19CA5226Q0007 PASSENGER VAN RFQ 20251103.pdf

GOVERNMENT OF THE UNITED STATES OF AMREICA

PUBLIC NOTICE

Date: November 3, 2025 Proposed Solicitation Number: PR1563124 Proposed Contract Number: 19CA5226Q0007 Action Type: Solicitation “Q” Acquisition Title: Purchase of New Passenger Van Classification Code: 2310 – Passenger Motor Vehicles NAICS Code: 423110 – Automobile and Other Motor Vehicle Merchant

Wholesalers

SYNOPSIS OF REQUIREMENT:

U.S. Embassy in Ottawa has a requirement to purchase a new 9-12 passenger van for Ottawa.

SUBMISSION / RESPONSES:

If interested in receiving the solicitation documents, please email contractsottawa@state.gov

This opportunity allows for electronic responses. Solicitation response date to be provided in the Standard Form SF-18 Request for Quotation. Please submit your offer using Standard Form 18 prior to November 24th, 2025, to the following email address: ContractsOttawa@state.gov

The Government intends to award a contract based on the initial offers without discussion. The resultant contract will be a Firm Fixed Price Purchase Order.

POINT OF CONTACT:

U.S. Embassy Contracting Officer Email: ContractsOttawa@state.gov

Questions about this solicitation may be directed to the Contracting Officer by email.

PLACE OF CONTRACT PERFORMANCE:

U.S. Embassy in Ottawa (ON)

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

PR15673124PR15673124

U.S. Embassy Ottawa, 490 Sussex Drive, Ottawa,ON., K1N 1G8

Cory Romain / William W. Styron

1 Multi-Passenger Vehicle as per the attached specifications and purchase terms and conditions

1 ea

613 688-5414 U.S. Embassy Ottawa

490 Susses

Ottawa

K1N 1G8ON

11/03/2025

11/24/2025

11/24/2025

$0.00

Addendum to the Solicitation Number: PR15673124

U.S. Embassy Ottawa Subject: 2026 Passenger Van

1. The U.S. Embassy in Ottawa has a requirement for the acquisition of a Passenger Van which meets the following technical requirements:

Ontario G License Requirement Not-to-Exceed 11,000 lbs GVWR Weight

Restriction Seating for 9 to 12 passengers Mid-level Roof All Wheel Drive Gasoline Engine Heated Power Rear View Mirrors Automatic Emergency Braking (AEB) Anti-lock Braking System (ABS) Backup alarm Lane assist Rear camera Running boards High level trim Driver Alert Pre-Collision Blind Spot Assist Reverse Brake Assist Grey Metallic exterior Dark Grey / Black interior Non-Vinyl / Fabric seats Wheelbase not to exceed 148 inches

2. Pricing and Detailed Requirements

This is a firm-fixed purchase order. Prices shall include all costs associated with the item and shall also be in Canadian dollars. The vendor shall provide item part number, as applicable.

VALUE ADDED TAX

The Contractor shall include VAT as a separate charge on the Invoice.

3. Evaluation Factors:

Purchase Order will be awarded to the lowest priced technically acceptable responsible offeror based on the following Evaluation Factors:

Price Availability of All Wheel Drive Train System Availability of Mid-Level Roof Availability of Gasoline Engine Acceptance and Compliance with U.S. Embassy Purchase Order terms, conditions, representations and certifications The Government reserves the right to reject proposals that are unreasonably low or high in price.

The lowest price will be determined by multiplying the offered prices times the estimated quantities in “Prices and Details Requirements and arriving at a grand total.

The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

Adequate financial resources or the ability to obtain them;

Ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments.

Item No.

Description

Quantity

Per Unit Price

Total Price

2026 Passenger Van as per requirements in section 1

2 Pre-Delivery Inspection 1

Sub-Total:

Delivery:

Value Added Tax

Total:

Satisfactory record of integrity and business ethics.

Necessary organization, experience, and skills or the ability to obtain them.

Necessary equipment and facilities or the ability to obtain them; and Be otherwise qualified and eligible to receive an award under applicable laws and regulations.

4. Invoice Submission and Payment information.

The Contractor shall submit invoices electronically in Portable Document Format (PDF) in English as an attachment to email addressed to OttawaInvoices@state.gov and referencing the contract number and the type of services in the subject line.

A proper invoice shall include the following information:

o Vendor legal name and remittance address o Vendors contact information (Name, Phone, Email) o Task Order/Contract number o Invoice date, invoice number, customer number (if applicable) o Description of goods/services, quantity, price and term of performance corresponding to the contract line items (CLINS) o Applicable taxes outlined separately o Tax registration number o Bill to: U.S. Embassy, Ottawa, ON

New Vendors shall submit an Electronic Funds Transfer (EFT) Registration form to: MissionCanadaEFT@state.gov Incorrect Invoices will be returned to Vendor.

Payment shall be made by Electronic Funds Transfer within 30 calendar days upon acceptance of the ordered goods/services and delivery of a correct invoice.

After 30 days, direct payment status inquiries to:

MissionCanadaPMT@state.gov