19DJ1025Q0011 Solliciation RES - CMR - UTILITY WATER TANK SUPPLY AND INSTALLATION.pdf

Embassy of the United States of America Djibouti, Republic of Djibouti

Date: 07/02/2025

Dear Prospective Offeror:

Subject: Request for Quotes 19DJ1025Q0011

Enclosed is a Request for Quotes (RFQ) for RES - CMR - UTILITY WATER TANK SUPPLY AND INSTALLATION. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by July 16, 2025, at 16h30 p.m. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Submitted quotations, including price, must be valid for no less than four months from the Government receipt of quotation.

A site visit and pre-quotation conference will held on July 9, 2025, at 10:00 a.m. All interested contractors must contact procurement department at kayadse@state.gov and DjiboutiProcBids@state.gov with the names of their attendees no later than July 07, 2025, 10:00 p.m.

Your quotation must be submitted electronically to DjiboutiProcBids@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS- Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Jesse C. Flowers Contracting Officer

Enclosure:

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

BID SCHEDULE

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Standard Form 25, “Performance and Guaranty Bond”

Attachment 2: Standard Form 25A, “Payment Bond” Attachment 3: Sample Letter of Bank Guaranty Attachment 4: Breakdown of Price by Divisions of Specifications Attachment 5: Drawings Attachment 6: Specifications

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

19DJ1025Q0011

2. TYPE OF SOLICITATION

SEALED BID (IFB)

[x] NEGOTIATED (RFP)

3. DATE

ISSUED

07/02/2025

PAGE OF

PAGES

IMPORTANT - The “offer” section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

5. REQUISITION/PURCHASE REQUEST NO.

PR15147254

6. PROJECT NO.

7. ISSUED BY CODE 8. ADDRESS OFFER TO

US EMBASSY DJIBOUTI

BP: 185, LOT NO.350-B

LOTISSEMENT HARAMOUS, ATTN: GSO PROCUREMENT

DJIBOUTI, REPUBLIC OF DJIBOUTI

DJIBOUTI CONTRACTING OFFICER

9. FOR INFORMATION

CALL:

A. NAME

Jesse C. Flowers

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

00 253 21 45 30 66

SOLICITATION

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder.”

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date):

CMR – UTILITY WATER TANK SUPPLY AND INSTALLATION

11. The Contractor shall begin performance within 15 calendar days and complete it within 90 calendar days after receiving award, notice to proceed. This performance period is mandatory, negotiable. (See _______________.)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT

BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

10 days

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and 1 copy to perform the work required are due at the place specified in Item 8 by (hour) local time (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror’s name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, is not required.

C. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than 15 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

OFFER (Must be fully completed by offeror)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than Item 14)

CODE FACILITY CODE

17. The offeror agrees to perform the work at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government within _____ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

20B. SIGNATURE

20C. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN

IN

(4 copies unless otherwise specified)

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign thi representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) You

30A. NAME AND TITLE OF CONTRACTOR OR PERSON

AUTHORIZED TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE

30C. DATE

31B. UNITED STATES OF AMERICA

BY

31C. AWARD DATE

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

CMR – UTILITY WATER TANK SUPPLY AND

INSTALLATION:

TOTAL FIRM-FIXED PRICE: CMR – UTILITY WATER TANK

SUPPLY AND INSTALLATION, and DBA

BID SCHEDULE Schedule:

The bid schedule shall be as follows:

Pre-quotation conference and site visit.

07/09/2025 at

10.00 at Old US Embassy

Offerors contact details

07/07/2025

Quotation due date:

Submitted quotations, including price, must be valid for no less than four months from Government receipt of quotation

07/16/2025

TEP Drafting

From 07/20 to 07/22/2025

Technical evaluation

From 07/23 to 07/27/2025

Award decision

From 07/28 to 07/31/2025

A.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

SECTION B - STATEMENT OF WORK

The character and scope of the work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

1. DESCRIPTION

The US Embassy Djibouti is seeking a professional contractor service to supply and install two vertical (above ground) raw water tanks of 25,000 liters at the Chief Mission Residence (CMR).

The Contractor shall provide all personnel, equipment, tools, material, transportation to perform this project. All the work shall be in accordance with National Electrical Code (NEC), OSHA and OBO IBC for compliance. Construction shall be abided by all the Embassy rules and regulations including security and safety regulations.

2. THE PROJECT WORK INCLUDES:

2.1. Supply and install reinforced concrete pad for raw water tanks.

2.2. Supply and install two water tanks of 25,000 liters.

2.3. Supply and install roof and decorative fence for the tanks.

2.4. Supply and install booster pumps, lights, and miscellaneous electrical accessories for the tank’s areas.

2.5. Decommission and demolish the old building.

3. SCOPE

3.1. PRIOR TO IMPLEMENTATION

3.1.1. Submit to the CO and/or COR within 5 days of Notice to Proceed, document submittal package that includes:

3.1.1.1. A list of all employees who will be working on this project including full name (as shown on ID), ID number, and ID type (passport, Djiboutian ID, etc.).

3.1.1.2. A list of all major equipment (trucks, cranes, etc.) to be used on this project.

3.1.2. Contractor is strongly encouraged to visit/inspect the site prior to estimating and submitting a bid. The Contractor is responsible for ascertaining pertinent existing conditions, verifying existing dimensions(s) or areas, determining all material quantities required and labor requirements.

3.1.3. The contractor shall become familiar with the site and have any questions answered and issues resolved to their satisfaction prior to submitting a bid; failure to do so, will not relieve the contractor from the responsibility for successfully performing and completing the work without additional expense to the US

EMBASSY.

3.1.4. The contractor shall bring all sources of utilities like Water and Power because the embassy will not provide.

3.1.5. The Contractor will not be allowed to use the job site restroom facility.

3.2. PRE-CONSTRUCTION MEETING

3.2.1. After the Contractor's receipt of the Notice to Proceed, after all construction submittals have been approved, and prior to the start of work, a meeting will be held between the CO, COR, and the Contractor at US EMBASSY to discuss provisions of the contract documents and to coordinate the work effort. The Contractor's job site Superintendent is required to attend.

3.3. IMPLEMENTATION

3.3.1. SUPPLY AND INSTALL REINFORCED CONCRETE PAD FOR WATER

TANKS

3.3.1.1. The contractor shall use the latest OBO ICS 2024 chapter 16, IBC and

ACI for Structural Design.

3.3.1.2. The contractor shall secure the entry of work areas with traffic barriers or safety cones to ensure the work area is safe before starting.

3.3.1.3. The contractor shall survey the existing site conditions prior to the start of work to document the locations and types of aboveground and underground site utilities and landscaping.

3.3.1.4. Thoroughly clean up the work area at the end of each day’s work, and at completion of the project. Leave premises clean and free of waste, scrap, used equipment, or other material intentionally or incidentally delivered to the site by Contractor or Contractor’s personnel.

3.3.1.5. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site not to be removed and do not unreasonably interfere with the work required under this contract. the contractor shall restore all existing structures, equipment, utilities, and vegetation that are damaged or destroyed by the construction activities at no cost to the Government.

3.3.1.6. The Contractor shall coordinate with the Facility Department for parking, material storage, temporary restroom facilities, and any other needs for the work. Public access to the facility shall not be impaired.

3.3.1.7. The Contractor shall assume sole responsibility for safety of all persons on or about the construction site, in accordance with applicable laws and codes.

Guard all material in accordance with the safety provisions according to

OSHA.

3.3.1.8. All work areas shall be kept clean and free of safety hazards.

3.3.1.9. Contractor shall place visible signs indication hazard work zones.

3.3.1.10. All trash shall be removed from the work areas and will be completely removed from the site at the end of the day.

3.3.1.11. The contractor shall prepare the designated site of project priory to start.

3.3.1.12. The contractor shall excavate the area of the project one meter below the ground level. Back fill the area, prepare, grade, and compact subbase.

3.3.1.13. The contractor shall install the reinforcing bars and spacing of #5, two layers, 12” o.c.

3.3.1.14. The contractor shall install two layers of the mesh of the reinforcement with vapor retardant.

3.3.1.15. The contractor shall install a concrete pad of 30cm above the ground.

3.3.2. SUPPLY AND INSTALL TWO TANKS OF 25,000 LITERS

3.3.2.1. The contractor should supply two raw water tanks of 25,000 liters and with the following specifications:

3.3.2.1.1. Corrosion free and easy for transportation and installation

3.3.2.1.2. Thermal insulation property and environment friendly.

3.3.2.1.3. Seismic design to suit Djibouti zone.

3.3.2.1.4. Both tanks should have two inlets supply and discharge.

3.3.2.1.5. Both tanks should have mechanical flow switch.

3.3.2.1.6. The tanks should be rated for outdoor use and extreme weather condition maxim 60*C.

3.3.2.1.7. UV resistance.

3.3.2.1.8. Higher pressure rating.

3.3.2.1.9. Both tanks should be fiberglass tanks.

3.3.2.1.10. Both tanks should have an appropriate outlet for draining and overflow that matches the capacity of the system.

3.3.2.1.11. Both tanks should have for redundancy a utility bypass supply line separate from utility pump. See appendix for more details.

3.3.2.1.12. Both the system pump and the utility pump shall have redundancy

(N+1).

3.3.2.1.13. The raw water tank needs to comply with OBO Plumbing Code and components (especially coatings) be NSF certified.

3.3.2.1.14. The contractor shall consider the following factors when designing tanks and selecting construction materials:

3.3.2.1.14.1. High salt concentration and very corrosive soil

3.3.2.1.14.2. Shallow groundwater table

3.3.2.1.14.3. Finished surface slope min 1% on impervious and min 2% unpaved/pervious area drain requirement

3.3.2.1.14.4. Access ports to be located at above 100 yr flood elevation

3.3.3. SUPPLY, INSTALL ROOF AND DECORATIVE FENCE

3.3.3.1. Roof

3.3.3.1.1. The contractor should design and provide metallic structure roof that can withstand with a wind of 102.9 km/h (46m/s), reference based on the OBO ICS 2024

3.3.3.1.2. Roof and support structure must be galvanized metal or stainless steel to comply with OBO Corrosion Resistant requirements. Roofing and supports must be finished to match colors of existing metal on site.

3.3.3.1.3. The roof should have a storm drain systems.

3.3.3.1.4. The roof metallic should be connected to the electrical grounding system.

3.3.3.2. Decorative fence

3.3.3.2.1. The contractor should design a fence higher enough to the roof with pedestrian gate and lock mechanism.

3.3.3.2.2. The decorative fence should be the same design as the main building and outdoor equipment. See appendix for more details.

3.3.3.2.3. The fence should have a decorative aspect and hide all the installation.

3.3.3.2.4. The contractor should install the fence approximately 3ft away from the water tanks.

3.3.3.2.5.

3.3.4. CONNECTION TO EXCISTING INSTALLATION

3.3.4.1. Plumbing connection

3.3.4.1.1. The contractor should modify the existing plumbing installation without interruption of operation inside the compound.

3.3.4.1.2. The contractor should design and inter-connect the new installation with the existing pipes.

3.3.4.1.3. All the plumbing fixtures should be outdoor rated, corrosive resistant and rust free.

3.3.4.1.4. All piping and materials should be fabricated to meet NSF 60 / 61 or equivalent standard. This standard ensures that material used in the system is safe for contact with domestic water.

3.3.4.1.5. Contractor should submit catalog cut sheets and accurate scaled drawings showing the location of the tanks complete with rebar.

3.3.4.1.6. The contractor should perform source water characterization and provision of adequate treatment if needed to ensure the water is suitable for its intended purpose.

3.3.5. SUPPLY AND INSTALL BOOSTER PUMPS, LIGHTS, AND

MISCELLANEOUS ELECTRICAL ACCESSORIES FOR THE TANK’S

AREAS.

3.3.5.1. System Pump

3.3.5.1.1. The system pump is used to transfer the raw water from both storage tanks to the raw water tank inside of the water treatment (pool house).

3.3.5.1.2. The contractor should design, supply and install the system pump with the following requirements:

3.3.5.1.2.1. Rated for outdoor application and corrosive environment.

3.3.5.1.2.2. Weatherproof and rust-free materials.

3.3.5.1.2.3. Designed for saltwater environment.

3.3.5.1.2.4. System pressure 3 Bars.

3.3.5.1.2.5. The pump should be pressure controlled.

3.3.5.1.2.6. Variable speed/drive-controlled pump.

3.3.5.1.2.7. The pump should have a dry running protection en case of both storage tanks are empty.

3.3.5.1.2.8. The pump should have a check valve on the discharge side.

3.3.5.1.2.9. Additional protection for stopping the pump by low level float switch inside both tanks.

3.3.5.1.2.10. The voltages and frequency should be 230/400V and 50

Hz.

3.3.5.2. Utility Pump

3.3.5.2.1. The utility pump is used to transfer the raw water directly from main utility pipe to both storage tanks of 25,000 liters. The pump will be controlled the high- and low-level flow switch inside both tanks.

3.3.5.2.2. The contractor should design, supply and install the utility pump with the following requirements:

3.3.5.2.2.1. Rated for outdoor application and corrosive environment.

3.3.5.2.2.2. Weatherproof and rust-free materials.

3.3.5.2.2.3. Designed for saltwater environment.

3.3.5.2.2.4. System pressure 0 to 3 Bars

3.3.5.2.2.5. Variable speed/drive-controlled pump.

3.3.5.2.2.6. The pump should have a dry running protection in case of utility water outage.

3.3.5.2.2.7. The pump should have another additional protection by water presence sensor.

3.3.5.2.2.8. The pump should start and stop automatically in presence of utility water.

3.3.5.2.2.9. The pump should have a pressure discharge indicator gauge.

3.3.5.2.2.10. The pump should have a check valve.

3.3.5.2.2.11. The voltages and frequency should be 230/400V and 50

Hz.

3.3.5.3. Electrical Light For Storage Tanks

3.3.5.3.1. The contractor should install five of LED flooded light to illuminate the storage tanks area during the night. The light should be weatherproof and controlled automatically by photocell switch. Manual override switch should be installed by the contractor.

3.3.5.4. Electrical Power Socket

3.3.5.4.1. The electrical components need to comply with OBO Electrical

Requirements. The GFCI protection must have trip level of less than 10 mA.

3.3.5.4.2. The contractor should provide and install two dual power sockets for maintenance purpose. Dual socket should have the following requirement:

3.3.5.4.3. Type E socket and rated at 230v 16A, see appendix for more details.

3.3.5.5. Main Electrical Panel.

3.3.5.5.1. The contractor should design, supply and install an electrical panel with the following requirement:

3.3.5.5.1.1. Voltage and frequency, 230/400V and 50 Hz.

3.3.5.5.1.2. The contractor should provide an electrical panel with the following requirements:

3.3.5.5.1.2.1. Circuit 1 for system pump.

3.3.5.5.1.2.2. Circuit 2 for utility pump.

3.3.5.5.1.2.3. Circuit 3 for lights circuit.

3.3.5.5.1.2.4. Circuit 4 for power sockets.

3.3.5.5.1.2.5. Circuit 5 for spare circuit of 16 Amp single phases.

3.3.5.5.1.2.6. Circuit 6 for spare circuit of 32 Amp single phases.

3.3.5.5.1.2.7. Circuit 7 for spare circuit auxiliary connection like police guard booth.

3.3.5.5.1.2.8. Circuit 8 for spare 32 Amp, three phases.

3.3.5.5.1.3. The contractor should provide and install a ground pit with all the necessary connection and accessories.

3.3.5.5.1.4. The ground resistance should be less than 25 ohms; if not, then the contractor should correct and decrease the value.

3.3.5.5.1.5. The panel should be weatherproof and outdoor rated.

3.3.5.5.1.6. The panel should be located inside the fence of the storage tanks.

3.3.5.5.1.7. The contractor should design, supply and install the main feeder cable from the utility room to the storage tanks panel according the latest standard and practice of NEC.

3.3.5.5.1.8. The contractor will be responsible to excavate the trench and buried the main feeder cable according to National Electrical Code (NEC)

3.3.5.5.1.9. The feeder cable should be protected with Schedule 80 PVC pipe and installed.

3.3.5.5.1.10. The contractor should design, supply and install a circuit breaker from both side of the feeder.

3.3.5.5.1.11. The contractor should, core drill, excavate and etc… to connect with the existing utility MDP. The contractor should coordinate with the COR for power shutdown.

3.3.5.5.1.12. All the underground pipes should be PVC and schedule 80 and all the outdoor installation should be RMC rigid metal conduit.

3.3.5.6. Demolition the old building

3.3.5.6.1. The contractor shall demolish the old water building once the new installation completed.

3.3.5.6.2. The contractor shall remove and dispose all the electrical and plumbing connection related with the old installation.

3.4. AFTER IMPLEMENTATION

3.4.1. The contractor shall clean all the project areas clean from debris and leftover materials.

3.4.2. The contractor shall remove any excess dirt and shall fill as needed with clean material. No trash or construction residue will be allowed.

3.4.3. The Embassy Contracting Officer or their representative shall conduct the final inspection and acceptance of the project.

3.5. SAFETY & SPECIAL INSTRUCTIONS:

3.5.1. Use appropriate personal protective equipment (PPE) when performing the work.

3.5.2. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

3.5.3. Follow site safety procedures.

3.5.4. Work must comply with US Army Corps of Engineers (ACOE) Safety and Health

Requirements Manual EM 385-1-1 and contract needs to reference the Department of State Acquisition Regulations (DOSAR) Safety Clause.

3.6. ADMINISTRATION

3.6.1. POINT OF CONTACT (POC): The Contractor shall appoint a project manager to act on behalf of the Contractor as the (POC) for all communications between the Contractor and (COR).

3.6.2. CONTRACTING OFFICER’S REPRESENTATIVE (COR): The designated COR for this Task Order is the Facilities Manager (FM). All administrative matters, and requests for technical clarifications and assistance regarding this Task Order shall be directed to the (FM).

3.6.3. PAYMENTS: Invoice shall be submitted to the (COR) upon completion of all works and after handing it over to the (COR). The invoice shall include the contract number.

3.6.4. TERMINATION: If, for convenience to the Embassy, any phase or task of the delivery order is deemed unfeasible by the Embassy, the United States Government may at this point pay the Contractor of this project for the work done to date and terminate the remaining portion of the delivery order.

3.6.5. The Contractor shall NOT conduct any work that is beyond this Statement of Work (SOW) unless directed in writing by the Contracting Officer (COR). Any work done by the Contractor beyond this (SOW) without direction from the (COR) will be at the Contractor’s own risk and at no cost to the Government.

3.7. WORKMANSHIP

3.7.1. Workers working on the site shall be skilled in their job and have related job experience.

3.8. WORKING HOURS

3.8.1. Working hours shall be 8:00 A.M. to 4:300P.M Sunday to Thursday.

3.8.2. No work shall be done during holidays without prior approval of the Contracting

Officer.

3.8.3. The embassy’s current holiday schedule is attached in the Appendix.

3.9. PROPOSAL SUBMITTAL

3.9.1. proposal shall be submitted to: GSO Officer, U.S. Embassy Djibouti.

3.10. REQUIREMENTS AND DELIVERABLES

3.10.1. The Contractor shall submit a list of personnel with ID type and numbers to the

COR within 1 week of notice to proceed. Security clearances shall be completed on all personnel prior to being granted access to the embassy commencement of work.

Security clearances may take several weeks to more than a month.

3.10.2. The Contractor shall inform and provide in writing transportation details (vehicle registration number, driver's name, and date of delivery) to the COR at least 24 hours in advance for material deliveries.

3.10.3. Contractor shall give workers names at least 5 days in advance to get the security clearance. All the workers shall have an official photo ID or photo ID with the company name on it.

3.10.4. A Site Visit shall be completed no later than 1 week after Notice to Proceed

(NTP).

3.10.5. The Contractor shall notify the COR, in writing, within 1 week of the site visit to perform this Scope of Work.

3.10.6. The site visit report shall outline site conditions, note discrepancies, operational condition of equipment, and related safety concerns.

3.10.7. Provide insurance certificate with the following limit of the liability: USD 2,000,000 per occurrence and in aggregate subject to the following limits:

3.10.7.1.1. Bodily Injury: USD 1,000,000 per occurrence and in the aggregate.

3.10.7.1.2. Property Damage: USD 1,000,000 per occurrence and in the aggregate.

3.10.7.1.3. a statement that the Contractor will get the required insurance, and the name of the insurance provider to be used.

3.10.8. The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to Names, biographic data, police clearance on Contractor personnel

5 days after contract award

COR

Certificate of Insurance 1 5 days after contract award

CO

Invoice 1 After completion of the project

COR

3.11. Bill of Materials

CLIN Descriptions Unit Quantities Price/Unit Total

1 Mobilisation

2 Man Labor

3 Construction of reinforced concrete pad

4 Supply and Installation of 25,000 liters tanks

5 Design, Supply and Installation of System pump

6 Design, Supply and Installation of Utility pump

7 Design and Installation of the roof

8 Design, Supply and Installation of decorative fence

9 Design, Supply and Installation of Electrical Panel

Design, supply and Install the main feeder cable and both circuit breakers

11 Demolition of the existing installation

12 Demobilization

Total

3.12. WORK REPORTS:

3.12.1. The Contractor shall provide a summary report after the initial site visit and each week after during the duration of the contract, delivered to the COR.

3.12.2. The report shall include verification of SOW completion, equipment/tool status for the week, any outstanding discrepancies that were not corrected under this site visit.

*** END of SOW ***

APPENDIX

Figure 1: Type E Sockets (Sample)

Figure 2: Sample of the Project Setup

Figure 3: Existing Installation details

Figure 4: Utility Main Water Line

Figure 5: Overall existing installation at CMR

Figure 6: New Project Location

Figure 7: the location of where the new piping from the tanks is intended to connect to the existing water pipe network

Figure 8: The decorative fence should be the same design as the main building and outdoor equipment

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

LOTISSEMENT HARAMOUS

LOT 350-B

PB 185 DJIBOUTI REPUBLIC OF FJIBOUTI

C/O 19DJ1025Q0011 – CMR – Utility water tank supply and installation

ATTN: GSO PROCUREMENT

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

Satisfactory completion of all required tests, A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 15 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 30 of days after NTP.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of of equivalent to the numbers days used for the project for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as 10 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during Sunday to Thursday from 08.00 a.m. to 16:30 p.m. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at US Embassy Djibouti in Haramous to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To Section G. Securities/Insurance 1 10 days after award CO Section E. Construction Schedule 1 10 days after award COR Section E. Preconstruction Conference 1 10 days after award COR Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1 Last calendar day of each month COR

Section D. Request for Substantial Completion 1 15 days before inspection COR

Section D. Request for Final Acceptance 1 5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is

MOHAMED BOULSA LOITA

Electrical Engineer • MGT/FAC

MGT/FAC

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

BUDGET AND FINANCE DEPARTMENT

U.S EMBASSY DJIBOUTI

TEL 00253 21 45 30 00

Email: djiboutiap@state.gov

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 50% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten

(10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $ 5,000.00

Cumulative $ 10,000.00

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $ 5,000.00

Cumulative $ 10,000.00

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 2 days to perform. For each individual, the list shall include:

Full Name Place and Date of Birth Current Address Identification number Copy of local government’s identification.

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR…