Pre-Quotation_Conference_Minutes_RFQ_19BM8019Q0004.pdf

Embassy of the United States of America Yangon, Myanmar - General Services Office

Date: April 9, 2019

Pre-Quotation Conference Minutes for Solicitation 19BM8019Q0004 Conducted on March 20, 2019.

Introduction

The Contracting Officer welcomed all attendees, introduced procurement team and facility maintenance team. He also explained the ground rules about submitting all questions in writing and in English and stated that answers will be posted as soon as possible after questions are due on March 19th, 2019 at 16:00 Myanmar Standard Time.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Quotation requirements:

a. Submissions only in hard copy - no electronic submission will be accepted.

b. Required information demonstrating the offeror's/quoter's ability to perform.

c. Due date and time from the Standard Form SF1449. No offers will be considered that do not meet the deadline.

d. Firm Fixed price contract - the contractor will be paid a fixed amount for each month.

However, payment will only be made after satisfactory performance of the services, submittal of a proper invoice, and once a proper invoice has been received, the government has 30 days to pay. Also, all payments shall be done by electronic transfer.

e. Rates/prices in Section 1 are fully loaded or all inclusive rates. No changes will be made after the contract is signed.

f. The rates for option years must be in the offer and are not subject to renegotiation after the contract is signed. Clause 52.217-9 - Option to Extend the Term ofthe Contract, allows the exercise of options to be the choice of the Government, not the contractor.

g. The quoters must provide the price, technical and other information highlighted in Section 3, as well as complete the SF1449, the pricing in Section 1, and the representations and certifications in Section 5.

h. No exceptions or deviations from the terms and conditions of this solicitation will be considered or accepted.

i. Evaluation factors - as stated in Section 4.

j. English language requirement.

2. Required registrations prior to providing quotes:

a. The successful vendor must be registered in the System for Award Management (SAM) prior to award. Please see Section 3, ADDENDUM TO SOLICITATIONPROVISIONS,FAR 52.204-7 and www.sam.gov. Provided attached handout for SAM registration for foreign entities.

pg. 1 RFQ# 19BM80 19Q0004 - Pre-Quotation Conference Minutes http://www.sam.gov.

3. FAR52.222-50 - Please see this clause for Combating Trafficking in Persons requirements.

Note: Questions asked before and during the pre-quotation conference, must be in writing and in English, and the answers will be posted as soon as possible after the conference on the FedBizOpps website after questions are due.

Conclusion

The conference concluded and attendees were thanked for their presence and interest in this U.S.

Government acquisition. The meeting was adjourned.

Sincerely, Daniel Tarapacki Contracting Officer pg.2 RFQ# 19BM8019Q0004 - Pre-Quotation Conference Minutes