19CF2025Q0013_Solicitation.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15148021

PAGE 1 OF 59 PAGES

2. CONTRACT NO. 3. AWARD/ EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

19CF2025Q0013

6. SOLICITATION ISSUE

DATE

07/02/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Glhane E Chilango

b. TELEPHONE NUMBER(No collect calls)

066122012

8. OFFER DUE DATE/

LOCAL TIME

07/24/2025 / 12:009. ISSUED BY CODE CF200 10. THIS ACQUISITION IS x UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

EDWOSB EMERGING SMALL BUSINESS

AMERICAN EMBASSY BRAZZAVILLE

BLVD DENIS SASSOU NGUESSO 70-83 CENTREVILLE,

ATTN: GSO/PROCUREMENT

BRAZZAVILLE

CONGO SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8 (A) SIZE STANDARD:

13b. RATING11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION

x RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

AMERICAN EMBASSY BRAZZAVILLE

7 LEON JACOB STREET MPILA, ATTN:

GSO/WAREHOUSE

BRAZZAVILLE

CONGO

AMERICAN EMBASSY BRAZZAVILLE

BLVD DENIS SASSOU NGUESSO 70-83 CENTREVILLE, ATTN: GSO/PROCUREMENT

BRAZZAVILLE

CONGO

CODE FACILITY

CODE

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY

AMERICAN EMBASSY BRAZZAVILLE

BLVD DENIS SASSOU NGUESSO 70-83 CENTREVILLE,

ATTN: FINANCE OFFICE

BRAZZAVILLE

CONGO

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _ __ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _ _______________ OFFER DATED

_ __________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

U.S. Embassy Brazzaville

Date: July 2, 2025

Dear Prospective Offeror:

Subject: Request for Quotes 19CF2025Q0013

Enclosed is a Request for Quotes (RFQ) for providing comprehensive end-to-end Architectural and Engineering (A/E) services for the design and construction of the roof at villa Washington. If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by July 25, 2025, at 12 pm. No quotations will be accepted after this time.

Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to brazzavilleprocurement@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-18

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely, Neal Norman Contracting Officer https://www.sam.gov/

TABLE OF CONTENTS

SF-1449 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Sample Letter of Bank Guaranty Attachment 2: Breakdown of Price by Divisions of Specifications Attachment 3: Drawings Attachment 4: Specifications

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

A&E Services

Construction services

Total Price (including all labor, materials, overhead and profit)

A.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S.

Embassy has a tax exemption certificate with the host government.

SECTION B - STATEMENT OF WORK

The character and scope of the work are set forth in the contract. The Contractor shall furnish and install all materials required by this contract.

In case of differences between small and large-scale drawings, the latter will govern. Where a portion of the work is drawn in detail and the remainder of the work is indicated in outline, the parts drawn in detail shall apply also to all other portions of the work.

This Statement of Work (SOW) outlines the requirements for providing comprehensive end-to-end Architectural and Engineering (A/E) services for the design and construction of the roof for the Recreational Center at the U.S. Embassy in Brazzaville, Republic of Congo.

1. Roof Renovation

a. Step 1: Design Phase The Contractor shall provide a comprehensive design package for the renovation of the roof at the U.S. Embassy Brazzaville Recreational Center. The goal of this renovation is to improve facility operations, enhance energy efficiency, and ensure structural integrity.

i. The Contractor shall propose a replacement roof system appropriate for the facility’s functional and environmental needs.

ii. The design shall include an assessment and redesign, as necessary, of the ceiling and associated power infrastructure to accommodate the roof upgrades.

iii. A qualified and licensed professional roofing consultant shall be engaged by the Contractor to guide the design and ensure adherence to industry best practices.

iv. The Contractor shall prepare and submit structural calculations for all roof and ceiling systems that support the intended facility improvements.

v. The drawing(s) provided within this SOW are for reference and conceptual guidance only. They are not to be interpreted as construction documents. The Contractor shall develop original and complete construction drawings as part of the design deliverables, which will form the basis of the construction phase.

b. Step: 2: Construction Phase

i. After the contractor has produced a complete set of construction plans, technical specifications, and received the work permit from OBO Roofing, the construction process based on the approved design will be processed.

SCOPE OF SERVICES

1. The contractor shall deliver a turnkey solution encompassing all phases of the project, including site evaluation, design development, construction documentation, permitting support, construction, and project closeout.

2. The final product must meet all applicable U.S. Department of State Overseas Building Operations (OBO) standards, local codes, and safety requirements.

3. Project General description

This includes assessment of the present conditions of the Recreational Center property in support of at Roof renovation/upgrade. The scope includes the following locations and proposed tasks:

1. Roof Design - complete renovation design process.

a. Conduct a thorough site survey to document existing conditions including the layout and capacity of all electrical, plumbing, and mechanical above ceiling of facilities.

b. Document all necessary information related to buildings and related usage; and verify the dimensions and layout of the existing roof.

c. Conduct any necessary investigation of the site to determine the existence and size of structural components and conditions that may impact this design and any subsequent construction work.

d. Develop a demolition plan to identify the removal of walls, ceilings. Provide drawing, specification, calculation, and notes to define new structural roofing/walls built to define the new structural outline of the upgraded roof.

e. Provide a complete set of drawings, specifications, and structural calculation for an efficient working Roof which includes such items as: floor plans, elevations, reflective ceiling plans, electrical plans, mechanical plans, structural plans, details, appliance schedules, roof, ceiling, and finish schedules.

2. Roof Construction - perform construction

a. Supply materials and labor to roof renovation based on all aspects according to the design and work permit.

Limit of Work

1. The contract includes all work within the U.S. Government (USG) property line.

2. Any modification to the interior and exterior walls, doors, roof, or any major system must be supported by an engineering study which guarantees that no negative impact on the existing building resulting from any design established within this statement of work.

3. Any additional cost associated with changes to this design resulting from site conditions that differ from drawings/sketches provided within this SOW will be incurred at the contractor’s expense.

4. The design shall be in 2D and 3D.

5. It must include all aspects such as storm water collection/drainage and ceiling.

GENERAL REQUIREMENTS

1. General.

a. Design and construction (end-to-end or turnkey project)

b. Building Codes:

i. The design of this project shall be governed by the provisions of the International Building Code (IBC), the International Residential Code (IRC) and the National Electrical Code (NEC)

ii. NFPA – National Fire Protection Association Code, as applicable.

iii. Host Country's local building codes and product standards are also applicable to this SOW. In cases where the Host Country Code is more stringent, the contractor shall submit a Request for Information (RFI) to the Contracting Officer Representative (COR) for resolution.

DESIGN REQUIREMENTS

1. General:

This design is a multi-discipline effort that requires architectural and engineering (Roof design specialists, structural, mechanical/plumbing, electrical and other disciplines as warranted) services to deliver an effective design. The contractor shall provide interior design coordination between the proposed and existing interior and architectural design, finishes, and the existing buildings. The contractor shall provide the services of a trained and experienced team of professional Architects and Engineers to complete the requirements within this SOW.

a. The contractor shall produce a complete roof renovation study for the US Embassy Brazzaville Recreational Center.

b. Qualified Roof Design Consultant must assess current layout and typical roof operations and in collaboration with the COR present two concept design options to improve/optimize the recreational space.

2. Design process

The design shall consist of the following parts:

a. 35% design completion.

b. 100% design completion.

The Contractor shall cease all design work during the U.S. Government review periods until receipt of written review comments from the U.S. Government on each of these submittals. Any design work on the project during these review periods is at the Contractor's risk. The Contractor shall consider this temporary cessation of work in its planning and scheduling.

3. Submittal requirement

a. 35% Submittal. The Contractor shall furnish drawings and other documents containing the following:

b. Floor Plans

i. Floor plans of existing facilities at 1:100. A complete legend with all symbols and abbreviations used shall be shown on drawings.

c. Details

i. 100% Submittal. The Contractor shall update all submittal documents and specific drawings required from above based on U.S. Government comments.

ii. The Contractor shall furnish the U.S. Government with bound sets of manufacturers' catalogs of specified equipment and materials and all pertinent sections of codes, handbooks, standards, etc., referenced in the drawings or specifications. This is to provide information for Offerors, with certain sole-source and or-equal identifications depending upon how important the equipment is to serve critical operations.

iii. The Contractor shall develop and provide a preliminary construction schedule at the 35% submittal based on a cost-loaded Critical Path Method (CPM) and a final schedule at the 100% submittal. This schedule will be used to develop the schedule of performance.

iv. At the 100% submittal, provide updated construction cost estimates.

v. Installation drawings.

vi. Roof remodeling plan.

d. 100% Submittal - Final Construction Documents. The Contractor shall update all submittals required above in final form based on U.S. Government Comments. If additional comments are provided in 100% submittal, the Contractor must make a final submittal at no additional cost to the U.S. Government.

5. Drawing Format

a. The contractor shall submit all project documents in metrics units (meter)

b. The contractor shall use AutoCAD for all required portions of this project.

c. The contractor shall prepare all drawings, specifications, cost estimates, and other portions of submittals in English and French.

6. Design Review

a. The contractor shall provide the final study for review.

b. Review Comments will be provided to the contractor in writing.

c. The contractor shall incorporate all review comments into the design and return all annotated material with the change.

d. Comments not accepted by the contractor shall be brought to the COR in writing immediately for resolution. The contractor shall provide, in booklet form, three

(3) copies of all comments and the actions taken in response to the comments.

7. Architectural Requirements:

a. Architectural design must integrate aesthetically and functionally with unimproved existing conditions.

b. Demolition: As applicable.

c. Typical Wall Sections: Provide typical wall sections.

d. Provide outline specifications.

8. Plumbing/Mechanical:

a. Accessibility Requirements

b. Design Basis: The plumbing design shall comply identified codes.

c. Provide proposed construction drawings with scale showing equipment locations.

d. Symbols/Abbreviations/Schedules: Provide drawing with symbols abbreviations, and schedules.

e. Provide outline specifications.

f. Plumbing (celling mounted or above ceiling assets/equipment)

9. Electrical Requirements

a. The electrical design shall comply with identified codes.

b. Power/Lighting Plans: Provide proposed power and a lighting floor plan.

Drawings shall show receptacles, safety switches, branch circuits, lighting fixtures, lighting switches, etc.

c. Legend: Provide a sheet showing symbols, abbreviations, notes, and conversion tables of metric units.

d. Schedules: Provide a proposed format for lighting fixtures

10. Fire and Life Safety Requirements:

a. The design must comply with identified codes.

11. Security Requirements

a. All documents, drawings, submittals, and any information related to the project shall be considered unclassified, and must be released, saved, transmitted, and filed accordingly.

12. Concept Design

a. Roof layout, design, and function

b. Placement of above ceiling or ceiling mounted equipment

c. Workflow schematic and summary of workflow

d. Cost estimate

Construction Requirements

1. General The Contractor shall provide construction personnel, required materials, construction workers’ temporary, scaffolding, equipment, tools, and supervision as needed to complete the construction services that meet the technical requirements in this Statement of Work (SOW). It is expected that the Contractor shall coordinate closely with RSO and FAC personnel for work related risk management.

2. No construction shall begin until design is fully approved, and work permit is issued.

3. The contractor is responsible for fully supplying all required construction material related the project completion.

a. Work with Contracting Officer’s Technical Representative (COTR) on disposal and storing specified of existing roofing material.

b. Consulting approved drawings, specifications, and structural calculation for an efficient work preparedness which includes such items as: roof plans, elevations, reflective ceiling plans, electrical plans, mechanical plans, structural plans, details on roof, ceiling, and finish schedules.

4. The Contractor shall address the impact of any disruption and provide for a continuing level of operation during the continuous employee occupation of the buildings.

5. Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all construction and other services furnished under this Contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its construction and other services.

6. The contractor shall follow design specifications approved during the permit process, and/or material and data literature for all projected roofing materials, to include:

a. Roof structure.

b. Roof covering.

c. Roof finishing (insulation and tarpaulin).

d. Storm water collection and drainage.

e. Ceiling structure and finishes.

f. Painting

g. Miscellaneous accomplishment

7. All work and preparation performance must utilize appropriate safety equipment provided at the Contractor’s expense. The proper and appropriate safety equipment required will be identified and continually inspected by the Embassy POSHO Assistant and/or the Facility Manager.

8. The contractor shall scan and identify the existing drainage system to connect the new drainage pipes to these constructions.

9. The work shall be executed in a diligent manner in accordance with a negotiated firm fixed price and performance period. The period of performance for all Phases of the project shall be completed within proposed number working days from design step, with consideration for verified inclement weather days.

GOVERNMENT FURNISHED MATERIAL (GFM) and CONTRACTOR FURNISHED

MATERIAL (CFM)

1. Pursuant to Contract Clause FAR 52-245-2, Government Furnished Property (Short Form).

2. The Government shall not furnish any material or tools for this requirement, including personal or tradesman tools, ladders, etc.

3. Contractor furnished tools shall also include expendable items, e.g., saw blades, drill bits, rags, cleaning materials, etc. The contractor shall be required to furnish expendable tools as well as non-expendable tools.

4. Contractor shall provide adequate quantities of materials to the inventory of materials currently stored at the site to provide a complete project as specified. Material Procurement – All local material procurements shall be executed in accordance with the Post Regional Security Officer (RSO) direction.

5. The contractor shall refer to the security requirements for further guidance as required.

CONTRACT ADMINISTRATION

1. The Contractor shall not conduct any work that is beyond this Statement of Work and accompanying specifications unless directed in writing by the Contracting Officer (CO).

Any work done by the Contractor beyond this SOW and accompanying specifications without direction from the CO will be at the Contractor’s own risk and at no cost to the Embassy.

2. The Contacting Officer shall provide a Notice to Proceed (NTP) to the Contractor. No design or construction work shall be initiated until the NTP is issued by the CO.

3. The Contracting Officer may designate more than one individual to serve as the Contracting Officer’s Representative (COR). The Contractor will be furnished evidence of COR appointments, including explicit authority delegated to each COR and their responsibilities.

4. The Embassy does not make representations or warranties of whatsoever kind or nature, either expressed or implied, as to the quality, level of completion, accuracy, extent of compliance with the standards, codes and requirements described or referred to in this SOW, or the extent of coordination between or among the documents provided to the Contractor.

5. The Embassy’s review, approval, or acceptance of, or payment for the services required under this contract shall be construed to operate as a waiver of any rights under this contract or any cause of action against the Contractor arising out of the performance of this contract.

6. The Embassy has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The COR and the CTOR may perform Quality Assurance Inspections (QAI) and tests during construction to confirm the work is installed according to the SOW.

7. The Contracting Officer has the authority to issue a temporary stop order during the execution of any phase of this SOW. This authority may be executed when the Embassy requires time for official functions or is in possession of specific credible information indicating that the lives of Embassy personnel are immediately threatened, and that the execution of the project will increase the Embassy’s vulnerability. The Contractor shall promptly notify the CO that work has been stopped.

8. If any of the Contractor’s services do not conform to the contract requirements, the COR may require the Contractor to perform the services again in conformity with the contract requirements. The Embassy may by contract or otherwise, perform the services and charge the Contractor any cost incurred by the Embassy that is directly related to the performance of such service or terminate the contract for default.

9. The Embassy has the right to terminate this contract of convenience at any time in whole, or from time to time, if the Contracting Officer determines it is in the interest of the Embassy.

Design Schedule

ITEMS / EVENTS # OF COPIES* SCHEDULE

1. Notice to Proceed --- T.B.D.

2. Site visit and survey --- within 14 days after Notice to Proceed

3. Preliminary Design Submittal (35%)

1 printed copy + Digital

4 weeks after Site visit and survey

4. OBO Review and Comments Digital only 3 weeks after receipt of Preliminary Design Submittal

5. Final Construction Plan & Permit Documents Submittal (100%)

1 printed copy+ Digital

2 weeks after receipt of OBO comments

6. Acceptance Permit Period --- 28 days after receipt of Final Construction, Bid & Permit submittal

ATTACHMENTS

Annex #1: The existing Roof plan Annex #2: Pictures of the property and environment.

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site using standard delivery language.

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within ten (10) calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 120 of days after NTP.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of 100,000 CFA for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as ten (10) calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during workdays Monday to Friday from 07:30 to 17:00. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at Villa Washington to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that affect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To

Section G. Securities/Insurance 1 10 days after award CO Section E. Construction Schedule 1 10 days after award COR Section E. Preconstruction Conference 1 10 days after award COR Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1 Last calendar day of each month COR

Section D. Request for Substantial Completion 1 15 days before inspection COR

Section D. Request for Final Acceptance 1 5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is Facilities Maintenance Manager

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14-day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

All invoices should be sent to the address below:

brazzaville-usembassy-bills@state.gov mailto:brazzaville-usembassy-bills@state.gov

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 50% of the contract price. The payment protection for this contract shall be in terms of irrevocable letters of credit.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten

(10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $ 2,000

Cumulative $ 10,000

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence $ 10,000

Cumulative $ 50,000

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from an incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 30 days to perform.

For each individual, the list shall include:

Full Name Place and Date of Birth Current Address Identification number

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English-speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

SECTION H - CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT

2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED

OR PROPOSED FOR DEBARMENT OR VOLUNTARILY EXCLUDED (JAN

2025)

52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(JAN 2025)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION

OF CONTRACT (FEB 2000)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)

(JUL 2014)

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD INSURANCE

OVERSEAS (APR 1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.228-11 PLEDGES OF ASSETS (FEB 2021)

52.228-13 ALTERNATIVE PAYMENT PROTECTION (JULY 2000)

52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

52.228-15 PERFORMANCE AND PAYMENT BONDS-CONSTRUCTION (JUN 2020)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

52.229-7 TAXES- FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS

(FEB 2013)

52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS

(MAY 2014)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-22 LIMITATION OF FUNDS (APR 1984)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER – OTHER THAN

SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.233-1 DISPUTES (MAY 2014) ALTERNATE I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

52.236-2 DIFFERING SITE CONDITIONS (APR 1984)

52.236-3 SITE INVESTIGATION AND CONDITIONS AFFECTING THE WORK

(APR 1984)

52.236-5 MATERIAL AND WORKMANSHIP (APR 1984)

52.236-6 SUPERINTENDENCE BY THE CONTRACTOR (APR 1984)

52.236-7 PERMITS AND RESPONSIBILITIES (NOV 1991)

52.236-8 OTHER CONTRACTS (APR 1984)

52.236-9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (APR 1984)

52.236-10 OPERATIONS AND STORAGE AREAS (APR 1984)

52.236-11 USE AND POSSESSION PRIOR TO COMPLETION (APR 1984)

52.236-12 CLEANING UP (APR 1984)

52.236-13 ACCIDENT PREVENTION (NOV 1991)

52.236-14 AVAILABILITY AND USE OF UTILITY SERVICES (APR 1984)

52.236-15 SCHEDULES FOR…