19DR8623Q0001 Gardening Services - Meeting Minutes.pdf

19DR8623Q0001 Gardening Services CMR, DCMR, Bambues & Chancery

PRE- PROPOSAL CONFERENCE

April 19, 2023

Meeting Minutes

• Welcomed and introduced USG participants. Explained the purpose of this meeting and that was for the offerors to have a better understanding of the requirement outlined in the solicitation.

• Informed the participants we would be taking notes and the notes would be posted on

SAM.gov.

• Instructions were provided regarding (how to ask questions, submission deadline and how they would be distributed):

o Submit questions by email – deadline Monday, May 2 (5:00 p.m. local time).

o We will answer all questions and will distribute answers to everyone via Sam.gov.

• Informed participants “statements made at the conference” do not change the solicitation.

• If changes to the solicitation were required, they would be done in writing through an amendment and posted on Sam.gov.

• Quote packages are due on May 15, no later than 4:30 p.m., (local time). Send completed packages to SantoDomingoContracts@state.gov

• Emphasized the importance of following directions. Completed and addressed all necessary sections of the solicitation and failure to do so could result in being disqualified:

1. SF-1449

2. Section 1, Block 23

3. Additional information as required in Section 3, Solicitation Provisions.

4. Section 5, Representations and Certifications.

• Explained certain aspects of the solicitation regarding the scope of work.

• Reminded participations SAM registrations are required pursuant to FAR provision 52.204-

7, and prospective offerors are encouraged to start registration prior to the submittal of proposals. For assistance, please contact CS Pedro Quezada. During site visit we discussed the hours for performing the trimming, pruning and collection of debris, watering, and additional works as required. And other minor questions related to sites during trip.

• FAR 52.222-50 Combating Trafficking in Persons. Firms must prevent such activities from occurring. If contractor plans to recruit third country nationals specifically for contract performance, Housing Plans and Recruitment Plans must be submitted with the proposal and reviewed prior to award to determine adequacy. Contracts may only be awarded to contractors submitting acceptable plans.

mailto:SantoDomingoContracts@state.gov

• Sites Visit Tour was led by Facilities Architect Siuking Belliard.