24R0002 - RFP Cover letter.pdf

Embassy of the United States of America Brussels, Belgium

TO: Prospective Offerors

SUBJECT: Solicitation number 19BE2024R0002 for Repair and Restoration of Office

Building Rear Facade

The Embassy of the United States of America invites you to submit a proposal for the repair and restore the rear façade of an office building located within American Embassy Compound in Brussels, Belgium. The estimated area for repair and painting is 450 square meters on a four-story building. All responsible sources may submit a quotation, which will be considered.

If you are interested in submitting a proposal on this project, read the instructions in Section J of the attached Request for Proposals (RFP).

If you intend to submit a proposal, you should thoroughly examine all documents contained in the contract solicitation package. The Embassy intends to conduct a site visit and pre-proposal conference at the site, and all prospective offerors are welcome to attend. See Section J of the attached Request for Proposals (RFP) for information on how to register for the site visit.

Your quotation must be submitted electronically to BrusselsBids@state.gov. It is important to make sure the submission is made in specific size and format; Adobe Acrobat (pdf) file format.

The file size must not exceed 30MB. If the file size should exceed the 2MB, the submission must be made in separate files and attached to separate emails with less than 2MB each. (ex: first email ending in “part 1 of 3” and last email ending in "part 3 of 3”)

Complete the OFFER portion of the Standard Form 18, including all blank spaces highlighted in yellow, and have the form signed by an authorized representative of your company, or the proposal may be considered unacceptable and may be rejected.

In order for a proposal to be considered, you must also complete and submit the following: In order for a quotation to be considered, you must also complete and submit the following:

1. SF-18

2. Section A, Pricing

3. Section L Representations and Certifications

4. Additional information as required in Section J

5. Your company's SAM Unique Entity Identifier (UEI) number

The contract will be a firm fixed price contract, with no adjustment for any escalation in costs or prices of labor or materials. Each offeror will be responsible for determining the amount of labor mailto:BrusselsBids@state.gov

Embassy of the United States of America Brussels, Belgium and materials that will be required to complete the project, and for pricing its proposal accordingly.

Please be advised that each offeror is responsible for furnishing complete information to its subcontractor and suppliers, such as details and quantities required by the Statement of Work.

Subcontractors and suppliers should not be referred to the Embassy for determining the amount or quantities of materials required.

The construction completion time is 20 calendar days after receipt of Notice to Proceed is received.

The Contracting Officer reserves the right to reject any and all proposals and to waive any informality in proposals received. In addition, the Embassy reserves the right to establish a competitive range of one or more offerors and to conduct further negotiations concerning price and other terms before awarding the contract, or to award without discussions.

Direct any questions regarding this solicitation in writing to Gladys Taverniers at BrusselsBids@state.gov no later than close of business on July 16th , 2024. Questions will not be accepted after this date. Answers will be posted on the Embassy web page where the solicitation is publicized. It is your responsibility to monitor the web page for any new information which may be posted until the solicitation response date.

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Instructions on how to register in SAM and obtain Defense Base Act (DBA) insurance are available at https://rs.usembassy.gov/procurement-opportunities/ in the “Guides and FAQs “ section.

Proposals are due by 17:00 local time on July 16th , 2024 and will not be accepted after this date.

All responsible sources may submit a response which, if received on time, shall be considered.

Sincerely, Andrew J Malandrino Contracting Officer

Enclosure: 19BE2024R0002 mailto:BrusselsBids@state.gov https://rs.usembassy.gov/procurement-opportunities/