Amendment of Solicitation0001.pdf

SENSITIVE BUT UNCLASSIFIED

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 2

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

See block 16C

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

CODE

U.S. Embassy Phnom Penh #1, Street 96, Sankat Wat Phnom, Daun Penh Phnom Pen, Cambodia Tel: 023 728 000; Fax: 023 728 504

U.S Embassy Phnom Penh General Service Office and Facility Section

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

X

9A. AMENDMENT OF SOLICITATION NO.

19CB6026R0001

9B. DATED (SEE ITEM 11)

December 10, 2025

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

x The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning_______copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return ______copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to change the service schedule, C.4.2. in Section C of the solicitation document.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER (Type or print)

Daniel Wilson

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C.DATE SIGNED

Dec. 29, 2025

Previous edition unusable STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

12/29/2025 07:59 GMT

Wilson, Daniel (WilsonDL@state.gov)

SENSITIVE BUT UNCLASSIFIED

Amendment 0001 Solicitation 19CB6026R0001

The solicitation is amended as follows:

C.4.2. The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. Standard Services shall be delivered between the hours of 7:00 and 16:00 Monday through Friday (in total: 40 hours a week). For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service.

“END”

EMBASSY OF THE UNITED STATES OF AMERICA

Minutes of Pre-Proposal Conference/Site-visit

Solicitation number 19CB6026R0001

Gardening Services for the U.S. Embassy Phnom Penh

December 29, 2025

General Services Office U.S. Embassy Phnom Penh #1, Street 96, Phnom Penh, Cambodia Tel: 023 728 000; Fax: 023 728 400

Minutes from Pre-Proposal Conference and Site-visit of December 22, 2025

Introduction

The Procurement and Facility Management welcomed all attendees, introduced the following staffs to the attendees:

- Contracting Officer: Daniel Wilson

- Facility Section: Benjamin Dieterle, Len Sok, and Sovannarith Om

- Procurement Supervisor: Oum Phin Pitou

- Procurement Agent: Chansophal Phon

Company list below:

- Eden landscape Design

- BP Professional Design

- Jamson Pest Management (Cambodia) Co., Ltd

- White Lotus Garden

Discussion of the Solicitation Package

1. Introduction from Procurement and Facility Management Team and

Procurement explained the purpose of the conference is to brief the overall solicitation requirements, DBA insurance, combating trafficking in person and system for award management. The offerors were encouraged to read through all the sections and follow the instructions in the solicitation, so they will be able to submit complete questions by December 24, 2025, at 5:00pm.

Any question can be asked and will be answered in writing, sent to all prospective offerors.

2. The following sections of the solicitation were highlighted:

• Section B through M were highlighted in brief;

• Section K & L were brought to the attention of the offerors to ensure they will comply with the solicitation provisions and requirements and submit complete proposals.

• Contracting Officer representative (COR) briefed the description/work statement in the solicitation, and explained the requirements.

• Quotation due date and time: 4:00 PM, local time on January 08, 2026.

No quotation will be accepted after this time;

• Offerors were briefed about the requirement for defense base act (DBA) insurance in the solicitation. A list of DBA insurance providers was handed over to participants.

• System for award management was explained to the offerors. They were encouraged to register in SAM as soon as possible. A copy of registration guidance was provided to them.

Questions:

• All questions asked during the conference will be answered in writing, sent to all prospective offerors and the offerors were encouraged to submit questions sooner rather than later.

• The attached questions were asked during the conference, and the answers attached with these minutes take precedence over those during the conference.

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Embassy Phnom Penh. The meeting was adjourned.

Sincerely, Daniel Wilson Contracting Officer

Enclosure: Questions and Answers

12/29/2025 07:59 GMT

Wilson, Daniel (WilsonDL@state.gov)

EMBASSY OF THE UNITED STATES OF AMERICA

December 22, 2025

Questions and Answers

Solicitation number 19CB6026R0001

Questions have been received regarding the solicitation for Gardening Services for the U.S. Embassy Phnom Penh

Note to Offerors:

The information contained within these questions and answers is provided for informational purposes and under no circumstances shall it be construed to change any terms or conditions or requirements within the solicitation. If any answer does address a change in the solicitation, it will refer to an Amendment.

The questions and answers are as follows:

Q1: DBA Insurance, Should I include the fix price or separate line?

Answer 1: Please refer to page 3 of solicitation. It should be a separate line, and this DBA insurance cost will be reimbursed after we receive a copy of certificate of insurance and invoice.

Q2: For the 500 hours of Temporary Additional Service, should the quote be calculated per person? For instance, if 5 people work 7 hours per day, what price should we enter?

Answer 2: Please quote the price per hourly rate, and the maximum number of hours is 500 hours per year.

Q3: How many staff members should be provided under this solicitation?

Answer 3: Please determine staffing requirements based on your experience and expertise.

Should there be any misunderstanding or should the information be deemed insufficient, the Embassy will seek further clarification from you.

Q4: Any equipment should we procure or must complete the services?

Answer 4: For the most parts, the Embassy will provide all related equipment and tools.

Please refer to J.3 EXHIBIT B and J.4 EXHIBIT C of the solicitation.

Q5: If any items are identified that require replacement or modification, should the associated costs be included in this solicitation?

Answer 5: No. Please provide pricing proposals based on the scope of work in section C and pricing tables in section B of the solicitation.

Q6: Do we have to clean the swimming pool at each residence?

Answer 6: No. Swimming pool cleaning is performed by another contractor. Our scope of work in this solicitation includes only gardening services around the pools.

Q7: Do we have to follow Cambodia Holiday for working hours?

Answer 7: The Embassy will provide holiday list, and the contractor’s personnel shall follow the Embassy holidays.

Q8: Should I follow the quotation format required by the documents, right? How about

VAT 10%?

Answer 8: Yes, please follow the format on page #1 (SF-33) and the pricing schedule on pages #2–6. If your company requires a 10% VAT, please specify it in the pricing schedule using the same format.

“End”