RFQ NO 19CA7025Q0007 - Questions and answers.pdf
PDF 134 KB Posted
- Attached to
- Armored Vehicle Cash Pick up Services
- Solicitation number
- 19CA7025Q0007
- Issued by
-
Department of State
About this file
This document is a set of Questions and Answers from a pre-proposal conference call for Request for Quote (RFQ) 19CA7025Q0007, focused on Armored Vehicle Cash Pick up Services for the U.S. Consulate in Toronto, Canada. The pre-proposal conference call occurred on October 22, 2025, with follow-up questions addressed on November 3, 2025. Key details include the dispatch point being 225 Simcoe Street (the backside entrance of the U.S. Consulate), where the contractor will pick up and drop off funds with RBC employees and provide a signed receipt. The contractor is responsible for providing receipt books and security bags. Background checks will be conducted on contractor employees, with police checks from the employer considered acceptable, though additional forms will be required for employees entering the Consulate compound. The cash pick-up service typically takes 30-45 minutes from the driver's arrival, including preparation and deposit at a nearby RBC bank.
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QUESTIONS FROM PROSPECTIVE VENDORS (RFQ: 19CA7025Q0007)
Pre-proposal conference call: October 22, 2025
Project: Armored Vehicle Cash Pick up Services
Date: November 3, 2025
1. Could you please advise if we are required to register with SAM as per section 3 - Solicitation Provisions.
Answer: Sam.gov registration is required only if the contract exceeds a certain value.
It may not be applicable for this contract. However, we will check and advise before awarding the contract. Meantime, you can ignore this provision.
2. At the point of drop-off, funds will be handed to RBC employees together with the signed receipt?
Answer: Yes
3. The Contractor shall provide all managerial, administrative supplies – are we providing bags? Is there an understanding that there is an additional cost for bags? What else does this include?
Answer: The contractor is providing receipt books and security bags.
4. Dispatch points will be 225 Simcoe Street, Toronto, ON M5G 1S4 inside the U.S.
Consulate compound. – Our understanding was that the pickup was at 360 University Ave. What is the dispatch point? Need to confirm site time at the location for accurate pricing.
Answer: 225 Simcoe Street is the backside entrance of the U.S. Consulate Toronto.
This address will be the pickup and dispatch point.
5. The Government will run background checks on all proposed Contractor employees. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract. – Police checks are done during the hiring process of our employees, is this sufficient?
Answer: Yes, Police Checks from employer side is okay. However, we will send you a form to filled in and signed by the contractor’s employees who will be entering the Consulate compound for the services.
6. Please advise on the typically time it takes to complete the service from the time the armored truck arrives on site (please consider walking time, any elevator time, waiting time for preparation of deposit etc.)
Answer: Usually, the driver call us before 15 minutes of arrival. We get ready to handover the cash and they deposit at nearby RBC bank. Altogether, it takes about 30-45 minutes.
File details come from the government source that posted it. Updated .