19DA2020Q0001_Gardening Services Solicitation_Questions and Answers.pdf

SENSITIVE BUT UNCLASSIFIED

19DA2020Q0001 – Gardening Services Copenhagen, Denmark

QUESTIONS & ANSWERS

SECTION 1 – THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19DA2020Q0001

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

Citation: Paragraph 1.5 PRUNING, sub-paragraph

1.5.3 states: “The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

- direct and encourage plant growth in directions desired,

- remove dead and unsightly growth, and

- maintain a neat and attractive appearance.

The Contractor shall prune according to the schedule in the Grounds Maintenance Plan to ensure that all heavy pruning is accomplished during the proper season according to best horticultural practice. The Contractor shall prune all hedges and shaped shrubs to maintain proper shape at all times.”

Question: Should all big trees be inspected for dead branches every year, and should they be of a certain size before they are removed?

Answer: Yes, all big trees should be inspected every year for dead branches. All dead branches, no matter what size, should be removed.

Citation: Paragraph 2 WORKING HOURS states:

“All work shall be performed during 08:00 and 16:00 on Mondays through Fridays (starting 07:00 on snow and ice removal days) except for the holidays identified in the Addendum in Section 2 (please note separate instructions for snow and ice removal – Paragraph 1.13). Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24 hour advance notice to the COR who will consider any deviation from the hours identified above.”

Question: Would it be possible to enter the properties before 07:00 so the driveways are ready at 08:00?

Answer: No, it will not be possible to enter the properties before 07:00. Arrival at 07:00 allows 1 hour for the removal of snow and ice.

Citation: Paragraph 4.2.5 KEY CONTROL states:

“The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval.

Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.”

Question: If we accidently lose a master key, what would the anticipated cost be for replacing it? Our insurance for lost keys covers up to 50,000 DKK. Would that coverage be enough?

Answer: No master keys will be issued to gardeners. The gardeners will only be issued keys giving access to relevant areas. Recoding of these locks and keys will not exceed 50.000 DKK.

Citation: Paragraph 4 PERSONNEL REQUIREMENTS, sub-paragraph 4.4.3 SECURITY BACKGROUND CHECK states: “Contracted personnel is required to obtain a Security Certification from the Regional Security Office.

This includes submitting of a Security Certification Request, copies of official government issued ID, undergo a background check by the Regional Security Office and a Police record check by National Law Enforcement Agencies. All contracted personnel require approval by the Regional Security Officer prior to working on any government property.”

Question: When we have achieved the required security clearance by the Regional Security Officer to work on the government property, are we allowed to escort someone without a security clearance on the property, as long as the person from our company who is escorting is cleared?

Example1: A newly employed gardener not yet cleared

Example 2: External sub-contractor (e.g.

exterminator)

Answer: Yes, once you have achieved the required security clearance from the Regional Security Officer (RSO) to work on Government properties, you are able to escort. The person under escort must have submitted a signed Danish Intelligence Service (PET) background check consent form and received approval from RSO before being allowed on the Government property. The person under escort must always be within line of sight of the escorting person.

SECTION 2 – CONTRACT CLAUSES

Citation: FAR clause 52.216-19 ORDER

LIMITATIONS (OCT 1995):

Question: What amount should be used to calculate per square meter specified in paragraphs (a) and (b)?

Answer: FAR clause 52.216-19 applies to temporary additional services, which are defined as Standard Services. The amount to use to calculate the per square meter should be the amount you have specified in Paragraph 2.0 PRICING for the specific year the temporary additional services occur.