19BF5025Q0030 - Solicitation - PMSC Cooling Tower.docx

The U.S. Embassy in Nassau, The Bahamas has a requirement for

PREVENTIVE MAINTENANCE SERVICE

FOR

COOLING TOWER & ACCESSORIES

AT

THE NEW EMBASSY COMPOUND,

235 SHIRLEY STREET, NASSAU BAHAMAS

TABLE OF CONTENTS

COOLING TOWERS

WATER COOLED CHILLER

SCROLL CHILLER

MOTOR STARTER & VARIABLE FREQUENCY DRIVE (5HP – 100HP)

PANEL, ELECTRONIC CONTROLS

25. FAR CLAUSES

26. PROPOSAL DUE DATE

STATEMENT OF WORK

1. GENERAL INFORMATION

The US Embassy Nassau requires professional services, and contractor cost proposals, to perform Inspections, Testing and Planned Maintenance on Cooling Tower and Accessories at the New Embassy Compound.

A. TYPE OF CONTRACT

This is a firm fixed price purchase order, payable entirely in Bahamian dollars. Prices for all Contract Line-Item Numbers (CLIN’s) shall include all labor, testing equipment, materials, shipping, travel and per diem costs, as well as proper disposal of toxic substances, as per Section 8, where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment, or labor, or because of the contractor's failure to properly estimate, or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

B. PERIOD OF PERFORMANCE

The contract will be for a period of one-year and will be expected to commence between August 1, 2025 – October 1, 2025

C. BID EVALUATIONS

All proposals will be evaluated based on Lowest Priced that is Technically Acceptable. Technical acceptance will be based on contractor credentials and the submitted work plan. Contractors must submit with their proposals, a letter from that bidding company, outlining the contractor’s experience with equipment similar to the systems listed in this Work Statement. This letter must be on company letterhead and signed by a company executive. Do not send a copy of an individual’s resume.

2. PRICING

The rates below, include all costs associated with providing PM services in accordance with the attached scope of work, as well as the manufacturer’s maintenance recommendations, and materials, labor, insurance, overhead, profit and VAT (if applicable).

A. Base Year.

The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

Qty

B. Repair options.

Repairs are NOT included under this agreement (see section 7) and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in section 7, any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without approval.

Repair Labor Rates $_______________/hr

3. NOTICE TO PROCEED

After Contract award, and submission of acceptable insurance certificates, and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date), on which performance shall start.

4. PROJECT REQUIREMENTS

The contractor shall provide all supervision, qualified labor, tools, test equipment, materials, and training, to perform all tasks listed within this Work Statement. All personnel, working in the vicinity of this electrical gear, shall wear and/or use the appropriate Personal Protective Equipment (PPE) in performance of this Work Statement. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). As applicable, Material Safety Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The contractor shall provide all supervision, trained and qualified labor, tools, test equipment, supplies, materials, and training, to perform all tasks listed within this Work Statement. All personnel shall wear and/or use the appropriate Personal Protective Equipment (PPE) in performance of this Work Statement. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). As applicable, Material Safety Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The contractor shall follow manufacture’s specific maintenance and testing procedures, and general industry practices to ensure operational readiness of the NEC’s Cooling Tower and associated accessories. The contractor shall perform requisite cleaning, testing, and training on these systems following the manufacture’s recommendations, and the operational sequences for this equipment. The contractor shall include the Embassy’s Locally Engaged Staff (LES) assigned HVAC technicians in all aspects of this site work, providing “On the Job Training” (OJT) of the local staff as much as possible. It will be the responsibility of the contractor to explain proper safety and maintenance procedures as part of the OJT training program. No formal classroom training is requested or required.

This service contract is for planned maintenance only. The preventive maintenance service shall result in the serviced parts of the Cooling Tower, and Accessories, being in a condition to operate efficiently and effectively. If any discrepancies are found that are not covered under this Scope of Work, the contractor must provide the following:

A. Detailed report noting the discrepancy found.

B. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and the material lead time noted.

C. Price quote for the estimated repair labor. This should be a not to exceed price and will be contracted separately from this service agreement.

The contractor must clean up after each task and place all maintenance associated trash in the proper embassy dumpster or approved trash container.

5. DESCRIPTION OF EQUIPMENT

Refer to appendix A, for a full description of the NEC’s Cooling Tower, and Accessories and their respective locations onsite.

6. HOURS OF PERFORMANCE

The contractor, shall maintain work schedules that take into consideration the hours the staff can effectively perform their services, without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00 AM and 5:00 PM Monday through Friday on business workdays. No work is to be scheduled on local public holidays. The Holiday schedule for 2024/2025 is listed below.

Boxing Day

Majority Rule Day

Good Friday

Easter Monday

Randol Fawkes Labour Day

Whit Monday

Independence Day

Emancipation Day

Boxing Day

7. EXCLUSION

This contract does NOT include repair of equipment and replacement of hardware (eg. motors, current transformers, potential transformers, breakers, and communication equipment) except as indicated in additions and equipment list. Hardware replacements will be separately priced, by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by contractor negligence.

a. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the contractor proceeds to replace any electronic or electrical parts without COR approval, the contractor shall de-install the parts at no cost to the Government.

8. DISPOSAL OF USED BATTERIES, AND OTHER TOXIC SUBSTANCES

The contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal, the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9. AUTHORIZED SERVICE CERTIFICATES

Provide a copy of Original Equipment Manufacturer (OEM) authorized certificates or equivalent, showing competency to carry out the level of requested repair/planned maintenance services on the specified equipment.

10. DELIVERABLES

Provide a typewritten report to Post Facilities Manager containing following:

a) System information (make, model, all device types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer

e) Testing of exhaust gas by Gas Analyzer

The following items shall be delivered under this contract:

11. SOFTWARE, LICENSES AND PASSWORDS

Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

12. SCOPE OF WORK – COOLING TOWER SYSTEMS & ACCESSORIES

Coordinate site visit service dates with the Embassy Facility Manager (FM). Prior to beginning any site work, the contractor must submit to the FM an isolation Standard Operating Procedure (SOP) and schedule, to reflect the planned work and sequence. The contractor must obtain written approval from the Embassy Facility Manager noting the planned servicing schedule, and all required equipment outages.

Provide basic consumable parts associated with the service and maintenance of the equipment listed in section 5. This must include, but not limited to, batteries for the trip units, fuses, and dielectric lubricant. Correct any faulty, damaged, discolored, and worn components using site spares. Provide a BOM to include part number and retail price for any noted deficiency found that cannot be corrected during this site visit. At a minimum this service shall include the following:

COOLING TOWERS

Semi-Annual Cooling Tower Preventative Maintenance Checklist

1. General Tower Cleaning

· Clean tower interior by flushing, scraping, brushing, and wiping all surfaces. Remove heavy deposits of scale.

· Clean/flush all associated piping and water distribution lines.

· Clean louvers, collection trays, suction screens, and drift eliminators.

· Clean and vacuum all motor control cabinets to eliminate dust build-up.

· Clean/flush condenser water strainers and sand filters.

2. Water Basins and Sump

· Inspect cold and hot water basins for damage or contamination.

· Drain and flush cold-water sump; clean sump strainer.

· Check and adjust water level in cold water basin.

· Refill basin after cleaning and verify proper operation of make-up water valve, linkages, and float assembly. Adjust if necessary.

· During winter months, test operation of basin heaters.

3. Water Distribution System

· Flush water distribution piping and inspect spray nozzles for clogging or wear.

4. Fan & Motor Mechanical Systems

· Inspect fans for damage, wear, and uniform blade pitch. Ensure blade drain holes are clear.

· Verify fan rotation is unobstructed.

· Inspect adjusting screws, bearings, housings, protective shields, and drives. Lubricate as necessary.

· Check belt condition and adjust tension.

· Clean fan motor exterior.

· Recoat steel shafts as needed.

5. Electrical and Motor Control Systems

· Test motor winding continuity on all condenser fan motors.

· Inspect motor starters, control centers, and VFDs. Check for signs of wear, pitting, or overheating.

· Verify proper starter operation and tighten all electrical connections.

· Check and adjust motor overload settings.

· Check motor voltage and current and record measurements.

6. Gear Reducer/Drive Systems (If Applicable)

· Operate gear reducer until oil is warm. Drain and refill with new oil.

· Check oil level and top off as necessary. Record added volume.

· Inspect oil sample for signs of water, sludge, or contamination.

7. System Operation and Controls

· Start units and operate through full sequencing range (if applicable).

· Record and address any abnormal vibration or noise.

· Verify alternating/lead-lag controls are functioning properly.

8. Chemical Treatment Components

· Remove, clean, and reinstall conductivity and pH electrodes. Inspect for buildup or wear.

Annual Cooling Tower Preventative Maintenance Checklist

1. Perform semi-annual maintenance tasks

2. Check pumps for loose connections, failing bearings, cavitation, clogged strainers, excessive vibrations, and operations outside of manufacturer’s recommendations.

3. Check air inlets are clear from all dirt and debris to ensure proper airflow.

4. Clean clogged spray nozzles.

MOTOR STARTER & VARIABLE FREQUENCY DRIVE (5HP – 100HP)

Annual

1. Vacuum dust and dirt from heat sink fins

2. Check ventilation fans for proper operation and clean as needed.

3. Check line voltage, motor & output phase balance

4. Complete RCM Procedure CM-0002 (Qualitative Infrared Testing).

5. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

6. Check motor nameplate for current rating and controller manufacturer’s recommended heater size (report discrepancy to supervisor).

7. Check line and load connections for tightness (check manufacturer’s instructions for torque specifications).

8. Check heater mounting screws for tightness.

9. Check all control wiring connections for tightness.

10. On units equipped with motor reversing capacity, check mechanical interlock.

11. On units equipped with two-stage starting, check dash pots and timing controls for proper operation. Adjust as required.

12. On units equipped with variable speed starters:

a. Record the VFD parameter settings using MCT-10

b. Confirm the VFD doors and covers are in place and properly closed.

c. Check tightness of connections to resistor bank.

d. Check resistor coils and plates for cracking, broken wires, mounting and signs of overheating. Clean as required.

e. Check tightness of connections to drum controller.

f. Check contacts of drum controller for arcing and overheating. Apply a thin film of lubricant to drum controller contacts and to rotating surfaces.

13. Check starter contact connections by applying a thin film of black contact grease to line and load stabs, operate contacts and check surface contact.

14. Lubricate all moving parts with proper lubricant.

15. Clean interior of cabinet.

16. Clean exterior of cabinet.

17. Energize circuit and check operation of starter and any pilot lights. Replace as required.

PANEL, ELECTRONIC CONTROLS

Annual

1. Inspect and clean all interior cabinet surfaces, check for component and hardware damage, missing components, improper components, etc.

2. Inspect panel components and relays for damaged wires, frayed insulation or signs of overheating.

3. All compartments shall be inspected for damage and proper operation, including associated power or control wiring, thermostats, etc.

4. Tighten loose connections as required.

5. Check all auxiliary switches and contactors for proper operation.

6. Check and inspect all control wiring as noted/required herein.

7. Check and inspect any control power circuit breakers and fuses, including fuse holders for damage, signs of electrical failure, overheating, tracking/corona and check/inspect all connected wiring and inspect terminals for proper torque/tightness.

8. Verify condition of control cabinet, which house flame safe guard control, programming timer, motor starter, fuses, transformer, alarm bell etc.

9. Perform operational test of control panel functions.

10. Ensure proper operation of remote displays.

11. Test operation of all inputs and outputs.

12. Verify that all alarm, control and communication circuits operate correctly.

13. Record all results.

14. Replace battery, as needed

13. GENERAL REQUIREMENTS

1. Prior to the start of work, the contractor shall customize a work sheet to match the equipment, or a factory supplied sheet outlining the sequence of events and tasks to be performed. The contractor must submit this work sheet and/or any check lists that will be used for performing maintenance service for review.

2. The Facility Manager must immediately be made aware of any condition discovered that could result in equipment failure.

3. Test and inspection field report shall be submitted within 30-days of completing work.

4. Safety is the highest priority on this project. The contractor shall direct all of those under his charge to work safely. Strict adherence to NFPA70-E and applicable OSHA standards must be maintained at all times. Regular safety meetings shall be held among on-site contractor personnel, assisting local staff electricians and engineers. Safety concerns shall be brought to the attention of the Post Safety and Health Officer (POSHO) and the COR.

5. Requirements and deliverables:

a. The contractor shall provide one copy of a typed summary report within 5 days of site work statement completion. The report must be written in the English language.

b. Narrative summary site report to include all findings, repairs, or corrective measures, completed inspection and testing checklists.

c. Site personnel training on the NEC’s Chilled Water Systems (Who received the OJT).

d. Bill Of Material if necessary for and recommended repairs.

e. The contractor shall provide one copy of a type written list of recommended critical Spares within 5 days of site of the initial site visit.

NOTE: Any damage caused by the Contractor is to be made good at the Contractor’s expense.

14. ACCESS TO THE SITE AND STANDARDS OF CONDUCT

A. The contractor shall designate a representative who shall supervise the contractor’s personnel and be the contractor’s liaison with the US Embassy. The contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Embassy personnel.

B. Security, Supervision and Conduct The US Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The contractor shall provide the names, biographic data and police clearance on all contractor personnel who shall be used on this contract prior to their utilization. Submission of information shall be made within 5 days of award of contract. No technician will be allowed on site without prior authorization. Note: This may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

1. Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is required, the contractor must submit the requisite vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager at least one (1) week prior to the visit.

2. Identification. The US Government shall issue identity cards to cleared Contractor personnel upon arrival on site. Contractor personnel shall always display identity card(s) on the uniform while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return before leaving the premises or at the request of Embassy personnel. The US Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

3. Security Clearances. All work under this contract is designated for non-CAA areas and may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager [FM] or the General Services Officer [GSO].

4. Standards of Conduct

a. General. The contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

b. Uniform and Personal Protective Equipment. The contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms, and personal protective equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

c. Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays, or failures to carry out assigned tasks, conducting personal affairs during duty hours, and refusing to render assistance.

d. Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

e. Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

f. Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

g. Key Control. The Contractor will not be issued any keys. All keys will be checked out from Post 1 by “Embassy Personnel” who will provide escort on the day of service requirements.

h. Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

15. SCHEDULED PREVENTIVE MAINTENANCE

A. The Contractor shall perform preventive maintenance as outlined in Section 12 – Scope of Work. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdowns, and deterioration when units are activated/running.

B. The contractor shall inventory, supply, and replace expendable parts that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: belts, filters, thermostats, sealant, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site. Parts shall be OEM approved. Refrigerants shall meet the AHRI Standard 700-2015 or most recent AHRI Standards.

C. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

16. CHECKLIST APPROVAL

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

a. The Contractor shall provide trained technicians to perform the service at frequencies stated in Section - 12 and on the equipment called out in this WORK STATEMENT. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after the maintenance visit.

b. It is the responsibility of the Contractor to perform all manufacturer’s recommended preventive maintenance as well as preventive maintenance recommended by the manufacturer’s technical manuals for the respective equipment.

17. INSURANCE REQUIREMENTS

1. Personal Injury, Property Loss, or Damage (Liability). The Contractor assumes absolute responsibility and liability for all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

2. Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

3. Worker’s Compensation & Employer’s Liability. Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

18. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

19. QUALITY ASSURANCE PLAN (QAP).

1. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

2. Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

3. Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

4. Procedures.

a. If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

b. The COR will complete appropriate documentation to record the complaint.

c. If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

d. If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

e. The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

f. If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

g. The COR will consider complaints as resolved unless notified otherwise by the complainant.

h. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

20. TRANSITIONS/CONTACTS

Within 15 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

21. ONSITE CONTACTS

The following personnel are the designated contact at the US Embassy for the Contractor Maint. Supervisor: Calvin Davis O: 242-322-1181 ext. 4102 M: 242-557-5118 DavisC@state.gov

Facility Manager: Leonardo Moxey O: 242-322-1181 ext. 4101 M: 242-376-4426 Moxeylc@state.gov

22. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

Invoices shall include the following:

· Name and address of the contractor

· Invoice date and number

· Contract number, purchase order number, contract line-item number and, if applicable, the order number

· Detailed description of quantity, unit of measure, unit price and extended price of the services rendered

· Waste Collection Dates

· Name and address of official to whom payment is to be sent

· Name, title, and phone number of people to notify in event of defective invoice

· Taxpayer Identification Number (TIN).

The Contractor should expect payment 30 days after receipt of invoice at the Embassy's payment office. Invoices shall be sent to NassauDBO@state.gov and copied to the COR.

23. END OF STATEMENT OF WORK

24. APPENDIX A – COOLING TOWER & ACCESSORIES

20 HP

Utility Yard

20 HP

Utility Yard

25. FAR CLAUSES

FAR 52.252‑2 Clauses Incorporated By Reference (FEB 1998)

This purchase order incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

(Alternate I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

MAY 2014

The following clause is provided in full text:

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JUN 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

X (1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)"(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved] __ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcon-tracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (22) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (23) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (24) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

__ (25) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (26) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (27) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

X (28) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

X (29) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

X (30) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

__ (31) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

__ (32) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

__ (33) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

__ (34) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212).

__ (35) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__ (36) 52.222-54, Employment Eligibility Verification (AUG 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-13.

__ (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

__ (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (JUN 2014) (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

X (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513).

X (43) 52.225-1, Buy American—Supplies (May 2014) (41 U.S.C. chapter 83).

__ (44)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) Alternate II (May 2014) of 52.225-3.

__ (iv) Alternate III (May 2014) of 52.225-3.

__ (45) 52.225-5, Trade Agreements (NOV 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

__ (46) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (47) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (48) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

__ (49) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

__ (50) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (51) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

X (52) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (53) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (54) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (55) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (56)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

__ (1) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Requirements (May 2014) (41 U.S.C. chapter 67).

__ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Requirements (May 2014) (41 U.S.C. chapter 67).

__ (7) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O.13495).

__ (8) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792).

__ (9) 52.237-11, Accepting and Dispensing of $1 Coin (Sept 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records—Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67).

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xi) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xii) 52.222-54, Employment Eligibility Verification (AUG 2013).

(xiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb…