19CF2026Q0008_AmendedSolicitation.pdf

PAGE OF PAGESAMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

1 78

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

04/30/2026

4. REQUISITION/PURCHASE REQ. NO.

PR15928624-0001

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE CF200 7. ADMINISTERED BY (If other than Item 6) CODE

AMERICAN EMBASSY BRAZZAVILLE

BLVD DENIS SASSOU NGUESSO 70-83 CENTREVILLE, ATTN: GSO/PROCUREMENT

BRAZZAVILLE

CONGO

AMERICAN EMBASSY BRAZZAVILLE

BLVD DENIS SASSOU NGUESSO 70-83 CENTREVILLE, ATTN: GSO/PROCUREMENT

BRAZZAVILLE

CONGO

(X) 9A. AMENDMENT OF SOLICITATION

NO.

19CF2026Q0008

x

9B. DATED (SEE ITEM 11)

04/15/2026

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

x The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers x is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Solicitation is amended due to the addition of a checklist on page 24.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

04/29/2026

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

U.S. Embassy Brazzaville

Date: April 14, 2026

Dear Prospective Offeror:

Subject: Request for Quotes 19CF2026Q0008

Enclosed is a Request for Quotes (RFQ) for the repair of the swimming pool at the recreational center. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by May 11, 2026, at 12 pm. No quotations will be accepted after this time.

Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to BrazzavilleProcurement@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-18

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

Sincerely, Michael Armenta Contracting Officer

Enclosure:

mailto:BrazzavilleProcurement@state.gov

TABLE OF CONTENTS

SF-18 OR SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Sample Letter of Bank Guaranty Attachment 2: Breakdown of Price by Divisions of Specifications

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurance, overhead and profit.

Total Price (including all labor, materials, overhead and profit)

A.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.

SECTION B - STATEMENT OF WORK

The character and scope of the work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

1. PURPOSE

The U.S. Embassy in Brazzaville requires the services of the contractor to remove existing wall sealant depth wall and bottom floor within the Swimming pool of Villa Washington. Bids should include all labor, materials, equipment required to prepare resurfacing and install new titles within the pool, correct piping leak, pool deck erosion control, debris/trash removal, transportation and services for completion of work outlined and shall be in accordance with local and US Standard construction industry practices.

The bidders need to possess a minimum of five (5) years’ experience in pool structural construction and finishes. The candidates must provide three (3) references (telephone numbers of the companies or communities they have completed) for similar jobs in the past five (5) years.

This project requires an experienced contractor technically capable of executing the job and completing the work by required deadlines.

The Contractor shall provide all labor, material & tools, equipment, supervision, and other related items required and project cost to complete the project as per the scope of work specifications.

Contractors are advised to visit the site, verify the existing site conditions to develop their proposal before submission.

2. PRE-BID SITE VISIT

The Contractor shall conduct an initial site visit to obtain an overview of the project and document of the existing job conditions for proper planning, costing and scheduling/ coordination of work.

The work concerns the repairing of the leak and conducting the Repair of the pools.

3. WARRANTY

The contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation will provide the capacities and characteristics specified. The contract further guarantees that, during a period of ONE year from the date of the certificate of completion and acceptance of the work, any such defects will be repaired by the contractor at his/her own expense.

4. SCOPE OF WORK

4.1. Overview (Existing measurement)

The length of the pool is 12 meters. The width of the pool is 5.9 meters. The overall depth of the shallow end is 1 meter, and the overall depth of the deep end is 2.45 meters. This project is a restoration and not a re-design. The scope of the project is to restore the pool as close to the original design as possible. No bids that offer a redesign or extreme variation of the original intent or design of the pool will be accepted

Deck markings are required to be installed at maximum and minimum depths; all points of slope change; increments not to exceed 0.607m; and spaced at intervals not to exceed 7.620m. Depth markings shall also be plainly and conspicuously marked on the vertical wall at or above the water line. The pool must lose no more than 5cm of water per week including evaporation and backwash.

4.1.1. The community swimming pool at the Recreation Center, originally constructed in the 1960s, has experienced substantial deterioration over time. The facility is currently affected by significant water leakage, particularly within the pool walls and the recirculation piping system. Additionally, the electrical wiring no longer meets current safety and operational standards.

The pool walls show extensive signs of wear, including peeling paint, structural degradation, and visible cracks and holes. Leakage is widespread along the wall surfaces, further compromising the integrity and functionality of the pool.

Furthermore, the surrounding pool deck has been adversely impacted, including the formation of a sinkhole, which presents additional safety concerns and structural risks.

Given the extent of these deficiencies, comprehensive renovation is required, including repairs to the pool structure, recirculation, plumbing and electrical systems, as well as restoration of the pool deck, to ensure the facility is safe, functional, and compliant with current standards.

4.2. Objective

The requirements outlined in this Statement of Work (SOW) provide guidance to the contractor responsible for repairing leaks and completing the full renovation of the swimming pool. The Contractor shall perform all services in accordance with local and SHEM safety and construction standards as generally applicable to accepted professional practices. The work shall be undertaken according to the list specifications. No variations /deviations will be implemented without prior approval from the Contracting Officer (CO).

The contractor shall be responsible for conducting a comprehensive technical assessment of the pool basin and all associated mechanical connections and systems, to determine the extent of the leaks and carry out the necessary repairs. All pool tiling shall be fully replaced.

4.2.1. Time frame

Upon receipt of the order, the contractor shall be expected to submit work plan/Work break down, drawings, safety/quality plan, resource allocation (tools, labor, materials, equipment…), time schedule (Gantt Chart or similar), through the Contracting Officer Representative (COR) and must undertake the work as per they agreed upon schedule.

The estimated time to complete this project is about two (2 calendar months (60 calendar days).

4.2.2. Project cost

The contractor should cover cost for this project. All prices should be itemized by line.

4.3. Repair Work description

4.3.1. Mobilization/Demobilization

The contractor shall safely secure the work area, provide protective gear and all associated materials to prepare safe working space. These work areas concern the interior of swimming pool basin, the pool deck, the mechanical room, and the landscaping around the pools.

Upon completion of the project, allow for site demobilization, clean up, restoration of the landscape (if necessary) to blend with the existing ecosystem.

The repair area must be secured to control access; however, the contractor shall take appropriate precautions during rainfall, including covering the pool with a tent to prevent water intrusion.

4.3.2. Geotechnical study.

Further geotechnical evaluation of this area should be carried out by the contractor to address the reported weakness and flexibility of the pool floor. This may be due to unsuitable subgrade soils.

Geotechnical evaluation may include shallow borings (manual coring or hand augers) and collecting soil samples for laboratory testing. Laboratory testing may include consolidation/compression testing, expansion (swelling) potential testing, and corrosion testing).

4.3.3. Demolition, excavation and cart away

The contractor shall prepare site, provide labor, required equipment, and undertake ground, old tiles, curbs, pool deck, and casing excavation on the marked-out space. This shall be done in a systematic manner, with all factors put into consideration including but not limited to:

Underground features, weather, project schedule, site operations convenience.

4.3.4. Swimming Pool repair

The contractor shall provide all the necessary materials, labor, and equipment and undertake the comprehensive repair of entirety of the swimming pool. This includes the pool deck, the mechanical system, the electrical system, the basin, the details of which are specified below:

- The concrete must have a compressive strength of at least 25MPa with a cement of at least CEM II B/S 42.5 R with PM label, according to European standard EN 206-1 & 197-1.

- Pouring of the new raft (pool floor): the mud slab thickness should be five (5) cm and be dosed 150kg/m3, reinforced concrete slab should be 20 cm thick, 350 kg/m³, reinforced in double layer with a fine troweled screed. The walls of the swimming pools will be in reinforced concrete structure dosed at 350 kg/m³ with a thickness of 20 cm, execution according to the regulations.

- Prior to constructing/pouring new pool floors, subgrade soils should be tested to evaluate if they are compressive or expansive in nature or if they are highly corrosive containing salts.

- Reinforced concrete pool shell with all waterproofing treatments: The waterproofing of the pool should be essentially obtained by casing with waterproofing coating products for works such as SIKATOP 145 or similar. The waterproofing coatings sika on veil and on inverted thickness should be three (3) cm.

- It will be done in two (2) layers of 2,5cm thickness each. Realization of waterproof gusset with sika or similar product. Sealing of the parts of crossing.

- Swimming pool walls should be designed to sustain earth pressures. Proper drainage along the pool should also be considered.

- Concrete should be plant produced and poured in once continuous pour to avoid cold shuts or delayed placement which would compromise the integrity of the concrete and may lead to leakage.

- Continuous pours are to be used to avoid cold shuts and joint weaknesses.

- The pool deck: A handicapped accessible path from the main driveway to the pool deck shall be made of matching pavers on a geotextile stabilized. The pool deck area should be done with a thick slab edge installed as a safety feature; monolithic reinforced concrete casting 15 cm thick. The pool deck covering will be in TRAVERTIN or similar product including a 350kg/m3 cement mortar screed with a slope for the evacuation of washing water to avoid stagnation. The Taza stone coping three (3) cm thickness or similar should be installed.

- The subgrade should be properly prepared and densified prior to placing geotextile and pavers. Geotextiles should be installed per the manufacture's specifications.

- The drainage channels and drain sump should be checked and/or replaced (if necessary),

- Supply and lay tiles 30 x 30cm in grey ceramic tiles type BALI or similar in the basin,

- Hose bibbs; provide 2 total; one on the exterior of the Cabana facing pool and one near the shallow end of the pool.

- A minimum of 1.5m walk-around border around pool of anti-slip material is required, The pool repair contractor should provide diagram includes but not limited to the hydraulic circuit (pool Pipes and equipment in the pump room), filtration system, skimmer, bottom drain, control panel etc.

All AutoCAD files or other electronic drawings shall be provided to the COR and as-built drawings provided upon completion of the project. The COR shall ensure all drawings are saved for posterity.

Note: The contractor should propose an electrical and mechanical drawing to the COR. These drawings should be approved prior to the commencement of the project on site.

All pool equipment in the technical room should be replaced in accordance with pool machinery requirement.

4.3.5. Electricity work

The existing electrical panels, cables, supply motors, and other equipment should be kept if necessary. The existing drawings and panel schedule inside the tech room should be provided. It could be modified in accordance with the new design.

Replacement of white LED pool spotlights following the regulation of lighting system installation in the swimming pool.

All power outlets installed must be GFCI protected at 10mA.

4.3.6. Pool equipment and chemical storage rooms

Pool equipment and chemical storage rooms shall be maintained in a cool, dry, and well-ventilated condition. The pool motors and filtration systems shall be installed approximately 1.5 meters below ground level.

The Emergency Eyewash Station should be provided in accordance with OBO-ICS with a hose bibb within 7.5m

Providing corrosion protection for both rooms, the pool machinery room level must be repaired to avoid future leaks.

Provide stainless steel for all exposed metal within the rooms including but not limited to conduit, fasteners and supports, door hardware. Electrical faceplates, light fixtures……

4.3.7. Pool features and finishes

The contractor shall provide materials, labor, equipment and undertake installation of all swimming pool features. This shall include but not limited to: Pool coping, skimmers, depth markings, water jets, pool ladders (s/steel or aluminum), stair handrail, pool lights, gratings, drain ports, inspection manholes, stairs.

- There shall be a stainless-steel handrail incorporated into the ladder at the deep end of the pool and two stainless steel handrails incorporated into the steps at the shallow end;

Include 3 underwater lights on a sun sensor/timer.

- Resurfacing the pool basin must be completed with non-corrosive and humidity resistant ceramic tiles. The quality and color of swimming pool tiles must be approved by the Embassy Deputy Chief of Mission (DCM) through Management Officer (MO) via the CO and COR before installation.

4.3.8. Pool Circulation Equipment/Plumbing/heating

The contractor should make sure that all plumbing and electrical equipment in the pump room are working properly. The work includes the installation of equipment for a pool. Special importance will be given to aesthetics.

Water circulation to the wading pool and adult’s pool shall be separate and not mixed.

The contractor will have to provide in his offer all the accessories of connection and finishing necessary.

The present description defines and specifies the operating principle of the equipment which will be properly checked and make sure all is correctly working.

This shall include but not limited to:

- Supply and return lines, the PVC diameter 80 mm, and the main drain.

- PVC thickness shall exceed standard requirements

- skimmers connection,

- sand filter housing

- control valve and sand media,

- pumps as per the original specifications,

- power connections,

- power panels and control panels,

- pool heater installation with the capacity to heat and maintain the pool water to the acceptable temperature and the heat conservation. The pool heater shall be powered by 400/230/50Hz three phase or single.

Note: All pool equipment in the technical room should be replaced in accordance with the COR.

Pool drainage shall be engineered to comply with Virginia Graham Baker anti-entrapment requirements (ANSI/APSP-7 2006)

4.3.9. Pools accessibility

For this deep Repair, the swimming pool shall be repaired and take in consideration the accessibility to physically disabled persons (ABA) in accordance with OBO building code if necessary.

4.3.10. Swimming pool safety features.

- Safety Signage Type P2. (The signage required are in the section 412.1 through 412.4 shall be posted in English and host country language, please see the sign at the annex #)

1. Text: “POOL RULES” See full text below.

2. Placement: Locate prominently at all pool access points.

3. Graphic requirements:

4. Sign Type, Wall Mounted Directional.

5. Full text of Safety Signage Type P2:

¨ POOL RULES

¨ EVERY PERSON WITHIN THE POOL AREA MUST OBEY THE INSTRUCTIONS OF THE

CERTIFIED LIFEGUARD/DESIGNATED RESPONSIBLE PERSON OR FACE

DISMISSAL FROM THE POOL AREA.

¨ NO PERSON SHALL FRATERNIZE WITH OR OTHERWISE DISTRACT THE CERTIFIED

LIFEGUARD/DESIGNATED RESPONSIBLE PERSON FROM PERFORMING THE TASK OF

POOL SURVEILLANCE AND RULE ENFORCEMENT.

¨ PERSONS 16 YEARS OR UNDER MAY NOT BE IN THE POOL AREA UNLESS A

CERTIFIED LIFEGUARD/DESIGNATED RESPONSIBLE PERSON IS ON DUTY.

¨ NO RUNNING, PUSHING, SHOVING, DUNKING OR OTHER HORSEPLAY IS PERMITTED

IN THE POOL AREA.

¨ NO DIVING PERMITTED.

¨ NO ONE UNDER THE INFLUENCE OF DRUGS OR ALCOHOL WILL BE ALLOWED IN

THE POOL AREA.

¨ ONLY POOL RELATED ACTIVITIES SHALL TAKE PLACE WITHIN THE POOL AREA.

¨ NO GLASS OR LIGHTED CIGARETTES ARE ALLOWED INTO THE POOL AREA.

¨ PETS (EXCEPT SERVICE ANIMALS) ARE NOT PERMITTED WITHIN THE POOL AREA.

4.3.11. Swimming Pool testing and commissioning

The vendor should include testing and commissioning of the entire system including swimming pool, pumping station, lighting etc. after the repair is completed. The pool shall be delivered at full capacity at the appropriate chemical condition (heated to 28 Deg C, Free Chlorine at 2 ppm, PH at

7.0 -8.0, clear water, Algae free.

4.3.12. Maintenance kit

Automatic electric pool cleaner DOLPHIN Wave 100 or similar, ideal for shallow pools.

Advanced and active brushing system: two active brushes guarantee particularly effective cleaning. Remote control: programming of the cleaning cycle (fast or normal) and manual navigation.

Complete manual vacuum broom, landing nets, wall brushes, thermometers, PALINTEST type analysis kits or similar for pool maintenance.

4.3.13. Finishes

The entire pool deck will be covered with travertine with a suitable slope for the drainage of washing water designed to avoid stagnation.

Provision of a certified stainless-steel pool ladder with anti-slip coating, including stainless steel shoes provided, installed in a professional watertight manner on the deck.

5. APPLICABLE STANDARDS

- Safety regulations: OSHA 2007 (safety compliance)

- US safety regulations: US Army Corps of Engineers

- International Swimming Pool and Spa Code (ISPSC)

- Other applicable regulations (if necessary)

- American Disabled Association (ADA) code

- NFPA 70: National Electrical Code - 2020

- NFPA70E: Electrical Safety in the Workplace – 2018

- DOSAR, safety clause

6. COMPETENCE OF PERSONNEL

All the tasks must be undertaken by skilled artisans e.g. (professional masons, painters, technicians) The contractor must have a site supervisor always based at the site, who knows, understands, and has applied above standards (including all current amendments).

The professional masons, painters, technicians, and the site supervisor shall not have fewer than five (5) years’ experience or equivalent as a tradesman.

7. TECHNICAL PROPOSAL

Technical Proposal must cover the following aspects:

7.1. Company profile and experience

A discussion of your company’s background and experience in performing similar swimming pool repair or/and construction (i.e., company profile). Please elaborate on any work in the Congo or in neighboring countries. Include in your proposal details of previous relevant work experience for similar projects, including:

- Name of Client

- Name of Project

- Description of project and your specific scope of work

- Dates of Execution

- Details Problems/issues encountered.

- Reference / contact information

7.2. Technical approach/methodology

Please provide a discussion of your proposed methodology for executing the site assessment and report. Methodology should cover the approach proposed including such detailed information as is deemed relevant. The proposal should demonstrate the bidder’s knowledge of the project requirements and understanding of the requisite tasks as set forth in the Scope of Services.

7.3. Implementation plan

Please provide your implementation plan and strategy for the project, inclusive of your proposed daily work program while deployed to achieve the outcomes of the assessment, inclusive of a project plan or Gantt chart or similar for deployment and project execution.

8. QUALITY CONTROL

A site supervisor that has a minimal knowledge of English must be present all times at work. All debris will be removed daily.

All paintings match existing site conditions.

Materials, contractor tools and equipment will be properly stored in COR designated storage area.

The COR will ensure the material is not damaged prior to or during installation and that standard industry practices, as defined by local Building Codes, are always followed.

Subgrade soils should be tested and inspected to confirm that the soils are compounded prior to installing the pool shell.

Laboratory testing should include consolidation/compression testing, swell potential testing, and corrosion testing to evaluate that the soils are suitable.

Hand probing, proof-roll tests, or densification testing may be required during construction to evaluate that the soils are not excessively soft or wet prior to pouring the new pool shell.

A final inspection will be held with the COR and the site supervisor to inspect for quality of completed work.

9. SAFETY

The purpose of this document is to ensure compliance with current safety regulations as well as the health and safety of personnel avoiding any damage or injury. The contractor will accept all legal requirements or regulations currently enforced that concern safety for staff and workers, as well as for the public who directly or indirectly may be affected by the work.

The Contracting Officer’s Representative (COR) will ensure all the Safety Requirements are implemented before and during the project and, if it is needed, the COR will be in contact with the Post Occupational Safety and Health Officer (POSHO) to ensure all the safety standards are followed and to share any related information if possible.

The contractor will follow the more restrictive standard between the Safety and Health Requirements Manual established by the US Army Corps of Engineers (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf ) and Congolese laws on safety (whichever is most stringent).

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

9.1. General Safety Requirements

The contractor must demonstrate understanding of his/her responsibilities related to the safety requirements by addressing hazards in preplanning processes and meetings.

Prior to starting a project, the contractor is required to review the work site and identify hazards that may occur while performing the job.

The contractor is expected to provide a “competent person” to implement Site health and safety plan and to oversee its compliance. A competent person is an individual who, by way of training and/or experience, is knowledgeable of applicable standards, can identify workplace hazards relating to the specific operation, is designated by the employer, and has authority to take appropriate actions.

The contractor is required to provide proof of payment of local insurance of all the employees that will be involved in the project. Likewise, the contractor is required to provide monthly payment documents of local insurance for the length of work.

The contractor will conduct a safety briefing before starting daily work.

Contractor personnel who have signs of drunkenness or who are under the influence of stimulants or hallucinogens will be denied entry to the work area.

The contractor shall ensure individuals working at the site are trained and aware of potential hazards. The contractor shall ensure that these individuals are provided with proper safety equipment to prevent accidental injury in accordance with the requirements of the contract.

The contractor must accept the safety standards set by the U.S. Embassy.

All workers will remove all chains, rings, watches and/or bracelets during the execution of work.

Smoking is prohibited at the work site and will be used only in designated areas for smokers.

The contractor will report accidents to the COR who will pass the proper data on to the POSHO or Safety Coordinator.

9.2. Barricading and Warning Signs

The contractor must place provisional barricades and warning signs to maintain a safe and accessible path-of-travel for all pedestrians, including those with disabilities, to avoid accidents to third parties. Barricades alert others about hazards created by construction activities and should be used to control vehicular traffic around the work site as well.

Erect and maintain for the duration of the Contract proper barricades including fencing material, traffic cones, caution tape and temporary curb ramps complying with all access codes and regulations.

Ensure that no construction materials are stored and/or placed on the path-of travel.

Maintain the construction barriers in a sound, neat, and clean condition.

9.3. Personal Protective Equipment (PPE) Requirements

Contractor personnel must use personal protective equipment (PPE) required and in accordance with the contracted work.

The contractor is required to inspect and maintain spare PPE in case of damage, deterioration, or loss of the equipment.

The PPE used must meet the technical specifications required by local regulation and international standards.

Sharp cutting tools must be carried in Tools Carrying Cases; under no circumstances are they to be carried in uniform pockets.

In those tasks where PPE certified is required, the contractor must provide the current certification.

The contractor must provide records of PPE received for all the employees involved in the task.

9.4. Safety inspections requirements

All tools, equipment and/or machinery that will be used in the execution of the contracted work must be inspected by a competent person before starting the project.

COR and/or Safety representatives of the US Embassy may inspect equipment, tools and/or machinery of the contractor at any time and may request to change it if deemed necessary.

9.5. Hand and Power Tool Safety

The contractor must ensure the safety of tools and equipment used by its employees.

Inspected at regular intervals and maintained in good condition all tools in accordance with the manufacture’s specifications.

Ensure that tools are used for their intended purposes.

9.6. Emergency Response Requirements

In case of an emergency within the U.S. Embassy facilities and/or during the execution of the contracted work, contractor personnel must follow the instructions given by the U.S. Embassy representative (escort) who is supervising the work, or security personnel.

The contractor must not obstruct emergency response equipment such as first aid kits, fire extinguishers, fire cabinets, defibrillators, spill kits, stretchers, eye wash stations or safety signs.

9.7. High Risk Work Requirements

The contractor shall submit certificates of training for each person who will conduct the task.

These certificates must be submitted before starting the execution of the project.

The contractor should prepare a work permit specifically for the task and must be provided to the COR before the initiation of work.

The contractor must send a risk assessment of the task in a minimum period of eight (8) working days before commencement of work. The POSHO or Safety Coordinator will review the document and make any comment it deems necessary.

The execution of high-risk activities will be carried out with a minimum of two people present that may give first aid or notice in case of emergency.

9.8. Electrical Safety

The contractor shall fully comply with the U.S. Embassy policies related with Electrical Safety Work Practices and Work de-energized to prevent any incident that may impact the health of personnel and/or post electrical systems.

All personnel conducting electrical work should be trained sufficiently and considered as competent people prior to performing the work.

The contractor should identify any potential sources of electrical energy likely to cause death, injury, or serious physical harm.

Ensure all work is performed in accordance with local regulation and U.S. standards.

9.9. Fall Protection Requirements

All work performed at more than 1.2 meters (4ft) is considered work at heights based on general laws, therefore the contractor must strictly comply with the requirements of work on elevation:

All contractor personnel using equipment for work at heights must follow the instructions and warnings associated with such equipment.

Contractor personnel will not use as an anchor point for work, ladders, piping, or pipe supports.

If an anchor point does not offer the recommended resistance for fall protection (5000lbs), the contractor must provide protective equipment for heights with dampers that may decrease the impact force.

Scissor scaffolds are prohibited. Only use multi directional/modular scaffolding properly certified.

Use dielectric ladders to work with electricity and areas with electrical influence.

It is forbidden to stand on or above the second top rung of the ladders.

All personnel performing work above 4 ft (1.2m) must use at least the following personal protection equipment: helmet (dielectric if needed), with chin strap and three support points, safety glasses that protect eyes from impact; hearing protection, if necessary, gloves with high resistance to abrasion, slip reinforced toe boots, work clothes according to weather conditions and risk factors and proper fall protection systems.

9.10. Scaffolding Requirements

The contractor is responsible for proving safe conditions when using, erecting, and breaking down scaffolding.

Scaffolds should be erected and dismantled by competent workers, under the supervision of knowledgeable and experienced supervisors.

Scaffolds should be erected on a rigid surface, capable of carrying the maximum intended load without settling or displacement.

Ensure scaffolds are equipped with standard guardrails and toe boards on all open sides ends of platforms four to ten feet in height.

Provide an access ladder or equivalent safe access.

Supported scaffolds with a height to base width ratio of more than four to one (4:1) shall be restrained from tipping by guying, tying, bracing, or equivalent means.

9.11. Requirements for Chemical Substance Management

If the contracted task requires the use of chemicals, the contractor must comply with the specifications required by local law or U.S standards for storage, handling, and transportation.

The contractor is responsible for verifying the correct handling of each product such as storage, labeling, required PPE, disposal of waste in compliance with safety and environment regulations.

Contractor shall have accessible copies of Safety Data Sheets (SDS) for each chemical brought onto Post’s property.

Forward SDSs of hazardous materials to the COR for review.

Use and store all hazardous or flammable chemicals brought on the project site in approved containers.

9.12. Requirements for Lifting loads, use of cranes or elevating work platforms

The contractor must submit to the COR certificates of the equipment (issued by a certified entity) used for the work (including forklift, cranes, and elevating platforms) and required documents of the vehicles (ownership card and mechanical inspections).

The contractor shall send to the COR all the certificates of all the slings, chains, shackles, or other elements used for lifting loads.

The contractor shall send to the COR training certificates of all the personnel that will perform the task.

The contractor shall send to the COR the Maintenance Program of the equipment and machinery that will be brought onto the compound.

The contractor shall forward to the COR the loading and unloading procedure prior to the operation.

The contractor must plan to ensure the lifting capacity of the crane or arm is related to its load.

9.13. Road Safety Requirements

The vehicle must have the basic elements of emergency response.

Vans and trucks must have vehicle back-up alarms and back-up sensors.

The contractor must submit to the COR the required documents of vehicles (ownership card and mechanical inspections).

9.14. Requirements Confined Spaces

For any work to be performed in confined spaces, you must consult with the Safety Office to identify and comply with all the mandatory requirements established by OBO/SHEM.

10.SECURITY

A list of all personnel working on the project, along with identification numbers, must be submitted to the U.S. Embassy no later than 1 week prior to the beginning of actual construction.

While on U.S. Embassy property, all personnel must be always escorted. Any personnel found unescorted will be removed from the project immediately.

Job site personnel will be issued a visitors’ badge by the Security staff, and this badge must be always worn.

11.Annex- 1 – swimming pool overview

E. 12.Annex- 2: Swimming Pool Actual Conditions

F.

G. 13. – Annex 3: Pedestrian Gates

Self-closing, self-latching lock installs at least 54” above the ground.

The Pool Fence must:

• Be permanent, at least four (4) feet (1.2 meter) high, and not be removed.

• Be designed so that there are no footholds or handholds.

• Have a clear zone of not less than 36 inches (914 mm) around the exterior

• Enclose the pool so that there is enough space for pool-related activities and emergency response to take place within the pool area. A minimum of five feet (458 Centimeters) of open space around the pool provides sufficient space for emergency response. A maximum of up to 17 feet (5.2 Meters) of open space around the pool provides sufficient space for lounge chairs, walkways and other equipment needed within the pool area.

• Exclude ancillary activities such as but not limited to food concessions; bars; play areas;

picnic tables; barbecues; large lawns etc., that are associated with outdoor enjoyment are to be conducted or located outside the pool area.

• Additionally, isolate any wading pool from the main pool.

• Have access points (e.g., a gate) that open away from the pool and are equipped with self-closing, self-latching and lockable hardware. The latch release mechanism shall be located at or above 54 inches (1.4 meters) from the bottom of the access point. Alternatively, the release mechanism for the access point shall be placed at least 3 inches (7.6 centimeters) below the top of the access point on the side facing the pool if the access point and barrier have no opening greater than ½ inch within 18 inches of the release mechanism.

• Depth markings in both metric and US Standard, and no diving indicated. Safety rules posted in English, French, and Arabic.

H. 14.Annex # - 4. Pool signage

VW Pool Project Checklist 1 Project Management

1.1. Project Initiation and Mobilization

1.2. Submission of Work Plan, WBS, Drawings

1.3. Safety and Quality Management Plans

1.4. Project Closeout and Documentation

2 Technical Assessment

2.1. Site Inspection and Condition Survey

2.2. Structural Integrity Assessment

2.3. Plumbing System Audit

2.4. Electrical System Audit

2.5. Assessment Report Submission

3 Structural Rehabilitation

3.1. Structural Walls and Pool Deck Demolition

3.2. New Structural Wall Construction

3.3. Surface Preparation

3.4. Waterproofing System Installation and Tiles

4 Plumbing & Recirculation Systems

4.1. Removal of existing damaged piping

4.2. Installation of new Piping System

4.3. Pump and Filtration System Installation

4.4. Leak Testing and Validation

5 Electrical Systems Replacement

5.1. Removal of existing non-complaint wiring

5.2. Installation of complaint Electrical Systems

5.3. Grounding and Safety Systems

5.4. Testing and Certifcation

6 Pool Finishes

6.1. Surface Leveling and Preparation

6.2. Installation of new tiles

6.2. Grouting and Sealing

7 Pool Deck Rehabilitation

7.1. Demolition of all deck areas

7.2. Sinkhole stabilization and repair

7.3. Sub-base preparation

7.4. Deck Reconstruction and Finishing

8 Testing & Commissionning

8.1. Systems Integration Testing

8.2. Water Filing and Leak Testing

8.3. Electrical Safety Testing

8.4. Final Inspection

9 Handover

9.1. Documentation Submission

9.2. Final Approval (COR/CO)

9.3. Project Closeout and Documentation

Note:This is a milestone checklist and not an all-exhaustive checklist.The SOW is the overall document that is exhaustive and should be referred to for all items.

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

No markings needed.

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 60 days after NTP.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of 50,000 Fcfa for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as 10 calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during weekdays. Work hours are from 7:30 AM to 5:00 PM Monday through Thursday and 7:30 AM to 12:30 PM Fridays. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR).