19BE2026Q0005 - RFQ Cover letter.pdf
PDF 756 KB Posted
- Attached to
- NEC Rail Waterproofing Membrane Repair
- Solicitation number
- 19BE2026Q0620
- Issued by
-
Department of State US Embassy Brussels
About this file
This is a Request for Quotations (RFQ) issued by the U.S. Department of State, General Services Office for Rail Waterproofing Membrane Repair. The solicitation number is 19BE2026Q0005, issued September 10, 2026. The Government intends to award a firm fixed price purchase order to the responsible company submitting an acceptable offer using Lowest Price Technically Acceptable (LPTA) evaluation. Award may be made based on initial quotations without discussions, though discussions with companies in the competitive range may occur if necessary. Quotations must be submitted electronically in Adobe Acrobat (pdf) format to BrusselsBids@state.gov by October 14, 2026 at 2:00pm, with a maximum file size of 30MB per submission. Proposals must be in English, and incomplete proposals will not be accepted.
Prospective quoters must complete and submit Volume I and Volume II as detailed in Section J, and must be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to proposal submission per FAR 4.1102; failure to register may result in the proposal being deemed non-responsible. A mandatory site visit is scheduled for September 22, 2026 at 10:00am at Sint Michielswarande 40, 1040 Etterbeek, with registration required via the "19BE2026Q0005 - Site Visit Registration Form" sent to BrusselsBids@state.gov. A conference call is scheduled for September 25, 2026 at 10:00am on Teams, with access details available through BrusselsBids@state.gov. Questions must be submitted by September 30, 2026 at 5:00pm to BrusselsBids@state.gov.
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Text version
September 10, 2026
Subject: Request for Quotations (RFQ) No. 19BE2026Q0005 – Rail Waterproofing Membrane Repair
Dear Prospective Quoter, Enclosed is a Request for Quotations (RFQ) for Rail Waterproofing Membrane Repair. If you would like to submit quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1442 that follows this letter.
The U.S. Government intends to award a firm fixed price purchase order (P) to the responsible company submitting an acceptable offer with a LPTA evaluation. The Government may award a contract based on initial quotations without holding discussions; however, we may hold discussions with companies in the competitive range if necessary.
The site visit will be held on September 22, 2026 at 10.00am at Sint Michielswarande 40, 1040 Etterbeek. Prospective offerors/quoters should complete the form “19BE2026Q0005 - Site Visit Registration Form” and send it to BrusselsBids@state.gov to arrange access to the site visit.
The conference call will be held on September 25, 2026 at 10.00am on Teams. Prospective offerors/quoters should contact BrusselsBids@state.gov to gain access to the Teams call.
Questions are to be sent no later than September 30, 2026 at 5.00pm and must be sent to BrusselsBids@state.gov.
Quotations are due by October 14, 2026 at 2.00pm. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your quotation must be submitted electronically to BrusselsBids@state.gov. It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
In order for a quotation to be considered, you must also complete and submit the following:
1. Volume I, as detailed in Section J
2. Volume II, as detailed in Section J
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Darren Jackson Contracting Officer
09/10/2026 06:50 GMT
Jackson, Darren (JacksonDA@state.gov) https://www.sam.gov/
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