19BY7026Q0002_Solicitation_Document.pdf

Dear Prospective Quoter:

Subject: Request for Quotations number 19BY7026Q0002

U.S. Embassy Bujumbura, Burundi

PoBox: 1720 50 Avenue Des Etats-Unis

Bujumbura, Bmundi

February 12, 2026

Enclosed is a Request for Quotes (RFQ) for Water Well Drilling Project at California Hotel.

If you would like to submit a quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form SF1442 that follows this letter.

The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a purchase order based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by March 13, 2026 at 9.00 am Bujumbura Time. No quotations will be accepted after this time. Quotations must be in English and incomplete quotations will not be accepted.

Your quotation must be submitted electronically to BujProcurement@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1442,attached

2. Section A, Pricing

3. Section L Representations and Ce11ifications

4. Additional information as required in Section J

5. Proof of SAM Registration

6. OBA Insurance once the award is issued http://www.dol.gov/owcp/dlhwc/lscarrier.htm

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror's proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Enclosure:

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NUMBER

19BY7026Q0002

2. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATE ISSUED PAGE 1 OF 67

PAGES

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER

PR15758064

6. PROJECT NUMBER

7. ISSUED BY CODE BY700

AMERICAN EMBASSY BUJUMBURA

AVENUE DES ETATS-UNIS, ATTN: GSO/PROCUREMENT

BUJUMBURA BP.1720

BURUNDI

8. ADDRESS OFFER TO

Bujumbura Procurement Team

9. FOR INFORMATION

CALL:

a. NAME Sabine Niyongabo

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS) +25722207006

SOLICITATION

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

Per the statement of work, the requirement is for providing services of Water Well drilling at hotel California residence: the submission of the offer should respect all required items listed on the letter cover page for this solicitation

11. The contractor shall begin performance within calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See ).

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and copies to perform the work required are due at the place specified in Item 8 by (hour) local time 03/02/2026 (date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

b. An offer guarantee x is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

STANDARD FORM 1442 (REV. 8/2014)

Prescribed by GSA - FAR (48 CFR) 53.236-1(d)

12A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If “YES,” indicate within how many calendar days after award in Item 12B.)

YES NO

12B. CALENDAR DAYS

AMOUNTS

OFFER (Must be fully completed by offeror)

15. TELEPHONE NUMBER (Include area code)14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code)

CODE FACILITY CODE

16. REMITTANCE ADDRESS (Include only if different than Item 14.)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

STANDARD FORM 1442 (REV. 8/2014) BACK

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( )

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (Contractor is required to sign this document and return copies to issuing office.) Contractor agrees to furnish and deliver all items or perform all work, requisitions identified on this form and any continuation sheets for the consideration slated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications or incorporated by reference in or attached to this contract.

29. AWARD (Contractor is not required to sign this document.) Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED

TO SIGN (Type or print)

31A. NAME OF CONTRACTING OFFICER (Type or print)

30B. SIGNATURE 30C. DATE 31B. UNITED STATES OF AMERICA, BY 31C. AWARD DATE

19BY7026Q0002 Water Well Drilling at Hotel California Page 3 of 67

TABLE OF CONTENTS

SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Sample Letter of Bank Guaranty

Attachment 2: Breakdown of Price by Divisions of Specifications

Attachment 3: Drawings

Attachment 4: Specifications

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

19BY7026Q0002 Water Well Drilling at Hotel California Page 4 of 67

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

Total Price (including all labor, materials, overhead and profit)

A.1 VALUE ADDED TAX

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the quotation and invoice and as a separate line item.

SECTION B - STATEMENT OF WORK

1.0 SUMMARY

The US Embassy in Bujumbura, Burundi, has requirements for drilling a new well to include purchasing and installing the well pump and connecting the well to the bulk water supply fill station that will be located at Embassy 02 Compound outside perimeter wall.

The objective is to have a fully functioning water well that will supply water to the rest of

Embassy residential areas using water distribution truck, the truck must be able to connect easily to bulk supply filling station. In accordance with the terms and conditions set forth below, the Contractor will furnish all supervision, labor, management, facilities, supplies, equipment and material, and all required services necessary for the performance of the work. The Contractor will provide the required services to the U.S. Government as described in the requirements below.

2.0 REQUIREMENTS AND DESCRIPTION OF WORK

2.1 Continuous Verified Yield of 48-120 Cubic Meters per Day (CMD). The contractor shall design and install a complete well system with sufficient integration of well components

19BY7026Q0002 Water Well Drilling at Hotel California Page 5 of 67 and other systems to ensure all components are matched and capable of delivering, conveying, and treating (as required) the required continuous yield from the well.

2.2 Investigations and Analysis. The contractor will investigate and analyze geotechnical, geophysical, and groundwater hydrology characteristics required to plan, locate, and construct a complete well system that will provide the required continuous yield.

2.3 Well Location Requirements. The well must be protected from the pollution of non-sanitary surroundings and should be located at the minimum distances from the structures or topographic features identified in Table 1 below:

Table 1. Minimum Well Location Distances Current well location distances

Structure or Topographic Feature Minimum distance

(M)

Distance (M)

Building Foundation – Non-Treated 3 17

Building Foundation with Termite Treatment 15 17

Residential Sewer Line 15 16

Wastewater Treatment Plant or Sewage Lift

Station

30 N/A

Individual Septic Tanks 15 39

Septic Tank Drain fields 30 66

Underground Fuel Storage Tanks 30 N/A

Cemetery 30 N/A

Non-Potable Water Well 30 N/A

Property Line 15 30

Storm Water Detention Basin or Infiltration

Beds

15 40

19BY7026Q0002 Water Well Drilling at Hotel California Page 6 of 67

2.4 Well site for the CMR and DCMR are shown in Attachment # 1

2.5 Pump Specifications

The contractor shall provide a pump with footing and a protective screen sized to prevent the introduction of sand or silt into the suction line. The pump motor shall be a three-phase, 10 HP, 400 V, or higher pump. Capable of pumping water at a head pressure of

145 psi at a minimum of 40 m above the ground surface. The following model or COR approved alternate is acceptable:

MFR: Grundfos Electric

Model #: SP14-25

Electrical spec: 16A,400V ac up to 19Amps in all three phases.

The Embassy reserves the right to reject any pump that does not meet the specifications provided above.

2.6 Well Specifications

2.6.1 Well depth: 80m to 120m depending on the soil topology.

2.6.2 Diameter: 6inch [Outer Diameter.]

2.6.3 Pipe type: [Unplasticized polyvinyl chloride Casing (ASTM F480 and NSF 14, Schedule 40) or as approved by COR]

2.6.4 Optimum Pumping Rate:2 to 5 m3/h

2.6.5 Typical Well Section: 65.15m Depth of Casing, 14.85m Depth of Screen, 80m to

120m Depth of Sump depending on soil topology.

2.6.6 Typical Water Elevation: 80m to 120m Distance below the surface depending on soil topology.

2.6.7 Screen Material: Type 304 Stainless steel or as approved by COR.

19BY7026Q0002 Water Well Drilling at Hotel California Page 7 of 67

2.7 The contractor shall perform the following services:

2.7.1 Drill well at 80m to 120m depth depending on soil topology and 10-inch width

(diameter).

2.7.2 Preparation of UPVC and PN16 pipes infiltration and placement of filter element. The contractor is responsible for all materials.

2.7.3 Development of drilling via Development by air lift-normally rotary drilled & DTH drilled Method. Complete drilling to an estimated depth of usable groundwater and estimate safe yield for well prior to completion. Develop wells to maximum yield per meter (foot) of drawdown.

2.7.4 Fill annular space from top to bottom with concrete grout and provide permanent casing with temporary well cap. The top of the casing should be 900 mm (36 inches) above the finished grade.

2.7.5 Finalization of the project with concrete cover at the annular space extending at least one meter from well casing. Provide casing vent that extends above the top of the well casing, with pipe turned down and capped with mesh to prevent insects from entering well. Seal space between well casing and concrete with silicone sealant.

2.7.6 Connection of the well water pipe with the water distribution pipe up to the fill station that will be located outside the perimeter – nearest filling point will be identified during the site visit.

2.7.7 Construct a bulk water supply filling station outside the perimeter wall for water supply truck.

2.7.8 Purchase of 1 pump, Grundfos,15m3/h, 3 Phase with 2584 mm of 4x4mm2 electric wire and installation accessories

2.7.9 Install the pump and test for plumbness and alignment per AWWA A100. Electrical connection will be made by the US embassy

2.7.10 Conduct final pumping tests after wells have been constructed, cleaned, and tested for plumbness and alignment.

2.7.11 Disinfection, testing, and measuring the flow of the well.

19BY7026Q0002 Water Well Drilling at Hotel California Page 8 of 67

2.7.11.1 Upon completion, the well shall be disinfected in

accordance with current AWWA (American Water Works

Association) standards (AWWA C654 -13) for well disinfection except that the disinfectant shall remain in the well for at least twenty-four hours.

2.7.11.2 Before placing the well in service, the water containing the disinfectant shall be flushed from the well. Then samples of water shall be collected and submitted for microbiological analysis until three successive daily raw water samples are free of coliform organisms.

2.7.11.3 A complete physical and chemical analysis of the water produced from a new well must be made after 36 hours of continuous pumping at the design withdrawal rate. The samples should be submitted to a certified laboratory for analyses. Water quality tests shall include those parameters and methods shown in Table 2 below.

2.7.12 Pumphouse Structure: See the drawings in the Attachment #2.

2.7.12.1 Remove foundation excavation soil for pumphouse

construction.

2.7.12.2 Concreted Pad

2.7.12.2.1 A new reinforced concrete pad shall be constructed for the new well.

2.7.12.2.2 Concrete pad dimensions of the well house's footprint shall be 3-meter x 3-meter slab on grade 50cm thick with specified rebar reinforcement.

19BY7026Q0002 Water Well Drilling at Hotel California Page 9 of 67

2.7.12.2.3 The Contractor shall provide structural computations for the concrete pad design, considering the following loads and actions:

• Liquid load

• Wind load

• Flotation

• Earthquake, to meet seismic zone-3 requirements

• Ground movements

• Structural loads

2.7.12.2.4 Concrete shall be batched at a concrete plant and

delivered by a concrete truck with a mixing drum.

2.7.12.2.5 At a minimum, the pad shall be cast in place concrete, 20-inch thick, with a single layer of #10 rebar (1 1/8-inches) on 18-inch centers each way located in the center of the slab. The new, extended slab rebar shall be dowelled into the existing slab, with a 6-inch of crushed stone under the slab for drainage. The concrete should be air-entrained (for workability) to a working pressure of 20 MPA and finished to match the existing slab. The sub-base should be prepared to eliminate any areas with a bearing capacity of less than 10 KPA or alternately proof roll the area with a loaded 9000kg 10 wheel or similar truck and over excavate, replace, and compact the sub-base. The Contractor shall recommend any additional work deemed necessary to expand the pad and tie into the existing pad, subject to

COR approval.

2.7.12.3 Walls shall be made of concrete block. Plaster and mortar shall cover walls on the inside and outside of the structure.

2.7.12.4 Concrete flooring shall be smooth

2.7.12.5 Entrance door shall be steel that is 2m tall x 1m wide x

2mm thick, gasket seal (all sides) and stainless-steel hinges, 19BY7026Q0002 Water Well Drilling at Hotel California Page 10 of 67

Aluminum vent with a screen on top of the door with

Italian Yale padlock with deadbolt

2.7.12.6 Power to the well and associated electrical works

1) Sub-panel with a 4-wire service near utility room

(determined during the site visit)

2) Well pump house sub panel with a 4-wire service

3) Exterior light and light switch

4) Interior light and light switch

5) Interior 220–230-volt GFI duplex outlet

6) Well pump house sub panel with a 4-wire service

7) The sub-panel service should be larger than the required circuit for the well pump. This way, the sub-panel may provide a circuit for the well and have additional capacity for lighting and freeze protection or other accessories.

2.7.12.7 Roof shall have facia board with galvanized corrugated sheets BG 28 repainted

2.7.13 Clean work site area after completion of the work each day

2.7.14 Restore work site to pre-construction conditions

2.7.15 Monitor any discrepancies and corrective action

3.0 DELIVERABLES

3.1 Water Well (Borehole) with the specified casing 8-inch inside diameter PVC meeting

ASTM standards for wall thickness.

3.2 Pump meeting Lorentz variable frequency or better capable of utilizing city power AC or inverted PV solar power with appropriate PV panels to meet water demand specified in this SOW and maintain 40psi.

3.3 Control Panel - The pump must be operated in both Manual and AUTO Mode and be provided with adequate protection such as level probes, pressure switch, flow switch and

19BY7026Q0002 Water Well Drilling at Hotel California Page 11 of 67 backflow preventers to prevent the submersible pump from operating in the absence of water to ensure its long life and avoid costly maintenance.

3.4 90mm supply pipe to the outside filling point or port station to be installed with sand filter (this will be provided with Post) to filter sand from being filled in to the water supply truck.

3.5 Install sample port/valve if necessary. Exact sample port/valve location shall be determined by contractors on a pre-bid walk through.

3.6 If possible, the control panel made by pump manufacturer can be installed with signal communication to float switch in existing water storage tank also controlling water supply to the EMB02 residence. The water tank must be 90% full before the pump can be used to supply water to the outside filling port station.

3.7 Pump house that encapsulates the new well head built on a 3-meter x 3-meter slab on grade 50cm thick with specified rebar reinforcement. Pumphouse specifications are detailed in section 2.7.11 in this SOW.

3.8 Clean-up site, remove all spoils from drill location, re-landscape the site back to its original condition, plant trees and grass as necessary.

3.9 Provide a comprehensive one-year warranty on all work done to meet specifications and performance set forth in this statement of work.

3.10 Provide water quality testing analysis as per Table 2 below.

19BY7026Q0002 Water Well Drilling at Hotel California Page 12 of 67

1 Includes constituents and contaminants identified in EPA 570/9-75-001 (Manual of

Water Well Construction). Additional Safe Drinking Water Act regulated parameters should be tested if water is intended to be used for human consumption as identified in

Table 2. Basic Water Quality Analyses for Well Water Samples1

Type Parameter Collection Procedures

Chemical/Physical

Parameters

Arsenic

Barium

Cadmium

Chromium

Cyanide

Fluoride

Iron, Total

Lead

Manganese, Total

Mercury

Nitrate

Nitrite

Selenium

Sodium

Sulfate

Zinc

Calcium

Chloride

Magnesium

Potassium

Alkalinity

Color

Conductivity2

Carbon Dioxide (CO2)

Dissolved Oxygen (DO)

Hardness (Total and Ca)

Hydrogen sulfide (H2S) pH2

Temperature2

Total Dissolved Solids (TDS) 2

Turbidity

Samples should be collected after the well has been pumped (or bailed) long enough to remove standing water, mud and other foreign material, including development and disinfectant chemicals, so as to insure that ground water has entered the well and the sample is representative of the water in the aquifer(s) .

Bacteriological Total and Fecal Coliform

Total Plate Count

Testing for bacteriological quality is the final step in well completion. The sample is collected from the pump discharge after the well has been disinfected and the chlorine removed by pumping.

19BY7026Q0002 Water Well Drilling at Hotel California Page 13 of 67

EPA 816-F-09-004 (per current OBO specifications, i.e. SECTION 332100 - WATER

SUPPLY WELLS, January 2012).2 Field Measurement

4.0 MATERIALS, TOOLS AND PERSONNEL

4.1 As requested under this contract, the contractor shall provide all the materials, tools and equipment for proper installation of the well and connection of the pump. The inbound and outbound shipping cost for the tools or equipment is the responsibility of the contractor.

4.2 G.2 calls for the contractor to have its own medical insurance and any other type of insurance required by local laws. The contractor shall also set up a Medical Evacuation

Plan in case of a real emergency during the period of performance.

The contractor is required per Section G.5 to provide in advance the names and National

Identification Number of all personnel who will access the site. The contractor is also required to provide all vehicle ID plates or equipment ID plates with all drivers’ names 3 days prior to access to the site.

The contractor should designate a point of contact or a supervisor with phones numbers to contact during the period of performance.

The contractor will not be allowed to bring any electronic devices or cellular phones exception for their supervisor, and this should be approved in advance.

5.0 WRITTEN REPORT

The contractor is required to provide the following written reports:

a) Field documentation report to include:

i. Casing material, diameter, and depth below grade

ii. Screen material, construction, diameter, and opening size

iii. Pumping test with static water level, maximum safe yield, and drawdown at maximum yield

iv. Well log indicating strata encountered

b) Operation and Maintenance information for each well pump, [valves, motors, and well screen] to include in emergency, operation, and maintenance

19BY7026Q0002 Water Well Drilling at Hotel California Page 14 of 67 manuals.

c) List of recommendations for repair and improvements with proposed costs to ensure the well is performing per the original design.

a) Copy of all inspection and test results (hydrostatic, water quality analysis, performance test data).

b) Debrief to Embassy point of contact.

c) List of immediate safety issues

19BY7026Q0002 Water Well Drilling at Hotel California Page 15 of 67

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

Attention to : U.S. Embassy Bujumbura, 50 Avenue des Etats-Unis

Kigobe Sud – Ntahangwa

Po Box 1720 Bujumbura

Bujumbura, Burundi

19BY7026Q0002 Water Well Drilling at Hotel California Page 16 of 67

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial

Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

19BY7026Q0002 Water Well Drilling at Hotel California Page 17 of 67

D.2.2 The "date of final completion and acceptance" means the date determined by the

Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment

(Request for Final Acceptance).

19BY7026Q0002 Water Well Drilling at Hotel California Page 18 of 67

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under the contract that will be issued to Lowest Technically

Acceptable Bidder within 10 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 30 working days.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of

$1,500 USD for the first day and $1,940 USD each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as seven (7) calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions

(English or metric) shown shall be consistent with that used in the contract. No extension of

19BY7026Q0002 Water Well Drilling at Hotel California Page 19 of 67 time shall be allowed due to delay by the Government in approving such deliverables if the

Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The

Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the

Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting

Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during working days and hours: Monday to Thursday, from

8.00 am to 16.45 and on Fridays, from 8.00 am to 12.00 noon. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The

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Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at the performance site to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver

To

Section G. Securities/Insurance 1 10 days after award CO

Section E. Construction Schedule 1 10 days after award COR

Section E. Preconstruction Conference 1 10 days after award COR

Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1

Last calendar day of each month COR

Section D. Request for Substantial Completion 1

15 days before inspection COR

Section D. Request for Final Acceptance 1

5 days before inspection COR

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SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the

COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract will be Electrical Engineer.

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under

Fixed-Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

[Note to Contracting Officer: insert the address to which invoices should be sent. For Prompt

Payment Act purposes, use the FMO’s address. The FMO will receive invoices, log them in, and forward to the COR for review and approval.

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

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SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 50% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten

(10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

G.1.2 The bank guarantee or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a

Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence DBA Insurance

Cumulative [DBA Insurance

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence DBA Insurance

Cumulative DBA Insurance

G.2.2 The foregoing types and amounts of insurance are the minimums required. The

Contractor shall obtain any other types of insurance required by local law or that are ordinarily or

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G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The

Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of

America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the

Contractor within 20 days, their issuance shall not provide for any claim for an increase in the

Contract price or an extension of contract time.

G.3.1.1. RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

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G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the

Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the

Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the

Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 10 days to perform.

For each individual, the list shall include:

Full Name

Place and Date of Birth

Current Address

Identification number

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Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting

Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the

Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice

(within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

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The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

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SECTION H - CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION CLAUSE(S) IS/ARE

INCORPORATED BY REFERENCE (48 CFR CH. 1):

CLAUSE TITLE AND DATE

52.202-1 DEFINITIONS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

X52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT

2018)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

X52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED

OR PROPOSED FOR DEBARMENT OR VOLUNTARILY EXCLUDED (JAN

2025) https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

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52.216-7 ALLOWABLE COST AND PAYMENT (AUG 2018)

52.222-1 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (FEB 1997)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(JAN 2025)

52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

52.225-5 TRADE AGREEMENTS (NOV 2023)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION

OF CONTRACT (FEB 2000)

52.225-19 CONTRACTOR PERSONNEL IN A DESIGNATED OPERATIONAL AREA

OR SUPPORTING A DIPLOMATIC MISSION OUTSIDE THE UNITED

STATES (MAY 2020)

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (MAY 2024)

X52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)

(JUL 2014)

52.228-4 WORKERS’ COMPENSATION AND WAR-HAZARD INSURANCE

OVERSEAS (APR 1984)

52.228-5 INSURANCE - WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.228-11 PLEDGES OF ASSETS (FEB 2021)

52.228-13 ALTERNATIVE PAYMENT PROTECTION (JULY 2000)

52.228-14 IRREVOCABLE LETTER OF CREDIT (NOV 2014)

52.228-15 PERFORMANCE AND PAYMENT BONDS-CONSTRUCTION (JUN 2020)

52.229-6 TAXES - FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

52.229-7 TAXES- FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS

(FEB 2013)

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52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS

(MAY 2014)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11 EXTRAS (APR 1984)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-22 LIMITATION OF FUNDS (APR 1984)

52.232-25 PROMPT PAYMENT (JAN 2017)

52.232-27 PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR AWARD

MANAGEMENT (OCT 2018)

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER – OTHER THAN

SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

52.233-1 DISPUTES (MAY 2014) ALTERNATE I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

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