Questions_and_Answers_to_the_Shipping_Solicitation_2017.docx

PACKING AND SHIPPING SOLICITATION 19AU9018Q0003

QUESTIONS AND ANSWERS

Q1) Could you tell me if US ITGBL agents sometimes manage international moves for you as they often do for the US Embassy in Budapest?

A1) Yes

Q2) What was the actual volume/tonnage of this contract last year?

A2) The distribution between ITGBL and DPS shipment in 2017 was as follows:

a. HHE ITGBL: 54%

HHE DPS: 46%

b. UAB ITGBL: 55%

HHE DPS: 45%

Q3) a) Is it possible to receive the actual quantities? b) Moreover, is it possible to receive the actual listing of all shipments of last year?

A3) Ad a) Pls. see above Ad b) No

Q4) Will the services be awarded as a package or will the services be split-up between offerors so that e.g. one offeror receives all the custom handling and international freight and another offeror receives all local transportations?

A4) First of all it depends whether this will be a single award or a multiple award contract. For a multiple – award contract the lowest bidder for the services will receive the order.

Q 5) Section 1/3. Pricing /d) Freight Handling (1) Customs clearance and delivery of General Cargo within Vienna (including Schwechat Airport) The estimated volume of cargo is 600cbm. Kindly provide the average shipment size for general cargo shipments for delivery within Vienna including airport.

A5) Sizes range from 20’containers furniture arriving at the warehouse to small packages containing supplies arriving at Vienna Intl’ airport.

Approx. 1-2 large containers per annum. Large and small shipments are the same price. The majority however is smaller shipments.

Q 6) Section 1/3. Pricing item (7) Freight Handing

(i) The airport handling charges for incoming and outgoing UAB and cargo shipments shall be billed in accordance with the applicable Cargo Handling Regulations (Frachtumschlagsordnung of the Vienna International Airport). All discounts granted on subject charges by the Vienna International Airport shall be relinquished to the Tri Missions.

As per above, should bidder provide pricing at true cost as per official receipts or, rather, as per below, should all pricing include profit / overhead / insurance etc?

A6) All handling charges incurred at Vienna Int’l airport need to be specified and have to appear as a separate line item in the final invoice for the relocation.

Q7) Section 1/3. Pricing: The rates below shall include all direct and indirect costs, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The prices include all expenses and materials required to complete the work?

A7) We confirm.

Q8) Section 1/3. Pricing: (6) Inter-European relocations (i) Packing at origin, unpacking at destination and removal of debris For intra-European relocations, should shipments be full export packed or is blanket wrap acceptable?

A8) Full export packing required in boxes but not necessarily in lift-vans. Has to be decided case-by case.

Q9) Section 1/3. Pricing/(6) (iii) Transport of HHE including a possible POV Over 1500km.

Please clarify number of shipments expected to exceed 1500km.

A9) Approx. one to two shipments per year .

Q10) ) Section 1/3. Pricing/(9) Other Accessorial Services (i) Application and Installation of Loading Zone Please clarify if the intended service requested is the obtaining of relevant parking permits.

A10) Service should include the application of the loading zone at the local authority - (Magistratsabteilung) MA46, the installation of the traffic signs in accordance with the applicable regulations and the removal of the traffic signs upon completion of the pack-out.

Q11) a)Bidder requests historical data giving the average size of the Embassy's general air and surface shipments. b) Also, what is the general storage period for POV/GOV? Is it acceptable to list warehouse in/out charge separately to the storage as this is a 1 time only charge. If we price as requested, the in/out charge will be priced recurringly month-on-month.

A11) Ad a) No historical data can be provided.

Ad b) General storage period is one (1) month. Please price in accordance with our solicitation.

Q12) Is having a registered presence in Austria an absolute necessity to participate and to have a legitimate chance to win the tender?

A12) Austrian legal business requirements have to be met.

Q 13) Does a contractor need to be FIDI-accredited in Austria? If a contractor isn’t FIDI certified in Austria does this exclude them from competing in the shipping solicitation?

A13) Section 3/Solicitation Provisions?A.2.(10) Provide proof of FAIM/ISO certification will be deleted in the Amendment that will be issued.

Q 14) On the SF 1449 document should the block 20, 21, 22, 23, 24 be filled out?

A 14) On the form SF 1449 please fill in the total price (incl. VAT) for each contract year.

Q 15) Section 5/Representations & Certifications: In the previous -2013- contract, (c)-(d) and (f)-(g) was not included. Any reason it is included in this current one? No service is performed in the USA (reflecting (c)) so, are we right to assume that these up to (k) should not be filled out?

A 15) As stated in Section 5: “ Offeror to identify the applicable paragraphs at ( c) through (t) of this provision that the offer has completed for the purpose of this solicitation only, if any. “

Q16) Section 5: neither (k)(1) not (k)(2) was checked. Does it mean that they don’t apply? Nothing is required from the Offeror?

A16) (k)(2) was now checked by the Contracting Officer. Offerors need to check the items in (k)(2) as applicable.

Q 17) Section 5 (p) Our company has an owner and that owner has also an owner. As per (p)(1) only in the case of multiple Immediate owners we should supply CAGE code. Is our understanding right? (In other words if we have only one Immediate owner we don’t have to supply CAGE code.)

A 17) Offeror should consult with his lawyer in order to determine whether this is applicable.

Q 18) Section 5 (r) Does this apply to this contract? -If yes, what does “successor to a Predecessor” mean and does this contract count as a Federal contract?

A 18) As stated in Section 5: “ Offeror to identify the applicable paragraphs at ( c) through (t) of this provision that the offer has completed for the purpose of this solicitation only, if any. “

Shipping contracts with the U.S. Government/U.S. Embassies are Federal contracts. The offeror needs to indicate whether the company is a successor company of a company that held a Federal contract or grant within the last three years.