19BE2026Q0026_SOW.pdf
PDF 212 KB Posted
- Solicitation number
- 19BE2026Q0026
- Issued by
-
Department of State US Embassy Brussels
About this file
This Statement of Work (SOW) details a Blanket Purchase Agreement (BPA) for residential gardening services issued by the U.S. Embassy Brussels for U.S. Government-owned or managed properties in Belgium. The three-year agreement, running from February 1, 2026 to January 31, 2029, has a total estimated value of €33,000 ($38,551.40), with individual orders not to exceed €3,500 ($4,088.79). The contractor will be responsible for gardening services at vacant residential units, including lawn mowing, hedge and shrub trimming, weed removal, yard clean-up, grass re-seeding, and providing all necessary equipment and supplies.
Key requirements include submitting price quotes within five working days of request, performing comprehensive yard maintenance, providing photographic documentation of completed work, and ensuring the yard is left in a clean, presentable condition suitable for new tenant occupancy. The contractor must maintain proper insurance, comply with safety regulations, and is subject to inspection and acceptance by the Contracting Officer's Representative. No materials will be furnished by the U.S. Government, and the contractor is fully responsible for executing and supervising all work, including the actions of employees and subcontractors.
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Text version
U.S. Embassy Brussels 19BE2026Q0026
STATEMENT OF WORK
Blanket Purchase Agreement for Residential
Gardening Services
Solicitation No: 19BE2026Q0026
Contracting & Acquisition Office
U.S. Embassy Brussels Regentlaan 25-27 Boulevard du Regent 1000 Brussels Belgium
U.S. Embassy Brussels 19BE2026Q0026
1. SUMMARY
The U.S. Embassy Brussels has a requirement for residential gardening services for U.S.
Government (USG) owned or managed real property in Belgium and intends to meet this requirement by establishing a Blanket Purchase Agreement (BPA). The BPA is a non-contractual arrangement whereby the government agrees to make purchases relating to this particular requirement with the same vendor/s over a period of three (3) years.
Please note that the BPA does not guarantee any quantity of business.
2. VALUE
The estimated total value of this BPA is € 33.000,00 ($38.551,40). Any individual order shall not exceed € 3.500,00 ($4.088,79).
3. STATEMENT OF WORK
The purpose of this Blanket Purchase Agreements (BPA) is to support housing operations by ensuring that residential unit gardens are maintained efficiently and in accordance with USG standards. In accordance with 6 FAH-5 H-524, garden clean-up and grounds care are part of the standard operations for the Residential Make-Ready Program.
General garden cleaning is the tenant’s responsibility during occupancy. However, during periods of vacancy and prior to the arrival of a new tenant, a general garden clean-up shall be performed under the Residential Make-Ready Program.
Scope of Services:
The Contractor shall provide gardening services for vacant residential units as requested by the Government.
The Contractor shall:
• Submit a price quote for requested gardening services for each vacant unit no later than five (5) working days after receipt of the request
• Mow lawns
• Trim hedges and shrubs
• Remove weeds
• Perform a general yard clean-up, including removal of yard debris
• Re-seed grass where required
• Remove weeds using a multi-step process when necessary to ensure effective treatment
4. DELIVERABLES
The Contractor shall:
• Provide photographic documentation of the completed work.
• Ensure all work is completed in a professional manner and leaves the yard in a clean, presentable condition suitable for new tenant occupancy.
U.S. Embassy Brussels 19BE2026Q0026
• Provide all necessary gardening supplies and equipment, lawn mowers, hedge trimmers, rakes, pruning shears, weeding tools, and fertilizer, if necessary, to perform the work.
No materials will be furnished by USG.
5. PERFORMANCE STANDARDS
The Contractor must provide photographic documentation after the yard maintenance completion. Each service under this BPA set up is subject to inspection and acceptance by the Contracting Officer’s Representative.
6. OTHER REQUIREMENTS
The gardening contractor is fully responsible for the proper execution, supervision, and safety of all work performed under this contract, including the actions of its employees and subcontractors. The contractor shall maintain adequate insurance coverage, as required by law and contract, to cover liability for personal injury, property damage, loss, or accidents arising from its operations.
The contractor is responsible for maintaining safe work environments; complying with all applicable occupational health, safety, and security regulations; protecting Government personnel, property, and operations; and promptly correcting any deficiencies identified by the Contracting Officer. Failure to comply may result in suspension of work without adjustment to price or schedule.
Period of Performance : 3-year agreement State start: February 01, 2026 End date: January 31, 2029
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