19DA2020Q0001_Gardening Services Solicitation_RFQ.pdf

SENSITIVE BUT UNCLASSIFIED

1 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19DA2020Q0001

6. SOLICITATION ISSUE DATE

06/12/2020

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Timothy Lockwood

b. TELEPHONE NUMBER(No collect calls)

+45 3341 7410

8. OFFER DUE DATE/

08/26/2020 at 12:00, local time

9. ISSUED BY CODE

10. THIS ACQUISITION IS

U.S. Embassy, GSO

Dag Hammarskjolds Alle 24

UNRESTRICTED

SET ASIDE: % FOR

SMALL BUSINESS EMERGING SMALL BUSINESS

2100 Copenhagen O, Denmark

HUBZONE SMALL BUSINESS SMALL BUSINESS

SERVICE-DISABLED VETERAN OWNED 8(A)

Phone: +4533417100 Fax: +4535430223 NAICS:

SIZE STD:

11. DELIVERY FOR FOB 12. DISCOUNT

TERMS

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700) DESTINATION UNLESS BLOCK IS MARKED

SEE SCHEDULE

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO: Code 16. Administered by:

Same as block 9

Same as block 9

17.a. CONTRACTOR/OFFEROR CODE FACILITY CODE

TELEPHONE NO:

18a. PAYMENT WILL BE MADE BY

U.S. Embassy, Financial Management Office, Dag Hammarskjolds Alle 24 2100 Copenhagen O, Denmark

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS

BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Gardening Services, see attached

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1___

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER

DATED _______________. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH

ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or Print)

Timothy Lockwood

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV3/2005)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ____________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (PRINT)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 3/2005) BACK

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFQ Number 19DA2020Q0001, Prices, Block 23

Continuation To SF-1449, RFQ Number 19DA2020Q0001, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

Attachment 1 to Description/Specifications/Performance Work Statement, Planting

Schedule

Attachment 2 to Description/Specifications/Performance Work Statement, Government Furnished Property

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19DA2020Q0001

PRICES, BLOCK 23

1. SCOPE OF CONTRACT

The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the U.S. Embassy, Copenhagen. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit.

The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting

Officer shall issue a Notice to Proceed.

The performance period of this contract is from February 1, 2021 and continuing for 12 months, with four, one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide Temporary Additional Services in addition to the scheduled services specified in this contract. The COR shall order Temporary Additional

Services on an as needed basis. This work shall be performed by Contractor trained employees, and shall not be subcontracted. The COR may require the Contractor to provide

Temporary Additional Services with 24 hour advance notice.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity, the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of 1,000 square meters.

This reflects the contract minimum for the base year and option period.

Maximum: The amount of all orders shall not exceed 40,000 square meters. This reflects the contract maximum for the base year and each option period for temporary/additional services.

The Contractor shall include in its next regular invoice details of the Temporary Additional

Services, if applicable, provided and requested under Temporary Additional Services. The

Contractor shall also include a copy of the COR’s written confirmation for the Temporary

Additional Services.

2.0 PRICING

2.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are:

2.2. BASE PERIOD (Starting February 1, 2021 through January 31, 2022

1. Base Year Firm-Fixed Price for Standard Services for this Contract:

1a.

Price per Month* x 12 months **Price per Year

2. Base Year Firm-Fixed Price for Temporary Additional Services for this Contract:

2a. Price per Square Meter* *

2b. Estimated Number of Square Meters for Base Year 19,000

2c.

Total Temporary Additional Services Not To Exceed

(NTE) Price for Base Year (Total = items 2a x 2b) **

3.

Base Year Total for All Services (Total = items 1a

+2c) **

4. 25% VAT *

5.

Base Year Total for All Services plus 25% VAT

(Total = items 3 +4) **

*[Offeror/Bidder: Insert price]

**[Offeror/Bidder: Insert total price]

2.3. FIRST OPTION YEAR PRICES (First Option Year of the Contract, Starting

February 1, 2022 through January 31, 2023)

1. Option Year 1 Firm-Fixed Price for Standard Services for this Contract:

1a. Price per Month* x 12 months **Price per Year

2.

Option Year 1 Unit Firm-Fixed Price for Temporary Additional Services for this

Contract:

2a. Price per Square Meter* *

2b. Estimated Number of Square Meters for Option Year 1 19,000

2c.

Total Temporary Additional Services Not To Exceed

(NTE) Price for Option Year 1(Total = items 2a x 2b) **

3.

Option Year 1 Total for All Services (Total = items 1a

+2c) **

4. 25% VAT *

5.

Option Year 1 Total for All Services plus 25% VAT

(Total = items 3 +4) **

2.4 SECOND OPTION YEAR PRICES (Second Option Year of the Contract, Starting

February 1, 2023 through January 31, 2024)

1. Option Year 2 Firm-Fixed Price for Standard Services for this Contract:

2.

Option Year 2 Unit Firm-Fixed Price for Temporary Additional Services for this

Contract:

2a. Price per Square Meter* *

2b. Estimated Number of Square Meters for Option Year 2 19,000

2c.

Total Temporary Additional Services Not To Exceed

(NTE) Price for Option Year 2 (Total = items 2a x 2b) **

3.

Option Year 2 Total for All Services (Total = items 1a

+2c) **

4. 25% VAT *

5.

Option Year 2 Total for All Services plus VAT (Total = items 3 +4) **

2.5 THIRD OPTION YEAR PRICES (Third Option Year of the Contract, Starting

February 1, 2024 through January 31, 2025)

1. Option Year 3 Firm-Fixed Price for Standard Services for this Contract:

2.

Option Year 3 Unit Firm-Fixed Price for Temporary Additional Services for this

Contract:

2a. Price per Square Meter* *

2b. Estimated Number of Square Meters for Option Year 3 19,000

2c.

Total Temporary Additional Services Not To Exceed

(NTE) Price for Option Year 3 (Total = items 2a x 2b) **

3.

Option Year 3 Total for All Services (Total = items 1a

+2c) **

4. 25% VAT

5.

Option Year 3 Total for All Services plus 25% VAT

(Total = items 3 +4)

2.6 FOURTH OPTION YEAR PRICES (Fourth Option Year of the Contract, Starting

February 1, 2025 through January 31, 2026)

1. Option Year 4 Firm-Fixed Price for Standard Services for this Contract:

2.

Option Year 4 Unit Firm-Fixed Price for Temporary Additional Services for this

Contract:

2a. Price per Square Meter* *

2b. Estimated Number of Square Meters for Option Year 4 19,000

2c.

Total Temporary Additional Services Not To Exceed

(NTE) Price for Option Year 4 (Total = items 2a x 2b) **

3.

Option Year 4 Total for All Services (Total = items 1a

+2c) **

4. 25% VAT

5.

Option Year 4 Total for All Services plus 25% VAT

(Total = items 3 +4)

2.7 GRAND TOTAL

Base Year *

First Option Year *

Second Option Year *

Third Option Year *

Fourth Option Year *

Grand Total – Base plus All Option Years **

3. OFFERS AND PAYMENT IN U.S. DOLLARS - U.S. firms are eligible to be paid in U.S.

dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S.

dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

FOREIGN FIRMS - Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

CONTINUATION TO SF-1449

RFQ NUMBER 19DA2020Q0001

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1. PERFORMANCE WORK STATEMENT

The purpose of this contract is to obtain gardening services for real property owned or managed by the U.S. Government at Copenhagen, Denmark. The Contractor shall perform gardening services in all designated spaces: The Ambassador’s Residence (CMR), the

Deputy Chief of Mission’s Residence (DCR), the Marine House (MSGQ) and the U.S.

Embassy.

1.1. GENERAL REQUIREMENTS

Maintenance and appearance of the grass, shrubbery, garden areas, planters, walk areas

(including paved and rubble paths), trees, hedges and gutter (except at the U.S. Embassy), and related landscape elements, including flagpoles, of the U.S. Post and properties, are an important part of the representational responsibilities of the U.S. mission. The Government will measure the Contractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for all Government properties listed in 1.17. The

Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

1.2. MANAGEMENT AND SUPERVISION

1.2.1. SUPERVISION. The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S.

Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

1.2.2. SCHEDULES. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel, and/or the tenants and staff of the Post. The

Contractor shall allocate sufficient resources to meet the terms and conditions of the contract.

The Contractor shall deliver standard services between the hours of 08:00 and 16:00 Monday through Friday (07:00 on snow removal days). For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

1.2.2.1 In the case that a maintenance visit corresponds to a Danish or American holiday or a local event, the Embassy Staff has the right to postpone the visit. The visit shall not be cancelled, but shall be rescheduled within the concerned week. The Contractor will propose the new dates in writing.

1.2.2.2 In the case that a maintenance visit cannot be performed due to bad weather, the visit shall not be cancelled, but shall be rescheduled for the same week. If this is not possible, the missed visit shall be recorded and rescheduled for a later date. The Contractor will propose the new dates in writing.

1.2.2.3 The Contractor shall perform gardening and landscape maintenance services at each visit, window boxes, paved walkways and stone curbs/-planters included.

1.2.3. WEEKLY MEETINGS. The Contractor’s representative shall participate in weekly scheduled meetings with the COR. The day before a meeting, the Contractor shall deliver a performance schedule covering the work that was performed during the previous week and what is planned for the upcoming week. Planting and Maintenance Schedule is identified in

Attachment 1.

1.2.4. QUALITY CONTROL. The Contractor shall be responsible for quality control. The

Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

1.2.5 TECHNICAL GUIDANCE. The Contractor shall have the services of a trained horticulturist with experience in the climate and soil conditions found locally to give technical guidance to the Contractor's work force and to develop and guide the Contractor's programs for lawn and tree care.

1.2.6. GROUNDS MAINTENANCE PLAN. The Contractor shall submit an annual

Grounds Maintenance Plan that reflects the proposed frequency of planting and maintenance for meeting the requirements of this contract. The Grounds Maintenance Plan will be developed to fit the requirements of local conditions, types of vegetation, and climate factors, and shall include a plan for pest, rodent and disease control. The Contractor shall submit the

Grounds Maintenance Plan to the COR for approval within 30 days after contract award.

1.2.7. PLANTING SCHEDULE. The Contractor is responsible for submitting an annual

Planting Schedule Plan that reflects the approximate dates of planting. The Contractor shall submit the Planting Schedule Plan to the COR for approval within 30 days after contract award. Planting Schedule is identified in Attachment 1.

1.2.8 PAVED WALKWAYS, STONE & CURB REPAIR AND RE-ESTABLISHMENT.

The Contractor shall, as often as necessary, repair pavers, stone curbs and rubble areas damaged by events, soil movements, vehicular traffic, building repairs, normal foot traffic, and subsidence. The damaged pavers & curbs shall be aligned, secured and maintained to conform to adjacent areas.

1.3 LAWN CARE

1.3.1. GRASS CUTTING. The Contractor shall maintain the height of grass between 4 and

6 centimeters. The Contractor is responsible for all equipment and fuels needed to complete this task. Loose grass must be removed from the site after mowing. Tree roots growing on the surface must be protected against cutting equipment and the area around the roots must, if necessary, be hand cut.

1.3.2 EDGING. The Contractor shall edge all sidewalks, driveways, and curbs each time the adjacent grass is cut.

1.3.3. TRIMMING. The Contractor shall trim grass around trees, shrubs, cultivated areas, sprinkler heads, valves, fences, buildings, poles, and structures, so that grass height does not exceed the height of the adjacent grass.

1.3.4. WEEDING. The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds into lawn and landscapes. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Contractor shall obtain approval of the COR for all applications of weed killers. Safety Data Sheets shall be submitted to and approved by the COR prior to use, and no chemicals shall be stored on Government premises.

1.3.5. TURF REPAIR AND RE-ESTABLISHMENT. The Contractor shall, whenever necessary and in order to meet the high standard of the garden, repair areas damaged by events and/or animals, vehicular traffic, oil and gas, building repairs, normal foot traffic, and subsidence. The damaged area shall be filled in and leveled and then seeded or sodded, and maintained to conform to adjacent areas.

The lawn shall receive a top trimming annually

1.3.6. The method, frequencies, and dates of grass cutting, hedging, trimming, weeding, fertilizing and turf repair shall be part of the contractor's Grounds Maintenance Plan.

1.3.7 PAVERS & STONE CURB REPAIR AND RE-ESTABLISHMENT. The Contractor shall, whenever necessary, repair pavers, stone curbs and rubble areas damaged by events, soil movements, vehicular traffic, building repairs, normal foot traffic, and subsidence. The damaged pavers and curbs shall be aligned, secured and maintained to conform to adjacent areas.

1.4. FLOWERBEDS AND FLOWER BOXES.

1.4.1 DIGGING, HOEING, COMPOST ENRICHING AND WEEDING. During fall and spring, the Contractor shall properly behead dead flowers and remove leaves, branches etc.

from the flowerbeds before starting to dig, hoe and rake the soil. When preparing the flowerbeds for planting, the Contractor shall prepare the soil with compost and fertilizer according to the seasons of the year.

1.4.1.1 During the year, the Contractor shall on a regular basis, rake the soil to remove any stone or debris and hoe to remove weeds.

1.4.2 PINCHING, REMOVAL OF BUDS AND SPENT BLOOMS. Spent blooms, unusual sprouts and pinching shall be removed on a regular basis according to the seasons of the year and to favor the visual presentation, growth and flowering of the plants.

1.4.2.1 Flowerbeds and pots must be cleaned as often as necessary to maintain a neat and clean look.

1.4.3 ANNUALS AND PERENNIALS. The list of the annuals and bulbs is detailed in

Attachment 1. The placement, colors and varieties will be confirmed in advance by the COR.

1.4.3.1 Any annuals that are dying, or not showing satisfactory growth, shall be promptly removed and replaced by the Contractor at the Contractor’s expense during the season.

1.4.3.2 Perennials shall be divided and replanted in the fall, in a place agreed to by COR, to enhance growth.

1.4.4 CLIMBING PLANTS. Climbing plants shall be trimmed properly and attached to fences or trellis on a regular basis. Climbing plants (Ivy etc.) must be kept below 2 meters on host trees

1.4.4.1 Fast growing annuals and perennials shall be properly staked up to support the growth when necessary.

1.4.4.2 All material shall be provided at the Contractor’s expense.

1.5. PRUNING

1.5.1 The Contractor shall maintain trees, shrubs, hedges, bushes, vines, ground cover and flowers.

1.5.2. The Contractor shall prepare a written schedule, as part of the Grounds Maintenance

Plan, showing the method, frequencies, and dates of pruning.

1.5.3. The Contractor shall prune all shrubs, vines, bushes, ground cover, and trees to:

direct and encourage plant growth in directions desired, remove dead and unsightly growth, and maintain a neat and attractive appearance.

The Contractor shall prune according to the schedule in the Grounds Maintenance Plan to ensure that all heavy pruning is accomplished during the proper season according to best horticultural practice. The Contractor shall prune all hedges and shaped shrubs to maintain proper shape at all times.

1.5.4. REPLACEMENT. At no additional cost to the Government, the Contractor shall replace any tree, bush or shrub that is killed or rendered unusable for its intended purpose through negligent or irresponsible practices that are attributable to the Contractor.

1.6. LEAF REMOVAL. The Contractor shall, on a weekly basis, remove leaves and pine needles from the properties as needed.

1.7. RECYCLED MATERIALS. The Contractor shall promote recycled uses for lawn and tree debris in meeting other gardening needs, such as mulch and compost.

1.8. GENERAL CLEANING AND REMOVAL OF DEBRIS.

1.8.1. The Contractor shall, on a weekly basis, remove all kind of debris, foreign material, cuttings, grass, leaves, bark, limbs, dead vegetation, paper, and trash and animal excrements from the maintained areas including courtyards, walkways, stairways, driveways or terraces and curbs within or adjacent to the area. The Contractor shall remove all debris and equipment from the work site before the end of each workday. Debris removal shall prevent unsightly accumulation. The Contractor shall promptly remove collected debris to an authorized disposal site. The Contractor is responsible for all expenses incurred in the collection and disposal of debris. Gutters shall be inspected and cleaned as necessary, but minimum once a month to ensure adequate water flow, and mechanically cleaned in spring and fall.

1.8.2 In order to prevent the unwanted plant growth and slippery surfaces, the Contractor shall apply weed, algae and moss killing chemicals, as required, to eliminate growth on walkways, in cracks and joints within or along the paved surfaces of sidewalks, curbs, and inner courtyards. All applications of weed killers shall be approved by the COR. When chemical weed killers are being used, the Contractor shall post warning/safety signs in

English, informing the public that chemicals are being used.

1.8.3 The Contractor shall rake the gravel as often as needed to keep the presentational look intact.

1.8.4. The flagpoles are part of the overall presentation and should be kept clean of algae and common dirt as often as needed.

1.9. WATERING

1.9.1. The Contractor shall water lawns, flowers, shrubs, and trees, as often as necessary, to provide for adequate moisture penetration to a depth of 7 centimeters. If natural precipitation has occurred in amounts sufficient to fulfill this requirement, the Contractor may request the

COR's permission to suspend watering to avoid detrimental saturation of the soil. Any type of vegetation suffering from lack of water shall be replaced at the cost of the Contractor, unless the vegetation will return to its original presentation within one week.

1.9.2. The Contractor shall present the method, frequencies, and dates of watering in a written schedule in the Grounds Maintenance Plan. The schedule shall take into account the kinds of vegetation, local soil conditions, and the seasonal variations in plant moisture requirements.

1.9.3. The Contractor shall provide all hoses, portable sprinklers, and other similar irrigation equipment.

1.9.4. The Government shall furnish the supply of water.

1.10. FERTILIZER

1.10.1. The Contractor shall fertilize and lime the soil to promote proper health, growth, color, and appearance of cultivated vegetation, following proper horticultural practice for the types of vegetation, soil, weather conditions, and seasons of the year.

1.10.2. The Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Grounds Maintenance Plan.

1.10.3. The Contractor shall fertilize the lawn areas a minimum of two times per year.

1.10.4. The Contractor shall apply weed killer once a year. If weed killer is not required, the

Contractor shall request a waiver in writing from the COR.

1.10.5. The Contractor shall fertilize trees, shrubs, bushes, hedges and plants a minimum of once a year.

1.10.6. Safety Data Sheets shall be submitted to and approved by the COR prior to use, and no chemicals shall be stored on Government premises.

1.11 PEST AND DISEASE CONTROL. The Contractor shall maintain a program for controlling pests and plant disease so as to maintain flowers, shrubs, vines, trees and other planted areas in a healthy and vigorous condition. The Contractor shall obtain approval of the COR for all pesticides.

1.11.1 The Contractor shall present a plan for pest and disease control as a part of its

Grounds Maintenance Plan.

1.12. HAZARDOUS AND TOXIC SUBSTANCES. It is the Contractor's responsibility to ensure the safe handling, application, removal and environmentally sound disposal of all hazardous or potentially hazardous fertilizers, weed killers, and pest control products utilized in this requirement.

1.13. SNOW AND ICE REMOVAL. The Contractor is to remove snow and ice from all walkways, to include exterior walkways at all four work sites. The standard for snow/ice removal shall be in accordance with local regulations – whenever the walkways are icy, slippery or covered by snow. The Contractor shall perform removal of snow/ice as required including Saturdays, Sundays and all Danish and American holidays. Any damage to surrounding areas, plants and trees caused by the Contractor during snow and ice removal must be immediately remedied by the Contractor at no extra cost to the Government.

1.14. GARDEN FURNITURE. The Contractor is responsible for placing the garden furniture in the garden in the spring and placing the garden furniture back in the designated storage area in the fall.

1.15. SWEEPING. The Contractor shall sweep/rake all walkways, terraces and exterior stairways at the CMR, DCR and MSGQ keeping the areas neat and representative, at all times.

1.16. TENNIS COURT MAINTENANCE. The Contractor shall provide routine maintenance to the CMR tennis court, including: winter and spring preparation, spraying the clay court with water and supplying and adding clay and roll the court minimum once a week.

1.17. LOCATION FOR GARDENING SERVICES

Location Address

U.S. Embassy Dag Hammarskjölds Allé 24, 2100 Copenhagen O

(Chancery)

Ambassador’s Residence *)

(CMR)

Security screening procedures at the CMR:

Contracted personnel performing work at the CMR and their vehicles are subject to a comprehensive security screening as a condition of entry to the residence. Personnel who refuse to undergo security screening and/or do not comply with orders given by the local guard force will be denied entry to the residence.

Contracted personnel are required to submit photo identification to be checked against a roster of approved visitors issued by the Regional Security Office. They may also be subjected to a pat-down search conducted by the residence security guards. Bags, toolboxes, containers, equipment of any nature, and other similar items, whether personal or work related, are also subject to guard inspection. Items deemed unsafe by the guard force will not be permitted to enter the property; these items must be left somewhere offsite and are not permitted to be stored on the property’s periphery, curtilage or in the guard house.

Personnel who depart the property and reenter it later are subject to additional security screenings.

Vehicles belonging to contracted personnel which are brought onto the CMR compound are also subject to security inspection. Each vehicle must be confirmed as a vehicle approved for entry via license plate number. Each is subjected to an engine compartment check, an undercarriage examination, and is subject to an interior search at guard discretion. Vehicles permitted entry must operate and park as dictated by the guard force. Vehicles which leave the compound and reenter it later are mandated to undergo a full security inspection upon return. .

Deputy Chief of Mission’s

Residence *)

(DCR)

Marine House

(MSGQ) *)

*) The actual addresses for the residences will be emailed upon request by the offeror to

MadsenUC@state.gov. The address details will be specified in the Contract upon award.

2. WORKING HOURS

All work shall be performed during 08:00 and 16:00 on Mondays through Fridays

(starting 07:00 on snow and ice removal days) except for the holidays identified in the

Addendum in Section 2 (please note separate instructions for snow and ice removal –

Paragraph 1.13). Other hours may be approved by the Contracting Officer's Representative.

mailto:MadsenUC@state.gov

The Contractor must provide at least 24 hour advance notice to the COR who will consider any deviation from the hours identified above.

3.0 DELIVERABLES

The following items shall be delivered under this contract:

DESCRIPTION QUANTITY DELIVERY DATE DELIVER TO:

Insurance 1 10 days after award Contracting

Officer (CO)

Grounds Maintenance Plan 1 10 days after award COR

List of Personnel 1 10 days after award COR

Transition Plan 1 10 days after award COR

Performance Schedule 1 weekly COR

Payment Request 1 monthly COR

4. PERSONNEL REQUIREMENTS

4.1 GENERAL. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.2 STANDARD OF CONDUCT

4.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

4.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

Unauthorized use of Government property, theft, vandalism, or immoral conduct;

Unethical or improper use of official authority or credentials;

Security violations; or, Organizing or participating in gambling in any form.

4.2.5 KEY CONTROL. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the

COR, the Contractor shall remove the individual(s) responsible from this contract. If the

Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

4.3. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4 PERSONNEL SECURITY

4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 10 days to perform. For each individual the list shall include:

Full Name

Place and Date of Birth

Nationality

Current Address

Identification number (CPR number)

4.4.2 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US

Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The

Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

4.4.3 SECURITY BACKGROUND CHECK. Contracted personnel is required to obtain a

Security Certification from the Regional Security Office. This includes submitting of a

Security Certification Request, copies of official government issued ID, undergo a background check by the Regional Security Office and a Police record check by National

Law Enforcement Agencies. All contracted personnel require approval by the Regional

Security Officer prior to working on any government property.

5. MATERIALS AND EQUIPMENT

5.1. The Contractor shall provide all necessary gardening supplies and equipment, including rakes, lawn mowers, hoe, pitchfork, pruning sheers, fertilizers to perform the work under this contract.

6. INSURANCE

6.1 AMOUNT OF INSURANCE. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

6.2 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in Danish Kroner (DKK):

Per Occurrence 1,000,000

Cumulative 10,000,000

2. Property Damage stated in Danish Kroner (DKK):

Per Occurrence 1,000,000

Cumulative 10,000,000

6.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

6.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3, or host country nationals that do not have a DOL waiver.

6.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

any property of the Contractor, its officers, agents, servants, employees, or any other person, arising from and incident to the Contractor's performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the

Government.

6.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

6.7 Government as Additional Insured. The general liability policy required of the

Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

6.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

7. LAWS AND REGULATIONS

7.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the

Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

7.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

8. TRANSITION PLAN

Within 10 days after contract award, the Contracting Officer may ask the Contractor to develop a plan for preparing the new Contractor to assume all responsibilities for gardening services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

9. (a) QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The

QASP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the

Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Performs all gardening services set forth in the scope of work.

1. thru 8.

All required services are performed and no more than one

(1) customer complaint is received per month.

(b) SURVEILLANCE. The COR will receive and document all complaints from

Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

(c) STANDARD. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting

Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial

Items), if any of the services exceed the standard.

(d) PROCEDURES.

(1) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the

COR.

(2) The COR will complete appropriate documentation to record the complaint.

(3) The COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(4) If the COR determines the complaint is valid, the COR will inform the

Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(5) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(6) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The

COR will review the matter to determine the validity of the complaint.

(7) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(8) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the

COR will contact the Contracting Officer for appropriate action under the Inspection clause.

ATTACHMENT 1

PLANTING SCHEDULE

Location: DCR

The Contractor shall provide and plant the following:

Autumn / Spring Plantings

60 ea. Pansies

40 ea. Bulbs (early and late flowering)

Compost shall be provided as needed in the garden and be replaced in boxes, potteries and window boxes.

Summer Plantings

60 ea. Annuals to be determined each year.

At the request of the Embassy the above mentioned flowers can all be exchanged for a similar priced flower.

Location: CMR

The Contractor shall provide and plant the following:

Autumn / Spring Plantings

Garden: 150 ea. Pansies

60 ea. Bulbs (early and late flowering)

Flower Boxes: 10 ea. Pansies

Compost shall be provided as needed to boxes, potteries and window boxes.

Summer Plantings

Garden: 150 ea. Annuals to be determined each year.

Flower Boxes: 8 ea. Geraniums

At the request of the Embassy the above mentioned flowers can all be exchanged for a similar priced flower.

ATTACHMENT 2

GOVERNMENT FURNISHED PROPERTY

The Government shall make the following property available to the Contractor as

"Government furnished property" for performance under the contract:

Utilities: Water and electricity.

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS

(OCT 2018) AND (DEVIATION 2017-02) (JUNE 2017), is incorporated by reference (see SF-

1449, Block 27A).

Addendum to 52.214

NONE

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS (JAN 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation

(FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the

Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section

1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and

Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-

232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

(Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public

Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government

(Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

https://www.acquisition.gov/content/52203-19-prohibition-requiring-certain-internal-confidentiality-agreements-or-statements#i52_203-19 https://www.acquisition.gov/content/52204-23-prohibition-contracting-hardware-software-and-services-developed-or-provided-kaspersky-lab-and-other-covered-entities#id189A70O0P1N https://www.acquisition.gov/content/52204-25-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment#id1989I600I4C https://www.acquisition.gov/content/52209-10-prohibition-contracting-inverted-domestic-corporations#i1062680 https://www.acquisition.gov/content/52233-3-protest-after-award#i1048661 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52233-4-applicable-law-breach-contract-claim#i1048698 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52203-6-restrictions-subcontractor-sales-government#i1063319 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015)

(41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract

Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5)[Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L.

111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

_X_ (9) 52.209-9, Updates of Publicly Available Information Regarding

Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10)[Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award

(Nov 2011) (15 U.S.C.657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small

Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Jan 2011) of 52.219-4.

__ (13)[Reserved]

__ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011)

(15 U.S.C.644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003)

(15 U.S.C. 644).

https://www.acquisition.gov/content/52203-13-contractor-code-business-ethics-and-conduct#i1063504 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52203-15-whistleblower-protections-under-american-recovery-and-reinvestment-act-2009#i1063607 https://www.acquisition.gov/content/52204-10-reporting-executive-compensation-and-first-tier-subcontract-awards#i1064087 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/content/52204-14-service-contract-reporting-requirements#i1064214 https://www.acquisition.gov/content/52204-15-service-contract-reporting-requirements-indefinite-delivery-contracts#i1064243 https://www.acquisition.gov/content/52209-6-protecting-government%E2%80%99s-interest-when-subcontracting-contractors-debarred-suspended-or-proposed-debarment#i1062590 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/content/52209-9-updates-publicly-available-information-regarding-responsibility-matters#i1062651 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/content/52219-3-notice-hubzone-set-aside-or-sole-source-award#i1057314 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/content/52219-3-notice-hubzone-set-aside-or-sole-source-award#i1057314 https://www.acquisition.gov/content/52219-4-notice-price-evaluation-preference-hubzone-small-business-concerns#i1057352 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52219-4-notice-price-evaluation-preference-hubzone-small-business-concerns#i1057352 https://www.acquisition.gov/content/52219-6-notice-total-small-business-set-aside#i1057393 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/content/52219-7-notice-partial-small-business-set-aside#i1057419

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018)

(15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Aug…