ERV Statement of Work.pdf

U.S. MISSION BRAZIL

Statement of Work (SOW) for Vehicle Procurement — Emergency Response Vehicle

I. Objective

The objective of this Statement of Work (SOW) is to procure an emergency response vehicle (ERV) that meets the operational and life-safety requirements of the U.S. Mission Brazil. The vehicle shall provide reliable, rapid, and safe response capability for security incidents and other critical situations affecting chief of mission (COM) personnel, visitors, and mission facilities.

The vehicle must be suitable for immediate deployment and sustained emergency operations, providing rapid response capability, onboard emergency equipment storage, occupant safety, and reliable performance under local operating conditions, including high-stress and high-speed driving scenarios.

II. Vehicle Specifications

General Requirements:

• Type: Emergency Response Vehicle (SUV, as specified)

• Passenger/Crew Capacity: Minimum 2 crew + 2 patient/casualty positions

• Fuel Type: Gasoline

• 4-cylinder engine;

• Engine displacement appropriate for the vehicle category, preferably in the approximate range of 1.4 to 1.6 liters, with higher-efficiency engines and/or equivalent technology also acceptable;

• Drive Type: Four-Wheel Drive (4WD) or All-Wheel Drive (AWD) preferred for reliable response in varied terrain and weather conditions.

SENSITIVE BUT UNCLASSIFIED

• Exterior Color: Black

• Intended Use: Emergency response support for security incidents, medical evacuation and critical mission operations.

Dimensions and Capacity:

• Seating/Crew Capacity: Sufficient for driver, passenger, and victim/subject/patient/casualty.

• Seatbelts: Individual seatbelts and/or restraint systems for all personnel

• Doors: Minimum of four

• Storage Capacity: At least 21 cubic feet of dedicated, secured storage for battering ram, extraction/rescue tools, emergency medical equipment, trauma kits and communications equipment.

• Tow capacity: at least 1500 pounds

Transmission:

• Transmission Type: Automatic transmission required

Entry and Operation:

• Ignition: Conventional key ignition or keyless start

• Entry: Keyless entry preferred

• Patient/Cargo Access: Wide-opening rear and/or side doors to facilitate rapid stretcher loading and unloading

Emergency Equipment and Technology:

• Emergency Lighting: Capability to integrate emergency lights

• Siren System: capability to integrate multi-tone siren with public address capability

• Communications: Two-way radio mounting/wiring and antenna provisions;

Bluetooth capability for hands-free communication

• Audio System: Factory-installed audio system

• Interior Lighting: Dedicated compartment lighting for patient care/equipment area

Reinforced Suspension: Heavy-duty suspension suitable for emergency-load operation

Safety Features:

• Airbags: Comprehensive airbag system for driver and front-seat occupant

• Anti-lock Braking System (ABS): Required

• Electronic Stability Control (ESC): Required

• Traction Control: Required

• Hill-start assist, when applicable;

• Head restraints for all occupants;

• Parking Assistance: Front and rear parking sensors preferred

• Rear Camera: Backup camera required

• Tire Pressure Monitoring System: Preferred

• Reinforced Suspension: Heavy-duty suspension suitable for emergency-load operation

Comfort and Convenience:

• Air Conditioning: required

• Windows: power windows

• Locks: Power door locks

• Power-adjustable exterior mirrors;

• Infotainment system or multimedia system compatible with smartphones;

• Bluetooth connectivity;

• USB ports or equivalent charging/connectivity system;

• On-board computer or driver information display;

• Multifunction steering wheel;

• Seats: Durable, easily sanitized seating materials suitable for emergency operations

• Interior: Durable, easily cleaned/sanitized materials suitable for frequent emergency use

III. Delivery and Acceptance

a. Delivery Location: The vehicle must be delivered to the U.S. Mission Brazil Motor Pool facility at Consulate General Recife, or another location specified upon contract award.

b. Inspection and Acceptance: Upon delivery, the vehicle will be inspected to verify compliance with all specifications outlined in this SOW, including functional testing of emergency lighting, siren systems, and medical/response compartment equipment mounts. Any deficiencies or deviations must be corrected prior to acceptance.

IV. Warranty and Maintenance

a. Warranty: The vehicle must include a manufacturer's warranty covering a minimum period of 36 months or 36,000 miles, whichever comes first.

b. Maintenance Support: The supplier must provide information regarding available maintenance support, authorized dealerships, service locations, and availability of replacement parts. Supplier must display a superior maintenance history to other brands.

V. SAM.gov Registration

All vendors must be registered in the System for Award Management (SAM.gov) to be eligible for contract award. Proof of registration must be included with proposal submission.

VI. Proposal Submission

Vendors must submit a detailed proposal demonstrating how they will meet the requirements listed in this SOW. The proposal must include:

• Vehicle make, model, and configuration

• Detailed technical specifications, including future installation of emergency equipment

• Delivery timeline

• Warranty information (vehicle and installed emergency equipment)

• Maintenance support details

• Proof of SAM.gov registration

• Information on authorized dealerships/service providers in Brasília that support the offered vehicle and its emergency equipment

• Confirmation that vehicle parts are readily available in Brazil

• Total acquisition cost, including applicable fees and taxes

VII. Evaluation Criteria

Proposals will be evaluated based on the following criteria:

• Compliance with required specifications

• Vehicle and emergency equipment reliability and suitability for emergency response operations

• Delivery timeline

• Warranty and maintenance support

• Availability of parts and service support in Recife, PE.

• Cost

VIII. Payment Method

Payment will be made via Electronic Fund Transfer up to 30 days (per the Prompt Payment Act, 5 CFR Part 1315) from the date the vehicle is delivered to the Consulate and the complete payment request package is received.