Gardening_Solicitation__Questions_from_Quoters_updated_04092019.pdf

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RFQ # 19BM8019Q0004 Q&A

Questions submitted by quoters during the site visits and pre-quotation conference:

1. Tree care service and hedge plants: Please describe crane operation, chain saw and hedging trimmer operation are allow to use in your compound(1 to 6) or not?

Refer to Page #7, Clause 1.5.2, the contractor shall prepare a written schedule, as part of

Ground Maintenance Plan, showing the method, frequencies, and dates of pruning. Please see page #28 DOSAR 652.236-70 ADDITIONAL SAFETY MEASURES (OCT 2017) also.

Before work may proceed, contractor must obtain approval from the COR of the written safety plan required by FAR 52.236-13, Accident Prevention Alternate I, containing specific hazard mitigation and control techniques. The use of a crane is acceptable if it meets the safety and performance standards as aforementioned.

2. Basic arboriculture practice: Please clarify the following Tree Work does include in your scope? Please refer to Clause 1.5. PRUNING. 1.5.3, 1.5.5 and Page #9 1.11 for the performance required under this contract. Hornets are included as part of pest and disease control.

Crown Cleaning Refer to Section 1, Performance Work Statement. 1.5.3

Crown reduction Refer to see Section 1, Performance Work Statement. 1.5.5

Crown thinning Refer to Section 1, Performance Work Statement. 1.5.5

Removal of Ficus, epiphytes and hornets Please see Section 1, Performance Work

Statement. 1.11

3. Turfing:

a. Please describe whether main contractor needs to provide-supply and install turfing, sub drain and irrigation (Total area-about 1 acres) in compound 6? No, installing new turfing in areas where turfing does not currently exist is not a requirement for compound

6. For on-going maintenance of existing turfing refer to Section 1, Performance Work

Statement 1.4.5. In the future, if the Embassy installs turfing in new areas then the contractor would be responsible for maintaining it, as it is within the compound.

b. According to our site visit, I noticed that some grass area are mix with weeds, bare patches, cow grass & Japanese grass and uneven in compound 1-5. I would like to know whether contractor need to remove and returfing the lawn in compound 1 to 5?

No, the only returfing required under this contract is listed in Section 1, Performance

Work Statement 1.4.5. Weeds should be addressed as per Section 1, Performance Work

Statement 1.4.4: WEEDING. The Contractor shall weed the grounds and gardens on a continuous basis to prevent the growth of weeds into lawn and landscapes. The Contractor may use weed-killing chemicals to prevent the growth of weeds to eliminate grass and weeds in the cracks and joints within or along sidewalks and curbs. The Contractor shall obtain approval of the COR for all applications of weed killers. At all compounds weeds shall be removed including, but not limited to, the perimeter walls and retaining walls.

4. Weeds control: In chemical weed control chemicals are used to kill certain plants or inhibit their growth. Chemical weed control is an option in integrated weed management that refers to the integrated use of cultural, manual, mechanical and/or chemical control methods. They may have different methods but we are going to provide pine bark mulching or wood chips for planting beds area and tree base. Please suggest whether it is allow or not? Refer to Section 1, Performance Work Statement 1.4.4. The contractor shall obtain approval of the COR for all applications of weed killers. The question is related to

P a g e | 2 material & method. As long as the method is safe and complies with Embassy’s security standard, law and regulation, pine bark mulching or wood chips shall be OK if it meets the performance standards required under this contract.

5. Fertilizer: Liquid fertilizer (NPK): We have plan to use Bio Green fertilizer and it‘s quite smelly. Please let us know whether allow to use smelly product or not? Refer to

Section 1, Performance Work Statement 1.10.2, the Contractor shall present the method of application, fertilizer type, frequencies, and dates of fertilizing and liming in the Ground

Maintenance Plan. The question is related to fertilizer type. As long as the method is safe and comply with Embassy’s security standard, law and regulation, Bio Green Fertilizer(NPK) shall be OK if it meets the performance standards required under this contract.

6. Riding mower: Can you please provide the petrol standard and monthly consumption of

8nos of Riding movers? 92 RON (unleaded gasoline). Monthly consumption depends on the hours of operation and currently is approximately 160 gallons per month.

7. Irrigation :

a. Can you please provide total number of water tabs in compound 1-6?

Compound 1- 12 taps (faucets) plus auto sprinkler system

Compound 2 - 9 taps (faucets)

Compound 3 - 43 taps (faucets)

Compound 4 - 24 taps (faucets)

Compound 5 - 4 taps (faucets)

Compound 6 - 11 taps (faucets)

b. If water pressure level is around 3-4 bar, we have plan to set up micro sprinkler and spray for long planting beds area. Please advise if we need to put this additional cost in our pricing? The water pressure is 4-6 bar. Please refer to Exhibit C. Contractor furnished materials. It is the contractor’s decision as to how to meet the performance standards of this contract.

8. Re-landscaping or replanting at compound 1 to 6: Some of the plant are not in the right place, for a plant that is not adapted to the spot where it's plant, unhealthy condition, over grown, bare patches and it should be replace with right plant to enhance the area.

Please advise if we need to put the cost in our total pricing? Refer to Page # 7, Performance Work Statement, 1.3.5, contractor has to submit a Grounds Maintenance Plan within 30 days after award. For purposes of the proposal, the contractor shall refer to meeting the requirements as stated in the performance work statement.

9. Is there an incumbent to the contract? Yes.

10. If this is the case, what was the previous dollar amount? US$ 393,600 (for a base year plus three option years).

11. Do we need to be registered as a company in Myanmar to bid on this contract? Please see

Section 3, Section A.2.2. Evidence that the offeror/quoter operates an established business in the country of Myanmar or proof on plans to open an office within 30 days of contract award.

12. If we were bid and were awarded the contract could we ship our equipment from the

USA to the US Embassy in Yangon without custom taxes applied? Please see Section

14.4.2 MATERIALS AND EQUIPMENT. The Contractor shall provide all necessary

P a g e | 3 gardening supplies and equipment, including rakes, lawn mowers, hoe, pitchfork, pruning sheers, fertilizers to perform the work identified in this contract. Please also see Exhibit C:

Contractor Furnished Materials. The contractor is responsible for contractor furnished materials, including any costs related to import.