DR86-26-Q-0042, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19DR86-26-Q-0042, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement,

• Exhibit 1 – Equipment List

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19DR86-26-Q-0042

PRICES, BLOCK 23

I. SCOPE OF SERVICES

The Contractor shall provide preventive maintenance services for chancery building standby generator in accordance with the attached Statement of Work for the US Embassy Santo Domingo.

The contractor shall ensure that all systems being serviced under this agreement are in good operational condition when activated.

TYPE OF CONTRACT

The contract type shall be a firm-fixed price contract type for preventive maintenance services billed per service trip. The price shall include all direct and indirect costs for equipment and labor, including but not limited to: labor and overtime for employees, benefits, insurance, and transportation for employees. The price shall also include the proper disposal of toxic substances where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment, or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

PERIOD OF PERFORMANCE.

The contract will be for a one-year period from the date of the contract award, with four (4) one-year options. Contract shall commence on award and continue for 12 months.

II. PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance, overhead, and profit.

Prices shall be in US dollars.

VALUE ADDED TAX (ITBIS). Value Added Tax (ITBIS) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

BASE YEAR. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

OPTION YEAR 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

OPTION YEAR 2. The Contractor shall provide the services shown below for Option Year 2 of the contract, and continuing for a period of 12 months.

CLIN Description Qty.

Unit price / service ($) Total per year ($)

Semi-Annual Schedule for

Generator Maintenance

Annual Schedule (or every 250 hrs. whichever comes first)

Total Base Year

CLIN Description Qty.

Unit price / service ($) Total per year ($)

Semi-Annual Schedule for

Generator Maintenance

Annual Schedule (or every 250 hrs. whichever comes first)

Total Option Year 1

CLIN Description Qty.

Unit price / service ($) Total per year ($)

Semi-Annual Schedule for

Generator Maintenance

Annual Schedule (or every 250 hrs. whichever comes first)

Total Option Year 2

OPTION YEAR 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months

OPTION YEAR 4. The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months

III. GRAND TOTAL OF BASE PLUS ALL OPTION YEARS

Base Year Total

First Option Year Total

Second Option Year Total

Third Option Year Total

Fourth Option Year Total

Grand Total of Base plus All Option Years

CLIN Description Qty.

Unit price / service ($) Total per year ($)

Semi-Annual Schedule for

Generator Maintenance

Annual Schedule (or every 250 hrs. whichever comes first)

Total Option Year 3

CLIN Description Qty.

Unit price / service ($) Total per year ($)

Semi-Annual Schedule for

Generator Maintenance

Annual Schedule (or every 250 hrs. whichever comes first)

Total Option Year 4

IV. EMERGENCY SERVICE OPTION.

Emergency Service is NOT included under this agreement and will be billed outside the contract. However, we would like to have the rates in the event of an emergency. Emergency

Service, with a 24 hr. response time, must be available 24-hours per day, 365 days a year. Submit cost for Emergency Services per hour below.

Emergency Service Rate

Base Year $__________/hr

Option Year 1 $__________/hr

Option Year 2 $__________/hr

Option Year 3 $__________/hr

Option Year 4 $__________/hr

V. REPAIR OPTION.

Repairs are NOT included under this agreement (see 4.1.3) and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 4.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without approval.

Repair Labor Rates

Base Year $__________/hr

Option Year 1 $__________/hr

Option Year 2 $__________/hr

Option Year 3 $__________/hr

Option Year 4 $__________/hr

CONTINUATION TO SF-1449,

RFQ NUMBER 19DR86-26-Q-0042

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. EQUIPMENT AND PERFORMANCE REQUIREMENTS

The US Embassy in Santo Domingo requires the Contractor to maintain the standby generator systems in a safe, reliable and efficient operating condition. Please see equipment list included in

Attachment 1 for a more detailed description.

The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

• During the performance of this work the COR must be immediately made aware of any condition discovered that could result in equipment failure.

Performance Standards

It is expected that the contractor will complete all tasks under this agreement and that upon completion the standby generator will be reactivated in good working order. The Contractor shall schedule all preventive maintenance work with the COR to avoid disrupting the business operation of the Embassy.

2. WORKING HOURS

The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00

AM and 05:00 PM Monday through Friday. No work shall be performed on US Government and local holidays.

3. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

3.1 General. The Contractor shall designate a representative who shall supervise the

Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The

Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Embassy personnel.

3.2 Personnel Security. After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take thirty (30) days to perform. For each individual the list shall include:

• Full Name

• Place and Date of Birth

• Current Address

• Identification number (Cédula de Identidad y Electoral or Passport)

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Submission of information shall be made within five (5) days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

3.3 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If you need to have vehicle access please submit your vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the COR at least one (1) week prior to the visit.

Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

3.4. Standards of Conduct

The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States

Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

3.4.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms that identify then as member of the company when on duty. The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

3.4.2 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

3.4.3 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

3.4.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

3.4.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

3.4.6 Key Control. The Contractor will not be issued any keys. The keys will checked out from

Post 1 by a “Cleared American” escort on the day of service requirements.

3.4.7 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4. SCHEDULED PREVENTIVE MAINTENANCE

4.1. General

4.1.1. The Contractor shall perform preventive maintenance as outlined in ATTACHMENT 1 -

STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

4.1.2. The Contractor shall inventory, supply and replace expendable parts (eg, filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site.

4.1.3. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance.

The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the

Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work.

Such repairs/replacements will be accomplished via a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

4.1.4. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

4.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

4.2.1. The Contractor shall provide manufacturer’s certified trained technicians to perform the service at frequencies stated in Attachment 1 and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and testing/inspection report and leave a copy of this signed checklist with the COR or the COR's designate after the maintenance visit.

4.2.2. It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance as well as preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

5. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract.

The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

Contractors must submit with their proposals any copies of applicable standby generator manufacturer training certificates or provide a business letter supporting the ability of their

Generator technician(s) to work on the brand and model of standby generator system set forth in this agreement. This letter must be on company letterhead and signed by a company executive.

Do not send a copy of an individual’s resume.

5.1 Contractor furnished materials will include but not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), will be maintained in the onsite inventory. See 4.1.2.

5.2 Repairs. Repairs are not included in this contract. See Item 4.1.3. Exclusions.

5.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to

Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

6. SITE TRIP REPORT.

The contractor shall provide a summary report within 30 days of site work statement completion.

The report must be written in the English language. The shall delivered to the COR. At a minimum the report shall include the following information:

1. Narrative summary of all findings, problems, and corrective action pertaining to the existing standby generator.

2. Laboratory report for all chemicals (oil, coolant or fuel analysis) shall be submitted to the COR within 30 days from date of service.

7. INSURANCE

7.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

7.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in U.S. Dollars:

Per Occurrence USD$5,000.00

Cumulative USD$50,000.00

2. Property Damage stated in U.S. Dollars:

Per Occurrence USD$10,000.00

Cumulative USD$100,000.00

7.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

• any property of the Contractor,

• its officers,

• agents,

• servants,

• employees, or

• any other person arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

7.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

7.5 Government as Additional Insured. The general liability policy required of the

Contractor shall name "the United States of America, acting by and through the Department of

State", as an additional insured with respect to operations performed under this contract.

7.6 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award.

The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

8. LAWS AND REGULATIONS

8.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the

Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

8.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

9. DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

3.2 Personnel Security. 1 5 days after contract award COR

4.2.1 Checklist Approval. Checklist

signed by Contractor 1 Within 3 days of service COR

5. Personnel Training Certificates. 1 Should accompany the bid submittal

COR

5.3 Certification of disposal of toxic

chemicals by local authorities 1 After each change COR

7. Insurance Certificates 1 10 days after contract award COR

6. Site Trip Report 1 Within 30 days after service COR

10. TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services.

The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract.

The plan shall assign priority to the selection of all supervisors to be used under the contract.

On site contact. The following are the designated contact personnel between the US Embassy and the Contractor

• Facility Manager

• Technical Specialist Electrical Engineer

11. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed-price stated in this contract. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e). The Contractor shall submit invoices to and submit a copy to the COR:

Financial Management Office

U.S. Embassy Santo Domingo

SantoDomingoPayments@state.gov

12. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The

QASP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the

Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

mailto:SantoDomingoPayments@state.gov

Performance Objective Scope of Work

Paragraphs

Performance Threshold

Services.

Performs all Generator preventive maintenance services set forth in the scope of work.

1 thru 11 and

Attachment 1 –

Statement of

Work

All required services are performed and no more than one (1) customer complaint is received per month.

12.1 SURVEILLANCE.

The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

12.2 STANDARD.

The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the

Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 2001), if any of the services exceed the standard.

12.3 PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available.

The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause

ATTACHMENT 1

DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

I. GENERAL INFORMATION:

The United States Embassy in Santo Domingo requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s standby generator systems.

II. PROJECT REQUIREMENTS:

The Contractor shall perform preventive maintenance as described in this STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

DESCRIPTION OF EQUIPMENT *:

*Please see Exhibit 1 – Equipment List at the end of this sheet for more details

III. GENERAL REQUIREMENTS:

The contractor shall provide the labor and materials required to carry out all preventive maintenance as outlined in this SOW. Embassy staff have service manuals for Generators and ATS’s on-site. The contractor shall confirm on-site manuals are complete and current and provide the Contracting Officer’s Representative (COR) a listing of any missing or out of date manuals.

IV. SCOPE OF WORK - - GENERATOR PREVENTIVE MAINTENANCE

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The systems and components to be maintained include diesel generator prime mover, alternator, fuel, cooling, ventilation and lubrication systems, start and transfer systems, as well as control and monitoring systems. The attached Exhibit 1 – Equipment List provides details.

1. The contractor shall provide the COR with a list of necessary parts and materials.

2. Oil, fluids, filters and preventive maintenance parts shall be provided by the Contractor:

a. Only fluids which meet or exceed manufacturer’s specifications shall be used.

b. All fluids shall be delivered in original sealed containers.

3. The contractor shall provide emergency assistance for generator support, priced at an hourly rate, within 24 hours of being contacted by the COR.

4. The Government will provide load banks for generator testing.

Load Bank:

Brand: Loadtec Serial #: 12090 Model #: OSM4-0800.1 Rating: 800KW

Voltage: 480V, 3Ph, 3W, 60 Hz P.F: 1.0 Max mab. Temp: 50 C Conductor temp: 60/75 C

If any discrepancies are found with the generator systems that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

SAFETY & SPECIAL INSTRUCTIONS:

1. Use appropriate personal protective equipment (PPE) when performing work

2. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

3. Follow site safety procedures.

4. Schedule maintenance with operating personnel and affected offices (security).

5. Follow approved lockout/tag out procedures.

6. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

7. Review and follow the manufacturer’s instructions.

8. Record results in the equipment history log.

9. Remove lockout/tag out in accordance with appropriate procedures.

10. Report all incidents and near miss incidents to COR and assist as requested in the investigation and corrective action.

At a minimum, the following work shall be completed:

Notes:

• Contractor shall submit to the COR for review, work sheet/checklist that will be used for performing maintenance service.

• A discrepancy report shall be submitted to the COR immediately upon discovery of any condition that could result in equipment failure.

• Laboratory report for all chemicals (oil, coolant or fuel analysis) shall be submitted to the

COR within 30 days from date of service.

Maintenance Interval Schedule

The purpose of this Statement of Work is to ensure the entire standby generator systems for this facility are maintained according to manufacturer’s recommendations to ensure the readiness and proper operation of the system.

A. Semi-annual Schedule

1. Conduct visual inspection around generator.

• Check for evidence of leaks, damage, loose or missing hardware.

• Inspect engine and generator wiring harness for wear and damage.

• Inspect supports and spring isolators for soundness and stability.

• Inspect system for corrosion.

• Hoses and Clamps – Inspect and replace if needed.

• Belts – Inspect and adjust/replace if needed.

• Inspect all fuel, oil, and water piping for secure mounting and leaks.

• Inspect exhaust piping and muffler insulation.

• Check / service air cleaner

2. Batteries.

• Battery charger – Inspect operation and clean.

• Battery electrolyte level and specific gravity – Check and adjust. Add distilled water as needed.

• Perform battery load test.

• Clean battery terminals and lugs (apply grease on terminal connections).

3. Fluids and Filters.

• Cooling System Coolant Level - Check and adjust.

• Coolant conditioner (DCA/SCA) / Antifreeze protection – Check and adjust to specs.

• Jacket Water Heater - Check proper operation.

• Water pump - Check

• Engine Oil Level - Check and add if needed.

• Fuel/water separators – Drain water.

• Engine Air Cleaner Service Indicator – Check, replace filter if needed.

• Engine Air Cleaner Elements – Replace

• Engine Oil Sample - Obtain and perform analysis. Submit report to COR.

• Engine Oil and Filter(s) – Replace.

• Fuel Filters and Water Separators – Replace.

• To include filters to day tanks if applicable

• Coolant filter – Change if applicable

• Engine Crankcase Breather – Clean

4. Generator Room.

• Fuel s – Inspect and treat fuel if needed, check fuel level, drain water and sediment.

▪ Test fuel for degradation, water and microbial contamination.

▪ Test autofill system, return to tank and alarms.

▪ Check tank vents & overflow piping for obstructions

▪ Test alarms and or pumps in secondary containment.

Check hoses, piping and connections Space Heater/Room exhaust fan - Check for proper operation.

• Air intake/exhaust – Ensure nothing obstructs airflow; louvers are free and operate properly.

5. Control Panel/generator cabinet.

• Open all cabinets; remove panel covers to clean/inspect.

• Clean dust and vacuum all the controls, meters, switching mechanism components, interior buswork, Remote Start control panel, Annunciator and connecting lugs. Inspect/Check buswork and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration.

• Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration.

• Check the cabinet interior for loose hardware – tighten connections.

• Electrical Connections - Check tightness

• Clean and remove dust from panels.

6. Automatic Transfer Switch (ATS).

• Inspect seals.

• Note date of last battery change. Inform the COR when Battery is 2 years or older and needs replacing.

• Tighten connections.

• Check for hot spots.

• Clean dust and vacuum all the controls, meters, switching mechanism components, interior bus work, Remote Start control panel, Annunciator and connecting lugs of the ATS.

• Inspect/Check bus work and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration.

• Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration.

• Check the cabinet interior for loose hardware – tighten connections.

• Check for evidence of overheating contacts.

• Check ATS operation, calibrate and record time delays if necessary. Observe and record retransfer/cool down time.

• Exercise ATS.

▪ Prior to performing test, confirm with the COR.

▪ This test shall consist of an electronic operation of the switch from the normal source 1 position to the alternate source 2 position and a return to normal.

• Run the generator with no load for 10 minutes.

▪ Remote Start Panel-Inspect and test operation. Inspect and clean.

▪ Check the generator for unusual conditions, such as: excessive vibration, leaks, smoke.

▪ Verify all gauges and indicators are normal and functioning properly.

▪ Check all indication lights, replace any defective bulbs.

▪ Check operation of safeties & alarms

7. Start unit and run under load for 1 hour.

• Unit should be run under facility load if COR authorizes to test and exercise entire system.

• If facility load is not permissible or is not a minimum of 50% of rated capacity or if wet stacking is prevalent, the unit shall be exercised with a load bank to a minimum 75% capacity for 2 hours.

• Automatic Start/Stop – Inspect.

• Check louvers, shutters and room exhaust fans for proper operation.

• Generator Set Vibration – Inspect.

• Read and record all gauges/meters.

• Record load readings – Voltage, amps, frequency, power factor.

• Check exhaust for excessive black or white smoke.

• Check turbocharger for vibrations or any abnormal noise during operation.

• Check generator bearing for noise and overheating.

• Check exhaust manifold, flexible exhaust, muffler, and piping for leaks and secure mountings.

• Check Crankcase breather/Blow By

• Check / service air cleaner

8. Additional.

• Ensure system is left in proper position for automatic start and transfer.

• Clean generator and generator room. Wash radiator if necessary.

• Annotate date, hours and maintenance in Generator log, complete maintenance checklist and deficiency report and brief COR.

• Perform any additional maintenance tasks as recommended in the manufacturer’s operation and maintenance manuals.

B. Annual Schedule or every 250hrs, whichever comes first:

1. Conduct semi- annual PM service

2. Engine Air Cleaner Elements – Replace.

3. Engine Crankcase Breather – Clean.

4. Engine Oil Sample - Obtain and perform analysis. Submit report to COR.

5. Engine Oil and Filter(s) – Replace.

6. Annotate date and hours on all filters when replaced.

7. Fuel Filters and Water Separators – Replace.

a. To include filters to day tanks if applicable.

8. Obtain fuel sample at day tank and storage tank for analysis.

9. Radiator – Clean (follow manufacturer’s recommendation).

10. Intake louvers and ducts – Inspect/Clean (follow manufacturer’s recommendation).

Replace filters.

11. Cooling System Coolant Sample - Test

12. Cooling System Supplemental Coolant Additive (SCA) - Test/Add

13. Coolant filter – Change if applicable

14. Crankshaft Vibration Damper - Inspect

15. Engine Protective Devices - Check

16. Turbocharger – Inspect/Check

17. Clean and lubricate fuel pump linkages if applicable.

18. Fan bearing – Inspect/Grease.

19. Generator – Check for moisture, dust, oil, grease, and debris on main stator windings, exciter. Check commutator & slip rings, rotor & stator, bearings, bearing lubrication, voltage regulator. Measure & record resistance readings of windings with insulation tester (Megger). Clean as needed

20. Calibrate voltage-sensing relays/devices.

21. Check injector pump and injectors for flow rate pressure

22. Clean / Test Aftercooler Core

23. Check Rotating Rectifier

24. Inspect Alternator

25. Inspect / Check Varistor

C. Additional maintenance required per manufacturers recommendations and service interval:

1. Generator bearing – Inspect/Grease as recommended by manufacturer’s maintenance schedule.

2. Engine Generator Batteries – Inform the COR when Battery is 3 years or older and needs replacing.

Gen. 1: April 2018 Gen. 2: July 2018 Gen 3: April 2018 Gen. 4: May 2018 Gen. x: Oct. 2017

3. Cooling System Coolant – Flush system and replace per manufacturer’s maintenance schedule with coolant per manufacturers specifications.

• Every 3 years since last change. Every 6 years for Extended life coolant

▪ When performing coolant change; replace engine thermostats.

▪ Replace hoses if necessary.

4. Engine Valve Lash - Inspect/Adjust per manufacturer’s maintenance schedule.

• This may occur at 250hrs or up to 1500hrs depending upon manufacturer and model number.

• If this has not been done, contractor needs to perform at first service.

• Many manufacturers and models require this to be done annually or according to a schedule based on run time. This needs to occur at first service if this has not been done and according to manufacturer’s requirements.

D. Additional:

1. The contractor shall supply to post:

• DMC (Digital Master Control) back up program.

Model No. PCIL2004G-856F Serial No. C120319336

• Paralleling Switchgear

• Model No. PCIL2004G-856F

1. Serial No. C120319336

EXHIBIT 1 – EQUIPMENT LIST

Equipment List: (list generators, ATS, day tanks and other related equipment to be serviced or maintained)

Equipment Manufacturer Model Serial Number: Quantity Generator Cummins DQCC 800

KW

Gen. 1: C120321626, Gen. 2: C120321625 Gen 3: C120352676 Gen 4: D120326461

Generator Cummins 350DFEG, 350 KW

E120337878 1

ATS Cummins BTPCC- 1201726

C120317779 1

All related and peripheral equipment, including but not limited to fuel tank, fuel supply, diesel driven water pump, Cummings paralleling gear and automatic transfer switches.

END OF STATEMENT OF WORK

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEVIATION DATE) (MARCH 2026) IS

INCORPORATED BY REFERENCE. (SEE SF-1449, BLOCK 27A)

FAR 52.212-5 RESERVED (DEVIATION DATE) (MARCH 2026)

ADD THE FOLLOWING CLAUSE IN FULL TEXT:

52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE AND

REPRESENTATION (FEB 2021)

(a) Definitions. As used in this clause—

Foreign person means any person other than a United States person.

United States person, as defined in 26 U.S.C. 7701(a)(30), means–

(1) A citizen or resident of the United States;

(2) A domestic partnership;

(3) A domestic corporation;

(4) Any estate (other than a foreign estate, within the meaning of 26 U.S.C.

7701(a)(31)); and

(5) Any trust if-

(i) A court within the United States is able to exercise primary supervision over the administration of the trust; and

(ii) One or more United States persons have the authority to control all substantial decisions of the trust.

(b) This clause applies only to foreign persons. It implements 26 U.S.C. 5000C and its implementing regulations at 26 CFR 1.5000C-1 through 1.5000C-7.

(c)

(1) If the Contractor is a foreign person and has only a partial or no exemption to the withholding, the Contractor shall include the Department of the Treasury Internal Revenue

Service Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement

SENSITIVE BUT UNCLASSIFIED

https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section7701&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section7701&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section7701&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim

Payments, with each voucher or invoice submitted under this contract throughout the period in which this status is applicable. The excise tax withholding is applied at the payment level, not at the contract level. The Contractor should revise each IRS Form W-14 submission to reflect the exemption (if any) that applies to that particular invoice, such as a different exemption applying.

In the absence of a completed IRS Form W-14 accompanying a payment request, the default withholding percentage is 2 percent for the section 5000C withholding for that payment request.

Information about IRS Form W-14 and its separate instructions is available via the internet at www.irs.gov/w14.

(2) If the Contractor is a foreign person and has indicated in its offer in the provision 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation, that it is fully exempt from the withholding, and certified the full exemption on the IRS Form W-14, and if that full exemption no longer applies due to a change in circumstances during the performance of the contract that causes the Contractor to become subject to the withholding for the 2 percent excise tax then the Contractor shall–

(i) Notify the Contracting Officer within 30 days of a change in circumstances that causes the Contractor to be subject to the excise tax withholding under 26 U.S.C. 5000C; and

(ii) Comply with paragraph (c)(1) of this clause.

(d) The Government will withhold a full 2 percent of each payment unless the Contractor claims an exemption. If the Contractor enters a ratio in Line 12 of the IRS Form W-14, the result of Line 11 divided by Line 10, the Government will withhold from each payment an amount equal to 2 percent multiplied by the contract ratio. If the Contractor marks box 9 of the IRS Form

W-14 (rather than completes Lines 10 through 12), the Contractor must identify and enter the specific exempt and nonexempt amounts in Line 15 of the IRS Form W-14; the Government will then withhold 2 percent only from the nonexempt amount. See the IRS Form W-14 and its instructions.

(e) Exemptions from the withholding under this clause are described at 26 CFR 1.5000C-

1(d)(5) through (7). Any exemption claimed and self-certified on the IRS Form W-14 is subject to audit by the IRS. Any disputes regarding the imposition and collection of the 26 U.S.C.

5000C tax are adjudicated by the IRS as the 26 U.S.C. 5000C tax is a tax matter, not a contract issue.

(f) Taxes imposed under 26 U.S.C. 5000C may not be—

(1) Included in the contract price; nor

(2) Reimbursed.

(g) A taxpayer may, for a fee, seek advice from the Internal Revenue Service (IRS) as to the proper tax treatment of a transaction. This is called a private letter ruling. Also, the IRS may

SENSITIVE BUT UNCLASSIFIED

https://www.irs.gov/w14 https://www.acquisition.gov/far/52.229-11#FAR_52_229_11 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title26-section5000C&num=0&edition=prelim publish a revenue ruling, which…