19AU9024Q0018_SOW_Generator_Services.docx

Preventive Maintenance Contract Scope of Work for Emergency Generators

United States Embassy Vienna 2025-2029

United States Department of State

OVERSEAS BUILDING OPERATIONS

TABLE OF CONTENTS

Section 1 - The Schedule

· SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number XXXXXXXXXX Prices, Block 23

· Continuation To SF-1449, RFQ Number XXXXXXXXX, Schedule Of Supplies/Services, Block 20

· Description/Specifications/Work Statement

· Exhibit A - List of Tasks to be Performed (Statement of Work) and Equipment List

Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

· Solicitation Provisions

Section 4 - Evaluation Factors

· Evaluation Factors

Section 5 - Representations and Certifications

· Offeror Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

1.0 DESCRIPTION

The American Embassy in VIENNA requires preventive maintenance services for Generator systems. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.

1.1. TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in Euros. Prices for all Contract Line Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.4 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with a maximum of four one-year optional periods of performance and will be expected to commence no later than 09-2019.

2.0 PRICING

The rates below include all costs associated with providing preventive maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. Base Year. The Contractor shall provide the services shown below for the base period of the contract and continuing for a period of 12 months.

Total Base Year

2.2. Option Year 1. The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

Total Option Year 1

2.3. Option Year 2. The Contractor shall provide the services shown below for Option Year 2 of the contract, and continuing for a period of 12 months.

Total Option Year 2

2.4. Option Year 3. The Contractor shall provide the services shown below for Option Year 3 of the contract, and continuing for a period of 12 months

Total for Year 3

2.5. Option Year 4. The Contractor shall provide the services shown below for Option Year 4 of the contract, and continuing for a period of 12 months

Total for Year 4

2.7 Repair option. Repairs are NOT included under this agreement (see 7.1.3) and are to be done outside this contract. However, we would like to have current labor rates in the event that there is an issue discovered during the preventive maintenance of the specified equipment. Please provide your current labor rates in the Repair Option fields below. As stated in 7.1.3 any necessary repairs or parts will be submitted for approval and then billed against a separate PO. The Contractor is not approved to do any additional work without approval.

Repair Labor Rates

3.0 NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

DESCRIPTION/SPECIFICATION/WORK STATEMENT

4.0 EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The American Embassy in VIENNA requires the Contractor to maintain the following systems in a safe, reliable and efficient operating condition. Please see equipment list included in Exhibit A for a more detailed description.

1) Equipment Description- see attachment

4.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

· The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance; and provide consumable materials.

4.3. Performance Standards

The generators shall always be ready to provide emergency power during normal working hours in the event of City power failure. The Contractor shall schedule all preventive maintenance work with the site Facility Manager/Engineer to avoid disrupting the business operation of the Embassy.

5.0 HOURS OF PERFORMANCE

5.1. The Contractor shall maintain work schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 08:00 AM and 05:00 PM Monday through Friday. No work shall be performed on US Government and local holidays. Below is a list of the American holidays.

6.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees shall have access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this Contract prior to their utilization. Submission of information shall be made within 5 workdays of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If you need to have vehicle access please submit your vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This should be submitted to the Facility Manager/Engineer at least one (1) week prior to the visit.

6.2.1 Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6. 3 Security Clearances. All Work under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility Manager [FM] or the Facility Engineer [FE].

6. 3 Security Clearances. Security clearances are not a requirement for performance on this contract, as there will be no access to classified information or areas.

6.3.1 The Contractor must comply with all of the following requirements relating to the protection of U.S. Embassy in Conakry, Guinea Diplomatic personnel, property and compound project information and cooperate fully in all security matters Sensitive But Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Embassy Conakry and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the United States, must be immediately brought to the attention of the Contracting Officer (CO) and Contracting Officer’s Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive But Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via ProjNet, mail, FedEx (or other commercial carrier) or fax, or handcarried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S. Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

6.4 Standards of Conduct

6.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

6.4.3 Neglect of Duties. Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.4 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.7 Key Control. The Contractor will not be issued any keys. The keys will checked out from Post 1 by a “Cleared American” escort on the day of service requirements.

6.4.8 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7.0 SCHEDULED PREVENTIVE MAINTENANCE

7.1. General

7.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A - STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

7.1.2. The Contractor shall inventory, supply and replace expendable parts (e.g. filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits.

7.1.3. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.4. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the Government.

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after the maintenance visit.

7.2.2. It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the respective equipment.

8.0 PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

8.1 Contractor furnished materials will include but not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), will be maintained in the onsite inventory. See 7.1.2.

8.2 Repairs. Repairs are not included in this contract. See Item 7.1.3. Exclusions.

8.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

8.4 Chemical analysis: The Contractor is responsible for conducting laboratory analysis for coolant and oil samples (see SOW – requirements for option year three (3-yr check). The diesel fuel analysis shall be conducted annually. (see SOW- Annual schedule, item 18). All charges for such analysis is payable by the Contractor and a report stating the test results shall be submitted to the COR.

9.0. Load Bank: The Contractor is responsible for conducting an engine load test using an appropriately sized load bank prior to each annual engine oil change. If prior permission is obtained building load may be used. The diesel units shall be run at 80% of the rated capacity for four-hours. All charges for such testing is payable by the Contractor and a report shall be submitted to the COR.

10. DELIVERABLES

The following items shall be delivered under this contract:

Laboratory report for chemical analysis (#8.4)

11.0 INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

12.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13.0 QUALITY ASSURANCE PLAN (QAP).

13.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Services.

Performs all services set forth in the performance work statement (PWS)

13.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures.

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

14. TRANSITION PLAN/CONTACTS

Within 20 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

14.1 On site contact. The following are the designated contact personnel between the US Embassy and the Contractor

15. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later. Invoices shall be sent to:

American Embassy Vienna

FMC

Boltzmanngasse 16 A-1090 Vienna or via e-mail to: VNNFinanceIntake@state.gov

Exhibit A - - STATEMENT OF WORK

I. GENERAL INFORMATION:

The United States Embassy in VIENNA requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s emergency generator systems.

II. PROJECT REQUIREMENTS:

1) Insert Equipment- see attachment

III. GENERAL REQUIREMENTS:

The Contractor under this SOW will be responsible for labor and materials (see 7.1.2) required to carry out all preventive maintenance as outlined in this SOW. Embassy staff has service manuals for all Generators and ATS’s on-site.

IV. SCOPE OF WORK - - GENERATOR PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

If any discrepancies are found with the generator system that are not covered under this scope of work then the contractor must provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

According to the manufacturer maintenance requirements, the valid regulations- particular VDMA 24186- 5 and the checklist below the bidder delivers with the quote a detail maintenance check- list (task & interval) for each generator set.

A. Annual Schedule

1. Conduct visual check around the generator.

2. Check the battery’s liquids specific gravity, do battery load test, add battery liquid if necessary.

3. Clean battery terminals and lugs (apply grease on terminal connections).

4. Check and adjust tension on all V and fan belts, as required.

5. Check all V and fan belts, make sure there are no hair cracks on the belts, replace as needed.

6. Check fuel tanks to make sure full and treat the fuel as needed.

7. Open fuel filter drain cocks. Drain water and sediment.

8. Check the fuel day tank, drain the water separator filter. Drain water and sediment.

9. Drain condensate from exhaust condensate trap.

10. Turn off the generator circuit breaker and run the generator unloaded for 15 minutes. Check the generator for unusual conditions, such as: excessive vibration, excessive black or white smoke. The following indicators also need to be checked while the generator is running: oil pressure gauge, water temperature gauge, fuel pressure gauge, RPM indicator, volts; amps; and frequency indicators. Verify all in normal condition.

11. Start unit and run under load for 1 hour.

12. Read and record all gauges/meters (adjust/calibrate as required)

13. Check exhaust for excessive black or white smoke. (See manufacture’s manual)

14. Check turbocharger for vibrations, check for any abnormal noise during operation.

15. Check air box drain tubes for excess fuel or oil blow-by.

16. Check generator bearing for noise and overheating. Check to ensure proper oil flow in sight glass.

17. Check exhaust manifold, muffler, and piping for leaks and secure mountings

18. Check fuel day tank for overheating.

19. Check engine fuel pressure gauge (replace secondary filter if below 45 PSI).

20. Check fuel pressure gage. If red, change fuel filter.

21. Check ATS operations and calibrate TDES, TDNE, TDEN, TDEC if necessary. Reset test switch. Observe and record retransfer/cool down time.

22. Perform any additional maintenance tasks as recommended in the manufacture’s operation and maintenance manuals.

23. Test engine auto-shutdown components.

24. Change the fuel filters, if differential is 15 PSI or 105 kPa.

25. Clean air filter element.

26. Check and clean air box drain tubes and canisters.

27. Clean fuel filters and elements. (can type - refill with clean fuel oil)

28. Clean and lubricate linkage and end bearings.

29. Inspect all fuel, oil, and water piping for secure mounting.

30. Inspect exhaust piping and muffler insulation.

31. Check all indication lights, replace any defective bulbs.

32. Perform any additional maintenance tasks that may be recommended in the manufacture’s operations and maintenance manuals.

33. With the engine running and the generator circuit breaker open:

a. Jumper water temperature switch

b. Jumper oil pressure switch

c. Jumper over-speed switch Each time the switch is “jumpered,” the engine should stop and the corresponding failure lamp should illuminate. Reset the shut down mechanisms after each test.

34. Simulate and check all the alarm codes at the Remote Annunciator panel.

35. Check and clean Remote Start panel.

36. Inspect and test run the Genset remotely.

37. Fill out maintenance checklist and report deficiencies.

38. Submit Service Inspection and Test Report.

39. Repeat all check items in the Semi-Annual schedule.

40. Inspect engine and generator wiring harness for wear and damages.

41. Inspect supports and spring isolators for soundness and stability.

42. Inspect unit thoroughly for loose fasteners.

43. Test and operate mechanical emergency shut off controls.

44. Clean radiator air passages and exhaust air ducts.

45. Clean intake louvers and ducts.

46. Check automatic open and close shutter-stats and thermatic fans.

47. Inspect unit for corrosion. Remove any corrosion, prime and paint.

48. Fill out maintenance checklist and report deficiencies.

49. Perform any additional maintenance tasks that may be recommended in the manufacture’s operations and maintenance manuals.

50. Conduct a load bank test using a remote load bank to operate the diesel generator at 80% of rated capacity for 4-hours, to be performed prior to the annual oil change. After approximately one hour, record the readings of all gauges: oil pressure, fuel pressure, oil meter, engine jacket water temperature, exhaust temperature (if equipped), and manifold vacuum (if equipped). Engine slobbering can occur if the load testing is not conducted. Load test report shall be submitted to the COR.

51. Change oil and oil filter. (Must be changed every 250 hours or annually).

52. Replace the V and fan belts, tighten the belts with proper tension.

53. Replace all fuel filters and record differential pressure to start a baseline.

54. Replace air filters.

55. Check and inspect fuel diesel day tank.

56. Obtain fuel sample at day tank and storage tank for analysis.

57. Clean dust and vacuum all the controls, meters, switching mechanism components, interior buswork, and connecting lugs of the ATS, Remote Start control panel, Annunciator and AMF.

58. Inspect/Check buswork and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration.

59. Check stationary and movable contacts.

60. Check system hardware, control wirings and power cables for loose connections.

61. Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration.

62. Check the cabinet interior for loose hardware.

63. Service or replace the batteries in the Digital Module every two years. (as applicable)

64. Perform any additional maintenance tasks as recommended in the manufacture’s operation and maintenance manuals.

65. Submit service inspection and testing report.

B. 2 Year Check Schedule:

1. Conduct the Annual PM service.

2. Clean, flush, and recharge the coolant system.

3. Inspect water pump and seals; replace any worn or defective parts.

4. Clean and inspect the oil cooler.

5. Clean and inspect the after cooler.

C. 3 Year Check Schedule:

1. Conduct the Annual PM service.

2. Replace all hoses.

3. Conduct all checks under the “every 3 years: before starting the engine.”

4. Conduct all checks under the “every 3 years: with engine running.”

5. Conduct all checks under the “every 3 years: after stopping the engine.”

6. Replace all batteries every three years or as required.

Every Three Years: Before Starting the Engine

· Preventive maintenance for Standby generator sets to be performed by an authorized mechanic.

· Generator – Check for moisture, dust, oil, grease, and debris on main stator windings, exciter, and PMG clean as needed.

· Cooling System – Drain, clean and flush. Replace thermostat(s). Refill with coolant solution and conditioner.

· Hoses and Belts - Replace; It is recommended that all hoses and belts be replaced at this time to minimize downtime and additional repair cost of component failures caused by these items.

· Batteries – Replace all generator starting batteries at this interval.

· Turbocharger – Inspect/Check; Inspect for proper operation. Check the end play and radial clearance on the turbine wheel and shaft.

· Engine – Perform a complete engine adjustment and tune-up.

· Generator Bearing – Inspect generator bearing and brackets. Lubricate generator bearing; refer to Generator Service Manual.

Every Three Years: With Engine Running

· Start the Engine – Operate the engine and check all gauges, oil pressure, fuel pressure, rpm (frequency), generated voltage and engine jacket water temperature for correct readings.

· Engine Crankcase – Check the oil level. Maintain the oil level between the ADD and FULL marks on the “Engine Running” side of the dipstick.

· Generator Air Inlet Filter (If Equipped) – If differential pressure exceeds 06 inches of water, stop the engine and clean the elements by soaking in hot water with detergent. Rinse with clear water. Recharge the elements with a thin layer of light weight machine oil (WD-40 or equivalent).

· Exhaust System – Check for leaks. Repair or replace defective components with engine stopped.

· Leaks and Noises – Check for leaks and unusual noises. NOTE: Engine must be stopped before making necessary repair.

· Main Stator Winding Temperature (if equipped with winding defectors) – Check and record main stator winding temperatures with engine under load. NOTE: Nominal temperature values for stand by units are 1800C (3560F) for the alarm and 2050C (4010F) for the shutdown.

· Bearing Bracket Temperature (If Equipped) – Check and record all bearing bracket temperatures with the engine under a load. NOTE: Nominal temperature values for the bearing bracket are 850C (1850F) for the alarm and 950C (2030F) for the shutdown.

Every Three Years: After Stopping the Engine

· Walk-Around Inspection – Repair or adjust. Make repairs or adjustments to the engine and generator set as necessary. Report any malfunction and make necessary repairs.

· Scheduled Oil Sampling (SOS) – Obtain sample for analysis.

· Engine Oil and Filter(s) – Change oil. Replace filter(s), cut old filter open and inspect for foreign material.

· Coolant Analysis – Obtain sample for analysis.

· Fuel Tank Level – Check the fuel level; refill if below ¾ full.

· Diesel Fuel Oil – Obtain sample for analysis.

· Battery Charger – Record charging amperage reading.

· Automatic Transfer Switches – Check that all switches are in proper position for automatic start.

· Laboratory report for all chemicals shall be submitted to the COR.

· Contractor must submit to the Contracting Officer’s Representative (COR) for review, work sheet/checklist that will be used for performing maintenance service.

· COR must immediately be made aware of any condition discovered that could result in equipment failure.

· Test and inspection report shall be submitted to the COR within three days of completing work.

Page | 5 BME Generators June 2024

Equipment List:

END OF STATEMENT OF WORK

image1.emf

Microsoft_Excel_Worksheet.xlsx Sheet1

Equipment Manufacturer Make Model Specifications Location

Alternator AOSIF/MAN AM 550 B 500kVA Boltzmanngasse 16

Diesel Engine MTU 10V 1600 G20F 448kW Boltzmanngasse 16

Switch Panel Hitzinger- Powercon TNP-S12-800 1000Amps Boltzmanngasse 16

ATS Panel Hitzinger 1000Amps Boltzmanngasse 16

Diesel- Gen Set CATERPILLAR Caterpillar 3406C 400kVA Boltzmanngasse 16

Diesel- Gen Set FERROTRADE John Deere/Leroy Somer FTSD 80 JS 80kVA Wagramerstrasse 17-19

Sheet2

Sheet3