SF-30 - 19C02025R0006-00004.pdf

NSN 7540-01-152-8070 Standard Form 30 (revised 10/83) Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 ç 11

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

See Block 16c

4. REQUISITION/PURCHASE REQ. NO.

PR15148175

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

19C020 7. ADMINISTERED BY (If other than Item 6)

CODE

U.S. Embassy Bogota General Services Office Carrera 45 No. 24B-27 Bogota, Colombia

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

9a. AMENDMENT OF SOLICITATION NO.

19C02025R0006

9b. DATED (SEE ITEM 11) 04/22/2025

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [X] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning ___1____ copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return ___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of the amendment is:

1) Post on SAM.gov Question and Answers.

2) Amend Attachment #6 – Scope of Work, 1.2 Installation of Chain Link Fence to include additional details.

3) Amend Part 1 – The Schedule, Section B – Services and Costs, B.1 Contract Price

4) Amend Attacgment 6 – Scope of Work – Additional Requirements

5) Amend Section H – Special Contract Requirements, H.14.1 Shipment and Customs Clearance (b)

6) Amend Section H – Special Contract Requirements, H.14.1 Shipment and Customs Clearance (c)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

1) Post on SAM.gov the Questions and Answers of the Solicitation.

19C02025R0006 – Chain Link Fence for U.S. Embassy Caracas

Questions and Answers

Q1: Does the fence have conventional galvanized pipe or galvanized ASTM Sch 40 pipe? What other type of pipe?

A1: Attachment #6 / DESCRIPTION/SPECIFICATION/ WORK STATEMENT / 2.1.3

Q2: What is the gauge of mesh to use, and is it laminated?

A2: Attachment #6 / DESCRIPTION/SPECIFICATION/ WORK STATEMENT / 2.1.2

Q3: Does the fence require pouring concrete?

A3: Attachment #6 / DESCRIPTION/SPECIFICATION/ WORK STATEMENT / 1.1.11/1.2.13/1.2.14/1.2.15

Q4:Will the fence have doors or gates?

A4: Don’t have doors or gates.

Q5: What is the height of the fence?

A5: Attachment #6 / DESCRIPTION/SPECIFICATION/ WORK STATEMENT / 2.1.2

Q6: Is there a diplomatic breakthrough on the horizon?

A6: This question is irrelevant to the solicitation requirements.

Q7: Since there is no presence at the compound at this point, when is a presence expected?

A7: This question is irrelevant to the solicitation requirements.

Q8: Can we request UK or diplomatic passports for the duration of the contract?

A8: No. Refer to Section H – Special Contract Requirements H.14.1 (c).

Q9: Will there be the ability to ship 20' containers to the site? I do not believe that much if any of the material will be available locally, and shipping from Colombia will be problematic.

A9: Refer to Section H – Special Contract Requirements H.14.1 (b).

Q10: Will a Venezuelan permit be required or can we use diplomatic soil exceptions?

A10: Refer to Part II – CONTRACT CLAUSES – 652.242-73 AUTHORIZATION AND

PERFORMANCE.

Q11: Is a Marine contingent going to be at site?

A11:No

Q12: Will you have the construction details of the fence showing the dimensions of the concrete curb, mesh height, spacing between uprights, and material specifications?

A12: Attachment #6 / DESCRIPTION/SPECIFICATION/ WORK STATEMENT / 2.1.2/2.13/ 1.1.11/1.2.13/1.2.14/1.2.15

Q13: What space is allocated for the executing company to install its provisional equipment, such as: office trailer, portable bathrooms, dining room, warehouse trailer, power plant, among others?

A13: Because the work will be carried out far away from the water and electricity points that are available in the Compound, these services must be supplied by the contractor. The Embassy can provide a storage outdoor space in the visitor parking lot. The vendor should provide portable toilets for its personnel use.

Q14: To make a competitive proposal among all companies, we consider that it is necessary for the Embassy to provide us all with a unique and detailed design of the type of materials, indicating measurements of the elements and infrastructure, how they require the construction of the fence, preferably in digital plans, since we observed in their request for proposal, that they did not attach details of that type, only a description, which, well, can cause confusion among the bidders, causing the offers to deviate from the object of the request due to its interpretation.

A14: Attachment #6 / DESCRIPTION/SPECIFICATION/ WORK STATEMENT

Q15: Our tender engineer did an investigation in the Venezuelan market, regarding the mesh or fabric requested for the execution of the fence, showing that here in Venezuela, there is only mesh 1.80 meters high, which is equal to 5.90 feet high, and in the specification described in your request it indicates that you require the fence to be executed 10 feet high, so we emphasize again, in receiving from you a detailed plan design, of how to reach that height, as this specification differs from the existing fence that is the reference.

A15: Attachment #6 / DESCRIPTION/SPECIFICATION/ WORK STATEMENT / 2.2.1/2.1.2/2.13

Q16: During the technical visit to the execution site, it was observed that the work in some sectors will be carried out up to 10 meters high, both the cleaning and the removal of the existing fence and the construction of the new fence. This results in the fact that for safety reasons, large lifting equipment must be used, and it is necessary to know if the machinery will have access throughout that entire route of the fence to be executed?

A16: All large lifting equipment must remain within the embassy perimeter, as prior approval from the Golf Range area (Club Guacamaya) is required to install any equipment on their side.

Q17: In the technical view at the execution site, it was observed that there are sections of the existing fence, which do not have bracing or curbing; the fence is simply suspended. Our question is, if indeed in places that are difficult to access due to pronounced depressions, this curbing would not be executed?

A17: This project focuses on restoring the existing fence to its original condition. Before any field work begins, a joint on-site inspection (Contractor and Facilities Section) will be conducted to document the measurements and precise location of relevant sections, identifying those sections of the original fence that lacked bracing and curbing and were suspended in areas difficult to access due to steep ground depressions.

This inspection will help accurately identify these sections and ensure that the restoration preserves the fence's original construction.

Q18: During the technical visit at the execution site, we were told that we would receive by email a series of formats necessary for the presentation of the proposal, such as the W14, NDDA, among others... in addition to a list of insurance companies in the US to be able to quote the DBA insurance, as of the date of sending this request we have not received any informative email.

A18:

W-14 https://www.irs.gov/forms-pubs/about-form-w-14 SAM Registration: https://sam.gov/help NDAA: The NDAA certication is included in Section K, K.6 DBA Insurance providers: https://www.dol.gov/agencies/owcp/dlhwc/lscarrier

Q19: The execution time of the proposal is 120 calendar days, according to your request, we want to state that taking into account that we must deliver an execution schedule adjusted to reality; According to what was stated, there are only 88 business days for execution, since work will not be done on Saturdays or Sundays, without taking into account the holidays that may take place during the execution time. In addition, it is worth reminding you that the execution will be in the rainy period of the country. Sundays.

A19: If the contractor experiences challenges completing the project within the specified timeframe due to weather conditions or other natural disasters, they must submit a written communication to the CO / COR.

This notification should detail any circumstances that may affect the execution dates and formally request a revised project completion date. Refer to Section F, F.6 on the Solicitation.

Q20: We would like to ask about the accuracy of the measurements included in the specifications. Due to the presence of very difficult-to-access areas, we believe there may be areas where the fence needs to be replaced that are not effectively quantified. In this regard, we would also like to ask how this will be done if the quantities to be executed are greater than those contracted.

A20: This project focuses on restoring the existing fence to its original condition. Before any field work begins, a joint on-site inspection (Contractor and Facilities Section) will be conducted to document the measurements and precise location of relevant sections. This inspection will help accurately identify these sections and ensure that the restoration preserves the fence's original construction.

Q21: I would like to ask about the lower brace beam of the fence. This is not included in the specifications, but there are areas where, due to the instability of the fence, sections of brace beam must be placed in reinforced concrete.

A21: This project is to replace the current chain link fence; there is no new design, modification and/or improvement proposed.

According with the Standard Practice for Installation of Chain-Link Fence (Ref.: ASTM F567) and Unified Facilities Criteria (UFC) for installing a chain link fence in areas with soil instability, it recommended the following:

Where soil conditions are unstable or rock is encountered, the drive post embedment must be altered to maintain stability. The depth should be in keeping with standard fence construction practices for the local area.

When solid rock or concrete is encountered, without an overburden of soil, set posts in the solid rock or concrete. The depth of the hole shall be three times the largest cross section of the posts. The diameter of the hole shall be 1⁄2 in. (13 mm) greater than the largest cross section of the post.

The use of mechanical devices such as reinforcing cables for the setting of fence posts is acceptable, provided the mechanical strength in the ground is equal or superior to the strength developed by the concrete footing as recommended Reinforcing cables must be terminated to concrete deadman anchors. Anchors are to be placed at intervals of 200 feet (61 m) on the secure/protected side of the perimeter fencing. Offset deadman anchors from fence at the minimum distance required to avoid interference with post and to allow maintenance access to the turnbuckles, clamps, and other accessories.

The anchoring system: deadman dimensions or other anchoring systems and burial depth, eye bolt embedment depth, etc. must be designed for local soil conditions and the anticipated impact force established by the threat parameters defined in UFC 4-022-02.

Typical reinforcing cables installation diagram:

Q22: We would also like to ask about weeding, since the document mentions weeding the fence, but during the visit, we observed a large number of areas where access would require weeding the surrounding areas to build a right-of-way, which would generate a large amount of plant debris.

A22: Weeding work is included in the SOW – Reference CLIN - 01

Q23: I would like to verify the required height for the fence. The document mentions 10 feet. This measurement is considered from the base of the fence to the top of the barbed wire, or just the fence. In that sense, I would like to clarify whether the fence, if it is to be barbed wire, would be finished with three or six strands of barbed wire.

A23: The SOW indicates a complete chain-like replacement as the same as currently installed.

Q24: Requirement 4 says Barbed Wire or Concertina Wire. Concertina wire is much more expensive than barbed wire. Which of the two do you want to install?

A24: We want to install the same wire that is currently installed at the chain link fence.

2) Attachment #6 – Scope of Work, 1.2 Installation of Chain Link Fencing Specifications is amended:

INCLUDE:

1.2.18- Where soil conditions are unstable or rock is encountered, the drive post embedment must be altered to maintain stability. The depth should be in keeping with standard fence construction practices for the local area. When solid rock or concrete is encountered, without an overburden of soil, set posts in the solid rock or concrete. The depth of the hole shall be three times the largest cross section of the posts. The diameter of the hole shall be 1⁄2 in. (13 mm) greater than the largest cross section of the post.

1.2.19- The use of mechanical devices such as reinforcing cables for the setting of fence posts is acceptable, provided the mechanical strength in the ground is equal or superior to the strength developed by the concrete footing.

1.2.20- Reinforcing cables must be terminated to concrete deadman anchors. Anchors are to be placed at intervals of 200 feet (61 m) on the secure/protected side of the perimeter fencing. Offset deadman anchors from fence at the minimum distance required to avoid interference with post and to allow maintenance access to the turnbuckles, clamps, and other accessories. The anchoring system: deadman dimensions or other anchoring systems and burial depth, eye bolt embedment depth, etc. must be designed for local soil conditions and the anticipated impact force established by the threat parameters defined in UFC 4-022-02.

3) Part 1 – The Schedule, Section B – Services and Costs, B.1. Contract Price I amended.

DELETE:

CLIN DESCRIPTION QUANTITY UNIT OF

MEASURE

PRICE (USD)

Cleaning, pruning and weeding of all the perimeter fence line.

Includes transport and disposal of plant waste

920 Square Meter

Removal of all damaged chain link fence, including posts, braces, all other appurtenances, according to what’s indicated in the Drawing #1. Hauling and transporting all debris.

550 Linear Meter

Furnishing and installing chain link fencing complete with all galvanized 10 ft chain link fence fabric, posts in concrete

700 Linear Meter backfill, braces, gates and all other appurtenances, according to what’s indicated the Drawing #1.

Furnishing and installing galvanized barbed wire or concertina wire to all perimeter chain link fence. Includes removal of all damaged and existing sections of concertina wire in the chain link fence, hauling and transporting all debris

920 Linear Meter

0005 DBA Insurance 1 All 0006 Value Added Tax (VAT) 1 All 0007 IGTF (if applicable) 1 All

Grand Total

REPLACE WITH:

CLIN DESCRIPTION QUANTITY UNIT OF

MEASURE

PRICE (USD)

Cleaning, pruning and weeding of all the perimeter fence line.

Includes transport and disposal of plant waste

920 Square Meter

Removal of all damaged chain link fence, including posts, braces, all other appurtenances, according to what’s indicated in the Drawing #1. Hauling and transporting all debris.

550 Linear Meter

Furnishing and installing chain link fencing complete with all galvanized 10 ft chain link fence fabric, posts in concrete backfill, braces, gates and all other appurtenances, according to what’s indicated the

Drawing #1.

700 Linear Meter

Furnishing and installing galvanized barbed wire or concertina wire to all perimeter chain link fence. Includes removal of all damaged and existing sections of concertina wire in the chain link fence, hauling and transporting all debris

920 Linear Meter

Furnishing and installing of reinforcing cables for securing fence posts, providing greater mechanical strength in the

10 Each ground. They must be terminated in concrete anchors, according to the installation details indicated in the plan.

Maximum of 9 meters of reinforcing cables (three fence posts) for each required condition.

0006 DBA Insurance 1 All 0007 Value Added Tax (VAT) 1 All 0008 IGTF (if applicable) 1 All

Grand Total

4) Attachment #6 – Scope of Work – 2 Additional Requirements is amended:

INCLUDE:

2.14 Since the worksite is located at a significant distance from the available water and electricity sources within the Compound, the contractor must ensure the provision of these essential services. The Embassy can offer outdoor storage space in the visitor parking lot. Additionally, the Contractor is responsible for supplying portable toilets for its personnel.

5) SECTION H – SPECIAL CONTRACT REQUIREMENTS, H.14.1 SHIPMENT AND CUSTOMS

CLEARANCE (b) is amended:

(b) Duty-free clearance. The Contractor shall not be responsible for customs duties for which the Government has been able to obtain a customs waiver. The Contractor shall follow the instructions of the Contracting Officer as to the manner of labeling the shipping containers or otherwise processing shipments of imported materials in order to obtain, or continue to receive, duty free clearance through customs. The Contractor shall be responsible for the payment of customs duties, if any, which:

(1) are imposed on items which are not labeled and processed in accordance with the Contracting Officer's instructions,

(2) are imposed on the Contractor's tools, construction equipment and machinery imported for use on the project, or

(3) are otherwise ineligible for duty-free entry. The Contractor is responsible for customs duties where the Contractor has failed to give adequate and timely notice to the Contracting Officer of importation on containers or materials which may be eligible for a customs waiver. The Contracting Officer will provide instructions concerning time periods for notification of importation by the Contractor.

REPLACE WITH:

(b) Duty-free clearance. U.S. Embassy Caracas has no customs waiver in Venezuela. The Contractor shall be responsible for customs duties.

6) SECTION H – SPECIAL CONTRACT REQUIREMENTS, H.14.1 SHIPMENT AND CUSTOMS

CLEARANCE (c) is amended:

(c) Customs Clearance. The Government will be responsible for obtaining customs clearances, and for obtaining exemption certificates or paying customs duties not waived, for imported products, materials and equipment which are labeled and processed in accordance with the Contracting Officer's instructions. The Government shall not be responsible for obtaining customs clearance for the Contractor's tools, construction equipment or machinery, nor for obtaining visas, entry or work permits for the Contractor's personnel.

REPLACE WITH:

c) Customs Clearance. The Government shall not be responsible for obtaining customs clearances, obtaining exemption certificates or paying customs duties, for imported products, materials and equipment. Consignee for all imported materials, tools or machinery imported should be the Contractor. The Government shall not be responsible for obtaining customs clearance for the Contractor's tools, construction equipment or machinery, nor for obtaining visas, entry, or work permits for the Contractor's personnel.

End of Amendment 0004