FINAL RFQ 19BX6025Q0001- Janitorial Services.doc

RFQ No: 19BX6025Q0001

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TABLE OF CONTENTS

SECTION A - SF 33 SOLICITATION, OFFER AND AWARD.

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SECTION D – PACKAGING AND MARKING (RESERVED)

SECTION E – INSPECTION AND ACCEPTANGE

SECTION F – DELIVERIES OR PERFORMANCE

SECTION G – CONTRACT ADMINISTRATION DATA

SECTION H – SPECIAL CONTRACT REQUIREMENTS

SECTION I – CONTRACT CLAUSES

SECTION J – LIST OF ATTACHMENTS

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

SECTION M – EVALUATION FACTORS FOR AWARD

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1

SCOPE OF SERVICES

The Contractor shall provide janitorial services for the U.S. Embassy Bandar Seri

Begawan and U.S. Ambassador’s residence.

B.2

TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in local currency (BND). The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates. The Contracting Officer will only make changes in the contract price due to changes made by the U.S. Government in the work to be performed.

B.3

TYPES OF SERVICES

The Contractor shall provide standard janitorial services as specified in Section C within the buildings and spaces listed in Section J, Exhibit A.

B.4

PRICING

(a) The Government will pay the Contractor a fixed price per month for Standard Services that have been satisfactorily performed.

(b) The Contractor shall include any premium pay for services required on holidays only in the fixed prices for Standard Services.

(c) The cost of Workers’ Compensation Insurance (Defense Base Act) (See Section I, FAR 52.228-3) is not reimbursable and shall be included in the Contractor’s rates.

(d) The Government will make payment in local currency.

B.5

BASE YEAR PRICES (MARCH 30, 2025 – MARCH 29, 2026)

TOTAL AMOUNT

IN BND

FOR 12-MONTHS

per month B$__________

B$___________

per service B$__________ per year

per service B$__________ per year

per service B$__________ per year

per service B$__________ per year

Total Amount for Base Year in BND

B.6

OPTION YEAR 1 PRICES (MARCH 30, 2026 – MARCH 29, 2027)

TOTAL AMOUNT

IN BND

FOR 12-MONTHS

B$__________

B$___________

per service B$__________ per year

per service B$__________ per year

per service B$__________ per year

per service B$__________

Total Amount for Option Year 1 in BND

B.7

OPTION YEAR 2 PRICES (MARCH 30, 2027 – MARCH 29, 2028)

TOTAL AMOUNT

IN BND

FOR 12-MONTHS

B$__________

B$___________

per service B$__________ per year

per service B$__________ per year

per service B$__________ per year

per service B$__________

Total Amount for Option Year 2 in BND

B.8 GRAND TOTAL OF BASE PLUS ALL OPTION YEARS

Base Year Total

Option Year 1 Total

Option Year 2 Total

Grand Total of Base plus All Option Years

SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C.1

WORK REQUIREMENTS

C.1.1 General. The Contractor shall provide janitorial services for the U.S. Embassy Bandar Seri Begawan and its property listed in this contract. The Contractor shall perform janitorial services in all designated spaces including, but not limited to, halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas and stairways. The Contractor shall furnish all managerial, administrative, and direct labor personnel necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

C.1.2 Personnel. The Contractor shall provide a qualified work force meeting the contract requirements. The workforce shall be able to provide the services identified in Section J, Exhibit A, Locations and Time Frames for Janitorial Services.

C.1.3 General Requirements.

C.1.3.1 Definitions.

"General Instructions" mean those instructions, directives and guidelines that apply to all janitorial personnel.

"Chancery" means the embassy building

“CMR” means the official residence of the ambassador.

"Daily" means 6 days per week, on each non-holiday workday.

C.1.3.2 The Contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer’s Representative (COR) for review within thirty days after award of the contract. The COR must approve these general instructions before issuance.

C.1.4 Duties and Responsibilities.

C.1.4.1 Certain areas specified in Section J, Exhibit A require an escort and can only be entered during scheduled times. The General Instructions shall emphasize security requirements so that accidental security violations do not occur.

The Contractor's employees shall only be permitted to enter the mechanical rooms, mail screening rooms, RSO, Executive and IRM offices under escort and during times scheduled by the COR. Only 3 workers will be permitted in the above areas at any one time.

C.1.4.2 The Contractor shall provide services Monday through Saturday. Contractor shall schedule routine cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed on a daily basis. The schedule of services shall be as follows:

Monday to Thursday - 7:30 am to 5:00 pm.

Friday – 7:30am – 11:30am; 2:00 to 5:00 pm Saturday – 7:30am – 4:30pm

C.1.4.3 The Contractor shall schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility. The COR shall determine the schedules presented which meet the needs of the individual facility.

C.1.4.4 Additional Services are services that are defined as other than the standard services. These services shall support special events at the Post. The Contractor shall provide these services in addition to the scheduled services specified in this contract. The Contractor shall provide personnel to assist with the setup of tables, chairs, backdrop, stage, power extension cords and other event preparation work as required. The Contractor’s personnel must be physically fit to lift, move, transfer boxes, furniture, and other items. The Contractor’s personnel shall be capable of assisting with minor plumbing and electrical tasks. The Contractor’s personnel are expected to handle additional duties related to general maintenance at the Embassy, other leased properties, or event venues as required. These tasks must be carried out by employees trained by the Contractor and cannot be subcontracted. These services will be firm fixed rate priced monthly.

C.1.4.5 The Contractor shall include in its next regular invoice details of the temporary additional services and, if applicable, materials, provided and requested under temporary additional services. The Contractor shall also include a copy of the COR's written confirmation for the temporary additional services.

C.2 TYPES OF SERVICES

C.2.1 Standard Services shall include the following work:

C.2.1.1 Daily Cleaning Requirements shall consist of:

C.2.1.1 1 Sweeping all floor areas including damp mopping of areas such as tile, linoleum, marble floors, staircases and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. The frequency may be higher than once per day when it is rainy days. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water. Polish and buff the granite floor using granite sheen by NCL or equivalent.

C.2.1.1.2 Dusting and cleaning all furniture including desks, chairs, credenzas, computer tables, telephone tables, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers and LED/LCD screens, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

C.2.1.1.3 Vacuuming all clean rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. The Contractor shall move any chairs, trash receptacles, and easily moveable items to vacuum underneath, and then replace them in the original position.

C.2.1.1.4 Thorough cleaning of toilets, bathrooms, mirrors, and shower facilities, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. Toilets shall be inspected and cleaned daily, twice in the morning and twice in the afternoon. Cleaning will be recorded on Contractor-provided checklists to be posted in each toilet. The Contractor shall replace paper towels, toilet paper, and soap in all bathrooms. The Contractor shall check those areas used by personnel visiting the chancery several times daily to ensure that the facilities are always clean and neat.

C.2.1.1.5 Emptying all wastepaper baskets, ashtrays and washing or wiping them clean with a damp cloth, replacing plastic wastepaper basket linings and returning items where they were located.

C.2.1.1.6 Cleaning of glasses, cups, and coffee services in conference facilities and in the Ambassador's office area. The Contractor shall clean the items in hot soapy water and rinse, dry and polish them so that a presentable appearance is maintained.

C.2.1.1.7 Removing any grease marks or fingerprints from walls, doors, door frames, windows and window frames, glass desk protectors, reception booths and partitions. Exterior windows and some interior windows are coated with mylar and need special cleaner (see attached "Window Film Care and Maintenance" Instructions for mylar). All window cleaners used at the Embassy must be non-ammonia based, and cloth and paper towels used for such cleaning must be lint-free. For cleaning of windows, only windows that are safely reachable using a 6 ft ladder are applicable.

C.2.1.1.8 Removing trash to designated area as directed by the COR and keeping trash area in reasonably clean condition.

C.2.1.1.9 Sweeping or air blow debris from driveways, walkways, tennis courts, car parks, drains and hose cleaning them during appropriate seasons (taking into consideration environmental restrictions on water if necessary). These areas will be kept free of leaves and other debris. All plant growth shall be removed including their roots.

C.2.1.1.10 Replace and refill the drinking water bottles for the water dispensers in the breakrooms.

C.2.1.1.11 Clean and disinfect the sinks, microwave ovens, toasters, refrigerators, hot water containers, coffee machines, water dispensers, and food disposal appliances in the kitchenettes, break room, and executive suite only. The Government will provide training to the Contractor’s staff on how to clean the food disposal appliance. The appliances must be cleaned using suitable non-toxic cleaners, dried, and polished to ensure a neat and presentable appearance. All other small appliances not specified in this contract will be the responsibility of the Government employees.

C2.1.1.12 Clean and sanitize all tables and chairs in the Staff Garden Area, ensuring the space is kept clean, sanitized, and free of garbage.

C.2.1.2 Weekly Cleaning Requirements shall consist of:

C.2.1.2.1 Cleaning and polishing all metal surfaces including door and window handles, plaques, light switches, dusting and wiping of fire-fighting equipment (Fire Extinguishers).

C.2.1.2.2 Dusting tops of tall furniture, tops of picture frames and areas not covered in daily dusting.

C.2.1.2.3 Spot cleaning baseboards and walls.

C.2.1.2.4 Spot waxing and polishing floors as needed.

C.2.1.2.5 Shampooing (small area spot clean as needed) carpets.

C.2.1.2.6 Dusting windowsills and blinds.

C.2.1.2.7 Cleaning shutters as required.

C.2.1.2.8 Sweeping and washing terraces and balconies to remove all accumulated dirt and debris including plant growth.

C.2.1.2.9 Cleaning and wiping all wooden furniture, wooden surfaces, counters, wood panel walls and partitions using a wood polish. Also included are wood wall paneling that are reachable using a 6 ft ladder.

C.2.1.2.10 Clean all signs at front and rear entrances. Marble monument shall be cleaned and polish.

C.2.1.2.11 Wiping of all TV screens.

C.2.1.2.12 Wiping of all black glazed ceramic wall tiles (size 2”x 4”) to remove all marks, dust and dirt. This service is for both interior and exterior glazed ceramic wall tiles but confined to wall areas that are reachable using a 6 ft ladder.

C.2.1.2.13 Sweep and damp mop all utility rooms. Dusting and cleaning all equipment, pipes, ducts as directed by the COR.

C.2.1.2.14 Cleaning service of CMR: Guards Toilets, Changing Room area & Driver’s breakroom

C.2.1.3 Monthly Cleaning Requirements shall consist of:

C.2.1.3.1 Cleaning major appliances inside and out including vacuuming dust or polishing the floor under the furniture to ensure floors are clean, streak-free, and have a sheen.

C.2.1.3.2 Wiping window blinds with a damp cloth and vacuum to remove dust and dirt.

C.2.1.3.3 Cleaning inside window glass and sash of smudges and accumulated dirt.

C.2.1.3.4 Cleaning of roofs including all ledges. Any plant growth must be removed including their roots. Apply herbicide if necessary.

C.2.1.3.5 Machine jet or scrub washing with detergent and bleach all tiles and granite floors of the car parks, asphalt roadways, trash holding area, drainage swale, front and rear entrances and sidewalks, external walls and facades of the Chancery, SVC, EGB and CAC.

C.2.1.3.6 Sweeping, mopping of all mechanical rooms and dusting all pipes/equipment (under escort).

C.2.1.4 Quarterly Cleaning Requirements shall consist of:

C.2.1.4.1 Washing the outsides of the windows. When completed the windows shall be free of smudges, lint, or streaks from the surfaces.

C.2.1.4.2 Cleaning and sanitizing the trash holding area.

C.2.1.4.3 Dusting and wiping light fixtures and chandeliers. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks.

C.2.1.4.4 Cleaning all air-conditioning vents and the surrounding walls and ceilings.

C.2.1.4.5 Cleaning and washing of all water dispensers and drinking water bottles.

C.2.1.5 Semi-Annual Cleaning Requirements shall consist of:

C.2.1.5.1 Steam clean all upholstered sofas and chairs.

C.2.1.5.2 Shampooing of all carpeted areas to remove dirt, dust, stains and streaks. Deep carpet cleaning using heated carpet extractor machine in areas inaccessible by rotary machine. The carpet shall be relatively dry to allow pedestrian traffic. All carpet shampooing work must be scheduled at least 7 days in advance with the COR.

C.2.1.5.3. Cleaning of glass canopy, ceramic tile glaze and high windows. The Contractor shall clean glass roof canopy, ceramic tile glaze and all exterior window glass panes at heights above 6 ft from the floor level. The Contractor shall provide scaffoldings on areas that are inaccessible by a 6-foot ladder.

C.2.1.5.4. Cleaning of metal signage grille, perimeter wall, metal fence, sliding gate and underside of roof canopy. Machine jet or scrub washing with detergent and bleach all perimeter wall and metal fence. Clean the underside of the roof canopy with stainless polishing liquid.

C.2.1.5.5. Exterior Cleaning service for CMR. This includes machine jet or scrub washing with detergent and bleach, sweeping, dusting, mopping of all external areas of CMR compound. Areas includes but not limited to sliding gate, driveway, garages, storage, balconies, railings, walkways, stairs, patio, changing room, driver’s breakroom, electrical room, guard house, toilets, generator area, walls, facades, windows, hanging and wall lamps, grilles, drain canals, perimeter fence, water tanks, sail shade, roof slab, etc. Appropriate cleaning chemicals shall be applied like detergent, bleach, disinfectant, Good Maid cleaning agent or equivalent, etc. It is necessary for the contractor to supply a temporary storage tank that is sufficiently large to meet the water demands of cleaning the compound.

C.2.1.6 Annual Cleaning Requirements shall consist of:

C.2.1.6.1. Cleaning gutters and down spouts of all collected debris.

C.2.1.6.2. Washing and cleaning of window blinds C.2.1.6.3. Cleaning and servicing of water storage tanks or as directed by the COR.

C.2.1.6.4. Cleaning and polishing of exterior marble and granite façade wall, marble monument, and planter’s box. The Contractor shall provide scaffoldings on areas that are inaccessible by a 6-foot ladder. The Contractor shall patch/restore/polish/buff and seal with impregnator chemical on all marble stone wall, monument signage and planter’s box.

C.2.1.7 Periodic Cleaning Requirements shall consist of:

C.2.1.7.1 Cleaning after work performed by other contractors, e.g. for renovation. As a general guideline, Contractors hired by the Government to carry out works within the Chancery premises must clean up after the completion of work. If required, the Contractor shall carry out touch-up cleaning (vacuuming, sweeping, mopping, wiping) to restore the affected areas to their previous condition. Such cleanup work shall be performed only during normal office hours as stated in Section C.1.4.2.

C.2.2 Cleaning and Disposable supplies The Contractor shall be responsible for supplying 3-ply toilet rolls, M-fold paper hand towels compatible with the installed dispensers in the toilets, and foam hand soap for all toilets and kitchenette/break areas. The Contractor shall ensure that the toilet cubicles and soap dispensers are always adequately stocked with these supplies. The Contractor shall maintain a continuous inventory of these supplies to ensure timely replenishment and uninterrupted availability.

The Contractor shall supply the following quantities each month:

· Paper M-Fold Hand towels: approx 10 carton box per month (16 packs/box, 24x23cm, 28610 Scott Brand or equivalent)

· Toilet rolls: approx. 300 rolls per month (3-ply, minimum 220 sheets per roll, clean weave texture, Kleenex Brand or equivalent)

· Foam Handsoap: approx 6 litres per month (1 Li. Skin cleanser with moisturizer, Kleenex Brand or equivalent). The foam hand soap must be odorless, moisturizing and non-allergenic.

· Lemon anti-bacterial Dish washing liquid by Sunlight or equivalent and sponge: approx. 3 liters and 15 sponge per month

· Air Freshener: approx. 10 refills per month

· Sanitizing Liquid (Alcohol content 60%, Aqua, Glycerin, Acrylates, Dettol brand or equivalent): 2 Li. per month

· Small Clear Plastic Trash Bag (21x24 inches) – approx. 100pcs

· Medium Clear Plastic Trash Bag (21x39 inches) – approx. 200 pcs.

· Large Clear Plastic Trash Bag (24x48 inches) – approx. 100 pcs.

· Scouring cream cleanser – approx. 6x500ml, JIS Brand or equivalent

· Granite Sheen by NCL (National Chemical Laboratories, Inc.) or equivalent – 1 Gal.

· Marble Polishing cream

· Bellinzoni Detergent Bert 27 or equivalent

· Impregnator sealer by Stonetech or equivalent

· Stainless polishing liquid by SP1 or equivalent

· Assorted Cleaning chemicals: Pledge, Good Maid, Daia Floor Cleaner, Bleach/ Chlorox, Power Lemon, Power Bac, or other equivalent brands, etc.

C.3 MANAGEMENT AND SUPERVISION

C.3.1 Contractor Management.

C.3.1.1 Supervision. The Contractor shall designate a project manager who shall be responsible for on-site supervision of the Contractor's workforce at all times. This project manager shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The project manager shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The project manager shall have supervision as his or her sole function.

C.3.1.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan of the personnel to be used and the time frame to perform the service.

C.3.1.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

C.3.1.4 The Contractor shall control overtime through efficient use of the work force. Individual work schedules shall not exceed 40 hours per week to preclude overtime being part of the standard services provided under the contract. Overtime may be necessary under Temporary Additional Services.

SECTION D - PACKAGING AND MARKING

RESERVED

SECTION E - INSPECTION AND ACCEPTANCE

E.1

52.252‑2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

52.246-4 INSPECTION OF SERVICES-FIXED-PRICE (AUG 1996)

E.2 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Services

Performs all janitorial services set forth in the Performance Work Statement (PWS)

E.2.1 Surveillance The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

E.2.2 Standard The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.246-4, Inspection of Services – Fixed Price (AUG 1996)), if any of the services exceed the standard.

E.2.3 Procedures

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 Period of Performance F.1.1 The performance period of this contract is from March 30, 2025, to March 29, 2026.

F.1.2 The Government may extend this contract for up to two (2) additional 12-month periods in accordance with the option clause in Section I. 52.217-9, Option to Extend the Term of the Contract, which also specifies the total duration of this contract. See also Section I, FAR 52.217-8, Option to Extend Services, for up to an additional six months of optional performance, if required by the Government.

F.2 52.252‑2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1)

52.242-15

STOP-WORK ORDER (AUG 1989)

52.242-17

GOVERNMENT DELAY OF WORK (APR 1984)

F.3

PERIOD OF PERFORMANCE

The performance period of this contract is from the start date in Notice of Award and continuing for 12 months, with two (2), one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

F.4

DELIVERY SCHEDULE

The following items shall be delivered under this contract:

C.1.3.2 General Instructions

F.5

NOTICE OF AWARD

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice of Award. The Notice of Award will establish a date (a minimum of ten (10) days from start date listed in Notice of Award unless the Contractor agrees to an earlier date) on which performance shall start.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 652.242-70

CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is the LE Facility Manager.

G.1.1 Duties The COR is responsible for inspection and acceptance of services. These duties include review of Contractor invoices, including the supporting documentation required by the contract. The COR may provide technical advice, substantive guidance, inspections, invoice approval, and other purposes as deemed necessary under the contract.

G.2

SUBMISSION OF INVOICES

The Contractor shall submit invoices in an original and three (3) copies to the Contracting' Officer's Representative (COR) at the following address:

U.S. EMBASSY

SIMPANG 336-52-16-9

JALAN DUTA

BANDAR SERI BEGAWAN BC4115

ATTN: FMC/FMO

Email: USEmbassyInvoices@state.gov

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1

SECURITY

H.1.1 General. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Government will run background checks on all proposed Contractor employees. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this contract.

H.1.2 Identity Cards. The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identify card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government.

H.2

STANDARDS OF CONDUCT

(a) General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as required. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

(b) Uniforms. The Contractor's employees shall wear clean, neat and identifiable uniforms, although not necessarily identical uniforms. All employees shall wear accreditation at all times.

(c) Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

(e) Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

(f) Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

· Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

· Unauthorized use of Government property, theft, vandalism, or immoral conduct;

· Unethical or improper use of official authority or credentials;

· Security violations; or,

· Organizing or participating in gambling in any form.

(g) Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

H.3

PERSONNEL HEALTH REQUIREMENTS

All employees shall be in good general health without physical disabilities that would interfere with acceptable performance of their duties. All employees shall be free from communicable diseases. The contractor is responsible for providing vaccinations to their personnel for communicable diseases, including the Hepatitis B vaccine.

H.4

LAWFUL OPERATION, PERMITS, AND INDEMNIFICATION

(a) Bonds. The Government imposes bonding requirement on this contract. The Contractor shall provide any official bonds required, pay any fees or costs involved or related to the authorization for the equipping of any employees engaged in providing services specified under this contract if such bonds or payments are legally required by the local government or local practice.

(b) Employee Salary Benefits. The Contractor shall be responsible for payment of all employee wages and benefits required by host country law or agreements with its employees. The Government, its agencies, agents, and employees shall not be part of any legal action or obligation regarding these benefits which may subsequently arise. Where local law requires bonuses, specific minimum wage levels, premium pay for holidays, payments for social security, pensions, sick or health benefits, severance payments, childcare or any other benefit, the Contractor is responsible for payments of these costs and must include them in the fixed prices in this contract.

(c) Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract. The Contractor's assumption of absolute liability is independent of any insurance policies.

(d) Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability

1. Bodily Injury, On or Off the Site, in Brunei Dollars

2. Property Damage, On or Off the Site, in Brunei Dollars

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

For those Contractor employees assigned to this contract who are either United States citizens or hired in the United States or its possessions, the Contractor shall provide workers' compensation insurance in accordance with FAR 52.228-3.

The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

(a) Any property of the Contractor,

(b) Its officers,

(c) Agents,

(d) Servants,

(e) Employees, or

(f) Any other person, arising from and incident to the Contractor's performance of this contract.

The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

(e) Permits. Without additional cost to the Government, the Contractor shall obtain all permits, licenses, and appointments required for the performance of work under this contract. The Contractor shall obtain these permits, licenses, and appointments in compliance with applicable host country laws. The Contractor shall provide evidence of possession or status of application for such permits, licenses, and appointments to the Contracting Officer with its proposal. Application, justification, fees, and certifications for any licenses required by the host government are entirely the responsibility of the Contractor.

H.5

CERTIFICATE OF INSURANCE

The Contractor shall furnish to the Contracting Officer a current certificate of insurance as evidence of the insurance required. In addition, the Contractor shall furnish evidence of a commitment by the insurance carrier to notify the Contracting Officer in writing of any material change, expiration or cancellation of any of the insurance policies required not less than thirty (30) days before such change, expiration or cancellation is effective. If Contractor is self-insured then the Contractor shall not change or decrease the coverage without the Contracting Officer's approval.

SECTION I - CONTRACT CLAUSES

I.1 52.252‑2

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

FEDERAL ACQUISITION REGULATION (48 CFR CH. 1):

CLAUSE

TITLE AND CLAUSE

52.202-1

DEFINITIONS (JUN 2020)

52.203-3

GRATUITIES

(APR 1984)

52.203-5

COVENANT AGAINST CONTINGENT FEES (MAY 2014)

52.203-7

ANTI-KICKBACK PROCEDURES

(JUN 2020)

52.203-8

CANCELLATION, RESCISSION, AND RECOVERY

OF FUNDS FOR ILLEGAL OR IMPROPER ACTIVITY (MAY 2014)

52.203-10

PRICE OR FEE ADJUSTMENT FOR ILLEGAL

OR IMPROPER ACTIVITY (MAY 2014)

52.203-12

LIMITATION ON PAYMENTS TO INFLUENCE

CERTAIN FEDERAL TRANSACTIONS (JUN 2020)

52.203-13

CONTRACTOR CODE OF BUSINESS ETHICS (JUN 2020)

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (NOV 2023) 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS (JAN 2017) 52.204-4

PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

52.204-9 PERSONAL IDENTIFY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

52.204-10

REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS

(JUN 2020)

52.204-12

DATA UNIVERSAL NUMBERING SYSTEM NUMBER MAINTENANCE (OCT 2016)

52.204-13

SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-18

COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)

52.204-19

INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES (JUL 2018)

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATION AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

52.204-27

PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

52.209-6

PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED,

OR PROPOSED FOR DEBARMENT (JUN 2020)

52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

52.211-5

MATERIAL REQUIREMENTS (AUG 2000)

52.215-2

AUDIT AND RECORDS – NEGOTIATION (JUN 2020)

52.215-8

ORDER OF PRECEDENCE--UNIFORM CONTRACT

FORMAT (OCT 1997)

52.215-11

PRICE REDUCTION FOR DEFECTIVE CERTIFIED

COST OR PRICING DATA – MODIFICATIONS (JUN 2020)

52.215-13

SUBCONTRACTOR CERTIFIED COST OR PRICING

DATA – MODIFICATIONS

(JUN 2020)

52.215-14

INTEGRITY OF UNIT PRICES (JUN 2020)

52.215-21 REQUIREMENTS FOR COST OR PRICING DATA OR INFORMATION OTHER THAN COST OR PRICING DATA—MODIFICATIONS (JUN 2020)

52.222-19

CHILD LABOR – COOPERATION WITH AUTHORITIES AND REMEDIES (FEB 2024)

52.222-50

COMBATING TRAFFICKING IN PERSONS (OCT 2020)

52.223-18

ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING

WHILE DRIVING (JUN 2020)

52.224-1

PRIVACY ACT NOTIFICATION (APR 1984)

52.224-2

PRIVACY ACT (APR 1984)

52.225-5

TRADE AGREEMENTS (OCT 2019)

52.225-13

RESTRICTIONS ON CERTAIN FOREIGN

PROCUREMENTS (FEB 2021)

52.225-14

INCONSISTENCY BETWEEN ENGLISH

VERSION AND TRANSLATION OF CONTRACT (FEB 2000)

52.228-3 WORKERS’ COMPENSATION INSURANCE (Defense Base Act) (JUL 2014)

52.228-4

WORKERS COMPENSATION AND WAR-HAZARD INSURANCE OVERSEAS (APR 1984)

52.228-5

INSURANCE-WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

52.229-6

TAXES - FOREIGN FIXED-PRICE

CONTRACTS (FEB 2013)

52.229-7

TAXES- FIXED PRICE CONTRACTS WITH FOREIGN GOVERNMENTS (FEB 2013)

52.232-1

PAYMENTS (

APR 1984)

52.232-8

DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

52.232-11

EXTRAS (APR 1984)

52.232-17

INTEREST (MAY 2014)

52.232-18

AVAILABILITY OF FUNDS (APR 1984)

52.232-22

LIMITATIONS OF FUNDS (JUN 2013)

52.232-24

PROHIBITION OF ASSIGNMENT OF CLAIMS (MAY 2014)

52.232-25

PROMPT PAYMENT (JAN 2017)

52.232-32

PERFORMANCE-BASED PAYMENTS (APR 2012)

52.232-33

PAYMENT BY ELECTRONIC FUNDS TRANSFER -

SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.232-34

PAYMENT BY EFT – OTHER THAN SAM (JULY 2013)

52.232-40

PROVIDING ACCLERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (DEC 2013)

52.233-1

DISPUTES (MAY 2014) - ALTERNATE I (DEC 1991)

52.233-3

PROTEST AFTER AWARD

(AUG 1996)

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT

CLAIM (OCT 2004)

52.237-2

PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT AND VEGETATION (APR 1984)

52.237-3

CONTINUITY OF SERVICES (JAN 1991)

52.242-13

BANKRUPTCY (JULY 1995)

52.243-1

CHANGES - FIXED-PRICE

(AUG 1987) - ALTERNATE II (APR 1984)

52.245-1

GOVERNMENT PROPERTY (SEP 2021)

52.245-2

GOVERNMENT PROPERTY INSTALLATION

OPERATION SERVICES (APR 2012)

52.245-9

USE AND CHARGES (APR 2012)

52.246-17

WARRANTY OF SUPPLIES OF A NONCOMPLEX NATURE (JUN 2003)

52.246-25

LIMITATION OF LIABILITY – SERVICES (FEB 1997)

52.246-26

REPORTING NONFORMING ITEMS (JUN 2020)

52.248-1

VALUE ENGINEERING (JUN 2020)

52.249-2

TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED-PRICE) (APR 2012)

52.249-4

TERMINATION FOR CONVENIENCE OF THE

GOVERNMENT (SERVICES) (SHORT FORM) (APR 1984)

52.249-8

DEFAULT (FIXED-PRICE SUPPLY AND

SERVICE) (APR 1984)

52.253-1

COMPUTER GENERATED FORMS (JAN 1991)

I.2 FAR CLAUSES IN FULL TEXT:

52.213-4 TERMS AND CONDITIONS—SIMPLIFIED ACQUISITIONS (OTHER THAN COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES) (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses that are incorporated by reference:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(ii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(iii) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(iv) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328), unless the agency grants an exception - see paragraph (b) of 52.204-27.

(v) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) (Pub. L. 115–390, title II).

(vi) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

(vii) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(viii) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

(ix) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

(x) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(xi) 52.233-3, Protest After Award (Aug 1996) ( 31 U.S.C. 3553).

(xii) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) ( Pub. L. 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(2) Listed below are additional clauses that apply:

(i) 52.232-1, Payments (Apr 1984).

(ii) 52.232-8, Discounts for Prompt Payment (Feb 2002).

(iii) 52.232-11, Extras (Apr 1984).

(iv) 52.232-25, Prompt Payment (Jan 2017).

(v) 52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013).

(vi) 52.233-1, Disputes (May 2014).

(vii) 52.244-6, Subcontracts for Commercial Products and Commercial Services (Nov 2024).

(viii) 52.253-1, Computer Generated Forms (Jan 1991).

(b) The Contractor shall comply with the following FAR clauses, incorporated by reference, unless the circumstances do not apply:

(1) The clauses listed below implement provisions of law or Executive order:

(i) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

(ii) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020)(Pub. L. 109-282) ( 31 U.S.C. 6101 note) (Applies to contracts valued at or above the threshold specified in FAR 4.1403(a) on the date of award of this contract).

(iii) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2024) (E.O. 13126) (Applies to contracts for supplies exceeding the micro-purchase threshold, as defined in 2.101 on the date of award of this contract).

(iv) 52.222-20, Contracts for Materials, Supplies, Articles, and Equipment., Contracts for Materials, Supplies, Articles, and Equipment (Jun 2020) ( 41 U.S.C. chapter 65) (Applies to supply contracts over the threshold specified in FAR 22.602 on the date of award of this contract, in the United States, Puerto Rico, or the U.S. Virgin Islands).

(v) 52.222-35, Equal Opportunity for Veterans (Jun 2020) ( 38 U.S.C. 4212) (Applies to contracts valued at or above the threshold specified in FAR 22.1303(a) on the date of award of this contract).

(vi) 52.222-36, Equal Employment for Workers with Disabilities (Jun 2020) ( 29 U.S.C. 793) (Applies to contracts over the threshold specified in FAR 22.1408(a) on the date of award of this contract, unless the work is to be performed outside the United States by employees recruited outside the United States). (For purposes of this clause, "United States" includes the 50 States, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, and Wake Island.)

(vii) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212) (Applies to contracts valued at or above the threshold specified in FAR 22.1303(a) on the date of award of this contract).

(viii) 52.222-41, Service Contract Labor Standards (Aug 2018) ( 41 U.S.C. chapter 67) (Applies to service contracts over $2,500 that are subject to the Service Contract Labor Standards statute and will be performed in the United States, District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the U.S. Virgin Islands, Johnston Island, Wake Island, or the outer Continental Shelf).

(ix)

(A) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627) (Applies to all solicitations and contracts).

(B) Alternate I (Mar 2015) (Applies if the Contracting Officer has…