19BE2026Q0009 - SOW.pdf

U.S. Embassy Brussels 19BE2026Q0009

STATEMENT OF WORK

Blanket Purchase Agreement for Waste Disposal

Solicitation No : 19BE2026Q0009

Contracting & Acquisition Office U.S. Embassy Brussels Regentlaan 25-27 Boulevard du Regent 1000 Brussels Belgium

U.S. Embassy Brussels 19BE2026Q0009

1. SUMMARY

The U.S. Embassy Brussels has a requirement to provide waste disposal services and intends to meet this requirement by establishing a Blanket Purchase Agreement (BPA). The BPA is a non-contractual arrangement whereby the government agrees to make purchases relating to this particular requirement with the same vendor/s over a period of one (1) year.

(Please note that the BPA does not guarantee any quantity of business.)

2. VALUE

The estimated total value of this BPA is €32.500,00 EUR ($37.922,99 USD). Any individual order shall not exceed €2.500,00 EUR ($2.917,15 USD).

3. STATEMENT OF WORK

The American Embassy Brussels requires waste disposal services for various types of waste generated on-site. The contractor shall provide all necessary labor, equipment, materials and expertise to ensure the safe, efficient, and environmentally compliant disposal of waste. To this end, the USG requires quotations for a contractor to complete the proposed project.

1. Scope of services The contractor shall provide waste disposal services for the American Embassy Brussels compound including but not limited to:

- On-call and scheduled waste collection services

- Transportation and disposal of waste in compliance with Belgian and European

Union environmental regulations

- Maintenance and replacement of waste containers as needed

- Rental of waste containers

The contractor shall provide the following containers and services:

Waste Type Container Type Container Size Collection Frequency

Mixed waste Open top container

2x20m² On call, 12 calls per year

Metals Waste Open-top container

20m² On-call, 12 times per year

Wood Waste Open-top container

20m² On-call, 12 times per year

PMC Waste (Plastic, Metal, and Carton)

Rolling container 1100 liters (2 units)

Weekly collection

Aerosols Rolling container 240 liters On-call, 2–3 times per year

Paint Waste Cubitainer Standard size On-call, 2–3 times per year

U.S. Embassy Brussels 19BE2026Q0009

Dangerous Chemicals Metal container with lid

Standard size Yearly collection

Oil Residue Cubitainer Standard size Twice per year collection

2. Contractor Responsibilities The contractor shall:

a) Container Rental and Maintenance:

a. Provide clean, functional, and appropriately labeled containers for each waste type.

b. Replace or repair damaged containers within 48 hours of notification.

b) Waste Collection and Disposal:

a. Collect waste as per the specified schedule or upon receiving an on-call request.

b. Ensure all waste is transported and disposed of in compliance with applicable

Belgian and EU environmental laws and regulations.

c. Provide documentation of proper disposal, including waste transfer notes and certificates of destruction, where applicable.

c) On-Call Service:

a. Respond to on-call collection requests within 48 hours.

b. Ensure flexibility to accommodate changes in collection frequency or container size, as requested by the Embassy.

d) Collect the waste within the working hours of the service that will escort the driver inside the compound

a. Monday till Friday between 08.and 12.00H and between 13.00H and 15.30H

b. Please take in account the holiday schedule according to American Legal

Holidays and Belgian Legal Holidays.

e) Environmental Compliance:

a. Adhere to all local, national, and EU environmental regulations regarding waste handling, transportation, and disposal.

b. Ensure hazardous waste (e.g., aerosols, paint, dangerous chemicals, oil residue) is handled and disposed of in accordance with hazardous waste management protocols.

f) Reporting and Invoicing:

a. Provide monthly reports detailing waste collected, disposal methods, and associated costs.

b. Submit invoices with supporting documentation, including waste transfer notes and certificates of disposal, where applicable.

3. USG Responsibilities

- Provide access to the waste storage area at Warehouse B050 for container placement and waste collection

- Notify the contractor of on-call collection requests in a timely manner

- Ensure waste is properly segregated and stored in the designated containers.

U.S. Embassy Brussels 19BE2026Q0009

4. Performance Standards The contractor shall meet the following performance standards:

- Timely collection of waste as per the agreed schedule or on-call requests

- Compliance with all applicable environmental regulations

- Provision of clean, functional containers at all times

- Accurate and timely reporting and invoicing

4. OTHER REQUIREMENTS:

The contractor must have all necessary licenses, permits, and certifications to perform waste disposal services in Belgium.

5. PERIOD OF PERFORMANCE:

The Blanket Purchase Agreement is valid for a period of one year, starting from January 01, 2026 to December 31, 2026 and is subject to satisfactory performance.