19BY7024Q0009_DCMR Roof Design RFQ.pdf

TABLE OF CONTENTS

SF-18 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

ATACHMENT I- STATEMENT OF WORK FROM OBO

ATTACHMENT II - DRAWINGS

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

SECTION A – PRICING

A.1. The Contractor shall perform all work necessary to produce a complete set of construction plans and technical specifications sufficient for the construction of the facility described in this contract. This shall include, but is not limited to, any architectural and engineering design and analyses, construction cost estimates, renderings, photographs and scale models described in the Statement of Work.

A.2. VALUE ADDED TAX

The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

A.3. This is a firm fixedprice purchase orer for Items 1 to 5 below in the amount of

Reimbursement of certain expenses in addition to the fixed-price is allowed in Section G.4.

The Contractor shall deliver the following items:

Item No.

Quantity

Unit

Description

Price

1 * LOT Site survey USD 2 * LOT Draft Report USD 3 * LOT Final Report USD 4 2 LOT Monthly Progress Reports Not separately priced 5 4 LOT Quality Assurance and Control

Plan Not separately priced

Total firm-fixed price USD 6 1 Option: Construction Phase

Services

USD

The Government may issue a modification to the contract to require construction phase services on a time-and-materials basis. This modification shall be effective during the actual construction process. The hourly rate includes all overhead and profit. The following labor hour rates shall apply to such work:

Labor Category Hourly Rate Estimated Hours Principal Senior Architect Junior Architect Senior Draftsperson Junior Draftsperson Interior Designer Senior Electrical Engineer Senior Mechanical Engineer Senior Structural Engineer Junior Engineer CADD Operator Clerical

SECTION B - STATEMENT OF WORK

B.1.0. GENERAL INFORMATION

Introduction. The U.S. Embassy Bujumbura has the requirement to redesign the roof of the Deputy Chief of Mission Residence roof and wants to contract a professional Architect & Engineer responsible contractor to design the roof.

B.2.1. Description of Project

B.2.1.1. GENERAL

A. The Overseas Buildings Operations (OBO) and U.S. Embassy Bujumbura have a requirement for local professional A&E Services to investigate the condition and design of the existing 5,000 square foot Deputy Chief of Mission Residence’s roof, building envelope & associated waterproofing systems on the existing structures.

B. The Architect & Engineer, hereinafter referred to as the Contractor, shall provide all professional building envelope and waterproofing services that include but are not limited to architectural, structural, mechanical, electrical, lightening protection, and any other services to meet the project’s requirements.

C. 1.2 REFERENCES:

I. Perform services in accordance with U.S. codes and standards.

II. OBO will review and comment on the Contractor’s submissions using the following codes and standards:

1. Underwriters Laboratory Requirements for fire-rated roof assembly

2. Factory Mutual wind uplift requirements

3. National Roofing & Contractors Association, Roofing & Waterproofing Manual

4. Sheet Metal & Air Conditioning Contractors National Association

5. American Society for Testing & Materials, roofing & waterproofing

6. International Building Code, to include structural load & roof drainage

7. OBO A&E Design Requirements for U.S. Diplomatic Mission Buildings

8. Local Codes and Regulatory requirements that may impact the project

B.2.1.2. SERVICES

ASSESSMENT AND REPORTING SERVICES

A. Obtain all information required to perform on-site inspections for development of an

Assessment and Recommendation Report for implementing further repair scope of work, design documentation, or design/build services. Contractor shall travel to the site and meet with the Post staff. Assessment shall include structural implications of the replacement of the current corrugated sheet-metal roof deck with a wooden batten system.

B. Visually survey and conduct physical tests to assess the condition of building envelope components that include, but are not limited to: roof membrane; parapet walls; façade components, below grade waterproofing, insulation; metal and membrane flashing; doors and windows, structural deck and supporting joists or beams; drainage components;

mechanical, electrical, and miscellaneous equipment; protection layers; and all other items associated with the existing deficiencies or the repair of these deficiencies.

C. Provide documentation that includes measurements of the existing structures and conditions, north arrow, photographs, video, moisture meter readings, thermo-graphic data, test cut data, written description of components, drawings, cost estimates, and scheduling.

D. Investigate the availability, competence, and quality of local, in-country architects, construction- contractors and materials; and assist in determining if local (in- country) contractors and/or materials are comparable to US standards and may be used. Contractor shall investigate local environmental conditions.

E. Investigate construction contractor support services required at the Post, which include but are not limited to: work area setup, construction contractor access to Post utility services, local security requirements and restrictions, work hours, access restrictions, and other logistical concerns as identified by the Post.

F. Assessment Reports shall include at a minimum: written descriptions of surveyed conditions and recommendations, outline specifications, proposed material catalog cuts, cost estimate, photographs, and drawings. The written report shall include specific analysis and calculations.

1. General Information: Provide the history, style, age, and location of building(s) include surroundings and their potential impact of any proposed construction and how it may affect the building’s intended use and design life expectancy.

a. Square meter(foot) areas of concern,

b. Contractor support services,

c. Local safety practices vs. US standards,

d. Climatic and geographic location and impacts on scheduling.

2. Roof Construction: Provide building structural system and how it relates to building façade and roof. Roof configuration, building movement, fire, wind and impact resistance, type and amount of insulation, roof top traffic if any.

a. Structural analysis of the proposed new system and its effect on the existing frame, bearing walls, and foundation,

b. Wind uplift, drainage capacity & slope,

c. Thermal insulation regional analysis,

d. Galvanic reaction protection,

e. Flashing heights, equipment heights or raising equipment requirements.

3. Observations and Findings: Test cuts performed, materials uncovered and locations.

Report existing leak locations and types of previous repairs and frequency of repairs.

Report research findings and explanations on use of a local contractor or American contractor performance capabilities for this project. Provide an analysis of local materials availability and quality.

a. Local contractor availability and insurance requirements

b. Materials availability & compatibility

c. Material storage and staging areas

d. Crane availability and height restrictions

e. Electricity and water availability

f. Daily debris removal

g. Security, access, and escort ratio restrictions

4. Recommendations: Provide the life expectancy of existing roof. Can roof be repaired or is it in need of replacement? Critical schedule and logistic items to investigate on-site.

a. Repair or Replacement Methodology

b. Coordination with local officials for material and equipment delivery

c. Good bars to take the government’s inspector.

d. Cost and Scheduling Estimates

5. Photographs: Overall photographs taken of the building and waterproofing system from a distance, photographs taken of the roof and facade from different angles and close-up photographs of details and descriptions of what is being viewed.

a. All photographs are unclassified.

6. Drawings: Dimensioned plans and elevations depicting all existing components, slope and locations where chronic water intrusion or other problem areas; and equipment locations (operable or inoperable).

a. Axon or cross section of the building envelope configurations.

B.2.2. General Requirements

B.2.2.1. This design is a multidiscipline effort that requires complete architectural and engineering services to define the construction, operating, and maintenance requirements of the roof. The Architect & Engineer shall provide all professional building envelope and waterproofing services that include but are not limited to architectural, structural, mechanical, electrical, lightening protection, and any other services to meet the project’s requirements.

B.2.2.2. This design is a part of a major program undertaken by the Department of State using public funds. The Government will formally evaluate the A/E Contractor based on:

(a) Designing to a target construction contract cost estimate;

(b) Adhering to the delivery schedule; and

(c) Evaluating changes occurring during construction.

B.2.2.3. The Contractor shall carefully review and coordinate drawings and specifications, and other project documents before submittal. This includes identifying all interface points and controls between drawings and documents. The Contractor shall have a quality control program in effect, which will require his employees and consultants to thoroughly review and coordinate all project data prior to submittals. The Contractor shall correct deficiencies, ambiguities, conflicts, and inconsistencies before submitting documents or they will be rejected by the Contracting Officer. The letter of transmittal shall certify that all documents have been reviewed and coordinated prior to submittal. The certification shall be signed by a principal of the Contractor’s firm. The Contracting Officer's Representative (COR) will review and approve the Quality Assurance/Quality Control (QA/QC) program proposed by the Contractor. This program shall indicate the method of controlling the quality of all work produced by the Contractor and consultants. Refer to FAR Clause 52.236-23, "Responsibility of the Architect/Engineer Contractor".

B.2.2.4. The Contractor shall produce plans and specifications as specified in the Attachment II.

Drawings shall be segregated by buildings. The layout of individual drawings shall convey the required design and construction information. Symbols used shall be accepted international industry standards and shall be shown in the legend. Lettering shall be of sufficient size to be clearly read when drawings are reduced to half size.

B.2.2.5. Specifications shall not rely on sole-source designations to circumvent the requirement for full and open competition in the purchase of construction materials and equipment. When a sole-source manufacturer, product, or equipment is specified, the Contractor shall notify the U.S.

Government in written monthly progress reports. These reports shall be accompanied by a justification explaining why sole-source acquisition is necessary and appropriate for the project.

The justification shall provide the information that would be required by the Federal Acquisition Regulation (FAR Subpart 6.3). The justification must also explain why the salient characteristics of proposed sole source equipment cannot be described in the specifications. No classified work shall occur under this contract.

B.2.2.6. Except as expressly directed by the Government, the Contractor shall minimize the use of Government furnished equipment, materials, and supplies to be provided to the construction contractor through the design of the construction documents.

B.2.2.7. Schedule requirements for this Statement of Work are contained in Section E. The "design to" budget cost data is contained in G.2.

B.2.2.8. The Contractor shall prepare a detailed written record of all conferences and meetings with representatives of Post related to the project. The Contractor shall also document telephone conversations in which decisions affecting the project are made. The Contractor shall submit one copy of these records to the Contracting Officer’s Representative (COR) within five days of the event. The written format established by the Contractor for these records will be subject to the approval of the COR. Each record shall conclude with the following statement: "The matters reported in this document are considered by the Contractor to be within the scope of this contract as presently priced, except for items [Note to Contractor: identify items or state "none"] as further described below."

B.2.2.9. The Contractor shall provide designs that are cost effective as to usable space and that provide maximum flexibility for future uses. The Government will exercise particular care in consideration of these requirements in the design review and approval process.

B.3.0. SPECIAL REQUIREMENTS

B.3.1. The Contractor shall produce a design that ensures all the Deputy Chief of Mission Residence (DCMR) roof will be constructed with materials, finishes, fixtures, equipment, and systems that provide operational dependability. The Contractor shall ensure that these facilities are easy to maintain or replace with those most readily available supplies and services. The Contractor shall emphasize uniformity of parts and components to maximize interchangeability.

During the design phase the Contractor shall address operations and maintenance (O&M) considerations.

B.3.2. The Contractor shall provide specific operations and maintenance data and information for the development of a Comprehensive Maintenance Program (CMP) by the Government.

B.3.3. The Government will provide comments to the Contractor in writing and in a standard format, numbered and grouped by discipline. Review conferences will be held if deemed necessary by the COR. The Contractor shall respond to these comments in writing within 30 days after the Government review. The A/E contractor shall incorporate all review comments into the design and return all annotated material with the next submission. Comments not accepted by the Contractor shall be brought to the attention of the Contracting Officer’s Representative in writing immediately for resolution. Decisions of the Contracting Officer to incorporate the comments considered within the scope of work of the contract will be final.

Review comments outside the existing contract scope of work will require a contract modification.

No work shall be initiated until the Government has provided review comments under each submittal. The Contractor shall provide in booklet form and in 2 copies all comments and the actions taken in response to the comments.

B.4.0. EXISTING CONDITIONS

The existing conditions of the residence can be found on Attachment II - Drawings

B.4.1. Site

The compound has a parking area which is made up of flagstones. The compound has 2,550 square meters with four perimeter walls around it. A swimming pool of 72 square meters is located at West side of the compound.

The house has the first-floor level, the mezzanine and the second floor. The roof has four levels:

the master bedroom, the office, the computer room, and the guest bedroom are under the first-floor roof. The kitchen and the storage rooms are under the other first floor roof. The living room is under the mezzanine. The second master bedroom, the patios and a small living room are under the other roof level of the second floor. The electrical cables are already installed in the attic and need to be taken care of during the work.

B.4.2. Surveys

The compound is located at 12, Av.de Juillet in Kiriri quarter. The front perimeter wall of the compound is located at 1.50 m of the road. The gate is located at that avenue and the access area has a slope of almost 25% to a large parking lot of almost six vehicles. The main house is located at the middle of the compound, at ten meters from the perimeter wall on the front side, 5 m from the South, 11m from the North and 25m from the West side.

B.5.0 DESIGN REQUIREMENTS

B.5.1. General Requirements

The requirements in this statement of work serve as direction to the Contractor in the development and delivery of a complete set of construction documents. These documents shall provide the necessary interfaces, coordination, and communication among the designer, constructor, and special disciplines (physical security, communications, fire and life safety, and computer systems). All submittals must be of a quality to achieve this result. The Contractor shall perform its services in accordance with professional standards of skill, care, and diligence adhered to by reputable, first-class firms performing services of the same or similar nature for facilities of similar complexity. The Contractor’s design shall conform to generally accepted engineering practices and the approved design criteria.

B.5.2. Design Process

The design shall consist of the following parts:

A. Site survey B. Draft report C. Final report

The Contractor shall be required to make two oral presentations to the Government at Post to occur at the time of submitting each report, at the discretion of the COR.

The Contractor shall cease all design work during the Government review periods until receipt of written review comments from the Government on each of these submittals. Any design work on the project during these review periods is at the Contractor's risk. The Contractor shall consider this temporary cessation of work in its planning and scheduling.

B.6.0. SUBMITTAL REQUIREMENTS

A. Use of Documents:

1. All documentation provided by the government to the Contractor for use in developing this project shall be returned to the government.

2. All documentation produced by the Contractor for this project will become the property of the government at the completion of this project.

3. Contractor may retain documentation copies for their records.

B. Document Formats:

1. All written information shall be in the English language in WORD format.

2. All specifications shall be in English with dimensions, weights, and sizes in SI (& inch-pound) measurements systems. Specifications shall follow MasterFormat 16/50 Divisions.

3. All drawings shall be in the English language with dimensions, weights, and sizes in both metric and English measurement systems, with metric as the primary system.

4. All drawings shall be CADD with sheet layout of individual drawings to follow the OBO standard title block format, and must be compatible with AutoCAD. Sheet size shall be ISO A2 [C-size = 11x17].

C. Contractor shall carefully review and coordinate drawings, specifications, and other project documents before submittal. Contractor shall have a quality control program in effect, that will require employees and consultants to thoroughly review and coordinate all project data prior to submittals. Deficiencies, ambiguities, conflicts, and inconsistencies shall be rectified prior to the submittal of documents or they will be rejected by the Contracting Officer's Representative (COR).

D. Contractor shall produce plans and specifications. Drawings shall be segregated by building.

The layout of individual drawings shall convey the required design and construction information. Symbols used shall be accepted international industry standards and shall be shown in the legend. Lettering shall be of sufficient size to be clearly read when drawings are reduced to half size.

E. Specifications may rely on "design-base" sole - source designations. The "design-base" specification shall not circumvent the requirement for a full and open competition in the purchase of materials and equipment. Contractor shall notify the government by written justification if a sole - source acquisition is required for the project.

F. Contractor shall cease all work during the government review periods until receipt of written review comments from the government on each of these submittals. Any work on the project during these review periods is at the Contractor's risk. Contractor shall consider this temporary cessation of work in planning and scheduling.

ASSESSMENT and RECOMMENDATION REPORT DELIVERABLES

A. Documentation shall be submitted to OBO for review at Draft and Final Report stages. Upon completion of the initial site visit, furnish a written report to include, drawings, photos of existing conditions, design analysis, and proposed repair/replacement design to include proposed materials to incorporate into the project.

B. Submissions shall be formatted to produce bound copies at 8 1/2 x 11-inch format written report with 11 x 17 inch fold-out drawings in a Report Manual.

C. Draft and Final Reports shall be unclassified electronic version and sent via email in .PDF format. Final Report's electronic version shall also be sent via email in .PDF, WORD and CADD formats as the government's record copy.

FIELD QUALITY CONTROL

A. At the Contractor's discretion at Final Completion, The A&E may write a summary of events as experienced over the project’s progression describing their experience with the OBO Roof & Façade Management Program for future improvement and development;

special attention to be paid specifically to program personnel’s responsiveness and performance. This evaluation maybe emailed directly to OBO Management:

kanakra@state.gov.

B.8.0. POST DESIGN AND CONSTRUCTION SERVICES

mailto:kanakra@state.gov

B.8.1. During the construction solicitation period, the Government may require the Contractor to provide consultation services, including providing clarifications and responses to questions about the construction documents prepared by the Contractor at no cost to Government. The Contractor shall be in attendance at the construction pre-proposal conference at no additional cost to the Government.

B.8.2. To Government reserves the right to modify the contract to add services that may be required of the Contractor during actual construction of the project. These services, known as construction phase services, may include, but are not limited to, review of shop drawings, approval of materials and equipment, and approval of proposed substitutions of materials and equipment.

B.8.3. Section A provides pricing for these services.

B.8.4. Whenever such services are required the Government will issue a modification to identify the scope of services required. Payment for these services will be negotiated in a supplemental agreement based on the scope of services, staffing needs, and duration of services.

SECTION C - PACKAGING AND MARKING

Packaging and marking shall follow commercial practice.

Deliverable items other than letter reports shall be three-hole punched and bound with screw-type binders and rubber bands.

The Contractor shall address letters and all deliverables as listed below:

U.S. EMBASSY BUJUMBURA

50, AVENUE DES ETATS-UNIS

BP.1720, BUJUMBURA, BURUNDI

SECTION D - INSPECTION AND ACCEPTANCE

D.1.0. INSPECTION

The Contractor shall maintain a system of quality assurance and quality control to ensure that the design and documentation of the design meet the requirements of this contract. The Government reserves the right to inspect the Contractor's work as well as its system of Quality Assurances and Quality Control (QA/QC).

The Contractor's key individual responsible for quality of design is ____________________ The Contractor's key individual responsible for quality of documentation is If a key individual (see D.3 below) needs to be replaced during performance of this contract the contractor shall submit a resume for a replacement to the COR for approval.

D.2.0. ACCEPTANCE

Acceptance of deliverable items shall be by the COR. Acceptance or use of documents developed under this contract shall not relieve the Contractor of responsibility for the design.

D.3.0. QUALITY PROGRAM REQUIREMENTS FOR DESIGN CONTRACTS

The Contractor shall prepare and implement (based on approval by the Government), a Quality Assurance and Control Plan. The Contractor shall address the following areas in the plan:

D.3.1. Organizational Structure. Proposed organizational structure for the project, including charts and a description of responsibilities of key persons who will perform the work. The Contractor shall identify persons responsible for interface with the Government.

D.3.2. Document Control. The program must ensure that documents, including changes, will be reviewed for adequacy, approved for release by authorized personnel, and properly conveyed to the Government. Persons responsible for reviewing, approving, and releasing documents and revisions must be identified.

D.3.3. Verification. The Contractor shall identify the senior person (s) who will be responsible for final review and verification before documents are transmitted to the Government. Cursory supervisory reviews will not be sufficient. Design verification may vary from spot-checking of calculations to full-scale review of design drawings and specifications, as the situation requires.

D.3.4. Corrective Action. The quality program must clearly define responsibility and procedures for corrective action if deficiencies in the services or resulting deliverables are found.

D.3.5. Quality Assurance Reporting. The Contractor shall prepare a Quality Assurance (QA) report to be submitted as part of the Proposal/quotation. This report shall identify the QA procedures used to review drawings and data for these submissions. This report shall also identify steps taken to coordinate all drawings and documents prepared by the Contractor and subcontractors. The report shall include:

1. QA status of the project;

2. Significant program problems and their solutions/corrective actions;

3. Organization and key personnel changes, as required.

D.3.6. Checking, Coordinating, and Integrating Drawings. Quality control procedures shall ensure that individual drawings and other documentation have been checked and that all documentation, including that of the supporting disciplines (such as civil, structural, mechanical, electrical) has been coordinated and integrated. The Contractor shall correct deficiencies, ambiguities, conflicts, and inconsistencies before document submittal.

D.3.7. Design-to Budget. The Contractor shall describe the procedure for meeting the design-to budget target. The procedure shall include a clear understanding of the cost implications during all design phases. The work of all subcontractors is to be included in the procedure.

SECTION E - DELIVERIES AND PERFORMANCE

E.1.0. PERIOD OF PERFORMANCE

The contractor shall complete all work required by this contract within the period indicated in Delivery Schedule. This period includes up to 1 month (30 calendar days) for Government review and approval for each deliverable item required by the contract.

E.2.0. CONTRACTOR DELAYS

The project schedule is a key parameter of this project. Completion of the design and documentation is key to the project as a whole. Liquidated damages are anticipated for construction associated with this project; they are not required for this A/E effort. The Government will require adequate consideration for any slippage in schedule without excusable delay. The Contractor is required to document any delays and submit justification to the Contracting Officer.

E.3.0. DELIVERY SCHEDULE

The Contractor shall deliver the items listed in Section A on the following delivery schedule:

Item No. Description Days after effective date of order*

1 Site survey (Within the 30 days after contract award) – Time on site

3 days

2 First Draft Report 30 days 3 Final Report 30 days 4 Monthly Progress Reports Monthly 5 Quality Assurance and Control Plan With the quotation

E.4.0. DELIVERABLES

E.4.1. The Contractor shall deliver design submittals to the COR at the following address:

50, Avenue des Etats-Unis Kigobe, BP.1720

Bujumbura, Burundi

Or by e-mail: AndebeIK@state.gov

E.4.2. Delivery of monthly reports shall be as follows: Three (3) copies to the COR at the following address: Same as above.

E.4.3. All delivery charges shall be prepaid by the Contractor.

mailto:AndebeIK@state.gov

E.5.0. MONTHLY PROGRESS REPORT

The Contractor shall submit monthly progress reports by the tenth calendar day of each month during this contract. Reports shall be in letter format and contain information relevant to this project, including, but not limited to:

• accomplishments during the previous month

• anticipated accomplishments for the next month

• pending problems and possible or proposed solutions

• questions that require answers or directions from the Post

• any pending Government review comments regarding the Contractor's submittals

• any proposed design change orders that have not been executed

• any other pertinent information required to report the progress of performance under this contract.

SECTION F - CONTRACT ADMINISTRATION DATA

F.1.0. 652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR)

(AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is Isaac Andebe, Electrical Engineer - Supervisor.

F.1.1. Duties

The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract. The COR is designated as the authority to act for the Contracting Officer in matters concerning technical clarification, inspection, and acceptance of the Contractor's performance under this contract. The COR will coordinate all work with the Contractor during the term of this contract. In no instance is the COR authorized to alter the contract's terms or conditions, including the design to budget parameter. Such changes must be authorized by the Contracting Officer in a written modification to the contract.

Reference to the project architect within documents incorporated into this contract shall be read to mean COR.

F.2.0. INVOICING AND PAYING INSTRUCTIONS

F.2.1. The Contractor shall submit invoices in the original and three copies to the designated billing address indicated in this contract. The COR will determine whether the invoice is complete and proper as submitted. The COR also will determine whether billed services have been satisfactorily performed and whether reimbursable expenses billed are correct. If the amount billed is incorrect, the COR will, within seven days, ask the Contractor to submit a revised invoice.

F.2.2. The Contractor shall specifically identify its last invoice as "Final Invoice." The final invoice shall include the remaining payments due under the basic contract and any and all modifications issued. The final invoice shall also attach a "Contractor's Release Certificate".

The Contractor should keep one copy of the certificate for its files and include the others with each copy of the final invoice. If the Contractor has any questions regarding payment status, contact the COR.

F.2.3. Monthly progress payments pursuant to the contract clause FAR 52.232-10 titled "Payments Under Fixed Price Architect Engineer Contracts" are not authorized. Payments for deliverable items listed in Section A shall be made in accordance with FAR 52.2321, "Payments." For reimbursable expenses listed in Section G, payment shall be made after an acceptable invoice has been submitted by the Contractor. The Contractor shall mail invoices to:

US Embassy Bujumbura Financial Management Office Email: BujumburaFMOVoucher@state.gov

Invoices shall reflect the contract number and the name of the COR.

F.2.4. The Contractor shall not be eligible to receive payments for any subsequent deliverables until the Government has accepted the previous deliverables.

mailto:BujumburaFMOVoucher@state.gov

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0. SECURITY

The following considerations must be followed by the Contractor and/or must be incorporated into the design documents.

G.1.1. All documents received or generated under the contract are the property of the U.S.

Government.

G.1.2. All documents are to be controlled and disseminated on a need-to-know basis.

Reproduction and distribution is prohibited without express approval of the U.S. Government.

The Contractor shall mark all design and construction documents as follows:

WARNING

This document is the property of the United States Government. Further reproduction and/or distribution is prohibited without the express written approval of:

U.S. EMBASSY BUJUMBURA

50, AVENUE DES ETATSUNIS

BP.1720, BUJUMBURA, BURUNDI

G.1.3. Proposed and actual contract documents will only be disseminated on a strict need-to-know basis, and will not be further disseminated without prior authorization from the Department of State.

G.1.4. Contractor personnel receiving proposed or actual contract documents, to include blueprints, other technical drawings, sketches, photographs, exposed negatives, and/or descriptive narratives pertaining to the project, will be responsible for these materials while in their possession, or that of any of their subcontractors. The Contractor shall return all documents, including all copies, promptly upon demand by the Government.

G.1.5. Photographs of any public areas of any U.S. diplomatic or consular facility overseas must be approved and authorized in advance by the Site Security Manager (SSM) and/or the Senior Security Officer (SSO). The SSO or SSM will establish any controls, limits, and/or other restrictions as deemed necessary. The Contractor shall submit a written request for authorization for such photography citing the reason(s) and use(s) for the photographs and/or negatives.

G.1.6. The Department of State shall be afforded the opportunity to review all photographs and negatives in advance of any public use and reserves the right to deny such use. No further dissemination, publication, duplication, or other use beyond that which was requested and approved under this contract is authorized without specific advance written approval from the Department of State.

G.1.7. The Department reserves the right to demand retention of all copies of photographs and negatives.

G.2.0. DESIGN-TO-BUDGET

G.2.1. The Government has established a design-to-budget amount of $93,000.00 for construction of this project. This amount applies to construction of the project in the country where it will be located and is based on the midpoint when half of the estimated construction dollars have been spent. The estimated period of construction is not yet set. The design-to-budget amount is the "estimated construction contract price for the project" referred to in FAR 52.236-22 "Design Within Funding Limitations," see H, Clauses. This amount includes the following:

5,000 square foot Deputy Chief of Mission Residence’s roof, building envelope & associated waterproofing systems on the existing structures that include but are not limited to architectural, structural, mechanical, electrical, lightening protection, and any other services to meet the project’s requirements.

G.2.2. Anything not listed as being included in the design-to-budget amount shall be considered excluded. By way of example, but not by limitation, this amount does not include:

• Allowances for Government Furnished Equipment

• Operations and maintenance

• Government project supervision during construction

G.3.0. CONSTRUCTION COST ESTIMATING

G.3.1. The Contractor shall prepare estimates of the cost of construction, and these shall be marked as "Source Selection Information". The Contractor shall safeguard the confidentiality and prevent unauthorized distribution of these estimates.

G.3.2. The Contractor shall prepare construction cost estimates with the same attention to detail as if the Contractor were bidding on the project as a construction contractor. The Contractor shall base estimates on the same construction contract conditions and specifications that will be used by the Government for procurement of the facilities being designed. Attached for reference are the model construction contract documents and procedures used by the Department of State.

G.3.3. The Contractor shall provide estimates of the cost of construction of the facilities described in the Scope of Work with Construction Documents submittals. These estimates shall indicate the anticipated cost of construction of the roof in the country and locale where it is to be built at the estimated midpoint of construction in Burundi Francs. Approval to proceed with subsequent phases will not be granted until all budgetary issues are resolved. See "Design-to- Budget" and Section H, clause 52.236-22 titled "Design within Funding Limitations" for the estimated construction contract price and additional information on the use of construction cost estimates.

G.3.4. The Contractor shall allocate the total projected costs among the 16 divisions contained in the Construction Specifications Institute (CSI) format (see model construction solicitation).

The Contractor shall furnish price lists comparing available foreign materials to equivalent U.S.

materials, if known, that may be used in construction. The Contractor shall identify any contingencies for each division.

G.3.5. The Contractor shall furnish quantities and pricing data for each section within each division showing labor, materials, overhead, and profit. The Contractor shall furnish a list of all foreign materials to be used in the facilities with their unit prices compared to prices for comparable U.S. materials. The costs for U.S. materials shall include, as a separate item, the estimated shipping costs to the site of construction. If the Contractor has specified a foreign material and there is no comparable U.S. material, the Contractor shall identify the material and the price of the foreign material used.

G.3.6. The Contractor shall compare these estimates to the design-to-budget amount and confirm that the facilities as designed can be constructed in the designated locale within the budgeted amount. The Contractor shall promptly advise the Contracting Officer whenever it may know, or have reason to believe, that the estimated cost of construction for the facilities being designed will exceed or is likely to exceed the design-to-budget cost.

In addition to the clause of FAR 52.236-22, if at any time it is determined that the estimated cost of construction exceeds the design-to-budget amount, the Contracting Officer may direct the Contractor to perform redesign and other services as needed to reduce the estimated cost of construction to an amount that is within the design-to-budget amount. The Contractor shall perform redesign and other services no additional cost to the Government. The Contractor shall not be required to perform such redesign and other services at no cost to the Government if the Contracting Officer determines that the estimated cost of construction exceeds the design-to-budget amount for reasons beyond the reasonable control of the Contractor.

G.5.0. ORGANIZATIONAL CONFLICTS OF INTEREST

Neither the Contractor nor any of its employees, affiliates, or related entities may propose on the construction effort envisioned by this contract. The Contractor, its employees, affiliates, or related entities may not provide consulting or subcontract services related to the construction to any offeror or prospective offeror on the construction contract.

The Contractor shall include this clause in all subcontracts, purchase orders, and consulting agreements for service.

G.6.0. RELEASE OF INFORMATION

All data furnished to the Contractor and data developed in connection with the project shall be considered privileged. The Contractor shall not make public announcements, including news and press releases; these are the prerogative of the Contracting Officer.

G.7.0. NOTIFICATION OF CHANGES

G.7.1. This clause applies to changes other than changes directed by the Government pursuant to the contract clause titled "Changes - Fixed Price (AUG 87) Alternate III (APR 1984)."

G.7.2. Definitions. "Contracting Officer," as used in this clause, does not include representatives of the Contracting Officer.

G.7.3. Notice. The primary purpose of this clause is to obtain prompt reporting of Government conduct that the Contractor considers to be a change to this contract. Except for changes identified in writing and signed by the Contracting Officer, the Contractor shall notify the Contracting Officer in writing within ten (10) days from the date the Contractor identified any Government conduct (including actions, inactions, and written or oral communications) that the Contractor regards as a change to the contract terms and conditions. Any notification received after 10 days will not be considered. On the basis of the most accurate information available to the Contractor, the notice shall state -

(i) The date, nature and circumstances of the conduct regarded as a change;

(ii) The name, function, and activity of each Government individual and Contractor official or employee involved in or knowledgeable about such conduct;

(iii) The identification of any documents and the substance of any oral communication involved in such conduct;

(iv) In the instance of alleged acceleration of scheduled performance or delivery, the basis upon which it arose;

(v) The particular elements of contract performance that the Contractor may seek an equitable adjustment under this clause, including –

• What contract line items have been or may be affected by the alleged change;

• What labor or materials or both have been or may be added, deleted, or wasted by the alleged change;

• To the extent practicable, what delay and disruption in the manner and sequence of performance and effect on continued performance have been or may be caused by the alleged change;

• What adjustments to contract price, delivery schedule, and other provisions affected by the alleged change are estimated; and

(vi) The Contractor's estimate of the time by which the Government must respond to the Contractor's notice to minimize cost, delay, or disruption of performance.

G.7.4. Continued Performance. Following submission of the notice required above, the Contractor shall diligently continue performance of this contract to the maximum extent possible in accordance with its terms and conditions as construed by the Contractor. Unless the notice reports a direction of the Contracting Officer or a communication from a representative of the Contracting Officer, the Contractor shall continue performance. However, if the Contractor regards the direction or communication as a change as described above, notice shall be given in the manner provided.

G.7.5. Government Response. The Contracting Officer shall, within thirty (30) days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer shall -

(1) Confirm that the conduct of which the Contractor gave notice constitutes a change and when necessary direct the mode of further performance;

(2) Countermand any communication regarded as a change;

(3) Deny that the conduct of which the Contractor gave notice constitutes a change and when necessary direct the mode of further performance; or

(4) Advise the Contractor what additional information is required and when, and establish the date by which it should be furnished and the date the Government will respond.

G.7.6. Equitable Adjustments.

If the Contracting Officer confirms that the Government conduct effected a change as alleged by the Contractor, and the conduct causes an increase or decrease in the Contractor's cost of, or the time required for, performance of any part of the work under this contract, the Government will modify the contract to make an equitable adjustment -

(1) In the contract price or delivery schedule or both; and

(2) Any other term of the contract affected.

In the case of drawings, designs, or specifications that are defective and the Government is responsible, an equitable adjustment shall include the cost and time extension for the delay reasonably incurred by the Contractor in attempting to comply with the defective drawings, designs, or specifications before the Contractor identified, or reasonably should have identified, such defect. When the cost of property made obsolete or excess as a result of a change confirmed by the Contracting Officer under this clause is included in the equitable adjustment, the Contracting Officer shall have the right to prescribe the manner of disposition of the property. The equitable adjustment shall not include increased costs or time extensions for a delay resulting from the Contractor's failure to provide notice or to continue performance as provided above.

G.7.7. Failure to agree to any adjustment shall be a dispute under the Disputes clause. Nothing in this section shall relieve the Contractor from proceeding with the work.

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

SECTION H- CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATION (48 CFR CH. 1) CLAUSES

ARE INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.202-1 DEFINTIONS (JUN 2020)

52.203-3 GRATUITIES (APR 1984)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND

REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER

RIGHTS (APR 2014)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE

(AUG 2020)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6 PROTECTING THE GOVERNMENT’S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, OR PROPOSED FOR DEBARMENT (JUN 2020)

52.222-19 CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES

(NOV 2023)

52.222-50 COMBATING TRAFFICKING IN PERSONS (OCT 2020)

https://acquisition.gov/browse/index/far https://gov.ecfr.io/cgi-bin/text-idx?SID=d9a7851186785ba2b1896db79b1b6b29&mc=true&tpl=/ecfrbrowse/Title48/48tab_02.tpl

52.223-18 ENFORCING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING (JUN 2020)

52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (FEB 2021)

52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND

TRANSLATION OF CONTRACT (FEB 2000)

52.227-17 RIGHTS IN DATA – SPECIAL WORKS (DEC 2007)

52.228-3 WORKERS’ COMPENSATION INSURANCE (DEFENSE BASE ACT)

(JULY 2014)

52.228-4 WORKERS’ COMPENSATION AND WAR HAZARD INSURANCE

OVERSEAS (APR 1984)

52.229-6 TAXES – FOREIGN FIXED PRICE CONTRACTS (FEB 2013)

52.232-1 PAYMENTS (AUG 1984)

52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-10 PAYMENTS UNDER FIXED-PRICE ARCHITECT-ENGINEER

CONTRACTS (APR 2010)

52.232-11 EXTRAS (APR 1984)

52.232-18 AVAILABILTY OF FUNDS (APR 1984)

52.232-26 PROMPT PAYMENT FOR FIXED-PRICE ARCHITECT-ENGINEER

CONTRACTS (JULY 2013)

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR

AWARD MANAGEMENT (OCT 2018)

52.233-1 DISPUTES (MAY 2014) Alternate I (DEC 1991)

52.233-3 PROTEST AFTER AWARD (AUG 1996)

“The estimated construction contract price for the project described in this contract is $_93,000.00”

52.236-22 DESIGN WITHIN FUNDING LIMITATIONS (APR 1984)

52.236-23 RESPONSIBILITY OF THE ARCHITECT-ENGINEER CONTRACTOR

(APR 1984)

52.236-24 WORK OVERSIGHT IN ARCHITECT-ENGINEER CONTRACTS

(APR 1984)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT AND

VEGETATION (APR 1984)

52.242-14 SUSPENSION OF WORK (APR 1984)

52.243-1 CHANGES – FIXED PRICE (AUG 1987) Alternate III (APR 1984)

52.246-4 INSPECTION OF SERVICES – FIXED-PRICE (AUG 1996)

52.246-26 REPORTING NON CONFORMING ITEMS (JUN 2020)

52.249-7 TERMINATION (FIXED-PRICE ARCHITECT-ENGINEER)

(APR 1984)

52.249-14 EXCUSABLE DELAYS (APR 1984)

I. THE FOLLOWING FAR CLAUSE(S) IS/ARE INCORPORATED IN FULL TEXT:

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (AUG 2020)

(a) Definitions. As used in this clause—

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means–

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an…