19DA2019Q0001_Solicitation_Packing_&_Shipping_Services_FINAL.pdf

The Embassy of the United States of America Copenhagen, Denmark

January 29, 2019

Dear Prospective Quoter:

SUBJECT: Solicitation Number 19DA2019Q0001, Packing and Shipping Services.

The Embassy of the United States of America invites you to submit a quotation for Packing and Shipping Services for the U.S. Embassy Copenhagen, Denmark.

A pre-quotation conference has been scheduled for February 12, 2019 at 10:30 – 12:30 hours, local time at the U.S. Embassy General Services Office at Dag Hammarskjolds Alle 24, 2100 Copenhagen O, Denmark. The offerors that are interested in bidding and attendance of the Conference should send in their names to Ms. Ulrika C Madsen (E-mail:

MadsenUC@state.gov) for registration by 10:00 hours, local time, on February 8, 2019.

No one will be allowed to enter the premises without prior notification. It is highly recommended to attend the Conference, to study the Solicitation before the Conference and prepare all questions for it.

Your quotation must be submitted in a sealed envelope marked "Quotation Enclosed" to Embassy of the United States of America, Dag Hammarskjolds Alle 24, 2100 Copenhagen O, Denmark, Attn. Adrienne G Fagler on or before 14:00 local time on March 19, 2019. Please also submit an electronic copy of your quotation to e-mail:

MadsenUC@state.gov. No quotations will be accepted after this time.

For a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Block 23

3. Section 5, Representations and Certifications;

4. Additional information as required in Section 3.

No electronic offers will be accepted.

Please direct any questions regarding this solicitation in writing to Ms. Ulrika C Madsen, Senior Contracting Agent. Questions must be written in English and may be sent to email address MadsenUC@state.gov no later than 10:00 hours, local time, on February 13, 2019.

All questions must be received in writing and will be answered in writing after the pre-quotation conference.

Sincerely, Adrienne G. Fagler Contracting Officer

Enclosure mailto:MadsenUC@state.gov

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR7892799

PAGE 1 OF

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

19DA2019Q0001

6. SOLICITATION ISSUE DATE

01/29/2019

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Ulrika C. Madsen

b. TELEPHONE NUMBER(No collect calls)

+45 3341 7408

8. OFFER DUE DATE/ LOCAL

TIME

03/19/2019 at 14:00

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

U.S. Embassy, GSO SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

Dag Hammarskjolds Alle 24 2100 Copenhagen O, Denmark

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

See block 9

See block 9

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY

U.S. Embassy, Financial Management Office Dag Hammarskjolds Alle 24 2100 Copenhagen O, Denmark

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Packing & Shipping Services, see attached.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __1__ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED ____________.

YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Adrienne G. Fagler 31c. DATE SIGNED

01/29/2019

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 02/2012)

PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.212

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL

FINAL

38. S/R ACCOUNT NO.

39. S/R VOUCHER NO. 40. PAID BY

41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print) 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

TABLE OF CONTENTS

Section 1 - The Schedule

• SF1449 cover sheet

• Continuation to SF1449, RFQ 19DA2019Q0001, Schedule of Supplies/Services, Block 20

• Attachment 1: Scope of Work

• Attachment 2: Packing Specifications

• Attachment 3: Government Furnished Property

Section 2 - Contract Clauses

• Contract Clauses

• Addendum to Contract Clauses, FAR and DOSAR clauses not prescribed in Part

Section 3 - Solicitation Provisions

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR clauses not prescribed in

Part 12

Section 4 - Evaluation Factors

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

• Representations and Certifications

• Addendum to Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

CONTINUATION TO SF-1449

RFQ 19DA2019Q0001

SECTION 1 - THE SCHEDULE

PRICES, BLOCK 23

INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT

SHIPPING/PACKING SERVICES

1. PERFORMANCE WORK STATEMENT

For each year of the contract, the U.S. Government guarantees a minimum order of DKK 50,000.00. The maximum amount of shipping/packing services each year of this contract will not exceed DKK 1,000,000.00. All prices must be entered w/out VAT charges.

Individual purchases shall be documented as follows:

An OF-347 (Task Order for supplies and services)

The peak period of the transfer season is during the summer months and the majority of the work will therefore be required during the summer.

2. PERIOD OF PERFORMANCE

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

The contract will be for a total of five (5) years, Base Period and four (4) Option Years.

3. PRICING

The rates below shall include all direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), parking and setting up of parking signs, overhead, profit and delivery to residences also on higher floors. The prices include all expenses and materials required to complete the work and should be excluding VAT.

4. OFFERS AND PAYMENT IN U.S. DOLLARS - U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offers in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States.

FOREIGN FIRMS - Any firm, which is not a U.S. firm, is a foreign firm. Any firm that does not meet the above definition of U.S. firm shall submit its prices and receive payment in local currency.

5. BASE PERIOD PRICES (Starting May 1, 2019 through April 30, 2020)

The Contractor shall provide these services shown below for the base period of the contract.

The fixed unit prices, estimated quantities, and ceiling for each category are:

Unit Rate Estimated Total Est.

of Measure per Unit Quantity Amount

(a) Packing Services

(1) Packing of HHE Effects:

(i) Up to 2000 lbs.net 100 lbs. net _____ _ 50__ _______

(ii) Over 2000 lbs.net 100 lbs. net _____ __50__ _______

(2) Packing of UAB 100 lbs. gross _____ _ 50__ _______

(3) Packing of General Effects: 100 lbs. net _____ _ 5__ _______

(4) Special Crating: 1 Cubic feet _____ _ 5__ _______

(b) Unpacking Services

(1) Unpacking of HHE Effects:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(ii) Over to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(2) Unpacking of UAB 100 lbs. gross _____ _ 50__ _______

(3) Unpacking of General Effects:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(ii) Over to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(4) Receipt, delivery and unloading of General Effects directly to Embassy Warehouse Facility or Embassy Residences:

(4.1) Without unpacking:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(ii) Over to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(4.2) With unpacking:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(4.3) Daily Storage of General Effects:

(i) 20’ container day _____ _ _5__ _______

(ii) 40’ container day _____ _ _5__ _______

(4.4) Freight Handling

Transportation from pick-up point to destination per 100 lbs. gross. This charge will be for transport of effects to a destination point outside the Copenhagen metropolitan area (or Denmark) and shall be payable only on a “one-way” kilometer (km) basis:

(1) Within Zealand 100 lbs. gross/km _____ _ 100__ _______

(2) Funen & Jutland 100 lbs. gross/km _____ _ 100__ _______

(3) Antwerp/Belgium 100 lbs. gross/km _____ 27000__ _______

(4) Incoming Vehicles

(i) Without Boxing Vehicle _____ _ 2__ _______

(ii) With Boxing Vehicle _____ _ 10_ _______

(iii) In Ocean Container Vehicle _____ _ 10__ _______

(5) Outgoing Vehicles

(i) Without Boxing Vehicle _____ _ 2__ _______

(ii) With Boxing Vehicle _____ _ 10__ _______

(iii) In Ocean Container Vehicle _____ _ 10__ _______

(4.5) Air Freight handling

Air freight should be handled as open rate policy (i.e. when the Contractor sends the invoice to the Embassy for the air freight handling, the Contractor should attach a copy of the invoice from the airline or handling agent. The Embassy will pay the full invoice from the Contractor including the handling fee specified below). The Contractor shall not use any sub-contractors for air freight handling under this contract without Government approval.

(i) Handling fee for Air Freight Each _____ _ 50___ _______

TOTAL _______________________

6. FIRST OPTION YEAR PRICES (Starting May 1, 2020 through April 30, 2021)

The Contractor shall provide these services shown below for the base period of the contract. The fixed unit prices, estimated quantities, and ceiling for each category are:

Unit Rate Estimated Total Est.

of Measure per Unit Quantity Amount

(a) Packing Services

(1) Packing of HHE Effects:

(i) Up to 2000 lbs.net 100 lbs. net _____ _ 50__ _______

(ii) Over 2000 lbs.net 100 lbs. net _____ _ 50__ _______

(2) Packing of UAB 100 lbs. gross _____ _ 50__ _______

(3) Packing of General Effects: 100 lbs. net _____ _ 5__ _______

(4) Special Crating: 1 Cubic feet _____ _ 5__ _______

(b) Unpacking Services

(1) Unpacking of HHE Effects:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(ii) Over to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(2) Unpacking of UAB 100 lbs. gross _____ _ 50__ _______

(3) Unpacking of General Effects:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(ii) Over to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(4) Receipt, delivery and unloading of General Effects directly to Embassy Warehouse Facility or Embassy Residences:

(4.1) Without unpacking:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(ii) Over to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(4.3) Daily Storage of General Effects:

(i) 20’ container day _____ _ 5__ _______

(ii) 40’ container day _____ _ 5__ _______

(3) Antwerp/Belgium 100 lbs. gross/km _____ 27000__ _______

(4) Incoming Vehicles

(i) Without Boxing Vehicle _____ _ 2__ _______

(ii) With Boxing Vehicle _____ _ 10__ _______

(iii) In Ocean Container Vehicle _____ _ 10__ _______

(5) Outgoing Vehicles

(i) Without Boxing Vehicle _____ _ 2__ _______

(ii) With Boxing Vehicle _____ _ 10__ _______ copy of the invoice from the airline or handling agent. The Embassy will pay the full invoice from the Contractor including the handling fee specified below). The

7. SECOND OPTION YEAR PRICES (Starting May 1, 2021 through April 30, 2022)

(a) Packing Services

(1) Packing of HHE Effects:

(i) Up to 2000 lbs.net 100 lbs. net _____ _ 50__ _______

(ii) Over 2000 lbs.net 100 lbs. net _____ _ 50__ _______

(2) Packing of UAB 100 lbs. gross _____ _ 50__ _______

(3) Packing of General Effects: 100 lbs. net _____ _ 5__ _______

(4) Special Crating: 1 Cubic feet _____ _ 5__ _______

(b) Unpacking Services

(1) Unpacking of HHE Effects:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(ii) Over to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(2) Unpacking of UAB 100 lbs. gross _____ _ 50__ _______

(3) Unpacking of General Effects:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(ii) Over to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(4) Receipt, delivery and unloading of General Effects directly to Embassy Warehouse Facility or Embassy Residences:

(4.1) Without unpacking:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(4.3) Daily Storage of General Effects:

(i) 20’ container day _____ _ _5__ _______

(3) Antwerp/Belgium 100 lbs. gross/km _____ 27000__ _______

(4) Incoming Vehicles

(i) Without Boxing Vehicle _____ _ 2__ _______

(ii) With Boxing Vehicle _____ _ 10__ _______

(iii) In Ocean Container Vehicle _____ _ 10__ _______

(5) Outgoing Vehicles

(i) Without Boxing Vehicle _____ _ 2__ _______

(ii) With Boxing Vehicle _____ _ 10__ _______ copy of the invoice from the airline or handling agent. The Embassy will pay the full invoice from the Contractor including the handling fee specified below). The

8. THIRD OPTION YEAR PRICES (Starting May 1, 2022 through April 30, 2023)

(a) Packing Services

(1) Packing of HHE Effects:

(i) Up to 2000 lbs.net 100 lbs. net _____ _ 50__ _______

(ii) Over 2000 lbs.net 100 lbs. net _____ _ 50__ _______

(2) Packing of UAB 100 lbs. gross _____ _ 50__ _______

(3) Packing of General Effects: 100 lbs. net _____ _ 5__ _______

(4) Special Crating: 1 Cubic feet _____ _ 5__ _______

(b) Unpacking Services

(1) Unpacking of HHE Effects:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(ii) Over to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(2) Unpacking of UAB 100 lbs. gross _____ _ 50__ _______

(3) Unpacking of General Effects:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(ii) Over to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(4) Receipt, delivery and unloading of General Effects directly to Embassy Warehouse Facility or Embassy Residences:

(4.1) Without unpacking:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(ii) Over to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(4.3) Daily Storage of General Effects:

(i) 20’ container day _____ _ 5__ _______

(ii) 40’ container day _____ _ 5__ _______

(3) Antwerp/Belgium 100 lbs. gross/km _____ 27000__ _______

(4) Incoming Vehicles

(i) Without Boxing Vehicle _____ _ 2__ _______

(ii) With Boxing Vehicle _____ _ 10__ _______

(iii) In Ocean Container Vehicle _____ _ 10__ _______

(5) Outgoing Vehicles

(i) Without Boxing Vehicle _____ _ 2__ _______

(ii) With Boxing Vehicle _____ _ 10__ _______ copy of the invoice from the airline or handling agent. The Embassy will pay the full invoice from the Contractor including the handling fee specified below). The

9. FOURTH OPTION YEAR PRICES (Starting May 1, 2023 through April 30, 2024)

(a) Packing Services

(1) Packing of HHE Effects:

(i) Up to 2000 lbs.net 100 lbs. net _____ _ 50__ _______

(ii) Over 2000 lbs.net 100 lbs. net _____ _ 50__ _______

(2) Packing of UAB 100 lbs. gross _____ _ 50__ _______

(3) Packing of General Effects: 100 lbs. net _____ _ 5__ _______

(4) Special Crating: 1 Cubic feet _____ _ 5__ _______

(b) Unpacking Services

(1) Unpacking of HHE Effects:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(ii) Over to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(2) Unpacking of UAB 100 lbs. gross _____ _ 50__ _______

(3) Unpacking of General Effects:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(ii) Over to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(4) Receipt, delivery and unloading of General Effects directly to Embassy Warehouse Facility or Embassy Residences:

(4.1) Without unpacking:

(i) Up to 2000 lbs. gross 100 lbs. gross _____ _ 50__ _______

(4.3) Daily Storage of General Effects:

(i) 20’ container day _____ _ _5__ _______

(3) Antwerp/Belgium 100 lbs. gross/km _____ 27000__ _______

(4) Incoming Vehicles

(i) Without Boxing Vehicle _____ _ 2__ _______

(ii) With Boxing Vehicle _____ _ 10__ _______

(iii) In Ocean Container Vehicle _____ _ 10__ _______

(5) Outgoing Vehicles

(i) Without Boxing Vehicle _____ _ 2__ _______

(ii) With Boxing Vehicle _____ _ 10__ _______ copy of the invoice from the airline or handling agent. The Embassy will pay the full invoice from the Contractor including the handling fee specified below). The

GRAND TOTAL OF BASE PLUS ALL OPTION YEARS ____________________

The Government will not consider any claim for any additional compensation unless it has been authorized by the Government in writing in advance. The Government shall not be responsible for any work performed that is not specifically provided for under this contract or authorized by the Government in writing in advance.

10. ORDERS.

All requests for shipments or performance of individual jobs under this contract shall be issued via an order placed by the Contracting Officer. This task order will contain the following information:

(a) Name of contractor

(b) Contract number

(c) Date of purchase

(d) Purchase number

(e) Name of person placing order

(f) Itemized list of shipment and services furnished

(g) Quantity, unit price, and total price of each item or service, less applicable discounts

Orders may be placed orally initially, but must be followed up in writing within 48 hours via issuance of a task order. Only a Contracting Officer may place an order, either orally or in writing.

11. DELIVERY SCHEDULE

The following items shall be delivered under this contract.

Description Quantity Delivery Date Deliver To:

Written Estimate 1 Upon COR Request COR (if required)

Inventory List 6 Each assigned Contractor – original packing effort Client - one COR - four

Pre-shipment Survey 2 Before each assigned COR packing effort Client of Household effects

Changes in date/time 2 Two (2) hours before COR of packing scheduled time/date Client

Stock Levels Records 1 Throughout period COR of performance

Non-Negotiable 1 25 calendar days COR - original Warehouse Receipt after pickup storage at the GOV facility

Notification of 1 Immediately upon COR Completion of Services completion of Client required services

Notice of 1 Completion of each COR Availability for Shipment assigned packing effort

Request for 1 24 hours after COR Shipping Notice of Availability

Required Shipping 1 By Date of COR Documentation Embarkation

Receipt of Effects 1 Upon discovery COR and Unaccompanied Air Baggage

Delivery Receipt 1 Upon completion of COR - copy delivery and/or unpacking

Inventory List of 3 7 calendar days after Contractor - original Articles Lost or Damaged delivery of goods COR - one in Shipment Client - one

Weight Certificate 1 Submission with COR each invoice

Government No. Issued Returned upon COR Identity Cards expiration of contract or when an employee leaves contractor service

12. INVOICES AND PAYMENT

(a) Individual invoices shall be submitted for each order, accompanied by the task order.

Invoices shall be submitted in an original copy to the Contracting' Officer's Representative (COR) at the following address (designated payment office only for the purpose of submitting invoices):

American Embassy Copenhagen Dag Hammarskjolds Alle 24 2100 Copenhagen O Denmark Attn.: FMO

The contract number is to be included on the invoice and invoices are to be submitted electronically in PDF format to the e-mail address copenhagenusfaktura@state.gov.

mailto:copenhagenusfaktura@state.gov

Please include the following banking information on your invoice: bank name and address, account number, IBAN code and SWIFT code.

Invoices will be paid within 30 (thirty) days using the currency that the contract is awarded under.

(b) An acceptable invoice containing expenditures for international air and sea shipments on foreign flag air carriers or vessels shall include the appropriate certificate or waiver for a US carrier. The Government will disallow expenditures for international air on foreign flag air carriers unless the appropriate certificate or waiver is attached to invoices. The certification used in clause 52.247-63, Preference for U.S.-Flag Air Carriers, satisfies the justification requirement.

13. GOVERNMENT APPROVAL AND ACCEPTANCE OF CONTRACTOR

EMPLOYEES

The Contractor shall subject its personnel to the Government's approval. All employees must pass a suitable investigation conducted by the Contractor, including recommendation(s) from their respective supervisor(s). Also required: (1) a police check covering criminal and/or subversive activities; (2) a check of personal residence, and (3) a credit investigation. The Contractor shall provide all such investigations in summary form to the COR for review and approval or disapproval. THE CONTRACTOR SHALL NOT USE ANY EMPLOYEES

UNDER THIS CONTRACT WITHOUT GOVERNMENT APPROVAL.

14. KEY PERSONNEL

The Contractor shall assign to this contract the following key personnel.

Position/Function Name

Project Manager *

The Project Manager shall be fluent in the English language. During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

15. PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services under this contract.

16. INSURANCE

The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry during the entire period of performance the following minimum insurance:

Comprehensive General Liability Bodily injury DKK 10,000,000 per occurrence

Workers' Compensation and Employer's Liability Workers' Compensation and Occupational Disease DKK 10,000,000 Statutory, as required by host country law

Employer's Liability DKK 10,000,000

17. BONDING OF EMPLOYEES

The Government imposes no bonding requirement on this contract. The contractor shall provide any official bonds required, pay any fees or costs involved or related to equipping of any employees engaged in providing services under this contract, if legally required by the local government or local practice.

18. PERMITS

At no cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the prosecution of work. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal.

ATTACHMENT 1

PERFORMANCE WORK STATEMENT CONTINUATION

PACKING AND SHIPPING

1. GENERAL

The Contractor shall provide services for the United States Mission, Copenhagen, Denmark.

This consists of packing, freight handling, forwarding, cargo storage, customs clearance and other related services that apply to shipments originating from, consigned to, routed through, and/or moved within the geographic area(s) of Denmark or originating from Denmark consigned to Antwerp, Belgium.

The Contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work required. Contractor employees shall be on site only for performance of contractual duties and not for other business purposes. Performance requirements for required work are described below.

2. DEFINITIONS

"Article" means one item, piece, or package and contents thereof received by the contractor as listed on the inventory. It can be household effects, professional books, papers and equipment, privately owned vehicles, or general effects included in a shipment.

"Calendar Day" means the twenty-four hour period from midnight to midnight.

Saturdays, Sundays and all holidays are considered calendar days.

"Cargo" means any items consigned to the contractor under this contract for inbound or outbound shipment, whether consisting of household effects or U.S. Government-owned materials.

"Client" means all United States mission personnel for whom the required services are to be rendered.

"COR" means the Contracting Officer's Representative, appointed in accordance with Section 2 of this contract/purchase order.

"Cube" means the cubic measure of space occupied by a given article after it has been packaged for shipment.

"Estimator" means the contractor employee who has the responsibility to evaluate and provide calculations of the price of packing work to be undertaken. This employee shall provide all calculations in writing.

“General Effects” means items that are U.S. Government property (e.g. furniture from Department of State Household Furniture Program) and packed and transported at U.S.

Government expense.

"Government" means the Government of the United States of America unless specifically stated otherwise.

"Gross Weight" means the weight of the packed shipping container, including the articles packed therein and all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing the container.

"Household Effects" or “HHE” means those items that are the personal property of Embassy officials and members of their family, and are therefore to be packed and transported at U.S. Government expense. This includes furniture, personal effects and consumables that, because of volume and weight, are shipped via surface freight. (Note: See the clause in Section 1, Attachment 2, and paragraph 5 entitled "Prohibited Items" for a listing of items which are not to be packed or transported at U.S. Government expense).

"Inventory" means a contractor-prepared list originated at the time the goods are packed. Each inventory is to be reviewed and signed by the client then turned over to the Contracting Officer's Representative.

"Lift Van" means a wooden storage crate.

“Modular Containers” – lift vans that are reduced in size to accommodate a particular shipment.

"Net Weight" means the gross weight of a shipment less its tare weight.

"Ordering Officer" means the Contracting Officer of the U.S. post. If a GBL is used, the ordering officer does not have to be a warranted CO.

"Packing" means the activities required to wrap and protect an article, properly place the article in appropriate carton or box, and stow the article and its carton or box in a lift van of sufficient size and constructed in accordance with post specifications; includes obtaining customs clearances and required documentation for shipment, via surface or air as appropriate.

"Packaging" means application or use of protective measures, including appropriate protective wrappings, cushioning and interior containers.

"Professional books, papers, and equipment" means reference material, instruments, tools, and equipment peculiar to technicians, mechanics and members of the professions and special skill areas; specialized, job-related clothing not considered to be normal or usual clothing; communication equipment used by members in association with their particular specialty; and military and individually owned or specifically issued field clothing and equipment.

"Services" means the services performed, workmanship, and material furnished or used in the performance of the services.

“Special Crating” means various fragile and or high value items to be packed separately and handled with extra care (e.g. oil painting packed in wooden box)

"Storage Pack" means the final result of wrapping and protecting of articles, and then properly placing these articles in appropriate cartons and boxes, and then storing these articles/cartons in storage pallet boxes as loose pack storage.

"Tare Weight" means the weight of an empty shipping container, excluding all materials used for wrapping, cushioning, banding, waterproofing, packaging, blocking and bracing articles within the exterior container.

"Unaccompanied Air Baggage (UAB)" means that portion of the total weight allowance of personal property that the client is permitted to ship via airfreight. UAB typically includes those items required for short-term housekeeping, such as clothing, linen, and kitchen items.

3. GENERAL REQUIREMENTS

Packing of client Household Effects (HHE) and Government-owned materials for transportation is a highly specialized function. The measure of performance shall be the condition of packed articles upon arrival at their destination. The contractor must appreciate the importance of family possessions and U.S. Government property and always take the greatest care in handling and packing such articles.

4. PACKING SPECIFICATIONS AND RESPONSIBILITIES

Labor employed to perform services under this contract shall be experienced and competent in the performance of such services. Those employees who perform services at the client’s office or residence shall be neat and in uniform identifying them as employees of the Contractor.

The Contractor agrees to provide complete services for surveying, packing, crating, weighing, and marking of household effects, surface baggage and official Government shipments of commodities including, but not limited to, household effects, office and residential furniture, vehicles, and equipment and supplies for shipment within and from Denmark. Such services will be performed on goods located primarily within the Copenhagen metropolitan area, but also other areas of Copenhagen/Denmark as requested.

The Contractor shall provide all necessary packing and crating material required by this specification and standard industry practice for the services under this contract.

At the request of the Contracting Officer’s Representative (COR), the Contractor shall survey the goods to be packed and furnish the Government with a written estimate of the weight and required number of lift vans or other containers in which to pack the goods to be shipped.

The Contractor shall transport packing materials and vans to the designated location ready to perform the services required on the date and at the same time specified by the COR. The Government shall notify the contractor 48 hours in advance unless otherwise mutually agreed. Any services performed outside of normal business hours as may be agreed upon between the parties to this contract shall be for the mutual convenience of the contracting parties and shall create no liability on the part of the Government for overtime or premium pay charges.

The Contractor agrees to provide export packing and related services using the best commercial practices to insure a shipment of the least tare weight and smallest cubic measurement compatible with assurance of transportation to destinations without damage or pilferage to containers or contents. Export packing shall include, but shall not be limited to, the following actions by the Contractor:

• Padding, dunnage and packing into cases, barrels or crates of all fragile items.

• Wrapping in waterproof paper and padding all items of furniture, television sets and other valuable equipment. The Contractor shall crate these items. The Contractor shall place these items in the lift vans so as to prevent damage or shifting while in transit.

• Padding securely all mirrors and framed pictures, marble tops, etc., in crates made to the proper size of good packing grade dry lumber with least tare weight.

• All rugs and carpets shall be mothproofed with crating or wrapping without folding.

• Packing clothing items, linens, bedding, lampshades and similar items in containers lined with tissue paper, carefully, to prevent excessive wrinkling or folding.

• Freezers or refrigerators shall be dry inside and the Contractor shall pad and secure all removable shelving and interior parts to prevent breakage or damage.

• Applying tightly and securely adequate steel banding to all wooden cases and containers and to the outside of other appropriate containers that may be used for shipments.

5. INVENTORY SYSTEM

In conjunction with the client or his/her agent, the Contractor shall prepare six copies of an Inventory List of all articles packed, bearing the signature of the client or his/her agent together with the signature of the Contractor, both certifying to the correctness of the inventory. The Contractor shall ensure diligence in recording any unusual condition of the goods being packed by the Contractor. The inventory shall list each article. Words such as "HOUSEHOLD EFFECTS" or other general descriptive terms such as marred, scratched, soiled, worn, torn, gouged, and the like shall be avoided unless they are supplemented with a statement describing the degree and location of the exception. Care in the preparation of the initial inventory will assist in protecting the client of the property and the contractor in the event of loss and/or damage. Inventory Lists shall specify the name of the client of the goods, the date of shipment and the name of the Contractor, and contain on the form an explanation of the condition symbols and location symbols. The original of the Inventory List will be retained by the Contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR.

6. FREIGHT HANDLING

The Contractor shall act on behalf of the Government on any selected incoming and outgoing Government cargo that may be assigned to the contractor under this contract, including the effecting of necessary transport of Government cargo within Denmark. The Contractor accepts full responsibility for any and all losses and/or damage, from the time such cargo is received into the hands of the contractor until it is released into the custody of the Government as evidenced by a signed receipt. The contractor further agrees that in any instance involving loss or damage to the Government cargo, where the contractor fails to exercise reasonable diligence, the contractor shall assume full responsibility for such losses or damage including payment of claims for such losses or damage.

The Contractor shall transport all incoming Government cargo handled under the contract from commercial facilities at Copenhagen, Aarhus and Kastrup to the final destination in the Copenhagen area or elsewhere in Denmark including off-loading from the Contractor's vehicle, as specified by the COR unless otherwise directed by the COR in writing to the Contractor.

The Contractor shall pick up from the Government in Copenhagen or elsewhere in Denmark in time to insure delivery to Copenhagen Harbor, Kastrup Airport facilities or ELSO (European Logistical Support Office) in Antwerp, Belgium.

For air freight (UAB) and vehicles (POV) the Contractor should be ready to forward within three business days after pickup. For household goods (HHE) the Contractor should be ready to forward no later than 10 days after pickup. The Contractor shall not place cargo in any warehouse at Government expense without prior approval of the COR.

7. CONTRACTOR RESPONSIBILITIES

The Contractor is responsible for strict adherence to all instructions and quality requirements stated in this contract and shall provide the appropriate management effort to ensure that all services are performed. Each packing or unpacking team shall have a team leader to supervise the workforce and serve as a liaison with the COR. This designated person shall have supervision as his/her function during the time the Contractor is in the client's facility or residence and when Household Effects, Unaccompanied Baggage, or other cargo is being loaded into lift vans or other shipping containers.

Work Skills and Experience The contractor shall ensure that all personnel assigned to this contract possess the skills and experience necessary for accomplishing their individual tasks.

English Language Qualifications Each Team Leader must possess sufficient ability in reading, writing, speaking and understanding the English language to carry out the duties prescribed herein for the position.

The remaining staff must be able to follow simple instructions in English, and must be able to completely understand the instructions of the Team Leader.

The Contractor's employees shall not at any time:

(a) Smoke in the client's facility or residence;

(b) Arrive at the facility or residence under the influence of drugs or alcohol, or even with alcohol on the breath;

(c) Drink alcoholic beverages on the job, even if offered;

(d) Use the client's bathroom or towels without permission;

(e) Engage in prolonged discussion or argument regarding the job;

(f) Perform any work for the client not specified in this contract; or

(g) Request or accept any articles or currency as a gratuity from the client for work performed under this contract.

8. SCHEDULING AND PLANNING SHIPMENT PICKUPS

The COR receives requests from clients for Household Effects pack out dates, and will coordinate the scheduling of shipments with the contractor. The COR will give the Contractor a completed "Request for Shipment" form which is the notification of scheduling and authority to proceed if "confirmed" is indicated. This form will not be given to the Contractor unless a task order has already been issued by the Contracting Officer. If "tentative" is checked, the contractor shall contact the COR for information/instructions.

Pre-shipment Survey Before the UAB, HHE and cargoes are packed, the Contractor shall, in connection with each instance of Household Effects services in this contract, make an on-site pre-shipment survey of the items to be shipped and/or stored to determine the approximate net weight of each category. The survey shall be conducted by an approved Estimator. The survey must list the major items of furniture, appliances and equipment which are to be included in the shipment and/or storage lot. It must also state the number of cartons and crates necessary to properly protect the loose and fragile items. The Contractor shall give a copy of each survey, signed and dated by the estimator, indicating total estimated net weight of both the export shipment and storage lot to the client and to the COR within three business days upon completion of the pre-shipment survey. A pre-shipment survey which deviates more than ten percent, either high or low, in either the export or storage estimates, will be documented by the COR in the contractor's performance file. A pre-shipment survey will not normally be required for shipments other than Household Effects shipments.

9. DURATION OF PACKING

The Contractor shall perform all packing and/or pickup of household goods and personal effects on the date beginning and at the time agreed upon between the contractor and the client or his/her agent. The client shall be any person the COR specifies as the client in the "Request for Shipment" form authorizing service. All services performed shall be performed on normal workdays between the hours of 08:00 and 16:00. Services may only be performed at the residence before 08:00 or after 16:00 on normal workdays, or other than normal workdays with the mutual agreement of the parties. This agreement shall create no liability on the part of the Government for overtime or premium pay or other charges to be paid to the Contractor’s employees. If the packing and/or pickup crews will arrive more than two hours later than the scheduled time agreed upon, the contractor shall notify both the client and the COR in advance. Authorization for any changes in date and time must be authorized by the

COR.

10. WEIGHT

Tare Weight Limitation Whether for official shipments or for household effects, the tare weight shall not exceed 45% of the net weight of the articles packed. If it appears that the 45% limitation will be exceeded, the contractor shall obtain advance approval of the COR before proceeding with the packing. The tare weight and cube of each shipment shall be the minimum that will afford adequate protection to the items being packed. Contractor shall weigh containers before packing in order to calculate net weight.

Shipping Weight The contractor will be advised in writing by the COR as to the maximum weight allowance to be shipped and/or stored. The contractor shall not exceed these weights without the COR's consent. If the shipment portion exceeds the maximum authorized weight, the COR must be informed. The contractor shall remove items specified by the COR at no additional cost to the Government or employee. If a shipment is forwarded which exceeds the maximum weight designated in writing by the COR, the contractor shall be responsible for all costs on that portion of the shipment which exceeds the maximum weight designated.

11. RECORD KEEPING REQUIREMENTS.

Inventory Lists The Contractor shall prepare a complete, accurate and legible Inventory List as the articles are packed. The client will review and sign the list. The original will be retained by the contractor; one copy shall be given to the client or the client's agent; and the remaining copies shall be forwarded to the COR immediately after the packing is completed. All exceptions as to the condition of goods listed on the Inventory List must be brought to the client’s attention before goods are removed from the government premises. The Inventory List must be signed by the client and the Contractor's Team Leader, both certifying to the correctness of the Inventory List.

The Inventory List shall show the number and contents of each carton, listed by the correct name in English AND Danish; the date of shipment; lot number; name of Contractor;

container (lift van); and, an explanation of the condition symbols used. The Contractor shall give a copy of the Inventory List to the client. Care in the preparation of the initial inventory will assist in protecting the owner of the property and the contractor in the event of loss and/or damage. When there are two or more shipments, each shipment shall have a separate inventory and lot number. Copies of all Inventory Lists shall be provided to the COR by the Contractor.

The Inventory List shall also indicate by number which cartons are loaded into the respective shipping containers/lift vans.

The client's name shall appear on each sheet of the Inventory List, and the last sheet must also indicate the total number of boxes, total number of shipping crates (lift vans), net, tare and gross weights, with measurements and total cubic measure.

Art Objects The packer shall list art objects by their specific names, i.e., drum, picture, mask, etc. The Inventory List shall include the type of material (malachite, wood, metal, etc.) and whether the item is of Danish origin.

12. RESERVED

13. STORAGE AREA REQUIREMENTS.

All temporary or permanent storage provided, either for unpacked or packed household effects and unaccompanied air baggage, shall be inside storage buildings and areas that are acceptable to and approved by the COR.

In areas assigned for preparation and storage of household effects and unaccompanied air baggage the Contractor shall prevent pilferage or damage by sunlight, water, or fire.

Household effects shall be stored in areas that are dry, well ventilated, clean, and free from dust, insects and rodents, have adequate fire protection, and are accessible for routine inspection.

The Contractor shall keep aisles, driveways, and entrances free of storage and equipment not being currently handled or operated.

The Contractor shall remove waste or refuse from storage areas or kept in metal containers with tight-fitting metal lids.

Household effects shall be stored on skids, dunnage, pallet bases, elevated platforms, or similar storage aids, maintaining a minimum of two inches of clearance from the floor to the bottom-most portion of the stored goods. The Contractor shall not store property in contact with exterior or interior walls.

14. REQUIREMENTS FOR STORAGE METHODS.

The Contractor shall place household effects and unaccompanied air baggage into temporary or permanent storage inside a warehouse on the day of receipt or, in the event of inclement weather, immediately upon receipt.

All loose-packed storage of household effects shall be of the enclosed lift van type. The Contractor shall obtain the COR’s approval for any exceptions. Lift vans shall have sound walls and tops and shall be fully enclosed to prevent the entry of dust and other contaminants.

The Contractor shall identify all pallet boxes and other boxes and storage containers by affixing to the front of each lift van or container a sign at least 24 centimeters by 15 centimeters in size, type set on poster board material, not hand printed, with the following legend:

U.S. [insert name of Post] (Shipper's Last Name) (Lot Number)

All letters on each sign described above shall be at least 5 centimeters in height.

The Contractor shall replace moth repellents upholstered articles at least every six months.

The Contractor shall store rugs in fully enclosed rug tubes or rug cartons in rug racks. No more than two rugs are to be stored in each tube or carton. The Contractor shall replenish moth repellents at least every six months.

The Contractor shall establish and maintain a locator system to enable prompt identification and removal of effects in storage.

The Contractor shall store upholstered and overstuffed furniture in special enclosed lift van containers apart from other effects. Upholstered rooms must be fully enclosed areas containing only articles of furniture in loose-pack storage. Walls must have sturdy framing and be covered with a solid sheathing material such as masonite, cellotex, or plywood of a minimum thickness of one-quarter inch Sheathing shall be free of holes and tightly joined to prevent the entry of dust and contaminants. Entry doors into such upholstered storage rooms must be kept closed at all times except during periods of actual placement into and/or removal of furniture. Any other type of upholstered storage must be specifically approved by the COR before use.

15. WAREHOUSE RECEIPT.

Upon receipt of effects, the Contractor shall prepare a Non-Negotiable Warehouse Receipt.

The terms shall be subject to approval by the COR, indicating the American post or other Government Agency as the depositor. If the Warehouse Receipt contains provisions that differ from items in this contract, or that are not contained in this contract, these provisions in the Warehouse Receipt shall have no effect against the United States Government unless the United States Government specifically, in writing, approved each provision at the time the receipt was drafted.

The Warehouse Receipt shall also indicate the name of the owner of the goods, the number of the authorization, the net weight of the storage lot, the number of items deposited, the kind of items and the condition in which they are received. The Contractor shall mail the original of the Warehouse Receipt to the COR within twenty-five calendar days of the pickup of the storage at the Government facility. If access and segregation and/or partial removal is performed, the Contractor shall prepare a new Non-Negotiable Warehouse Receipt and submit it as directed above.

Warehouse facilities must be approved by the COR and meet the following criteria:

(a) Storage buildings shall be constructed, with masonry walls and floors, watertight roofs, and maintained in good condition. The building shall be kept dry, clean, well ventilated, free of dampness, free of moths, rats, mice, and insects, and in orderly condition at all times.

(b) Each building used for storage under this contract shall have as the minimum standard for qualification either:

(1) an acceptable automatic fire detection and reporting system, or an acceptable automatic sprinkler system; or

(2) a fire prevention and control plan, posted and maintained in each building; and necessary fire extinguishers and/or approved fire-fighting apparatus available and in good working order at all times.

In addition, each storage facility must be protected by an adequate water supply for firefighting and a fire department that is responsive twenty-four hours per day. Statements from the cognizant fire insurance rating organization shall be used by the Government as a definitive basis for determining the sufficiency or adequacy of a fire-fighting water supply and the…