19BA3025R0002 - RFP for Professional Video Production Services.docx

August 27, 2025 To: Prospective Bidders Subject: Request for Proposal

(RFP# 19BA3025R0002)

Embassy of the United States of America Manama, Kingdom of Bahrain

Enclosed is a Request for Proposal (RFP) for Documentary Production for the U.S. Soft Landing Program for American Embassy in Manama. The selected contractor will produce videos and photos that highlight U.S. Mission activities for distribution on the Mission's social media channels. If you would like to submit a quotation, review the scope of work, follow the instructions in Section 3 of the RFP, complete the required portions of the attached document, and submit it to the address shown on the Standard Form (SF1449) that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The specifications provided are strictly for the purpose of submitting a quote under this RFP and should not be used for any other purpose. All discussions related to these services will be conducted in English. If you plan to submit a quote, please thoroughly review all documents included in the RFP package.

If you are interested, please submit a quote with your best, lowest, and final prices, along with the required documentation as described in the RFP, by email to manamagsoprocurement@state.gov. Please mark the subject line "Quotation Enclosed – Solicitation No.: 19BA3025R0002". Quotations must be received on or before September 16, 2025, at 4:00 pm (Bahrain time). No quotations will be accepted after this time.

To have your quotation considered, please complete and submit the following items:

1. SF-1449

2. Section 1, Pricing

3. Required information/evidence in Sections 3 and 4

4. Section 5, Representations and Certifications The successful bidder shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to contract award pursuant to FAR provision 5.207. Therefore, prospective bidders are encouraged to register prior to the submittal of their bid. The guidelines for registration in SAM are also available at: https://www.fsd.gov/fsd-gov/learning- center-system.do?sysparm_system=SAM. If a bidder is not registered when submitting a quote, their bid may be seen as non-responsible, and it will not be considered further. Thus, bidders are strongly urged to register right away if they wish to respond to this requirement.

For any questions, please contact manamagsoprocurement@state.gov no later than the close of business on September 4, 2025.

Sincerely, Valerie J. Martin Contracting Officer RFP for Documentary Production for The U.S. Soft Landing Program 119BA3025R0002

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1.

REQUISITION NUMBER PR15563247

2. CONTRACT NO.

7. FOR SOLICITATION INFORMATION CALL:

3.

AWARD/EFFECTIVE DATE

a. NAME Valerie J. Martin 4.

ORDER NUMBER

5.

SOLICITATION NUMBER 19BA3025R0002

b. TELEPHONE NUMBER (No collect calls) 1724-2916 6.

SOLICITATION ISSUE DATE

August 27, 2025

8. OFFER DUE DATE/ LOCAL TIME

September 16, 2025, 4:00 pm (Bahrain time)

9. ISSUED BY CODE 19BA30

10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

Contracting Office U.S. Embassy Manama Manama, Kingdom of Bahrain

HUBZONE SMALL BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED SMALL BUSINESS PROGRAM NAICS:

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT- TION UNLESS BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

SEE SCHEDULE

15. DELIVER TO CODE 19BA30

Contracting Office U.S. Embassy Manama

RFQ IFB RFP

16. ADMINISTERED BY CODE 19BA30

Contracting Office U.S. Embassy Manama

17a. CONTRACTOR/ OFFERER

TELEPHONE NO.

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY Financial Management Center U.S. Embassy Manama

CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

Documentary Production for The U.S. Soft Landing Program

21.

QUANTITY

22. UNIT

LS

23.

UNIT PRICE

BHD

BHD

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

Valerie J. Martin 31c. DATE SIGNED

REQUEST FOR PROPOSAL

U.S. Embassy Manama, Kingdom of Bahrain Procurement Request No.: 19BA3025R0002

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

· SF 1449 cover sheet

· Continuation to SF 1449, RFP No. 19BA3025R0002, Schedule of Supplies/Services, Block 20

SECTION 2 - CONTRACT CLAUSES

· Contract Clauses

· Addendum to Contract Clauses, FAR and DOSAR clauses not prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR clauses not prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

· Representations and Certifications

· Addendum to Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12.

RFP for Documentary Production for The U.S. Soft Landing Program 119BA3025R0002

SECTION 1 - THE SCHEDULE

I. PROJECT OVERVIEW

The U.S. Embassy in Manama, Bahrain is seeking a media company to document the experiences of the participants of the Bahrain–Boston Innovation Bridge program to tell the story of how the American entrepreneurship ecosystem is fueling innovation and prosperity globally. The contractor will follow the university-aged participants on their journey to Boston and Cambridge and hear from the stakeholders as they engage with the U.S. startup ecosystem to build their startups and secure investment. Content should be created as a media series, tailored to a local Bahraini audience, that maximizes engagement via social and/or traditional media.

II. This documentary leverages the American University of Bahrain’s Bahrain–Boston Innovation Bridge’s soft-landing program to showcase American leadership in entrepreneurship, innovation, and economic prosperity and how it benefits young entrepreneurs around the world. The program is a one-week soft landing program designed to connect selected Bahraini startups and ecosystem leaders with the U.S. innovation ecosystem in Boston and Cambridge. This initiative combines startup acceleration with a strategic trade mission to foster global partnerships, investment opportunities, and cross-border knowledge exchange.

The film will explore the behind-the-scenes processes, from initial recruitment of Bahraini startups and ecosystem members and engagement in activities, such as: entrepreneurial workshops on U.S. market entry, innovation strategy, and venture building. To specialized sessions on AI, robotics, and emerging tech, hosted at MIT and other key institutions.

It will also showcase Investor Pitch Events providing direct exposure to U.S. VCs and angel investors, along with targeted Networking with innovation stakeholders, incubators, and corporate partners to expand global reach and build lasting connections.

III. PRICING

The prices listed below shall include all labor, materials, overhead, profit, insurance including DBA Insurance, and transportation necessary to perform and deliver the required items/services to the U.S. Embassy Manama. All prices shall be in local currency, Bahraini Dinars (BHD).

III.1 VALUE ADDED TAX

Value Added Tax (VAT) is not included in the Line-Items Number (CLIN) rates. Instead, it will be priced as a separate Line Item in the Orders and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected in the performance period. The portions of the solicitation subject to VAT are:

III.2 CONTRACT LINE-ITEM NUMBER (CLIN) RATES

GRAND TOTAL (BHD)

IV. SCOPE OF WORK

The contractor shall provide all personnel, equipment, materials and management to provide a full range of filming, producing and scheduling (including transportation to filming sites in and outside of Bahrain) that complements and supports this initiative, based on approval of the U.S. Embassy. The contractor is also expected to operationalize and produce the documentary.

V. REQUIREMENTS The Contractor shall:

V.1. Engage with the following Key Characters/Subjects: The program is designed to showcase two primary groups:

V.1.1 High-Potential Bahraini Startups: Early-stage and growth-stage ventures with scalable, tech-enabled solutions, ideally in sectors such as AI, robotics, sustainability, or digital services. These startups should demonstrate strong market potential and readiness for international exposure, particularly in the U.S.

V.1.2 Bahraini Ecosystem Stakeholders (Trade Mission Delegates): Key players supporting Bahrain’s innovation and entrepreneurship landscape, including policymakers, innovation leads from corporates, accelerators, universities, and investors. These delegates will engage in ecosystem-building, international networking, and knowledge exchange to strengthen Bahrain’s global innovation ties.

V.1.3 Estimated number of participants: 3–5 teams (up to 14 venture participants)

V.1.4 Estimated number of other stakeholders (organizers, strategic ecosystem stakeholders): 7 organizations - AUBH, Tamkeen, Investcorp, Mumtalakat, Export Bahrain, AmCham, US Embassy. (up to 12 participants)

V.2. Visual Style and Tone:

V.2.1 The documentary will employ a visually rich and engaging style, combining cinematic footage of construction in progress, time-lapse sequences capturing progress, and intimate interviews with key individuals. The tone will be inspiring and informative, emphasizing the dedication and success of the Soft-Landing Program’s participants and their next steps on their entrepreneurial journey. The film will highlight Bahrainis connecting with American culture and showcase the spirit of American entrepreneurship through the eyes of Bahraini entrepreneurs.

V.3 Production Plan:

V.3.1 Allocating a contractor: August – September 2025 with initial planning meetings happening by September 30, 2025

V.3.2 Pre-Production: Conduct in-depth interviews with key personnel, scout locations, develop a detailed storyboard, and assemble a skilled crew. As well as documenting the Open call and selection process. November 2025.

V.3.3 Production: Film various projects underway, capturing the essence of the work and the team's commitment to quality. December 2025 – May 2026.

V.3.4 Post-Production: Edit the footage, incorporate music and graphics, and ensure a visually stunning and emotionally engaging final product. June – August 2026.

V.4 Budget: Develop a campaign Budget for the integrated campaign to include funding from the State Department, existing public affairs budgets, and contributions from other stakeholders.

V.5 Implementation of the Filming: that would include scheduling with different subjects and securing locations for the filming, they will include proper filming setup such as lighting, as appropriate.

V.6 Measurement of Integrated Media Effectiveness. Employ standard advertising industry measures of effectiveness in media planning, placement and evaluation to include reach and frequency, cost-per-thousand, Gross Rating Points (GRPs), audience composition, audited circulation data, and ratings. Online industry of measures of media effectiveness should include, but are not limited to, site visits, page views, video views, time on site, Click Through Rate (CTR), link-offs to the Service sites, and leads generated for the Services. These shall be used by the Contractor to determine the most cost-efficient media to reach target audiences. Conduct post-buy analyses by comparing actual results to the media plan(s). Obtain and finalize performance guarantees with media sources, pursuing make-good advertising placements if actual performance does not meet such guarantees. Obtain and finalize added value opportunities for advertising purchases and placements.

V.7 Contractor Personnel. Provide a professional and experienced account management team to lead and manage a diverse and complex marketing communications program. The team requires professional experience in managing integrated marketing communications programs similar in scope to this program. Successful performance of this contract is best predicted by the level and extent of the contractor’s:

V.7.1. Advertising expertise in the area of promoting public sector initiatives and public diplomacy. The contractor must provide examples of past performance demonstrating experience in undertaking successful promotion of a public sector entity, city, or region on an international level, and be able to demonstrate outcomes how it measured success.

V.7.2. Experience with public sector contracts and ability to conduct market research on the perception of the U.S. in the Kingdom of Bahrain or the wider Arabian Peninsula region.

V.7.3 Knowledge of the Bahraini and Gulf markets.

V.7.4 Familiarity with all aspects of branding and marketing communications, including traditional and emerging media, interactive marketing, publication design, production and printing, social media, and public relations.

V.7.5 Account management experience that demonstrates that the account team can be responsible for branding, general advertising, marketing, campaign design and implementation to meet program objectives.

V.7.6 Experience supporting other U.S. government entities or foreign governments with branding, advertising, and marketing support as required.

V.7.7 Have an established operational office in the Gulf and the capability to provide services in the Kingdom of Bahrain.

V.7.8 Provide examples of past performance in the use of corporate in-house capability to leverage digital and social media outlets and master all on-line and digital aspects of this campaign.

V.7.9 Provide examples of experience working with Public Private Partnerships and major corporate clients.

V.8 Project Management Plan. Include a project management plan for providing complete program management support that will fully integrate, control, and document all phases of the contract requirements. The project management plan shall provide a summary of the necessary managerial, administrative, and financial management resources necessary to ensure the quality of program strategies and executions, ensure the execution and integrity of databases, and adhere to established financial reporting procedures. The project management plan should fully address how the Contractor will accomplish and implement the Statement of Work requirements for the various marketing communications and database services; including any significant partner and/or subcontract resources and how the activities of those partners and/or subcontract resources will be effectively integrated on behalf of existing embassy programs.

V.9 Provide Transition of Contract Services. In the event of a contract transition, the contractor will provide a plan for the transition in services to ensure minimal disruption to vital Government business. Steps required for the transition include but are not limited to: transfer of physical and digital media, transfer of database managing services, website management services and other administrative services.

V.10 Participate in a Post-Award Conference. This meeting shall provide an introduction between the Contractor personnel, Contracting Officers Representative and Government personnel who will be involved with the contract. The meeting shall provide the opportunity to discuss technical, management and security issues. The Post Award Conference will aid both the Government and Contractor in achieving a clear and mutual understanding of all requirements and identify and resolve any potential issues. The Contractor shall be prepared to discuss any items requiring clarification and gather information as necessary to support deliverables.

VI. DELIVERABLES

Deliverables will vary and will be specified under individual task orders. Following is a list of the types of work products/deliverables that the Contractor may be required to provide in addition to other tasks as required and tasks described in section 4 above, subject to government approval:

· A compelling documentary film, approximately (specify desired length, e.g., 20-45 minutes), suitable for online platforms, presentations, and potential broadcast opportunities.

· A series of shot documentary films that focus on different aspects of the program can also be considered.

· Shorter promotional videos and social media content for marketing purposes.

· Evaluation and metrics on reach and opinion change.

The above activities are either currently part of the State Department’s existing corporate branding, advertising and marketing programs, or are judged to be core programs or desirable elements in new programs. In all cases, the Contractor shall have the capacity to provide adequately for their creation, execution, continuation, evolution and/or addition under this new contract.

VII. EVALUATION FACTOR

The Government reserves the right to reject proposals that are unreasonably low or high in price.

The Government will determine acceptability by assessing the offeror’s compliance with the terms of the RFP and potential ability to successfully execute the contract.

The Government will determine contractor responsibility by analyzing whether the apparent successful offeror complies with the requirements of the FAR 9.1 including:

Adequate financial resources or the ability to comply with the required performance period, taking into consideration all existing commercial and governmental business commitments Satisfactory record of integrity and business ethics Necessary organization, experience, and skills Necessary equipment and facilities Be otherwise qualified and eligible to receive an award under applicable laws and regulations

VIII. TIMELINE

The project is scheduled to take place from September 25, 2025 to September 25, 2026.

IX. SELECTION CRITERIA

The success of this procurement will depend heavily on the quality of the product delivered. While competitive pricing is important, it is imperative that the selected vendor demonstrates the required technical and professional expertise. PAS Manama will prioritize vendors with a proven track record of working with government entities. Additionally, vendors will be required to provide samples of videos from previous productions. The final selection will be based on a combination of competitive pricing and the ability to meet the technical and artistic standards necessary for this project’s success.

X. EXCLUSIONS

The Contractor acknowledges and agrees to the following exclusions, which are expressly not included in the scope of work for this video production project:

XI. EQUIPMENT DAMAGE OR LOSS LIABILITY

The U.S. Mission to the Kingdom of Bahrain shall not be held responsible for any damage, loss, or theft of the Contractor’s video production equipment, tools, or materials while on-site or during transportation to and from the production locations. The Contractor is solely responsible for the care, maintenance, and security of all equipment used in the performance of the contracted work.

The Contractor agrees to carry adequate insurance coverage for all equipment, tools, and materials used in the production process. Proof of such insurance may be requested by the Mission at any time prior to or during the project.

Any costs associated with the repair or replacement of damaged or lost equipment are the sole responsibility of the Contractor and will not be reimbursed by the Mission under any circumstances.

By acknowledging these exclusions, the Contractor agrees to fully indemnify and hold harmless the Mission from any claims, demands, or causes of action arising from or related to equipment damage or loss during the execution of this video production project.

SECTION 2 - CONTRACT CLAUSES

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

_X_ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

(10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) ( Pub. L. 115–390, title II).

(11)

(i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) ( Pub. L. 115–390, title II).

(ii) Alternate I (DEC 2023) of 52.204–30.

_X_ (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

(i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) ( 15 U.S.C. 637(d)(4)).

(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

(i) 52.219-28, Post Award Small Business Program Representation (SEP 2023)( 15 U.S.C. 632(a)(2)).

_X_ (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (NOV

2023) .

(i) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212).

(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN

2020) ( 29 U.S.C. 793).

(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) ( 22 U.S.C. chapter 78 and E.O. 13627).

certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

(41)

(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA– Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

(ii) Alternate I (MAY 2008) of 52.223-9 ( 42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

(ii) Alternate I (JUN 2014) of 52.223-16.

_X_ (48) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513).

(51)

(i) 52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552 a).

(i) 52.225-1, Buy American-Supplies (OCT 2022) ( 41 U.S.C. chapter 83).

(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (NOV 2023) ( 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108- 302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

seq., 19 U.S.C. 3301 note).

_X_ (55) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

_X_ (61) 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) ( 41 U.S.C. 4505, 10 U.S.C. 3805).

_X_ (62) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT2018) ( 31 U.S.C. 3332).

(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) ( 46 U.S.C. 55305 and 10 U.S.C. 2631).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

2018) ( 29 U.S.C. 206 and 41 U.S.C. chapter 67).

13706).

(9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) ( 42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1), in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509).

(ii) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C.

4712).

(iii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iv) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by KasperskyLab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(v) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(vi) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

(vii)

(A) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) ( Pub. L. 115–390, title II).

(B) Alternate I (DEC 2023) of 52.204–30.

(viii) 52.219-8, Utilization of Small Business Concerns (SEP 2023) ( 15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(ix) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(x) 52.222-26, Equal Opportunity (SEP 2015) (E.O.11246).

(xi) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212).

(xii) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) ( 29 U.S.C. 793).

(xiii) 52.222-37, Employment Reports on Veterans (JUN 2020) ( 38 U.S.C. 4212).

(xiv) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xv) 52.222-41, Service Contract Labor Standards (AUG 2018) ( 41 U.S.C. chapter 67).

(xvi)

(A) 52.222-50, Combating Trafficking in Persons (NOV 2021) ( 22 U.S.C. chapter 78 and E.O 13627).

(B) Alternate I (MAR 2015) of 52.222-50 ( 22 U.S.C. chapter 78 and E.O. 13627).

(xvii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Requirements (May 2014) ( 41 U.S.C. chapter 67).

(xviii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) ( 41 U.S.C. chapter 67).

(xix) 52.222-54, Employment Eligibility Verification (MAY 2022) (E.O. 12989).

(xx) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022).

(xxi) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O.

13706).

(xxii)

(A) 52.224-3, Privacy Training (Jan 2017) ( 5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

(xxiii) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

(xxiv) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) ( 42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxv) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801). Flow down required in accordance with paragraph (c) of 52.232-40.

(xxvi) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) ( 46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause) Alternate I (FEB 2000). As prescribed in 12.301 (b)(4)(i), delete paragraph (d) from the basic clause, redesignate paragraph (e) as paragraph (d), and revise the reference to "paragraphs (a), (b), (c), or (d) of this clause" in the redesignated paragraph (d) to read "paragraphs (a), (b), and

(c) of this clause".

Alternate II (DEC 2023). As prescribed in 12.301 (b)(4)(ii), substitute the following paragraphs (d)(1) and (e)(1) for paragraphs (d)(1) and (e)(1) of the basic clause as follows:

(d)(1) The Comptroller General of the United States, an appropriate Inspector General appointed under section 3 or 8 G of the Inspector General Act of 1978 ( 5 U.S.C. App.), or an authorized representative of either of the foregoing officials shall have access to and right to—

(i) Examine any of the Contractor’s or any subcontractors’ records that pertain to, and involve transactions relating to, this contract; and

(ii) Interview any officer or employee regarding such transactions.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), and (c), of this clause, the Contractor is not required to flow down any FAR clause in a subcontract for commercial products or commercial services, other than—

(i) Paragraph (d) of this clause. This paragraph flows down to all subcontracts, except the authority of the Inspector General under paragraph (d)(1)(ii) does not flow down; and

(ii) Those clauses listed in this paragraph (e)(1). Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(A) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509).

(B) 52.203-15, Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5).

(C) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712).

(D) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(E) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (EOV 2021) (Section 889(a)(1)(A) of Pub. L. 115- 232).

(F) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

(G) ( 1) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition. (DEC 2023) ( Pub. L. 115–390, title II).

(H) 52.219-8, Utilization of Small Business Concerns (SEP 2023) ( 15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(I) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(J) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

(K) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212).

(L) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) ( 29 U.S.C. 793).

(M) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(N) 52.222-41, Service Contract Labor Standards (AUG 2018) ( 41 U.S.C. chapter 67).

(P) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment- Requirements (May 2014) ( 41 U.S.C. chapter 67).

(Q) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) ( 41 U.S.C. chapter 67).

(R) 52.222-54, Employment Eligibility Verification (MAY 2022) (Executive Order 12989).

(S) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order

14026 (JAN 2022).

13706).

(T) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O.

(V) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

(W) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (JUN 2020) ( 42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(X) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801). Flow down required in accordance with paragraph (c) of 52.232-40.

(Y) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) ( 46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

COMMERCIAL ITEMS

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. In addition, the full text of a clause may be accessed electronically at: Acquisition.gov this address is subject to change.

If the Federal Acquisition Regulation (FAR) is not available at the location indicated above, use the Department of State Acquisition website at e-CFR to see the links to the FAR. You may also use an Internet “search engine” (for example, Google, Yahoo or Excite) to obtain the latest location of the most current FAR.

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (48 CFR CHAPTER 1) CLAUSES ARE INCORPORATED BY REFERENCE:

CLAUSE TITLE AND DATE

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER

SUBCONTRACT AWARDS (JUN 2020)

(JUL 2014) (SERVICES ONLY)

ADDENDUM TO 52.212-4 NONE

THE FOLLOWING CLAUSE IS PROVIDED IN FULL TEXT: DEPARTMENT OF STATE ACQUISITION REGULATION (DOSAR) CLAUSES (48 CFR

CHAPTER 6):

DOSAR TITLE AND DATE

652.229-70 EXCISE TAX EXEMPTION STATEMENT FOR CONTRACTORS WITHIN THE UNITED STATES (JUL 1988)

652.239-71 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES (SEP 2007)

Contracting Officer Representative (COR) for this BPA is Ahmed Salah, Digital Media Manager.

652.242-70 CONTRACTING OFFICER’S REPRESENTATIVE (AUG 1999)

652-242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999)

652.243-70 NOTICES (AUG 1999)

THE FOLLOWING CLAUSES ARE PROVIDED IN FULL TEXT, AND ARE APPLICABLE FOR ORDERS FOR SERVICES:

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government e-mail.

Contractor personnel must take the following actions to identify themselves as non-federal employees:

1) Use an e-mail signature block that shows name, the office being supported and company affiliation (e.g. “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

2) Clearly identify themselves and their contractor affiliation in meetings;

3) Identify their contractor affiliation in Departmental e-mail and phone listings whenever Contractor personnel are included in those listings; and

4) Contractor personnel may not utilize Department of State logos or indicia on business cards.

652.228-71 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) –

SERVICES (FEB 2015)

(a) This clause supplements FAR 52.228-3. For the purposes of this clause, “covered contractor employees” includes the following individuals:

(1) United States citizens or residents;

(2) Individuals hired in the United States or its possessions, regardless of citizenship; and

(3) Local nationals and third country nationals where contract performance takes place in a country where there are no local workers' compensation laws.

(b) The Contractor shall procure Defense Base Act (DBA) insurance directly from a Department of Labor (DOL) approved insurance provider. Approved providers can be found at the DOL Web site at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.”

(c)

(1) Section 16 of the State Department Basic Authorities Act (22 U.S.C.